• Manage the grant submission process, fill out forms, prepare letters, upload proposal documents into sponsor portals, and mail proposal hard copies.
• Prepare and revise grant budgets.
• Review proposals for conformity with University, State, and Sponsor guidelines.
• Resolve problems through contact with administrators internal to the University as well as external collaborators and recommend appropriate changes.
• Mentor new administrators and provide guidance.
• Provide technical and administrative assistance to faculty and administrators in regard to sponsor regulations.
• Maintain complete and accurate file information.
• Works with departmental staff on the preparation of grant and contract proposals, serving in a central office role
• Reviews proposals to ensure they have met all internal and external compliance requirements
• Negotiates terms and conditions with the external funding agency and completes the internal set-up of the award
• Participate in grant writing and proposal review.
• Oversee and be responsible for final submission and tracking of award status, including review the entire project for general editing and compliance with instructions.

Skills: Grant Submission, Budget Preparation, Proposal Review, Problem Resolution, Staff Mentoring, Technical Assistance, File Management, Compliance Tracking

• Review progress reports and Institutional Review Board annual reviews prior to submission to the sponsor to ensure accuracy
• Hold regular meetings with clients to discuss progress on the project, challenges, and questions on upcoming phases (no less than quarterly)
• Contact the client to discuss grant management functions and team roles
• Review Geneva’s process for hiring and managing personnel (screening) with client
• Ensure compliance with OMB Regulations, DoDGAR, FAR, and other applicable regulations
• Initiate and manage subcontract and independent contract agreements
• Responsible for maintaining all documentation related to pre- and post-award grant activities, to include use of the database
• Ensure timeliness of progress report(s) and final report to awarding agency
• Coordinate equipment & materials procurement, and travel for grants and contracts
• Ensure equipment is properly insured and entered on the equipment log according to The Geneva Foundation’s Standard Operating Procedures (SOP) and policies
• Lead project management for grant/contract applications, including coordination of meetings, adherence to timeline, collection and maintenance of supplementary documentation.

Skills: Progress Review, Client Meetings, Grant Management, Personnel Screening, Regulatory Compliance, Contract Management, Documentation Maintenance, Project Coordination

• Update and distribute the Grants & Contracts User’s Guide and Employee Handbook to inform the Principal Investigator and project team members of pertinent policies
• Evaluate projects’ needs to determine if additional funds are required to complete work
• Review and oversee study closeout to ensure proper closeout (e.g. disposition of equipment, receipt of progress reports, and submission of sponsor-required closeout documents)
• Work with the Grants and Contracts Manager to ensure department revenue goals are achieved
• Review all budget expenditures and charge requests to ensure compliance with approved budget, PI approval, OMB A-122, and verify that the purchase does not require prior approval
• Prepare monthly revenue tracking and annual budget projections for review by the Manager
• Ensure the accuracy of monthly budget reports and distribute to the client
• Analyze financial spend-down in conjunction with programmatic progress. 
• Provide guidance to PI should deficiencies are identified
• Facilitate final disposition of grant equipment and coordinate gifts to the medical facilities (with awarding agency’s approval)
• Initiate sub-contracts/sub-awards and ensure they have the information required to comply with the contract

Skills: Policy Distribution, Project Evaluation, Study Closeout, Revenue Goals, Budget Review, Financial Tracking, Spend-Down Analysis, Subcontract Management

• Maintain Legal Aid’s grant report and other action schedule in Raiser’s Edge.
• Use established reporting systems to monitor compliance with grant and contract requirements and expectations and with the laws, regulations, and program requirements governing such grants and contracts.
• Using Raiser’s Edge and MIP, support the budgeting and cash management and receivables processes by tracking spending on grants and receipt of payments. 
• Identify areas of potential concern or complexity.
• Prepare invoices, grant reports and some grant proposals, and facilitate the completion of contracts for Government Grants.
• Monitor compliance with grant and contract financial and program requirements and goals, including financial and program requirements, and identify areas of potential compliance concern or complexity.
• Use and develop data reports for the case management system (LegalServer), Raiser’s Edge, and other sources.
• Support the implementation of data integrity protocols.
• Provides a high level of customer service in answering questions and gathering information
• Maintains knowledge of existing laws, policies, and procedures necessary to comply with Federal, State, and University regulations concerning grants and contracts
• Meet the agreed-upon milestones and contribute to the required reporting.

