• Serve as the point person for and manage all aspects of an international portfolio of subgrants by line supervisor(s).
• Work with assigned subgrantees to develop and negotiate budgets and budget revisions throughout the life of the project.
• Work with assigned subgrantees and Division/Vital Strategies legal counsel to develop and finalize new agreements and amendments. 
• Ensure appropriate terms and conditions are incorporated into new/amended agreements to comply with USAID mandatory provisions, other donor requirements and applicable laws and regulations.
• Develop template agreements and forms for use with subgrantees
• Review financial reports from subgrantees, and ensure they are completed according to Vital Strategies and donor requirements
• Ensure overall compliance by assigned subgrantees with subaward agreements and applicable laws/regulations, including submission of reports, compliance with USAID mandatory provisions, and other donor requirements
• Review payment requests and invoices from subgrantees and liaise with the Vital Strategies finance department to ensure payment processing
• Continuously monitor subgrantee compliance and agreed with the line manager(s)
• Provide technical assistance to subgrantees on budgeting, financial management and reporting. 
• Conduct risk assessment for new and existing subgrantees and support the development of annual/multi-year monitoring plans to continuously monitor risks of the grant portfolio
• Review and support the development of subgrantee policies and SOPs required to ensure compliance with subawards, applicable laws and donor requirements
• Review and analyze audit reports for subgrantees
• Conduct site monitoring visits to ensure sound fiscal controls and compliance with subawards and legal and donor requirements.
• Prepare review reports to document findings from site monitoring visits. 

Skills: Subgrant Management, Budget Development, Agreement Negotiation, Compliance Monitoring, Financial Reporting, Payment Processing, Risk Assessment, Site Monitoring

• Ensure follow-up and resolution of site monitoring visit findings in timely manner.
• Provide guidance to assigned subgrantees for strengthening financial management systems
• Maintain complete grant and financial files and store all relevant files in the organization’s electronic data system.
• Provide support to the Vital Strategies Finance department in connection with the assigned subgrantees and other matters
• Develop tracking and monitoring tools and processes
• Create and maintain budget vs. actual reports and other analyses for review by Division management
• Analyze and monitor allocations of obligations, funds and expenses
• Provide budget projections for subgrantees and donors
• Assist in the modification, development, and enhancement of grant management systems and processes within the Division and the organization
• Provide monthly cash flow projections to the Finance department
• Respond to general audit queries for assigned sub-awards
• Attend all Research Division and Finance department meetings.
• Assist in reviewing accounting entries
• Assist PACT Executive Director and Program Directors, Financial Manager, FSS Director and CFSP Director with Special projects.
• Works with EJSCE finance team to oversee invoice payments and vendor set-up, and purchasing and corporate card transactions related to sponsored research work. 

Skills: Site Monitoring, Financial Guidance, Grant Management, Tracking Tools, Budget Analysis, Cash Projections, Audit Support, Special Projects

• Draft proposals and letters of inquiry should follow the guidelines and deadlines provided by funders.
• Schedule and manage meetings related to the grant development process.
• Develop templates for grants and reports and update language
• Maintain a depository of source language for grant proposals.
• Maintain a grants calendar to ensure timely submission of all letters of inquiry and proposals.
• Maintain updated grant application status (i.e., submitted, pending, approved) information.
• Conduct prospect research of foundations, government, and corporate funders to determine appropriate matches between CFUF and funders.
• Monitor government and private grant opportunities.
• Provide a broad range of database (Network for Good) maintenance support, including updating contact information, updating giving records, recording donations, communication and contact report actions and ensuring the general integrity of the data.
• Process donations and prepare acknowledgement letters and other related correspondence.
• Maintain physical donor files and generate donation reports.
• Support the development of campaign and appeal materials.
• Assist with identification and relationship-building opportunities with key individual/family donors and entities.
• Support grant management and compliance efforts.
• Provide writing or editing support for communication, programmatic and development-related materials.

