GRANTS ADMINISTRATOR SKILLS, EXPERIENCE, AND JOB REQUIREMENTS

Published: Apr 26, 2025 - The Grants Administrator manages the full cycle of grant proposals and submissions, ensuring technical writing meets high standards for governmental, corporate, and foundation solicitations. This position utilizes MS Office, Adobe applications, and online research databases proficiently to support proposal development and technical documentation. This role synthesizes complex scientific and engineering concepts into clear, concise documents while maintaining strict deadlines and collaborating effectively with multiple stakeholders.

Essential Hard and Soft Skills for a Standout Grants Administrator Resume
  • Budget Tracking
  • Report Preparation
  • Grant Administration
  • Budget Development
  • Policy Adherence
  • Regulation Knowledge
  • Proposal Development
  • Technical Editing
  • Budget Management
  • Compliance Records
  • Deadline Management
  • Collaborative Work
  • Communication Tracking
  • Process Improvement
  • Compliance Issues
  • Liaison Communication
  • Training Support
  • Team Building
  • Schedule Management
  • Critical Thinking

Summary of Grants Administrator Knowledge and Qualifications on Resume

1. BS in Accounting with 2 years of Experience

  • Ability to understand, interpret, and communicate policies and procedures.
  • Ability to collaborate with others on projects
  • Excellent oral, written and communication skills.
  • Knowledge of procurement needs, including sole-sourcing, cost analyses, vendor requirements, and business reporting.
  • Ability to work well independently, but also to seek or offer assistance
  • Ability to review a proposal or manage a project with an understanding of the overall scope and goal of each sponsored project.
  • Excellent time management and organizational skills.
  • Proficient in Microsoft Excel and Word.
  • Able to work under pressure and meet time-sensitive deadlines.
  • Experience in research-supported programs, higher education research administration, sponsored projects/grants administration or related function
  • Familiarity with sponsor-specific proposal submission and award policies (NIH, NSF, NASA, DOE (Energy), etc.)
  • Knowledge of the Federal Grant Awarding System and experience in grants management or program development.
  • Experience managing a large grants program
  • Strong skills in financial analysis and reporting, Crystal Reports experience

2. BA in Political Science with 3 years of Experience

  • Excellent verbal, written, and interpersonal communication skills
  • Experience with accounting, bookkeeping, budgeting, and restricted funds administration
  • Experience with contract writing, review, and/or management experience
  • Experience working in a nonprofit or educational setting with program or project management skills
  • Strong achievement ability with a proven track record of success
  • Ability to lead multiple long- and short-term projects simultaneously, meeting all related deadlines
  • Ability to manage, coordinate, and share pertinent information with staff and donors/funders.
  • Knowledge and understanding of the Family Violence Prevention and Services Act,
  • Experience managing federal and non-federal grant application/award processes and post-award grants management.
  • Experience with industry-sponsored research agreements/contracts
  • Experience with NIH Contracts
  • Familiarity with Seattle Children’s and UW fiscal processes and systems
  • Strong computer skills required including experience with Excel, Zoom, and Microsoft Teams.

3. BS in Management with 2 years of Experience

  • Proficient in the use of personal computers, spreadsheets and word processing applications.
  • Knowledge of federal web-based grants management systems, enterprise financial systems, query tools or grants management tools.
  • Excellent communication and interpersonal skills.
  • Excellent organizational skills and attention to detail.
  • Knowledge of DOS/PRM USAID regulations, OMB Circulars, 2 CFR 200 (also known as Uniform Administrative Requirements Code)
  • Advanced Microsoft Excel skills to include pivot tables, look-up tables and if statements
  • Ability to run the management reporter, a financial tool module.
  • Strong experience using financial and accounting systems
  • Able to simultaneously work on multiple proposal development activities under critical deadlines.
  • Ability to create, rewrite, and update templates for materials required by solicitations such as biosketches.
  • Ability to learn and expand existing knowledge base in the use of computer software/products.

4. BA in Public Administration with 3 years of Experience

  • Knowledge of the functions, policies, program goals, and priorities of the Office, Bureau and Department to ensure that the grants funded by GEC support Office, Bureau, and Department mission objectives.
  • Knowledge of the legal and regulatory requirements governing the administration of Federal grants to ensure the GEC grants program fully complies with all applicable requirements.
  • Ability to monitor and oversee funded grant projects involving a variety of GEC initiatives to ensure compliance with requirements and to ensure progress is being made toward accomplishing project objectives in a timely manner.
  • Ability to analyze complex problems and issues, identify pertinent factors, devise optimal solutions, and oversee implementation of required actions.
  • Ability to provide sound and effective advice to management on a wide variety of policy and programmatic issues related to the GEC’s grants program.
  • Ability to plan, organize, and manage projects including developing plans and objectives, directing activities, supervising staff, managing resources, and accounting for results.
  • Ability to communicate effectively both orally and in writing, to provide advice, guidance, and assistance, plan and coordinate activities, establish and maintain liaison, present and defend recommendations, and reconcile differing and conflicting viewpoints.
  • Experience with implementation and management of exchanges and foreign assistance programming.
  • Knowledge of State Department regulations and procedures.
  • Excellent spoken and written English.
  • Excellent communication and computer skills.
  • Experience with implementation and management of exchanges and foreign assistance programming.
  • Knowledge of State Department regulations and procedures.

5. BA in Nonprofit Management with 2 years of Experience

  • Experience in writing, preparing, and responding to RFP's to governmental and other agencies for research and development contracts, both solicited and unsolicited or other evidence of technical writing experience.
  • Experience in the submission of proposals to government, corporate, and foundation solicitations.
  • Proficient use of MS Office at the intermediate level at a minimum.
  • Proficient use of Adobe applications.
  • Proficiency with online research resources and databases available through WVU Libraries or other similar sources.
  • Excellent organizational and interpersonal skills to manage multiple deadlines and multiple individuals.
  • Excellent technical writing skills.
  • Strong verbal communication and presentation skills.
  • Ability to grasp technical, science, and engineering concepts when described by PIs with an ability to ask probing questions to ensure understanding.
  • Knowledge of grammar and syntax.
  • Ability to prepare and/or revise complex technical documents on very short notice.
  • Ability to independently synthesize concepts and requirements to create templates, guidelines, summaries, memos and other tools.
  • Able to work both independently and collaboratively with colleagues.
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