• Develops strategic plans, operational plans, budgets, project plans, evaluation plans, and other administrative tools.
• Gathers and analyzes data to assess community needs and performance, effectiveness, and impact of programs and policies.
• Develops program materials, position papers, policy documents, and presentations for a range of internal and external audiences.
• Provides effective technical assistance and consultation to the program, related to data collection and reporting protocols, development of performance measures specific to each program and the development of program evaluation designs.
• Writes proposals, grant applications, and other required materials
• Submits all grant applications in a timely manner and processes vendor invoices
• Establishes and maintains partnerships and communication pathways between the program and a wide range of stakeholders, including providers, payers, policy-makers, educators, and program administrators.
• Collaborates with other programs within the department to leverage program activities.
• Serve as team leader and periodically as multi-agency team leader or project manager.
• Develops communication campaigns and educational materials on disease prevention and control for both health professionals and the public.

Skills: Strategic Planning, Data Analysis, Program Development, Technical Assistance, Proposal Writing, Grant Management, Stakeholder Communication, Team Leadership

• Oversee the planning, reviewing, negotiating, awarding, monitoring and managing of grants and cooperative agreements.
• Providing authoritative grant technical advice on all aspects of grant/financial mechanisms.
• Performing complex financial and administrative analyses of a variety of grant mechanisms to determine if costs are reasonable, allowable, and allocable.
• Compiling grant data necessary for the formulation of budget estimates and participates with program staff in the planning, development, and review of grant funding requirements.
• Developing and negotiating budgets with program staff and the grant community.
• Reviewing periodic and final financial status reports to ensure that all obligations incurred meet conditions in HHS regulations, program guidelines, cost principles, and the specific limitations stated on the Notice of Grant Award.
• Providing technical authority in the development and review of policy and procedural issuances from the Department, Operation Divisions (OPDIVs), and the employing organization. 
• Reviews and comments on proposed changes in rules or regulations, conducts special studies and prepares position papers and special reports.
• Providing technical authority in the development and review of policy and procedural issuances from the Department, Operation Divisions (OPDIVs), and the employing organization.
• Utilizing expertise in interpreting, developing, and applying appropriate regulations, policies and procedures relating to a variety of grant mechanisms.

Skills: Grant Management, Financial Analysis, Budget Development, Compliance Monitoring, Technical Authority, Policy Review, Regulatory Interpretation, Reporting Expertise

• Performs a variety of standard tasks related to the administrative aspects of partnership agreements including cooperative, challenge cost-share, participating, collection, and interagency agreements, and memoranda of understanding.
• Processes a full range of grant and agreement applications used to determine the selection of grants and agreements.
• Provides interpretation of laws and regulations concerning use of Federal funds and qualifying program expenditures.
• Develops instruments within the delegated authority.
• Participates in the review of the effect of changes in laws, regulations and policies pertaining to grants and agreements, administration and management, and performance reporting.
• Provides interpretation of requirements, regulations and guidelines to management.
• Advises on the termination of grants and agreements as the situation dictates.
• Closes out grants or agreements within the established closeout procedures.
• Supervise a team of Grants Management Specialists, providing technical and administrative direction.
• Serve as a subject-matter expert on individual grants during federal audits and other reviews of individual grants or grant programs.

Skills: Grant Administration, Federal Compliance, Regulatory Interpretation, Instrument Development, Policy Review, Management Advisory, Team Supervision, Audit Expertise

• Assist and support applicants with implementing and managing federal grants (including FEMA, GOHSEP, and other entities or programs).
• Serve as a program liaison by working with applicants to guide them through the assistance process and relaying information to ensure key stakeholders remain up to date.
• Maintain compliance with applicable state and federal grant management policies and procedures relating to the programs.
• Prepare, process, track, and submit all required schedules and documentation on behalf of the applicant/subapplicant (recipient/subrecipient), including requests for reimbursement, required award/subaward financial and performance reporting, milestones and deliverables, and requests for closeout documentation.
• Maintain knowledge of U.S. Department of Treasury regulations and guidance.
• Determine eligibility of applicants/subapplicants and compile, develop, and maintain project records supporting eligibility.
• Review and validate documentation to ensure information is consistent and properly reconciled.
• Participate in meetings and briefings with applicants.
• Provide technical guidance and recommendations to management.

Skills: Grant Support, Program Liaison, Compliance Management, Documentation Tracking, Regulatory Knowledge, Eligibility Determination, Data Validation, Technical Guidance

• Recommend technical guidance and recommendations to management
• Review existing grants management process documentation and previous analyses.
• Leverage previous experience and expertise to develop recommendations to improve and streamline grants management processes.
• Reference industry best practices to develop and document improved standard operating procedures (SOPs) for recommended "to-be" grants management processes.
• Facilitate discussions with key NHTSA stakeholders
• Develop and document user stories that describe detailed system functionality that will be required to support the improved NHTSA grants management processes.
• Evaluate and monitor the business management capability and performance of applicant organization and grantees, and the internal operating procedures associated with the business management aspects of the grant process.
• Represent the Institute on various boards and advisory groups.
• Assist with the development, maintenance, and implementation of plans and procedures associated with the effective and efficient delivery and monitoring of grant performance of the Public Assistance Grant Program
• Collaborate with IEM’s Disaster Recovery Specialists to identify and elevate financial or administrative issues for resolution, including responding to Federal Awarding Agency or Recipient Request for Information.