Skills: Grant Writing, Meeting Management, Template Development, Prospect Research, Grant Monitoring, Database Maintenance, Donation Processing, Campaign Support

• Managing and supporting the grants requirement and implementation for the organization including Financial planning of the grant for the project application (in coordination with the scientific applicant of the project, grant offering institution and in some cases with the project coordinator)
• Monitoring the spending of the grant budget in coordination with accounting and scientific project applicant
• Preparation of the monthly budget overview regarding the grants (expenditures for personnel and consumables, calculation of estimated future costs, calculation of remaining budget)
• Cooperation with controlling regarding budget planning - analyze
• Regular retrieval of FWF money from the institution to the employer’s bank account
• Communication with ÖAW, FWF, EU, with the grant offering institution and in some cases with project partners
• Administration assistance to the scientific project owner (collection and revision of timesheets, collection of scientific written report, revision of the existing contracts)
• Preparation of the yearly financial report (FWF, EU and other organizations) and documents for Audits.
• Working with H2020 preparation of data sheets and calculating of personal costs in case of an Audit, support to the auditors and disclosure of certain documents (invoices, travel costs, payment slips)
• Responsible for the final approval of the required financial statements for all closing periods
• Provide detailed reports with respect to the organization’s progress to the funders and lists for ÖAW, Controlling, and Year End Report
• Calculation of the project overheads for the quarterly financial closing and the year-end financial closing
• Update on new information concerning grant guidelines
• Identify and develop strategies to optimize the grants administration process

Skills: Grant Management, Budget Planning, Financial Reporting, Audit Support, Communication Coordination, Administration Assistance, Cost Calculation, Process Optimization

• Prepare grant applications, including grant budgets, to ensure that they meet the requirements of the granting agency and the rules and regulations of the university.
• Manage all post-award reporting requirements and work with the department’s Research Finance Administrator to ensure proper financial tracking of the awarded grants.
• Work closely with the department’s Senior Project Officer in Sponsored Programs Administration and the Clinical Trials Office when applicable.
• Maintain a database of all department grant applications and awarded grants and pertinent deadlines.
• Review and provide supplemental and amended information to extramural sponsors on grant applications
• Provide necessary data to Sponsored Projects for fund activation, review NOA and funding amounts and re-budget or recalculate DC and IDC for grant, and review subcontract agreements for accuracy and correct funding amounts.
• Reports directly to Director of Research Support and Administration and works closely with the Director of Finance on financial reporting and audits of awarded grants.
• Responsible for compliance and audit issues.
• Managing and communicating reporting deadlines to relevant PI and colleagues.
• Preparing interim and final financial reports for sponsored awards in partnership with OSP and relevant project staff
• Ensuring signed/approved financial reports are acquired from OSP in advance of reporting deadlines and submitted to sponsors. 
• Assist with the preparation of narrative reporting.
• Responsible for maintaining sponsor portal log-in credentials and for working with PIs to submit reports to sponsors.
• Assist with the management of other funding streams such as gifts, restricted accounts, and other resources.
• Support special events and marketing activities.

Skills: Grant Applications, Post-Award Reporting, Database Management, Compliance Monitoring, Financial Reporting, Audit Support, Deadline Management, Narrative Reporting

• Collaborate with the Sr. Manager of Institutional Giving to manage donor cultivation, solicitation, and strategy for grants
• Conduct targeted research to identify new institutional funders and help grow the existing portfolio of funders
• Manage the grant proposal calendar - Track stewardship activities, current grant cycles and renewal processes to ensure continued funding from existing funders
• Manage pipeline of prospects and lapsed donors to reflect upcoming grant opportunities and deadlines
• Identify opportunities to optimize or streamline the grant administration process
• Review guidelines for all corporate and foundation proposals and reports to ensure all submissions are accurately formatted, include all required information, and are completed on time
• Collaborate with the Sr. Director of Development and Sr. Manager of Institutional Giving to draft compelling five and six figure grant and consulting proposals with key input from program directors and other staff
• Oversee general institutional funder communications including annual impact reporting, quarterly stakeholder calls and cultivation mailings
• Cultivate and recruit National Corporate Honor Roll Members and support local MENTOR Affiliates in replicating the initiative locally
• Collaborate with the Development Associate to ensure institutional contacts and fundraising activity is accurately captured and updated within MENTOR’s development database
• Support sales and benefit fulfillment of National Mentoring Summit exhibitor and sponsorship opportunities
• Support the development team’s efforts to collaborate with and build the capacity of MENTOR Affiliates fundraising models
• Assist grant writers in developing budget proposals and narratives.
• Assist program managers with grant budget preparation, analysis, submissions, and revisions. 
• Assist program staff through the preparation of financial components of all required reporting related to grants and contracts.

