Job Summary:

• Run and analyze financial reports, often from multiple systems
• Prepare management information reports.
• Execute internal control programs established by management, research new regulations, and recommend and implement approved changes
• Manage compliance program for area of responsibility, and create complex compliance reports.
• Contribute to unit and organization strategy
• Assist in the development of change management plans and materials
• Participate as a member of a project team
• Support new initiatives. Make decisions determining approach to managing and completing processes.
• Participate in critical analysis of existing systems and processes, and identify opportunities for process improvement. 
• Define requirements, develop and implement complex test cases, perform system testing and analyze results.
• Serve as liaison and active partner between principal investigators, Office of Sponsored Research, research groups, other departments and respond to sponsor inquiries.
• Serve as a resource to local units and other departments to resolve accounting-related issues.
• Lead, train, coach, and review the work of other staff

Skills on Resume: 

• Financial Reporting (Hard Skills)
• Compliance Management (Hard Skills)
• Change Management (Soft Skills)
• Process Improvement (Soft Skills)
• System Testing (Hard Skills)
• Data Analysis (Hard Skills)
• Team Leadership (Soft Skills)
• Stakeholder Communication (Soft Skills)

Job Summary:

• Research and reconcile discrepancies in grant accounts.
• Communicate with grant program staff regarding budgetary matters.
• Implement and manage tasks such as maintaining and compiling grant budget data, preparing reimbursement requests and preparing financial and budget reports in a timely manner and assisting with special projects.
• Organize and plan work activities of the Restricted Funds Department.
• Prepare accounting and financial reports for the government and public funds
• Prepare and submit monthly and quarterly expense reports to funders
• Monitor and ensure compliance with fiscal policies and procedures, including maintenance of required documentation
• Prepare journal entries to the General Ledger
• Complete responsibility for all the College's post-award grant compliance, reporting and accounting.
• Performs research on specialized grant accounting issues and assists the Associate Vice President & Controller in developing appropriate grant policies
• Provides high-level analyses of the College's grants portfolio.
• Interprets guidelines and explains financial compliance/regulatory requirements
• Facilitate post-award financial administration training to the campus community on complex subjects such as effort reporting.
• Contribute primarily through applying individual expertise.

Skills on Resume: 

• Grant Reconciliation (Hard Skills)
• Budget Communication (Soft Skills)
• Financial Reporting (Hard Skills)
• Work Organization (Soft Skills)
• Compliance Monitoring (Hard Skills)
• Journal Entries (Hard Skills)
• Policy Development (Soft Skills)
• Training Facilitation (Soft Skills)

Job Summary:

• Execute accounting and grant management functions for federally and privately funded sponsored projects
• Execute the monthly closing process and procedures within established deadlines.
• Maintain documentation supporting journal entries, cash draws, invoices, and reconciliations of cash, receivables, and other general ledger balances for accuracy and completeness.
• Support and carry out various Grants Accounting operational processes, including federal grant cash collection, reconciliation and reporting processes including cash draw and quarterly 272, posting cash receipts to the appropriate general ledger and grant accounts.
• Account for grants and contracts in accordance with regulatory guidance, institutional policies and procedures and departmental SOPs
• Maintain working knowledge of governmental regulations concerning federal research grants.
• Maintain working knowledge of institutional policies and procedures relating to the administration of sponsored awards.
• Maintain departmental SOPs documenting routine Grants Accounting processes.
• Participate in training opportunities for gaining knowledge and expertise in available technology.
• Recognize opportunities for creating meaningful analyses and financial reports.
• Contribute to internal and external financial reporting efforts for Grants Accounting
• Prepare monthly, quarterly and annual informational and regulatory reports required by federal, state and industry agencies and sponsors.
• Handle accounts payable/receivable and reconcile to the organization’s accounts
• Processing or ordering grant-related materials for clients

Skills on Resume: 

