• Provide new employees with an explanation of benefits and instruct them on enrollment procedures and deadlines
• Maintains the current benefit system, ensuring employee information is entered timely and accurate manner
• Creates and conducts in-person and online new hire benefit presentations and orientations
• Serves as the primary contact for inquiries by employees concerning their benefits
• Resolve employee issues with insurance providers and other benefits administrators
• Coordinates individual and annual open enrollments, COBRA administration, coverage changes and terminations, disability, life insurance, and accident and death claims, etc.
• Responsible for the maintenance of benefit policies and procedures, ensuring information is up-to-date and accurate
• Ensures compliance with applicable government regulations for the Individual Retirement Plan/401(k) and Health and Wellness Plans
• Responsible for the accurate and timely submission of filings and notices
• Gathers data from the benefit system to conduct audits for accuracy and processing of monthly billings for the active and retiree population
• Coordinate leaves of absence (medical, worker’s compensation etc.)
• Assist with the preparation and design of materials for orientations and open enrollment
• Responsible for the administration of the company’s wellness system
• Coordinate tuition and wellness reimbursement and work with payroll to ensure processed timely and accurately
• Works closely with the HR Compensation Associate to ensure accurate and timely benefit deduction changes and year-end reporting
• Provides additional HR support and project assignments as the team's needs dictate

Skills: Benefits Enrollment, Data Accuracy, New Hire Orientation, Employee Inquiries, Issue Resolution, Compliance Monitoring, Leave Coordination, Wellness Programs

• Ensures the accuracy of all benefits enrollments in the HRIS and payroll system to provide vendors with accurate eligibility information
• Acts as liaison between the District and third-party administrators and vendors
• Assists with new-hire orientations and ensures all new hires have an overview of the District's various benefits options and coverage available
• Performs quality checks of benefits-related data
• Assists employees regarding benefits claim issues and plan changes
• Keeps up with relevant benefits trends and makes recommendations to the Human Resources Director on District benefits
• Monitors utilization of benefits by staff and ensures financial stewardship of benefit costs
• Distributes all benefits enrollment materials and determines eligibility
• Enrolls employees with carriers and processes life status changes
• Responds to benefits inquiries from managers and employees on plan provisions, benefits enrollments, status changes and other general inquiries
• Responds to PERA inquiries from managers and employees relating to enrollments, plan changes and contribution amounts
• Manages the annual catch-up contribution enrollment
• Manages the open enrollment process
• Manages the District's FMLA program and leaves
• Responsible for the District's Workers' Compensation and safety program
• Helps maintain accurate personnel records in regards to benefits
• Provides an excellent customer service experience to all staff members via phone, in-person and email interactions
• Processes human resources benefit deductions and all other related deductions
• Promotes District Wellness Program
• Benefits portal support for the staff and the human resources department
• Provides necessary reports for allocation/billing charges
• Meets with all retiring or resigning employees to ensure proper understanding of coverage ending and PERA options
• Coordinates annual benefits fair and blood draws
• Maintains regular and reliable attendance

Skills: Benefits Enrollment, Vendor Liaison, Orientation Support, Data Auditing, Leave Management, Claims Assistance, Wellness Promotion, Customer Service

• Prepare and transmit bi-weekly payroll
• Performs New Hire Orientations
• Administers unemployment claims, including the preparation of responses and participation in hearings
• Administers Benefit programs such as medical, dental, 401(k), vacation and sick time, COBRA, and leave of absence
• Responds to benefit inquiries on plan provisions, benefit enrollments, status changes, and other general inquiries
• Administers workers' compensation including requests for completion of First Notice of injury, written statements of witnesses and reporting and working with the insurance carrier through closure
• Ensures correct documentation for disciplinary action is obtained and witnesses employee counseling sessions
• Assists the Human Resources department in ensuring that supervisors and managers practice fair, consistent and equal treatment of all employees
• Assists management in the appropriate resolution of employee relations issues
• Process new hire, employee change, and termination paperwork
• Ensure accurate maintenance of records for sick, vacation, and other leaves of absence
• Run and update various reports relating to employee data, payroll, etc.
• Audit files periodically to ensure employee information is up to date

Skills: Payroll Processing, New Hire Orientation, Benefits Administration, Claims Management, Leave Tracking, Employee Records, Data Reporting, File Auditing