Skills: Technical Guidance, Process Improvement, SOP Development, Stakeholder Facilitation, System Functionality, Performance Evaluation, Representation Role, Collaboration Support

• Experience in administering grants or cooperative agreements for an organization in support of emergency management programs
• Experience in developing and delivering grant-related presentations or training to a variety of audiences
• Experience in providing grant-related technical assistance, reports, or recommendations to internal or external stakeholders (i.e. staff, management, recipient counterparts, accountants, or auditors).
• Ability to obtain and maintain certain job-related certifications if no job-related advanced degrees are required
• Ability to work effectively with a broad range of staff and external stakeholders.
• Experience in interpreting, organizing, and managing the administration of grant projects, including familiarity with grant budgets, accounting systems, subawards, and the resources that these projects require (e.g., personnel, equipment, space).
• Experience applying funding agency regulations to grant project management, including reporting, budgets, personnel, and proposals.
• Knowledge of accounting and finance principles.
• Ability to work long periods of time at a computer with or without accommodation.
• Able to remain flexible and adapt quickly to changes during each assignment
• Understanding of social determinants of health and a commitment to health equity, particularly racial equity.

Qualifications: BA in Public Administration with 3 years of Experience

• Experience in working with funding and information resources,to includeto federal and private foundations
• Experience in post-award administration of federal and private grants
• Experience working with Governors, working in federal or state agencies or non-profit organizations
• Excellent organizational skills and meticulous attention to detail
• Strong research and analytical skills
• Advanced knowledge of grants awarded from federal organizations, foundations, and philanthropies
• Familiarity with Regulations such as Code of Federal Regulations (CFRs), OMB Circulars and other directives governing grants and contracting
• Familiarity with financial management procedures and systems
• Understanding of indirect rate structures and application
• Advanced proficiency in the basic Microsoft Office suite (including Word, Excel, PowerPoint).
• Exceptional written and oral skills
• Ability to work independently with minimal supervision as well as within a team framework to accomplish objectives under a tight deadline

Qualifications: BA in Nonprofit Management with 4 years of Experience

• Experience with and proficiency in the use of spreadsheet and database software.
• Computer skills sufficient for the preparation and management of documents, spreadsheets, and presentations.
• Exceptional organizational skills sufficient to prioritize and complete assignments and projects independently, while balancing competing needs and attention to detail. 
• Ability to establish and maintain effective work systems and records.
• Ability to write clear, concise, well-formatted correspondence, documents, and reports using correct spelling, grammar, and punctuation.
• Ability to proofread work carefully and knowledge of Intacct
• Excellent problem-solving skills to effectively solve multi-faceted problems within an administrative context. 
• Analytical ability to draw conclusions based on data and concisely summarize results.
• Excellent verbal communication skills, including the ability to give and receive clear, concise information.
• Ability to establish and maintain productive, cooperative, and professional working relationships in a team environment.
• Experience in research proposal development and submission.

Qualifications: BA in Business Administration with 3 years of Experience

• Knowledge of the principles and practices of purchasing, budgeting, contracting systems, and grant policies/regulations.
• Experience with the foundations of financial management, including financial analysis, forecasting, information recording, and processing as it relates to human service programs.
• Experience in grants management, contract administration, or contract management work.
• Ability to disseminate fiscal information in the form of financial and/or narrative reports, charts, graphs, and tables
• Capacity to collate, understand and analyze data and make effective recommendations.
• Excellent analytical and communication skills, both written and verbal.
• Proficient usage of Microsoft Office products including Excel, Access, Word, Outlook and/or Information Warehouse, Document Direct, Uniform Financial Reporting, or other programs used for data gathering and analysis.
• Experience with overseeing federal grants.
• Familiarity with state and federal laws, rules, and regulations governing expenditures of state and federal funds
• Knowledge of the Commonwealth of MA budget process and MMARS.
• Familiarity with the Virtual Gateway Enterprise Invoice/Service Management (EIM/ESM) system.

Qualifications: BS in Accounting with 4 years of Experience

• Understanding of grants management, program management, emergency management, or administration of disaster recovery programs
• Knowledge of grant management, accounting and business management, and budget preparation procedures, and department administration.
• Understanding of grant policy and procedures, and the ability to read and interpret grant guidelines and contracts, and to communicate effectively orally and in writing.
• Understanding of disaster recovery, emergency management and associated state/federal legislation with the ability to research and organize data.
• Ability to assist with preparing written reports and conducting analysis.
• Experience using Federal, State and Local grants management workflow software and documentation management systems at either the Federal (preferred FEMA), State, Local Recipient/Subrecipient level.
• Ability to use provided IT tools and document management tools to create, organize and maintain project documents
• Knowledge of standard office procedures and basic computer operations to include a working and functional use (intermediate to advanced) of all Microsoft Office applications including Word, Outlook, and Excel as well as smartphone /text usage
• Ability to effectively communicate (written and orally) with team members and local, state and federal stakeholders.
• Solid written, verbal and organizational skills.
• Able to obtain and maintain a federal security clearance through an extensive government background check with fingerprints.
• Knowledge of Disaster Recovery and FEMA grant programs including an understanding of Public Assistance, 428, 404 and 406 Mitigation.

Qualifications: BA in Political Science with 3 years of Experience