• Grant Management (Hard Skills)
• Month Closing (Hard Skills)
• Documentation Accuracy (Hard Skills)
• Cash Collection (Hard Skills)
• Regulatory Knowledge (Hard Skills)
• Process Documentation (Hard Skills)
• Financial Reporting (Hard Skills)
• Accounts Reconciliation (Hard Skills)

Job Summary:

• Prepare and review complex and detailed documents, reports, and related materials.
• Assists leadership with advanced complex reports, events, and preparation of year-end financial statements (i.e. Uniform Guidance audit, financial compliance reviews, NSF Survey, SEFA, F&A proposal development).
• Assists the Director of Sponsored Research with budgets, budget justifications, and transmittal forms in grant proposals.
• Serves as back-up to Accounts Payable Manager.
• Review financial reports with Grants and Contracts personnel to ensure proper recording of revenues and expenses within each grant
• Address management needs for financial information through routine or ad hoc financial reports and analysis
• Work independently to prepare accurate invoices for timely submission to sponsors
• Work independently to prepare accurate financial reports for timely submission to sponsors
• Provide Grants and Contracts Accounting management with expense detail reports that support recommended drawdown amounts
• Prepare and submit cash reconciliations, status reports, and various other required documents within established deadlines.
• Maintain supporting schedules and computations accurately and thoroughly, and in accordance with records retention requirements and policies.
• Provide support for the annual compliance audit (Single Audit) in accordance with 2 CFR, Part 200, Sub-part F as well as non-routine internal and external audits and reviews
• Provide supporting documentation for PBC items and subsequent requests in accordance with, and within deadlines established by the Grants Accounting Manager.

Skills on Resume: 

• Document Preparation (Hard Skills)
• Budget Assistance (Hard Skills)
• Financial Reporting (Hard Skills)
• Invoice Preparation (Hard Skills)
• Expense Reporting (Hard Skills)
• Audit Support (Hard Skills)
• Compliance Knowledge (Hard Skills)
• Independent Work (Soft Skills)

Job Summary:

• Maintain program-level financial records. 
• Oversee the distribution of funds to grantees
• Review requests for payment or reimbursement, coordinate with Re-Entry Program Housing and HUD 811 program staff to assure conditions are met.
• Communicate problems to the grantee and provide technical assistance for resolutions
• Prepare and submit financial monthly reports for the RE-Entry Program Housing for the Department of Community Supervision.
• Attend new application workshops with the Program Coordinator and the Department of Community Supervision.
• Maintain filing manually and electronically and coordinate the retention of manual files
• Reconcile routine accounting records such as expense reports, payroll reports
• Prepare and submit disbursement requests to accounting
• Create and maintain grant folders and filing
• Create and maintain invoice tracking systems for grants
• Create and maintain payment schedules
• Represent for Accounts Payable/Accounts Receivable for Office of Homeless and Special Needs

Skills on Resume: 

• Financial Records (Hard Skills)
• Fund Distribution (Hard Skills)
• Payment Coordination (Hard Skills)
• Technical Assistance (Soft Skills)
• Report Preparation (Hard Skills)
• File Management (Hard Skills)
• Account Reconciliation (Hard Skills)
• Invoice Tracking (Hard Skills)

Job Summary:

• Manage grant funding including, but not limited to, grant billing, journalizing grant-related transactions, preparing reports, and reconciling grants to the general ledger.
• Collaborate with Finance and Development staff, to prepare budget-related materials
• Supporting documentation for submission of grant proposals, renewals, budget modifications.
• Prepare donor financial reports for grants with reporting requirements and comply with specific requirements as stated in grant agreements.
• Assist the Development team in monitoring and tracking all revenue and expenses related to grant-funded programs.
• Verify all cash receipts are entered accurately in the accounting system.
• Conduct reconciliation of systems including Sage Intacct and Blackbaud Raisers Edge to ensure data is accurate and up to date during the month-end close process for all revenue sources.
• Ensure the timely projection of all revenue sources and manage the year-end process of recording and reconciling revenue with Development and Finance teams.
• Manage the revenue portion of the new budget by communicating with various teams to accurately reflect known and anticipated restricted revenue sources.
• Prepare and enter journal entries for all revenue sources.
• Assist the Controller with the preparation of annual audit schedules related to restricted and unrestricted revenue and 990 schedules.
• Assist the Controller, the VP of Finance and Administration in the development of policies and procedures to fulfill grant accounting and compliance requirements.
• Perform occasional work on special projects.

