• Report to the SOAR Director and will take the lead in all pre-award administrative aspects of the research application and will manage the post-award administration for sponsored programs for grants within the specified portfolio. 
• Serve as a liaison among principal investigators (PI’s), university administrative units, sponsors, and departments/deans on proposal development and submission and award review, set-up and financial management.
• Ensure that the Institute management information systems are up to date with grant information and data is entered accurately and to a high standard with information being updated on a near-daily basis.
• Maintain electronic records and filing systems, ensuring robust audit trails are in place.
• Assist the Grants Officer in delivering data for a wide range of departmental reports.           
• Support co-ordinating submission of grant applications, and subsequent administration of awards
• Working with the Grants Office ensures appropriate funding calls are highlighted to science staff across the Institute.
• Assist the Grants Officer with the organisation and running of the internal Grant Review Team (GRT) meetings (formal GRT meetings are held three times per year, with the possibility of other ad-hoc meetings arising).
• Assist the Grants Officer with all other aspects of internal review and approval processes for new grant applications.
• Liaise with internal staff (Science, Finance, HR) on various administrative aspects of projects, such as offer acceptance, start/end dates, and staffing changes.

Skills: Grant Administration, Proposal Development, Financial Management, Data Entry, Record Keeping, Reporting Support, Staff Coordination, Internal Liaison

• Lead in the application processes, researching, reporting, claims submissions, and closeout of key federal and state education grants
• Ensure databases and records are updated throughout the grant lifecycle.
• Coordinate information sharing and internal approvals for post-award project changes.
• Liaise with other departments (Finance and HR) to ensure that actions relating to post-award changes are complete.
• Liaise with Group Leaders and other science staff on grant-related matters.
• Liaise with funders as appropriate on grant-related queries and administration.
• Act as a central point of contact for grant-related queries
• Liaise with other members of the grants team and with other colleagues as appropriate, to provide useful, and accurate responses.                                                                                   
• Manage records relating to the Institute Fellowship scheme, and coordinate the review process for Institute Fellows
• Support and deputise for the Grants Officer and support the Head of Science Administration

Skills: Grant Management, Database Maintenance, Information Coordination, Post-Award Management, Staff Liaison, Funder Relations, Record Keeping, Team Support

• Ensure that IT systems are kept up to date, with all data being recorded accurately.
• Maintain electronic records and filing systems.
• Assist the wider department in delivering data for a wide range of reports.
• Answering and transferring calls to the relevant departments.
• Liaise with internal staff on various administrative aspects of projects.
• Coordinate information sharing and internal approvals for post-award project changes.
• Liaise with Group Leaders and other science staff on grant-related matters.
• Liaise with funders as appropriate on grant-related queries and administration.
• Act as a central point of contact for related queries.
• Analyze grant sources along with timing and reconciliation of funding, reviewing accounting information in detail

Skills: IT Systems, Record Maintenance, Report Support, Call Handling, Staff Coordination, Information Sharing, Funder Liaison, Grant Analysis

• Assist in developing content and procedures for timely and actionable report preparation across Finance
• Analyze and report monthly grant financial results and provide detailed reports and feedback for internal and external stakeholders
• Landing applications onto the charity's database
• Maintaining the charity's database
• Checking that the applicant is a member and that they meet the 4-week membership qualifying rule.
• Deciding the outcome of applications according to clear and straightforward eligibility criteria.
• Support the casework team and provide other administrative support relative to grant applications.
• Maintain an efficient filing system and database of beneficiaries
• Undertake membership and other checks on the applicant's eligibility
• Ensure all grant applications are supported by relevant documentation.

Skills: Content Development, Financial Reporting, Database Management, Application Review, Eligibility Assessment, Administrative Support, Filing System, Documentation Management

• Manages all aspects of the departmental grant application pre- and post-award processes.
• Initiates the application process with the PI, drafts the letter of intent to submit to the grant agency, and prepares all data for the official agency application form(s)
• Completes all internal application forms (includes assembling the final package being sent to the grant agency) and processes and creates a working budget for the application.
• Collaborate with the PI to collect, write and edit all data and organize all files according to the sponsor's instructions in preparation for submission to the agency.
• Responsible for setting up a timeline from the onset to ensure the application is submitted to all appropriate approving agents well in advance of the submission due date to the agency.
• Provides administrative and budget support to the faculty of the West Virginia University Cancer Institute for the preparation of external and internal grant applications, including pre-award, competing and non-competing renewals, post-award activities, closeouts of grants and final reports.
• Maintains an electronic database of all externally funded projects. 
• Maintains up-to-date repository of common data, such as current biographical sketch information for collaborating faculty, publications and verification of effort reporting.
• Monitors external grant opportunities and distributes them to faculty
• Implements internal pilot and developmental grants mechanisms
• Maintains knowledge and procedures of awarding agencies.

