Job Summary:

• Coordinate with relevant staff in order to solicit timely and appropriate input/review of grant proposals prior to submission deadlines
• Work directly with key members in the budget preparation process
• Responsible for submitting budgets for review and approval through the respective grant management system(s)
• Work closely with the Procurement department and department heads to ensure procurement compliance requirements are being met
• Work with school leaders to ensure expenditures are in alignment with the approved budget and projected spending timeline
• Responsible for providing guidance and monitoring allowable expenses in accordance with the grant requirements.
• Review and maintenance of the General Ledger for allowable expenses
• Responsible for submitting budget revisions
• Work directly with accounting staff to ensure accurate coding of grant-related expenses
• Work closely with Compliance and other staff
• Ensure that compliance with Federal and State regulations is being met for the various grants
• Submittal of the draw request in compliance with the grant award
• Maintain excellent communication on the status of all grants

Skills on Resume: 

• Budget Preparation (Hard Skills)
• Procurement Compliance (Hard Skills)
• Expense Monitoring (Hard Skills)
• General Ledger (Hard Skills)
• Budget Revisions (Hard Skills)
• Grant Compliance (Hard Skills)
• Communication Skills (Soft Skills)
• Staff Coordination (Soft Skills)

Job Summary:

• Prepare, process, and distribute complex grants, contracts, and miscellaneous billing and provide necessary accounting guidance to ensure that revenues are properly recorded
• Understand the functionality of an ERP system, MIP, and Sage Intacct
• Compile and check source documents, such as vouchers, invoices, purchase orders, and cash receipts for completeness and accuracy, and prepare reports to send out internally and externally
• Identify, investigate, and assist with the resolution of grant and contract accounting issue,s including the collection of receivables
• Prepare and/or update complex schedules, including audit support and trend analysis
• Work with the cash receipt desk to ensure accurate payment application
• Activate and monitor contract and award status using knowledge of regulatory and compliance standards
• Perform banking functions, such as initiating electronic payments, maintaining banking instructions, and managing vendor templates
• Gather and manipulate data to prepare periodic and ad hoc reports, including electronic payment registers, merchant services registers, listings of past due invoices, and trend analysis
• Review the General Ledger and other supporting subsystems for data quality
• Prepare monthly journal entries within specialized functions, including subsidiary activity, cost accounting, estimates, and strategic partnerships

Skills on Resume: 

• Grant Processing (Hard Skills)
• ERP Knowledge (Hard Skills)
• Source Document Review (Hard Skills)
• Issue Resolution (Hard Skills)
• Audit Support (Hard Skills)
• Payment Application (Hard Skills)
• Contract Monitoring (Hard Skills)
• Data Analysis (Hard Skills)

Job Summary:

• Responsible for monthly grant and contract billings, monitoring budgets for each grant, preparing and submitting periodic fiscal reports to funders and directing and coordinating the agencies fiscal contract audits.
• Participates in the performance quality improvement (PQI) process and uses data to improve services and outcomes.
• Researching, scanning, and archiving financial records will be a major aspect of this position.
• Access to Infor to pull various budget-related (BIRST) reports.
• Access the financial data still available in PeopleSoft.
• Contribute to client communication, deliverables for grants management assessment
• Review, synthesize and prepare highly technical, sensitive, and complex documents, briefing materials, management directives and correspondence
• Assists with maintaining tracking report for grants, agreements and projects
• Coordinates community partnerships to increase the probability of successful grant funding by way of Inter-local Agreements, MOUs, etc.
• Attends and conducts various meetings with staff, departments, councils and committees
• Attends conferences and trainings to gain information for program implementation.

Skills on Resume: 

• Grant Billing (Hard Skills)
• Quality Improvement (Hard Skills)
• Financial Recordkeeping (Hard Skills)
• Budget Reporting (Hard Skills)
• Client Communication (Soft Skills)
• Document Preparation (Hard Skills)
• Grant Tracking (Hard Skills)
• Community Coordination (Soft Skills)

Job Summary:

• Perform comparable duties of a similar or related nature and assist in other areas where staffing shortages exist.
• Tracks HR policies, coordinates or conducts training for OCEIA staff on standards and policies.
• Establishes operating manuals and systems for all OCEIA programs and initiatives. 
• Oversees general office operations including supply procurement, maintenance requests, IT requests, and liaising with building management.
• Oversees all logistics and planning for major OCEIA events, and supports major events and hearings for the Immigrant Rights Commission. 
• Interacts with the City and external organizations.
• Conducts a high degree of interaction with the public, community-based organizations, and with city department representatives, particularly those related to budget, finance and the Controller's Office.
• Serves as Executive Coordinator and schedules all key meetings and events for the ED.
• Acts as OCEIA disaster preparedness coordinator. 
• Attends all DEM and earthquake training and/or meetings. 
• Acts as a backup interpreter during crisis, emergency and public safety situations.
• Serves as OCEIAs COVID Health and Safety Coordinator, attending briefings, providing important updates from DHR and DPH, and procuring appropriate personal protective equipment and supplies for employees.