Skills on Resume: 

• Grant Management (Hard Skills)
• Budget Preparation (Hard Skills)
• Financial Reporting (Hard Skills)
• Revenue Tracking (Hard Skills)
• System Reconciliation (Hard Skills)
• Audit Preparation (Hard Skills)
• Policy Development (Soft Skills)
• Special Projects (Soft Skills)

Job Summary:

• Prepare grant budgets for College grant applications for submission to external granting agencies.
• Determine and interpret the Federal, State, or external agency laws and regulations governing each proposed grant project or funded grant award
• Ensure the College is in full compliance with legal requirements. 
• Keep informed of individual contract terms, applicable OMB Circulars and Uniform Guidance, and College Board Policies & Procedures
• Attend professional development seminars and conferences on grant administration-related topics.
• Maintain the day-to-day accounting for assigned grants, including establishing general ledger system accounts for funded grants
• Maintain files of original grant documents, correspondence, and financial records in auditable condition at all times
• Prepare internal accounting system budget adjustments and monthly accruals and other necessary adjustments.
• Act as the College liaison with external granting agencies for all fiscal administration and audit issues related to grants.
• Determine the accuracy and allowability of costs proposed to be charged to grant projects to ensure that the College is in compliance with all applicable grant cost principles.
• Approve for all documents initiating charges to grant accounts.
• Analyze spending patterns and project expenditures on grant project accounts against agency-approved cost categories
• Determine the need for formal grant budget modification requests

Skills on Resume: 

• Grant Budgeting (Hard Skills)
• Regulatory Compliance (Hard Skills)
• Grant Administration (Hard Skills)
• Financial Recordkeeping (Hard Skills)
• Budget Adjustments (Hard Skills)
• Audit Liaison (Soft Skills)
• Cost Analysis (Hard Skills)
• Budget Modifications (Hard Skills)

Job Summary:

• Coordinate project director efforts and direct the process of redeveloping grant budgets within the agency and legal constraints
• Develop, prepare and submit necessary final grant budget modification requests to external agencies.
• Prepare monthly account analyses and fiscal reports within allowable timelines for all grants in accordance with agency rules, legal requirements, and generally accepted accounting principles.
• Submit drawdown requests for funds from external agencies. 
• Manage cash for all grant accounts to minimize the time that College funds are in advance for grant expenditures.
• Prepare audit schedules in accordance with grant contract provisions and governmental auditing standards
• Obtain and maintain knowledge of the Federal Single Audit Act provisions and related regulations
• Provide requested financial analyses and information within required timeframes to College internal and external auditors, granting agency monitors, or government auditors.
• Prepare specialized internal reports for Management.
• Handle journal entries including standard weekly/monthly entries and year-end entries
• Monitor subcontractors for budget compliance and do site visits with various contractors
• Perform various reports including the request for funds
• Assist with preparing financial statements
• Monthly and quarterly subcontractor reports

Skills on Resume: 

• Grant Coordination (Hard Skills)
• Budget Modification (Hard Skills)
• Fiscal Reporting (Hard Skills)
• Cash Management (Hard Skills)
• Audit Preparation (Hard Skills)
• Financial Analysis (Hard Skills)
• Subcontractor Monitoring (Hard Skills)
• Report Preparation (Hard Skills)

Job Summary:

• Maintain complete and systematic records of financial transactions.
• Provide excellent customer services to all users regarding all business functions (accounting).
• Assist division budget directors in the preparation of budgets and accounting transactions, and review of reports.
• Record details of financial transactions in appropriate journals and subsidiary ledgers.
• Prepare monthly financial, reimbursement and ad hoc reports, including drawdown reports, for each individual grant.
• Review grant transactions on a monthly basis
• Develop corrections for the supervisor’s signature.
• Prepare monthly, quarterly and annual grant reports to the granting agency and submit them to the supervisor for review.
• Reconcile budgets on the general ledger to approved grantor award notices.
• Prepare lead schedules for the annual audit as related to the Cooperative for After-school Enrichment (CASE) grants.
• Prepare financial statements each month and at the end of the fiscal year.
• Prepare cash flow schedule for CASE budgets.
• Prepare budget amendment analysis.
• Prepare and maintain an audit file for each CASE grant.

Skills on Resume: 

• Financial Records (Hard Skills)
• Customer Service (Soft Skills)
• Budget Preparation (Hard Skills)
• Transaction Recording (Hard Skills)
• Financial Reporting (Hard Skills)
• Grant Reconciliation (Hard Skills)
• Audit Preparation (Hard Skills)
• Cash Flow (Hard Skills)

Job Summary:

• Review and reconcile general ledger accounts and bank accounts
• Review and process budget amendments for the supervisor’s signature.
• Maintain spreadsheets for the Partnership grant
• Provide student attendance information, by the school, received from the CASE division
• Receive checks from the grantor and make payments to clients
• Maintain updated Desk Procedures for grant reporting.
• Ensure all grant expenditures are in compliance with grant requirements, OMB Circulars and applicable federal, state, and local requirements.
• Conduct district audits to ensure proper and accurate reporting of grant expenditures and report results to the Assistant Superintendent for Business Services.
• Attend meetings between grantee and grantor agencies and committee meetings
• Maintain confidentiality of information in business-related activities.
• Assist with budget preparation and grant closing procedures
• Develop a working knowledge of the Department’s Child Care Development programs by attending applicable training seminars, using published DECAL and HHS policies and through interaction with DECAL and CCDF staff members.
• Monitor and perform grant-related post-award functions
• Budget and expense analysis, periodic invoicing, financial reporting, labor distribution changes, reconciliations, and grant closeout functions required by Grants and Contracts Administration.

Skills on Resume: 

• Ledger Reconciliation (Hard Skills)
• Budget Amendments (Hard Skills)
• Grant Reporting (Hard Skills)
• Attendance Tracking (Hard Skills)
• Payment Processing (Hard Skills)
• Compliance Monitoring (Hard Skills)
• Audit Conducting (Hard Skills)
• Confidentiality Maintenance (Soft Skills)

Job Summary:

• Provides general grant administration by managing grant records & reporting procedures and timetables
• Prepares ledger entries to maintain grant activity accounts
• Prepares reimbursement packages for requesting funds
• Prepares and files reports required of the grant, including close-outs
• Monitors grants to ensure compliance with policies for expenditures
• Maintains the fiscal management of grants & contracts in accordance with government regulations and donor requirements
• Gathers and analyzes all necessary supporting documents for reimbursement requests
• Prepares and generates financial reports for funders and for management analysis, adhering to various reporting requirements
• Ensures invoicing and reporting of costs comply and adhere to GAAP, Uniform Guidance Title 2 CFR 200, and funder-specific regulations
• Assists with reporting program and financial information quarterly, annually to agencies
• Assist with annual audits and provide accounting support
• Assists with collecting, maintaining, and updating monthly supportive services financial data
• Monitors and maintains the personnel system based on grant requirements
• Accurately prepares and submits monthly grant invoices, and annual, quarterly, and monthly reports for a portfolio of contracts/ grants accurately and on a timely basis.

