Job Summary: 

• Responsible for handling the phones, placing office orders, and picking up any additional responsibilities that arise as the position continues to expand. 
• Office Administration general administration and client services, including answer, screen, and direct all calls, greet guests & coordinate meetings, deliveries, office supplies & equipment orders, couriers, maintenance, etc.
• Maintain all Electronic Filing Systems (EFS)
• Act as the point of contact for all vendor Accounts Payables inquiries.
• Collaborate with Procurement to ensure new account applications are received and processed in a timely manner.
• Receive, reconcile, and post all vendor invoices/ statements for month end.
• Schedule / track all courier pick-ups and maintain inventory of shipping supplies.
• Effectively balance demands & priorities to ensure all job functions are met daily without delay.
• Resolve client concerns and complaints while ensuring that excellent service standards are met.
• Manage employee schedules and troubleshoot scheduling conflicts as they arise
• Manage Executive calendar
• Establish a team atmosphere through leadership and employee development
• Answer incoming calls and front entry for deliveries/visitors

Skills on Resume: 

• Phone Handling (Soft Skills)
• Office Administration (Hard Skills)
• Electronic Filing (Hard Skills)
• Vendor Communication (Soft Skills)
• Invoice Reconciliation (Hard Skills)
• Scheduling Management (Hard Skills)
• Client Service (Soft Skills)
• Leadership (Soft Skills)

Job Summary: 

• Assist visitors by greeting, welcoming, and directing them appropriately.
• Maintain employee and department directories.
• Maintain security by following procedures, monitoring logbook, and issuing visitor badges
• Pick up, receive and distribute incoming mail and packages.
• Create meeting agendas and take meeting minutes.
• Assist the executive team by scheduling meetings and maintaining schedules 
• Prepare and proofread documents, reports and presentations
• Assist new staff members through the on-boarding process.
• Coordinate the company newsletter.
• Support continuity among teams by documenting and communicating policies and processes.
• Work directly with staff to coordinate work schedules 
• Serve as point-of-contact with contractors and service providers, including agency staff.
• Work with all departments and the finance team to ensure paperwork is in order for contractors and service providers.
• Manage office budgets and place supply orders.
• Generate memos, emails and reports 
• Assume responsibility for maintenance of office and office equipment

Skills on Resume:

• Visitor Assistance (Soft Skills)
• Directory Management (Hard Skills)
• Security Procedures (Hard Skills)
• Mail Distribution (Hard Skills)
• Meeting Coordination (Soft Skills)
• Document Preparation (Hard Skills)
• Onboarding Support (Soft Skills)
• Budget Management (Hard Skills)

Job Summary: 

• Implementation and monitoring of administrative and financial files of the company and dashboards
• Classification and archiving of files
• Administrative follow-up of staff (leaves, absences, bulletins)
• Monitoring of supplier files
• Follow-up of relations with the administrations, help in drafting letters, follow-up of reminders 
• Providing administrative and organizational support to National Manager (NM).
• Preparation of presentations, reports and analytical information for the NM
• Full office management coordination
• Preparation and publication of the Company’s news and events on the internal resources
• Arrangement of team-buildings and corporate event for the employees.
• Support in internal company’s projects deliver.

Skills on Resume: 

• File Management (Hard Skills)
• Staff Administration (Hard Skills)
• Supplier Monitoring (Hard Skills)
• Communication (Soft Skills)
• Executive Support (Soft Skills)
• Report Preparation (Hard Skills)
• Office Management (Soft Skills)
• Event Coordination (Soft Skills)

Job Summary: 

• Provides administrative support and acts as a point of contact, supports calendar management, prepares and processes expense reports, reconciles monthly billing statements and invoices, coordinates meeting space and catering orders, supports stewardship and celebration activities, and provides project management support
• Supports board meeting documentation preparation, meeting set up, communication, and minute taking
• Acts as the office liaison with the property manager, housekeeping, and other service organizations 
• Directs the activities of the executive support staff
• Creates and maintains documentation and resources used by the Asbury Support & Collaboration Center and system-wide leaders and associates
• Prepares, proofreads, and formats correspondence, special reports, presentations, and manages special projects
• Coordinates and organizes details and other required logistical arrangements for a variety of meetings, including Board meetings, events hosted by external organizations at the Asbury Support & Collaboration Center, and system-wide events and leadership meetings
• Coordinates travel arrangements
• Assists with answering main line phones, screening callers, greeting visitors, and accepting packages and deliveries
• Ensures supply and equipment needs are met