Skills on Resume: 

• Staff Assistance (Soft Skills)
• HR Coordination (Hard Skills)
• Manual Development (Hard Skills)
• Office Management (Hard Skills)
• Event Planning (Hard Skills)
• Public Interaction (Soft Skills)
• Meeting Scheduling (Hard Skills)
• Disaster Preparedness (Hard Skills)

Job Summary:

• Maintain a schedule of grant reports and submission deadlines and coordinate grant performance reports across multiple programs.
• Review performance and invoices for consistency with the budget and financial objectives.
• Prepare draft grant budgets, documents, and agreements.
• Provide information and assistance to staff regarding program budgets and the preparation of grant applications and funding agreements.
• Participate in the development and implementation of new or revised budget programs, systems, procedures, and methods of operation.
• Assist in the drafting and implementation of budget policies
• Assist in the preparation of other supporting program documents.
• Conduct data analysis and research on specific budget issues.
• Exercise good judgment in safeguarding confidential or sensitive information and adhere to high standards of confidentiality and honesty.
• Review grant applications, track and monitor expenditures.

Skills on Resume: 

• Grant Coordination (Hard Skills)
• Invoice Review (Hard Skills)
• Budget Preparation (Hard Skills)
• Staff Assistance (Soft Skills)
• Budget Implementation (Hard Skills)
• Policy Drafting (Hard Skills)
• Data Analysis (Hard Skills)
• Confidentiality Standards (Soft Skills)

Job Summary:

• Establish and manage the timeline and necessary documents for creation and submission of the grant proposal, approval of the grant project through State OMB, creation of PeopleSoft projects and funding sources, and development of contracts and subgrants prior to the beginning of the Federal budget period.
• Regularly review the Federal grants website and resources to seek out new grant opportunities to increase Federal revenue for ISDH programs.
• Assist program clients with the creation of grant proposal documents including but not limited to SF424, grant narrative, and grant budget.
• Assist program clients with the creation of the Federal Grant Summary for submission to and approval by the Office of State-Based Initiatives in OMB.
• Assist program clients with completing and submitting federal and ISDH budget templates.
• Collect and organize supporting documentation for grant proposals including letters of support, memoranda of understanding, job descriptions of staff positions, resumes of existing personnel, and other documents are required by Federal and State funders.
• Shepherd program clients through the approval of the grant proposal by ISDH leadership and OMB.
• Submit grant proposal as prescribed by the Federal funder.
• Complete Project Setup Sheet to facilitate creation of PeopleSoft Financials project and estimated funding source in coordination with ISDH accounting staff.
• Develop Request for Contract (RFC) documents for subgrants and contracts, including quality review of the Scope of Work and Budget for these agreements.
• Create a Requisition and a Strategic Sourcing Event in PeopleSoft Financials to develop the framework on which an agreement can be developed in the PeopleSoft Supplier Contract Module.

Skills on Resume: 

• Grant Management (Hard Skills)
• Grant Research (Hard Skills)
• Proposal Assistance (Soft Skills)
• Documentation Collection (Hard Skills)
• Client Support (Soft Skills)
• Proposal Submission (Hard Skills)
• Project Setup (Hard Skills)
• Contract Development (Hard Skills)

Job Summary:

• Receive and record Notice of Award (NOA) documents as sent by the Federal funder.
• Revise Project Setup Sheet to reflect confirmed funding as prescribed by the NOA.
• Review reporting guidelines and establish reporting deadlines with relevant program and fiscal staff.
• Manage calendar of existing grant development activities including renewals, continuations, etc.
• Provide technical assistance on grant reporting to the program client to ensure reporting compliance.
• Attend quarterly financial meetings with program and finance staff to assess the condition of financial expenditures within the grant budget period.
• Identify the potential for unspent funds within the grant budget period. 
• Coordinate with the program client to request carryover of these funds as directed by the Federal funder.
• Prepare for close-out of the grant budget period and advise ISDH accounting staff as to handling of unspent funds.
• Collaborates with the Director of Grants on large-scale projects requiring special attention.

Skills on Resume: 

• Award Management (Hard Skills)
• Reporting Guidelines (Hard Skills)
• Grant Calendar (Hard Skills)
• Technical Assistance (Soft Skills)
• Financial Meetings (Hard Skills)
• Unspent Funds (Hard Skills)
• Grant Close-out (Hard Skills)
• Project Collaboration (Soft Skills)

• Implement internal compliance requirements, including VA compliance
• Perform PAVIR processes for data input and file maintenance
• Communicate status updates and workflow needs intra- and inter-departmentally
• Communicate with PIs monthly or more frequently to review PI portfolio including monthly expenses, projects, effort, and reporting requirements
• Liaise between PI and sponsor or subrecipients to obtain needed approvals
• Initiate, amend, and terminate subaward agreements and personnel agreements
• Participate in department activities and process improvement activities, as well as policy development
• May be assigned a lead role in moderate complexity work groups.
• Maintain internal post-award process, including accurate qualitative and financial data input and data maintenance
• Contribute and help maintain Standard Operating Procedures for the department and position.

• Compliance Implementation (Hard Skills)
• Data Maintenance (Hard Skills)
• Status Communication (Soft Skills)
• PI Liaison (Soft Skills)
• Subaward Management (Hard Skills)
• Process Improvement (Soft Skills)
• Lead Role (Soft Skills)
• Procedure Maintenance (Hard Skills)