Skills: Donor Cultivation, Grant Research, Proposal Management, Pipeline Tracking, Process Optimization, Proposal Review, Institutional Communications, Budget Preparation

• Obtain and maintain a thorough understanding of the financial reporting and general ledger structure.
• Prepare journal entries to the general ledger to include, correct, or update data as appropriate.
• Manage multiple regular deadlines and tight turnarounds to support the organization’s needs.
• Assist in the development and implementation of new procedures and features to enhance the workflow of the department and to ensure GAAP and OMB compliance at all times.
• Manage all aspects of allocating resources and reporting actuals for AmeriCorps and other grants
• Work collaboratively with Finance, Development, and Program Operations to ensure both private and public funding fulfill donor expectations.
• Monitor grants spending throughout the year and make journal entry adjustments to ensure full spend down of awards.
• Ensure accurate accounting allocations of staff time across public and private awards.
• Prepare audit materials for public grants.
• Identify and support system connections, relationships, and integrations
• Ensure compliance with donor requirements and that all submitted expenses fall within the allowable guidelines.
• Maintain familiarity with the requirements of AmeriCorps and other funding sources. 
• Collaborate with Senior Manager, Award Administration, to clearly communicate any changes to guidance.
• Ensure that grant revenue is properly recognized and receivables are properly stated in accordance with generally accepted accounting principles (GAAP). 
• Maintain detailed supporting schedules of revenue, receivable, and deferred/temporarily restricted balances in the general ledger.

Skills: Financial Reporting, Journal Entries, Deadline Management, Process Improvement, Resource Allocation, Grant Monitoring, Audit Preparation, Compliance Management

• Lead post-award grant support activities, providing mentorship and delegating workload assignments
• Establish effective procedures, ensure the section is productive and efficient, work is accurate, timely, and complete, and sponsor and UW policies are followed.
• Train staff in current policies and requirements and establish ways for them to stay current and improve in the field.
• Manage ticket system, assign day-to-day work, maintain electronic files, and other documentation, and use technology for efficiency and compliance.
• Provide compliance review and/or approvals (e.g., procard, travel, and purchasing)
• Work with the administrator and other department and unit directors to align and integrate the functioning of Post Award with other department and school operations
• Research, lead, and delegate special projects.
• Responsible for the preparation, completion, and filing of the Financial Status Reports and PMS 272 Reports, ensuring all schedules are completed and submitted to auditing agencies by the filing deadlines and detailed supporting documentation is maintained by the health center.
• Act as finance lead of annual cost reports, UFR, and UDS.
• Assist program managers in tracking spending and grant amendments.
• Prepare and process center requests, budget submission forms, 1275s and other internal financial documents required. 
• Prepare, verify accuracy, and submit journal entries, effortdistribution changes, retroac ti ve distribu ti on changes, and cost transfer memos.
• Maintain current knowledge of technology and VUMC processes by attending training classes provided by Office of Sponsored Programs, the Office of Contracts Management and the Department of Finance.
• Monitor terms and agreements of grant awards for compliance. 
• Assist departmental PIs with RPPR and other progress report submission procedures ensuring accuracy of all reporting information.

Skills: Grant Support, Staff Training, Compliance Review, Project Management, Financial Reporting, Budget Tracking, Cost Monitoring, Process Improvement