• Serve as the primary contact for employees, benefit plan vendors, and third-party administrators regarding all benefits issues
• Investigate discrepancies and provide information in non-routine situations
• Coach employees through changing benefit elections in the HRIS
• Reconcile monthly bills and routine audits of benefits
• Lead open enrollment by creating a timeline of events, scheduling employee training sessions, monitoring any manual enrollments after OE files are sent, etc.
• Serve as the primary contact for employees, vendors, and third-party administrators
• Conduct annual program training on the wellness program, and monthly lunch-and-learns
• Administer all leave of absences and Short/Long-Term Disability claims
• Guide employees through the process
• Serve as liaison between the Company and disability administrator(s) to safely return employees to work
• Ensure full compliance with state and federal leave laws
• Assist with the management of state disability
• Effectively interpret FMLA and ADA implications as they relate to leaves of absence/disabilities
• Partner with internal team members, such as business partners and payroll, to ensure those on a leave of absence are handled appropriately
• Work with various departments, such as Finance, to ensure correct funding for claims and pre-tax contributions
• Understand, support and execute all work according to the established procedures of the organization
• Maintain department policies and standards

Skills: Benefits Support, Discrepancy Resolution, HRIS Guidance, Billing Reconciliation, Open Enrollment, Wellness Training, Leave Administration, Compliance Monitoring

• Providing technical guidance and procedural assistance to employees in executing a variety of employee benefits programs including retirement, health and life benefits, and Thrift Savings Program (TSP)
• Assisting agency employees with Thrift Savings Plan annuity benefit projections, and/or determining disability benefits for retirement
• Meeting with employees, spouses and beneficiaries to guide survivor benefits and continuation of FEHB, FEGLI, and service computation dates (SCD)
• Determining employees' effective dates of coverage for FEHB, FEGLI and FEDVIP insurances, and leave for reduction in force
• Researching and analyzing policies and guidelines for Federal benefits from administering agencies
• Maintain accurate employee time cards and information to ensure accurate payroll processing
• Audit new hire documents in Paylocity to confirm that banking details, tax documents, work permits, and personal information are filled out correctly for each new hire
• Answer employee questions regarding any payroll or benefits inquiries and effectively handle all issues in a confidential and timely manner
• Update and maintain employee documentation, including attendance, disciplinary actions, and injuries
• Oversee daily benefit plan administration including medical, dental, vision, life insurance, disability enrollments and changes and other voluntary health coverages, COBRA process, FMLA process, retirement plan administrative processes
• Prepare and manage COBRA documents and payments
• Prepare, distribute, and process new hire documentation

Skills: Benefits Guidance, Retirement Support, Survivor Assistance, Coverage Determination, Policy Research, Payroll Accuracy, Document Auditing, Records Maintenance

• Responsible for the administration of the agency's health and life benefits plans and programs, from vendor relations management to employee Open Enrollment and eligibility issues
• Manages and ensures ACA compliance, including tracking, maintaining and reviewing ACA compliance every month
• Helps ensure health and life benefits education agency-wide and works to ensure benefits and wellness are widely known about and more effectively utilized 
• Ensures that health and life insurance plans and invoices are regularly audited and on time for payment to finance and includes overage dependent audits
• Contributes to Agency wellness efforts, programs and committees
• Helps to ensure legal compliance throughout all areas of benefits
• Keeping these content areas updated on the staff section of the website
• Continue to identify areas of growth
• Provides training and technical assistance to other staff regarding human resources
• Provides leadership to colleagues and staff to foster a healthy, positive and strong work environment
• Communicates in a way that supports the Agency's mission, ethics and values
• Contributes to the overall agency development and attainment of contractual and service goals
• Promotes a healthy work environment and work relationships conducive to maximizing efficiency and execution of the agency's mission and service objectives
• Helps with COA, state, local, federal, vendor, and other and best practice standards in all aspects of the job
• Handles sensitive employee information and upholds the highest level of confidentiality
• Assists the human resources team
• Attends trainings and workshops specific to regulatory changes, best business administration practices, and current trends in human resource execution, to stay current and abreast of resources and methods for workplace productivity and efficiency
• Serve on internal agency-wide committees, assist Executive and Management Teams in the decision-making process, and may manage special projects