Skills on Resume: 

• Administrative Support (Soft Skills)
• Calendar Management (Hard Skills)
• Expense Reconciliation (Hard Skills)
• Event Coordination (Soft Skills)
• Project Management (Hard Skills)
• Documentation Preparation (Hard Skills)
• Travel Arrangements (Hard Skills)
• Office Liaison (Soft Skills)

Job Summary: 

• Directly supporting daily business activities for the CEO and CFO
• Coordinating and scheduling meetings and calendar events on Outlook
• Facilitating and booking travel arrangements
• Managing the office traffic and visitor logs
• Handling and distributing the mail and packages, incoming and outgoing
• Updating and managing Hubspot accounts and contacts
• Tracking and updating client contract details
• Administrating data on various document management systems
• Processing invoices, bill pay, credit card reconciliation, expenses, and time sheet reviews
• Organizing and maintaining documentation in Confluence
• Implementing routine administrative support and record keeping processes
• Coordinating office needs, logistics, and events
• Participating in ad-hoc projects to support CEO and company
• Office management of office supplies, furniture, and other purchases
• Managing orders and deliveries for the all-too-important office kitchen

Skills on Resume: 

• Executive Support (Soft Skills)
• Scheduling (Hard Skills)
• Travel Coordination (Hard Skills)
• Visitor Management (Soft Skills)
• Mail Handling (Hard Skills)
• CRM Management (Hard Skills)
• Data Administration (Hard Skills)
• Invoice Processing (Hard Skills)

Job Summary: 

• Leads clinical, financial, operational, strategic and business services.
• Directs, monitors and improves processes.
• Responsible for ensuring that the quality of services is regularly assessed and that those services are continuously improved according to prescribed quality assessment methods.
• Develop Key Performance Indicators (KPIs) thoughtfully designed to promote optimal success and efficiency for patients, staff and service.
• Directs financial management of the divisions.
• Develops annual operational and capital budgets and ensures that the department operates within prescribed budgetary parameters.
• Reviews and approves all invoices for equipment, supplies and other resources.
• Responsible for strategic planning, business plan development, pursuit of new opportunities, forecasting and goal setting.
• Manages and coordinates the activities of employees
• Prepares necessary and required reports to management
• Directs, reviews, and evaluates the overall operational objectives of Ambulatory Care Services
• Sets clear expectations for staff by developing job specific standard work and behaviors for non-clinical support staff

Skills on Resume: 

• Leadership (Soft Skills)
• Process Improvement (Hard Skills)
• Quality Assessment (Hard Skills)
• KPI Development (Hard Skills)
• Financial Management (Hard Skills)
• Budgeting (Hard Skills)
• Strategic Planning (Soft Skills)
• Staff Management (Soft Skills)

Job Summary: 

• Provide clear and collaborative leadership in general office management for seven Washington State locations to include compliance with corporate systems, policies and procedures and communications to staff
• Supervise local office administrative staff in partnership with local leadership including performance management, compensation planning, and training and development
• Assist with and provide recommendations for office space planning and facilities administration working with local leadership and the corporate facilities team
• Assist the Area Manager and leadership team with administrative support, and preparation of operating plans, and other special reports
• Serve as coordination point for company processes and direction related to facilities management, IT, health and wellness, safety, equipment/vehicle management, and business group administrative support 
• Proactively communicate with human resources, accounting, and quality program managers to support decision-making and implementation
• Collaborates with clinic site managers, Quality team and Lean Systems Improvement activities to better meet departmental objectives
• Identifies strategies for sustaining and improving existing programs and program expansion.
• Responsible for liaising with support departments (IT, Telecomm, Engineering, Contracts, Finance, Quality, etc.) to ensure business objectives
• Evaluates priorities, performance measures, and opportunity costs to recommend budget expansion or reduction
• Negotiates cultivates and maintains partnerships through ongoing strategic planning process designed to deliver optimal integrated health services

Skills on Resume: 

• Leadership (Soft Skills)
• Compliance (Hard Skills)
• Supervision (Soft Skills)
• Space Planning (Hard Skills)
• Admin Support (Soft Skills)
• Communication (Soft Skills)
• Program Strategy (Soft Skills)
• Budgeting (Hard Skills)