• Managing the pre- and post award grants, contracts, and clinical trials submissions for the division of Allergy, Pulmonary, and Critical Care Medicine
• Independently manage budget responsibilities for grants. 
• Prepare grant applications and initial budgets to include indirect costs calculations
• Review and present reconciliation reports to faculty on a monthly basis to ensure accuracy of data
• Prepare and submit new and renewal grant applicants, progress reports and clinical trial contracts via various formats (COEUS, PEER) for Division’s extensive and diverse por tf olio of Federal and Non-federal grants, clinical trials, and other sponsored research programs. Preparating, formatting, modifying, processing, and submission of grant and contract proposals.
• Assist with the design, implementation, and maintenance of a record-keeping and scheduling system for proposal submissions, progress reports, FSR’s and other relevant deadlines.
• Monitor funding agency requests and program announcements to keep informed of funding opportunities and deadlines as well as changes in policy.
• Create, maintain, update and verify accuracy of faculty Other Support, biosketches, and MOUs.
• Interpret guidelines, communicate, and provide assistance to division faculty and other staff related to the grants and contracts development and submission process.
• Responsible for monthly account and center reconciliation via DMS accounting system
• Research and address any discrepancies that are found
• Ensure the accuracy of monthly center status reports with oversight from the DA. 
• Update and distribute financial reports on a monthly basis to PIs and meet with them for review.
• Assist with the design, creation, implementation, and maintenance of a system for grant and contract budget periods to ensure recurring expenses are transferred to appropriate centers in advance of end date. 

Skills: Grant Management, Budget Preparation, Report Reconciliation, Proposal Submission, Record Keeping, Funding Monitoring, Compliance Assistance, Financial Reporting

• Being responsible for the post-award administrative and financial management of a varied portfolio of research grants and others.
• Providing a single point of contact for internal and external enquiries relating to the portfolio, from funders, Group Leaders, Service Delivery Partners, and ensuring that they are recorded and acted upon in a timely and effective manner or escalated as appropriate
• Supporting Group Leaders with regards to the planning and preparation of budget plans and providing guidance in relation to the eligibility of expenditure in relation to the funder's terms and conditions.
• Working closely with the Human Resources Team with regards to the approval process of staff to individual projects, paying particular attention to budget control and compliance with the funder's terms and conditions.
• Regularly reviewing projects to monitor budgets, income and expenditure and ensure early identification of significant variances [budget under/overspends, ineligible costs, overhead recovery etc.]. 
• Liaise with Group Leaders over any variances and potential financial problems and provide advice on how to resolve.
• Provide forecasts against funds remaining,
• Preparing interim and final claims for expenditure, within set deadlines, ensuring good cash flow on projects.
• Producing routine and customised financial reports for budget holders and other colleagues, incorporating funders terms and conditions and being able to explain accounting and financial concepts to non-finance staff
• Maintaining a detailed knowledge of funder terms and conditions as well as internal financial procedures and regulations, and applying these consistently, and in particular with regard to financial returns.
• Managing the distribution of grant funds in relation to Collaborative Research Agreements, where the Institute is the coordinating institution.
• Liaising with funders with regards to any requests for amendments, extensions or virements, in liaison with the Senior Grants Manager (Operations).
• Maintaining robust record-keeping systems including Timesheets (to comply with institute, funder and audit requirements).
• Assistance with regards to project and institute audits.

Skills: Grant Management, Budget Planning, Financial Monitoring, Variance Analysis, Staff Coordination, Financial Forecasting, Report Preparation, Record Keeping

• Knowledge of grant making and grant programmes in excess of £ 1 million
• Strong knowledge of grant-making processes and systems, ideally gained from a variety of sources
• Strong experience in relational grant management
• Good understanding of the landscape of grant making, ideally within the voluntary sector, health sector or NHS
• Good experience with grant management systems, e.g, Salesforce
• Strong understanding of charities and charity governance
• Experience in monitoring, evaluation, and impact measurement
• Significant leadership and people management experience could be gained through leading staff or volunteers.
• Strong reporting and analytical skills
• Evidence of creative thinking and problem-solving skills.
• Excellent written and verbal communication skills
• Able to assimilate information clearly and prepare appropriate, clear, and concise content.
• Strong presentation skills, confidence to deliver presentations, training, or grants, and support
• Experience of co-production, collaboration and partnership working