Skills: Benefits Administration, ACA Compliance, Wellness Promotion, Invoice Auditing, Legal Compliance, Staff Training, Confidentiality Handling, Team Leadership

• Experience within Payroll within Special/General Contracting or Property/Construction
• Work confidently within a versatile office environment with changing priorities
• Strong written and verbal communication skills, being confident to communicate with senior internal and external stakeholders
• Proficient in ADP Workforce Now
• Experience managing this benefits process for at least 1000 employees or more
• Professional and personable demeanor
• Working experience in Human Resources
• Knowledge of benefit program compliance and reporting requirements
• Computer skills in Microsoft Office applications and HRIS programs
• Must be well-organized, detail-oriented and have excellent customer service skills

Qualifications: BA in Psychology with 3 years of Experience

• Must have PHR, SPHR or CEBS Certification
• Prior experience in Client Service, HR or Benefits
• Strong knowledge of federal, state, and local laws about HR and Benefits Administration
• Strong analytical and problem-solving skills
• Ability to interact with all levels of an organization
• Ability to build internal and external relationships and provide excellent customer service
• Excellent verbal and written communication skills
• Must have superior organizational skills
• Must have excellent attention to detail
• Ability to work independently and in a team environment
• Demonstrated ability to multitask
• Must be able to work under time constraints and deadlines

Qualifications: BA in Human Resource Management with 4 years of Experience

• Must have a Certified Public Accountant (CPA) or Certified Payroll Professional (CPP) certification
• Accounting experience or managing payroll platform(s) in a multi-state, high-growth organization
• Experience with HR, Benefits and Payroll systems
• Strong understanding of federal, state, and local payroll, wage, and hour laws and best practices
• Thorough knowledge of federal, state, and local regulations about payroll compliance
• Excellent analytical, problem-solving, and organizational skills with a high attention to detail
• Proficiency with Microsoft Office software products, including intermediate to advanced MS Excel skills
• Ability to thrive in fast-paced environments and manage multiple responsibilities
• Ability to work both collaboratively and independently
• Able to determine and develop necessary approaches for solutions
• Excellent verbal and written communication skills
• Ability to effectively communicate across all corporate levels

Qualifications: BS in Accounting with 7 years of Experience

• Advanced Excel skills (i.e., VLOOKUPs, Pivot Tables, Formulas, IF/THEN scenarios, etc.)
• Excellent verbal and written communication skills
• Ability to conduct training sessions
• Ability to build and maintain effective working relationships
• Excellent interpersonal skills and exceptional customer service skills
• Analytical and project management skills with a high attention to detail
• Strong organizational and time management skills
• Experience with payroll and benefits systems, ADP Workforce Now and SuccessFactors

Qualifications: BA in Labor Studies with 2 years of Experience

• Experience as an HR specialist in an international environment, ideally within the service sector
• Must have a solution-oriented working style, proven track record in Benefits management and ‘can-do’ attitude
• Proficiency in Microsoft Office applications and experience with modern HR Systems
• Excellent written and verbal communication in German and English
• Open-minded and purpose-driven person
• Team player with excellent communication skills
• Experience in benefits, payroll, or human resources
• Proficient in Excel and MS Office
• Proficient with databases, payroll systems, and other HR technology

Qualifications: BA in Communication Studies with 3 years of Experience

• Experience and demonstrated knowledge of employee benefit programs, including health, life, disability, retirement (401 (k) or 403 (b)), etc.
• Previous experience using ADP Workforce Now
• Good knowledge of federal, state and local employment laws, Federal Motor Carrier regulations, HIPAA, COBRA, ERISA, Cafeteria Plans, USERRA, FMLA and ADA
• Experience handling benefits, retirement plans and leaves of absence
• Understands basic office protocol and demonstrates clear communication skills
• Prior experience with Human Resources/Payroll systems
• Strong working knowledge of Microsoft Office products like Outlook, Word and Excel
• Understands basic office protocol and demonstrates strong communication skills
• Multiple administrative tasks supporting the benefits team and human resources
• Knowledge of employee benefits and applicable laws
• Excellent written and verbal communication skills with a focus on details
• Excellent organizational and time management skills, particularly in prioritization and deadline urgency

Qualifications: BS in Business Administration with 6 years of Experience