Skills: Grant Reporting, Compliance Monitoring, Budget Support, Concern Identification, Invoice Preparation, Data Reporting, Customer Service, Regulatory Knowledge

• Works well in complex frameworks, analyzes and prioritizes information from multiple sources, and converts ideas and objectives into actions.
• Communicates effectively, orally, and in writing, with a diverse population.
• Assesses situations independently to determine a course of action.
• Applies processes and procedures in compliance with University policy and procedure.
• Promotes collective achievement and contributes to the development and achievement of group objectives.
• Provides open communication, leads by example, and effectively provides honest and constructive feedback.
• Assists in developing and implementing procedures to support campus-wide grants and contracts administration
• Develops and fosters customer relationships
• Cooperate and contribute to a team environment as well as successfully work individually with limited oversight
• Participates in team meetings and presents information on various topics related to this position
• Assist with pre-award grant preparation and submission on an ad hoc basis

Skills: Framework Analysis, Effective Communication, Independent Assessment, Policy Compliance, Team Achievement, Constructive Feedback, Procedure Development, Customer Relationships

• Understanding of research administration guidelines of Federal and non-Federal sponsors supporting research and educational activities.
• Organizational skills with a strong attention to detail and ability to prioritize assignments when faced with heavy workload and competing deadlines.
• Ability to manage a significant volume of transactions.
• Ability to perform complex financial analysis and customized reporting.
• Competence in the use of spreadsheet and database software in financial analysis, fiscal management, and financial reports.
• Ability to maintain independent judgment
• Strong organization, communication skills and a customer service focus across broad and diverse subject areas.
• Ability to maintain current knowledge of compliance regulations in all areas of research administration. 
• Knowledge of generally accepted accounting, fiscal and reporting principles.
• Knowledge of effective grant funding processes, procedures, and techniques.
• Strong writing skills in a variety of styles to draft persuasive text for a variety of audiences while ensuring adherence to the funding sponsor’s guidelines.

Qualifications: BA in Public Administration with 3 years of Experience

• Excellent communication (written and oral), interpersonal skills and a high level of customer service
• Ability to build, foster and maintain positive professional relationships
• Excellent organizational skills, time management and sound judgment
• Ability to adeptly use digital communication
• Ability to manage multiple tasks simultaneously and a high degree of initiative for bringing tasks to completion
• Solid analytical, decision-making making and problem-solving skills
• Excellent computer skills with experience using word processing, spreadsheet, database and presentation software
• Experience working as part of a professional team and in maintaining confidentiality.
• Ability to establish and maintain effective working relationships with staff, department heads, faculty, and students of various social, cultural, economic, and educational backgrounds
• Strong work ethic coupled with an enthusiastic and optimistic approach to one's work.

Qualifications: BS in Business Administration with 2 years of Experience

• Excellent interpersonal and communication skills.
• Experience establishing priorities and managing multiple projects.
• Ability to think critically and use good judgment.
• Experience in sponsored programs administration or grants and contracts administration.
• Experience with outgoing subcontract/subaward administration.
• Knowledge of policies governing the administration of subawards, grants, cooperative agreements, and contracts at educational institutions.
• Experience applying policies and procedures relating to intellectual properties administration or technology transfer within a research university setting.
• Excellent knowledge of MS Office (Excel, Outlook, Word)
• Ability to work well with others under tight deadlines and maintain a positive attitude

Ability to work independently and effectively manage own workload.

Qualifications: BA in Finance with 3 years of Experience

• Knowledge of nonfederal sponsors and best practices in working with nonfederal sponsors, including industry, foundations and foreign sponsors
• Strong knowledge of export control regulations
• Strong knowledge of compliance-related responsibilities including conflict of interest in research, as well as IACUC and IRB processes
• Strong capabilities in composing and negotiating complex contracts and other research-related agreements, effectively using knowledge of prime award terms, core University principles, policies and processes.
• Strong knowledge of the Federal Acquisition Regulation, Code of Federal Regulations, Federal circulars, and major agency policies and regulations.
• Experience with research administration in an academic or government setting highly desirable.
• Strong oral and written communication skills
• Ability to provide high-quality service in a timely manner
• Ability to lead teams as well as to be a team member when appropriate
• Ability to take initiative and work independently, consulting with appropriate parties as needed.
• Ability to work effectively, prioritize and be flexible in a high-paced, high-volume professional environment and to conclude negotiations and execute awards in a timely and measurable manner.
• Fluency in internal and external systems that support research administration

Qualifications: BS in Accounting with 4 years of Experience

• Understanding of accountability and possessing the ability to prioritize multiple projects/tasks simultaneously to ensure timely completion.
• Understand the importance of the team and be comfortable working as part of large matrixed business unit.
• Ability to consume information and formulate recommendations.
• Skills in analyzing data and formulating conclusions
• Ability to communicate both verbally and in writing with all levels of the organization.
• Ability to learn changing technologies related to grants and contracts management.
• Interest in using technology and data/metrics to work more efficiently and intelligently.
• Understanding of key performance indicators in sponsored programs offices and comfort level with data, reporting and metrics.
• Excellent writing skills and attention to detail.
• Knowledge of the Huron Research Suite (or other major university pre-award enterprise system) application, PeopleSoft Financial Systems, and Visual Compliance.
• Understanding of Princeton's objectives, policies, organization and procedures.
• Experience in sponsored programs administration at a “Research I” university

Qualifications: BA in Political Science with 3 years of Experience