Skills: Grant Management, Application Preparation, Budget Support, Data Collection, Timeline Management, Administrative Support, Database Maintenance, Grant Monitoring

• Experience in grant and contract financial management in a research environment
• In-depth knowledge of financial management principles and practices
• Competence in the independent management of a large number of accounts with differing project periods
• Understanding of the principles of financial management to ensure the appropriate stewardship of university resources.
• Ability to work in a fast-paced environment with changing priorities and ability to make independent decisions and effectively communicate decisions and rationale to department management.
• Ability to interact effectively with a large group of diverse individuals.
• Ability to balance workload for a number of Principal Investigators with different kinds of grants and contracts.
• Proficient in Microsoft Office and Windows-based computer systems
• Ability to work independently, multi-task and prioritize work
• Excellent interpersonal skills (verbal and written) to present and communicate effectively with all levels of management.
• Ability to analyze and interpret financial documents, such as system reports, at both account and summary levels
• Knowledge of enterprise financial products

Qualifications: BA in Public Administration with 3 years of Experience

• Ability to work with others to benefit the organization's business objectives and goals.
• Ability to analyze and define a problem, evaluate alternative solutions, identify an optimal solution and listen and clarify information
• Ability to exchange information with stakeholders through various avenues, including verbal, written, facilitation, and persuasion.
• Proficient in computer systems, MS Office Suite, ERP or other financial software.
• Ability to perform work responsibilities with honesty and consistency.
• Experience in governmental budgeting, grants administration, financial analysis, or professional accounting.
• Experience with federal, state, or military regulation interpretation and compliance.
• Ability with NIH systems and procedures (ASSIST, eRA Commons, NIH RePORT)
• Ability to work well with others under tight deadlines and maintain a positive attitude
• Ability to work independently and effectively manage own workload
• Outstanding written and oral communication skills
• Experience with managing federal and private grants and clinical trials and in an academic healthcare environment

Qualifications: BS in Nonprofit Management with 4 years of Experience

• Experience with the management of contracts and grant budgets in institutions of higher education
• Experience with UofSC financial and grants management systems
• Advanced spreadsheet management, such as Microsoft Excel or Access, and advanced word processing skills.
• Attention to detail and the ability to manage multiple tasks with competing priorities
• Excellent organization and time management skills
• Exceptional oral and written communication skills with the ability to compose concise and grammatically correct general and fiscal correspondence
• Strong interpersonal skills and the ability to establish and maintain effective working relationships.
• Ability to work effectively with all levels of staff and management.
• Strong oral and written communication and quality control skills.
• Ability to work independently and collaboratively as part of a team.
• Experience with federal and state grant administration policies and indirect cost allocations
• Able to maintain strict protocols for all confidential or sensitive information

Qualifications: BA in Business Administration with 3 years of Experience

• Ability to work with and assist others in the team
• Excellent time management skills and the ability to multitask and prioritise
• Ability to make independent decisions on routine matters
• Ability to interact with IT systems and databases
• Demonstrated high attention to detail and accuracy of data input
• Strong interpersonal and communication skills
• Experience working in the Medical Research Institute or higher education sector
• Basic knowledge of governmental regulations.
• Ability to understand, interpret, and communicate policies and procedures.
• Excellent oral, written, and communication skills.
• Knowledge of accounting principles.
• Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and small business reporting.
• Knowledge of automated accounting systems

Qualifications: BS in Political Science with 4 years of Experience

• Experience within an academic environment or a grant-funded organization.
• Familiarity with NIH funding mechanisms and familiarity with CDC, HRSA, and other federal, state, and local mechanisms for funding public health and/or medical research is highly desirable.
• Ability to work independently in a team environment, take ownership of the resolution of problems, be flexible and accountable, manage conflicting responsibilities, prioritize tasks, and consistently meet deadlines.
• Knowledge of property management requirements related to Stanford or non-Stanford titles of equipment and fabrications.
• Competency in project management.
• Ability to review a proposal or manage a project with an understanding of the overall scope and goal of each sponsored project.
• Excellent time management and organizational skills.
• Knowledge of Microsoft Office Applications such as Word, Excel, Outlook, and PowerPoint.
• Ability to meet departmental staff needs while managing multiple priorities & initiatives.
• Ability to interact with all levels within the organization and work in a fast-paced environment.
• Ability to manage a variety of business and vendor resources.
• Ability to meet administrative milestones, deadlines and budget.

Qualifications: BA in Sociology with 3 years of Experience