Skills on Resume: 

• Grant Administration (Hard Skills)
• Ledger Entries (Hard Skills)
• Reimbursement Packages (Hard Skills)
• Compliance Monitoring (Hard Skills)
• Financial Reporting (Hard Skills)
• Audit Assistance (Hard Skills)
• Data Collection (Hard Skills)
• Invoicing Accuracy (Hard Skills)

Job Summary:

• Assists in resolving any issues surrounding grant invoices, including disallowed expenses or technical issues
• Working collaboratively with the accounting department, funders, and program staff
• Performs periodic reconciliations of GL accounts and back months to ensure grant funding is maximized
• Assists with the preparation of grant budgets and budget modifications
• Tracks grant budgets monthly to ensure funder compliance and maximum utilization
• Recommend strategies to ensure spend down.
• Prepares grant variance and other ad hoc reports for management
• Prepare and maintain spreadsheets to monitor data quality on applicable subsystems and the PeopleSoft accounting system.
• Review PeopleSoft data for specific administrative expenses to ensure proper use of account codes.
• Review and correct general ledger accounts for timely recognition of problems
• Analyze complex reconciliation documents
• Prepare complex journal vouchers and may perform allocation of indirect costs using PeopleSoft functionalities.
• Prepare and submit complex State reporting forms and provide support to auditors and other reviewers.
• Prepare grant-related purchase orders and monitor corresponding payment activity.

Skills on Resume: 

• Issue Resolution (Soft Skills)
• Collaborative Work (Soft Skills)
• Account Reconciliation (Hard Skills)
• Budget Preparation (Hard Skills)
• Grant Tracking (Hard Skills)
• Data Analysis (Hard Skills)
• Journal Vouchers (Hard Skills)
• State Reporting (Hard Skills)

Job Summary:

• Preparing timely, accurate and meaningful grant financial reports monthly, quarterly and annually for the respective division. 
• Ensuring all required financial reports are submitted to the granting agencies, consistent with the granting agency deadlines. 
• Collaborating with Program Managers to ensure financial reports are submitted according to the terms outlined in the Notices of Award. 
• Ensuring internal grant files are up to date and accurate.
• Reviewing check requests and purchase orders against current budgets to ensure compliance to applicable laws, regulations, and the organization's policies and procedures.
• Preparing, reviewing, and distributing grant budget-to-actual expense reports on a monthly basis
• Review the proposed grant budget prior to submission for reasonableness and completeness.
• Collaboratively maintaining the Indirect Rate Table, preparing monthly indirect allocations consistent with the terms of the Notices of Award.
• Providing fringe benefit rates for a prospective grant application.
• Collaborating with Finance leadership to evaluate if the appropriate metrics to measure resource consumption are being captured.
• Providing training to Program Managers and other leaders to understand the grant financial reports and how to better interpret the financial performance.
• Preparing grant analysis worksheets for annual audits, providing additional grant information and explanations during the audit
• Applying Generally Accepted Accounting Principles to maintain the operation of the General Ledger Systems as it pertains to grant and contract activity. 
• Collaborating with Finance leadership to reconcile variances and/or gaps

Skills on Resume: 

• Financial Reporting (Hard Skills)
• Grant Compliance (Hard Skills)
• Budget Review (Hard Skills)
• File Maintenance (Hard Skills)
• Expense Analysis (Hard Skills)
• Indirect Allocation (Hard Skills)
• Training Provision (Soft Skills)
• Variance Reconciliation (Hard Skills)

Job Summary:

• Maintain the general ledger
• Print and distribute monthly financial reports
• Assist with the annual audit with external CPA firm
• Provide administrative support in order to ensure effective and efficient office operations
• Prepare and submit grant invoices.
• Provide basic financial oversight for funds related to grant projects.
• Monitor/track the status of each program through its program life cycle.
• Work with grant managers and advise management team on preparing grant budgets for proposals.
• Monitor expenses for allowable uses of grant funds.
• Maintain a filing system for all financial documents
• Ensure the confidentiality and security of all financial files
• Record monthly Billing and maintain all Accounts Receivable related to the Govt Grant invoices
• Verify that transactions comply with financial policies and procedures (Related to Grants)
• Providing emergent backup support to the Payroll Administrator.