Qualifications: BA in Public Administration with 5 years of Experience

• Familiarity with international standards for key program areas (protection, gender-based violence, child protection, economic empowerment, anti-trafficking, WASH, etc.)
• Experience training/developing others
• Excellent written English skills and familiarity with budgeting using MS Excel
• Excellent organizational skills and ability to determine priorities and meet multiple deadlines
• Detail-oriented with good multi-tasking abilities and communication skills, both oral and written
• Strong motivation and interest in supporting refugees and vulnerable populations
• Demonstrated understanding of and ability to maintain confidentiality and respect for the beneficiaries and partners
• Experience working in NGOs and/INGOs and familiarity with I/NGOs and IOs working in field of refugee protection
• Fluency in spoken and written Serbian and English
• Knowledge of USAID rules and procedures related to grants
• Ability to learn and adapt quickly, and work independently
• Ability to negotiate with private sector partners and handle demanding situations with tact and discretion

Qualifications: BS in Nonprofit Management with 6 years of Experience

• Experience providing coordination or management support program implementation in humanitarian contexts
• Experience in preparing writing and analysis on programmatic activities
• Experience with Budget development and management
• Experience in managing work plans
• Experience in representing programs with donors and external stakeholders.
• Excellent writing and communication skills
• Ability to produce and edit documents under deadline pressure.
• Experience working with key institutional donors (USAID, FCDO, ECHO, EC, etc)
• Ability and willingness to learn and follow donor reporting and compliance requirements.
• Ability to coordinate funding proposals and progress reports from key institutional donors (USAID, FCDO, ECHO, EC).
• Experience with monitoring and evaluation and other learning efforts.
• Strong understanding of key humanitarian principles and good practices.
• Ability to efficiently deal with competing priorities.
• Experience working in a multicultural setting.

Qualifications: BA in Business Administration with 5 years of Experience

• Experience managing grant process and writing grants.
• Knowledge of grant application policies, procedures and processes
• Knowledge of best practices, grant funding research tools and ability to create grant budgets.
• Experience with arts and education grants
• Demonstrated skill in successfully generating significant grant funding resources and maintaining adequate program and financial oversight.
• Ability to work effectively and independently across departments in developing, organizing and managing grant proposals and awards.
• Excellent written and oral communication skills.
• Ability to adapt writing for various audiences, from institutional funders to members and individual donors, and manage effective fundraising communications across multiple channels.
• Strong grammar and spelling skills with the ability to independently compose and/or edit materials
• Experience in proofing and editing under tight deadlines.
• Strong time management, organizational, and follow-through skills.
• Proficient with MS Office tools, database tools, and internet research.
• Experience in entering and managing donor/grantor data in a CRM system.

Qualifications: BS in Environmental Science with 6 years of Experience

• Experience in grant evaluation, management, compliance and reporting
• Knowledge of local, state, and federal funding sources and the ability to locate potential sources for funding
• Knowledge of grant funding policies and procedures and applicable local, state, and federal regulations
• Knowledge of non-profit, governmental, or quasi-governmental agencies
• Experience with Microsoft Office Suite, Google Workspace, and basic website content management systems, as well as financial management software
• Knowledge of CRM and GIS systems 
• Experience working in telecommunications
• Understanding or ability to learn technical aspects of telecommunications, grant making and management
• Superior written communication skills
• Strong organizational and time management skills
• Ability to interpret financial data to prepare budgets and financial grant reports
• Adaptable to new solutions or processes
• Ability to work as a team player and collaborate both internally and externally
• Ability to problem solve and create innovative solutions for the larger customer in mind

Qualifications: BA in Sociology with 7 years of Experience

• Outstanding writing and communication skills in English
• Knowledge of indirect cost rates and application
• Experience with detailed and multi-programmatic budgeting
• Ability to balance deadlines and near-term projects while advancing long-lead efforts
• Ability to work collaboratively with individuals and teams across different areas of subject matter expertise
• Exceptional attention to detail and task follow-through
• Ability and enthusiasm for working in a fully remote and independent environment
• Comfortable with Salesforce and other software systems used for fundraising
• Familiarity with Excel, Classy and Windfall
• Ability to set priorities and multi-task to meet tight deadlines
• Ability to handle multiple tasks efficiently
• Skills in organizing resources, establishing priorities, and meeting deadlines.
• Ability to analyze and interpret financial data and prepare financial reports, grant project budgets, statements and/or projections

Qualifications: BS in Social Work with 6 years of Experience

• Ability to work well under pressure and adhere to deadlines
• Excellent research, organizational and narrative writing skills
• A high level of computer literacy including Microsoft Office Suite and Google
• Familiarity with online systems, including Donor Perfect or iWave
• Strong personal commitment to the vision and mission of the organization
• Sensitivity to cultural differences when working with people from other countries and cultures
• Enjoys working with a small team in a fast-paced environment
• Excellent interpersonal, written, and verbal communication skills
• Experience working with US-based organizations operating
• Familiarity with efforts in environmental sustainability and peacebuilding 
• Knowledge of budgeting and fiscal management principles and procedures.
• Ability to handle stress and stay focused, even-tempered and congenial when faced with multiple deadlines.

Qualifications: BA in Political Science with 5 years of Experience

• Proficiency with Salesforce
• Proficiency with MS Excel and grants management databases (Familiarity with foundationConnect, Conga, and DocuSign)
• Expert at interpreting regulations for US-based grantmaking organizations (public charity)
• Excellent attention to detail, organizational and time management skills
• Ability to independently troubleshoot basic technical issues
• Ability to work under tight deadlines and acclimate to evolving priorities
• Experience handling multiple assignments simultaneously
• Experience with grants accounting and financial reporting to donors and/or government agencies
• Ability to read and comprehend financial reports
• Ability to generate financial reports from various systems
• Ability to respond proactively to regulatory changes and trends
• Ability to complete work timely manner to meet deadlines and due dates
• Ability to maintain records (both electronic and manual) to comply with record retention requirements.
• Ability to identify and resolve problems in a timely manner

Qualifications: BS in Economics with 6 years of Experience

• Extensive work experience in place of education may be considered
• Excellent time management skills and ability to multi-task and prioritize work
• Excellent written and verbal communication skills
• Knowledge of FTA publications, including federal registers, with proficiency in scope change requirements and grant management information systems
• Knowledge of regulations regarding grant proposal and application procedures, funding eligibility guidelines, formula discretionary funds, and the transfer of funds between projects
• Skill in using associated computer programs, applications, and databases necessary for successful job performance.
• Strong organizational and planning skills
• Proficiency with computer hardware and software to include Microsoft Office applications, using a computer with a keyboard and mouse, navigation with a web browser, checking and sending email, and use of internet search engines
• Proficiency in Google Workspace (formerly G Suite), Microsoft 365 (especially Excel), Salesforce, Trello and a willingness to adapt to new tools.
• Ability to handle sensitive and confidential information with discretion.
• Understanding of and passion for Thread’s mission.
• Knowledge of SmartSimple, proposalCENTRAL or a related award management system
• Ability to complete multiple tasks with competing deadlines and priorities

Qualifications: BA in Accounting with 5 years of Experience

• Experience in research in an academic environment
• Experience in neuroscience, genomics, and/or computational biology
• Extensive knowledge in the scientific granting process and successful writing on grant proposals for scientific research, including submissions for federal (e.g., NIH and HSF) organizations, private foundations, and donors
• Knowledge about funding for nonprofit agencies, government funding, and operational issues faced by nonprofit agencies
• Understanding of the grant life cycle process including grant seeking, grant writing, and the grant management process.
• Exceptional verbal and written communication with the ability to be accurate & compelling, in developing and maintaining relationships with a diverse population.
• Strong project management skills, deadline-oriented and ability to remain organized while managing multiple grants and projects.
• Ability to strategically plan, identify and develop process improvement opportunities.
• Strong analytical, problem-solving, critical thinking, organizational, and financial planning skills.
• Ability to quickly learn and master new programs, apps and technical skills
• Ability to maintain confidentiality of organizational, financial and member information.
• Strong attention to detail and expert writing, editing and proofreading skills
• Ability to manage time and prioritize tasks to meet goals and deadlines effectively
• Experience working effectively in an environment requiring initiative, reliability and resourcefulness
• Understanding of the ways that race and other identities intersect and play out in this work, especially as they relate to funding in the arts and media, and interest in and commitment to equitable and anti-racist fundraising practices

Qualifications: BS in International Relations with 6 years of Experience