Skills on Resume: 

• General Ledger (Hard Skills)
• Financial Reporting (Hard Skills)
• Audit Assistance (Hard Skills)
• Administrative Support (Soft Skills)
• Grant Invoices (Hard Skills)
• Budget Preparation (Hard Skills)
• Expense Monitoring (Hard Skills)
• File Maintenance (Hard Skills)

Job Summary:

• Working on actual document verification on the eligibility of partner expenditure before posting on the system
• Review expenditures made by the implementing partner and assess whether they are in accordance with the requirements reflected in the partnership agreement, donor agreement, etc.
• Review the process for procurement/contracting activities and assess for being transparent and competitive.
• Review the records of requests for direct payments and ensure that all are signed by authorized assigned staff.
• Review the subsequent clearance of accruals
• Review the clearance of legal tax requirement settlements
• Review bank and cash account reconciliations.
• Review on the closure of transaction (i.e, project hand over, distribution list, construction hand over etc)
• Making sure all financial report documents are stamped, scanned and uploaded to the system
• Participate in partners’ capacity assessment with Programs, Logistics, and HR before signing a partnership agreement
• Coordinate closely with the accounts staff of the Donor/programme finance staff/ Country Finance and Systems Manager /Finance Coordinator to ensure the finance issues of the programmes run smoothly and effectively.
• Passing partner expenditure Journal and any adjustments
• Liaison with partner on transfer request and coordinate transfer request with Finance Coordinator for timely submission to HQ
• Manage Partner budgets, reporting & compliance including project audits

Skills on Resume: 

• Document Verification (Hard Skills)
• Expenditure Review (Hard Skills)
• Procurement Assessment (Hard Skills)
• Payment Review (Hard Skills)
• Accrual Clearance (Hard Skills)
• Tax Compliance (Hard Skills)
• Bank Reconciliation (Hard Skills)
• Budget Management (Hard Skills)

Job Summary:

• Checking payments to Partners, respecting the agreed procedures and Oxfam requirements.
• Set up systems and processes to build the capacity of partners’ finance staff.
• Carry out an independent project internal audit annually, evaluate internal control systems and report any deviations to Country Finance and the Systems Manager.
• Provide support to the programme in payments, monitoring and review of OPAL budgets including partner and grants agreement letters.
• Check Partners’ reports in cooperation with Country Finance and the Systems Manager and communicate with the Grants Accountant to prepare the Donor Reports.
• Participate in a partner capacity assessment mission and provide capacity-building training to partners
• Training and developing partner capacity to ensure they understand donor and Oxfam financial management requirements.
• Cross-training with other grants and finance staff to ensure a standard and proper methodology/basis for grant reporting.
• Assisting other grants and finance staff during seasonally high volumes
• Determining the proper award payment type (fixed fee, cost reimbursable, etc.)
• Ascertaining the type of award (contract, grant, cooperative agreement, etc.)
• Establishing an appropriate billing and review schedule to ensure proper award administration
• Verifying the accuracy of the NOA and award profile
• Communicating any inconsistencies or inaccuracies with the appropriate DSP and/or departmental staff, and ensuring corrections are made
• Capturing important restrictions or requirements for budget reallocation, closeout procedure, deliverable schedule, final reports (technical, financial, and/or property)

Skills on Resume: 

• Payment Checking (Hard Skills)
• Capacity Building (Soft Skills)
• Internal Audit (Hard Skills)
• Budget Monitoring (Hard Skills)
• Report Review (Hard Skills)
• Training Provision (Soft Skills)
• Grant Reporting (Hard Skills)
• Award Administration (Hard Skills)