Job Summary: 

• Record Penalty Charge Notices (PCNs) and Notices of Intended Prosecution (NIPs), payment of fines, and recharging drivers
• Fuel card administration, including ordering and maintaining records
• Reconcile Motor Insurance Database (MID), O Licence, and toll accounts weekly to ensure all vehicles are legally compliant and fines are reduced
• Weekly report on fuel prices and usage, and weekly mileage
• Hire vehicles based on operational needs of the business, and maintain the central fleet list as an internal record of on-hire vehicles
• Complete the vehicles off-road (VOR) report daily
• Take responsibility for the processing of hire car requests
• Reconcile the monthly credit card statement
• Proactively support the wider team on administrative tasks
• Accurate and timely raising of Purchase Order (PO), issuing, and invoice processing

Skills on Resume: 

• PCN/NIP Management (Hard Skills)
• Fuel Card Admin (Hard Skills)
• MID Reconciliation (Hard Skills)
• Fuel Reporting (Hard Skills)
• Vehicle Hire (Hard Skills)
• VOR Reporting (Hard Skills)
• PO Processing (Hard Skills)
• Admin Support (Soft Skills)

Job Summary: 

• Evaluate, appraise, and price the company’s fleet and trade-ins for multiple divisions within the dealership
• Manage the units’ database to ensure that the equipment has the correct price, the inspection papers are updated, and the repairs are complete
• Assist the Rental Manager in developing and maintaining the fleet valuation method and process
• Assist the Rental Manager in monitoring and executing the strategic plan for inventory volume, aging, and turns
• Take pictures of the available units or coordinate with other branches to gather photos of the units
• Develop SharePoint webpages for internal use
• Open work orders to inspect units acquired and arrange repairs/maintenance with the service department
• Follow up with the service department to ensure the units are repaired/serviced on time and within budget
• Coordinate the movement of units between branches
• Coordinate the reservations of units within the sales department
• Answer the trade-in evaluation request from the sales department promptly
• Assist the Manager with reporting and special projects

Skills on Resume: 

• Fleet Pricing (Hard Skills)
• Database Updates (Hard Skills)
• Valuation Support (Hard Skills)
• Inventory Planning (Hard Skills)
• Photo Coordination (Hard Skills)
• SharePoint Setup (Hard Skills)
• Repair Scheduling (Hard Skills)
• Team Communication (Soft Skills)

Job Summary: 

• Administer ADP (Enter start time for early drivers, approve total hours, Correct missing punches, etc.).
• Support time off requests relating to route coverage through temp agencies and 3rd party carrier solutions.
• Support Driver training and Safety Meetings with the Driver Supervisors.
• First point of contact for all daily issues (late deliveries, missing truck, wrong product, etc.).
• Support Daily Routes (On-time delivery, safety issues, performance, driver satisfaction, load planning, driver assignments, maintenance issues).
• Administer Drivers Hours of Service and Daily Vehicle Inspections through Encompass.
• Communicate delivery failures to Fleet Leadership.
• Support Accidents as it relates to Equipment issues, Accident Report, and Drug Test. Etc.
• Support Fleet Supervisor in handling local issues with Idealease and TAP-owned equipment (DVIR issues, Vehicle swaps, Repairs, etc.).
• Reroute deliveries based on driver issues, vacations, sickness, etc.
• Support paperwork processing relating to Fleet functions.
• Maintain supplies by checking inventory and placing orders with vendors. 

Skills on Resume: 

• ADP Administration (Hard Skills)
• Route Coverage Support (Soft Skills)
• Driver Training Aid (Soft Skills)
• Issue Resolution (Soft Skills)
• Route Monitoring (Hard Skills)
• HOS and DVIR Admin (Hard Skills)
• Failure Reporting (Hard Skills)
• Accident Support (Hard Skills)

Job Summary: 

• Manage basic fleet queries and liaise with stakeholders on the production stages of vehicles
• Coordinate vehicle accident/incident insurance claim processes, including fleet repairs, and escalating any injuries to the Injury Management Officer
• Ensure all fleet compliance, training records, and licences are up to date
• Assist with month-end invoice management and coding
• Manage the administration of all fleet management systems, especially for vehicle changes and data required for FBT reporting
• Order new and replacement fuel cards and E-tags for the Company fleet (>350 vehicles)
• Process all centrally managed vehicle charges (PCN, Fines, Penalty Notices, Council Charges)
• Raise all purchase orders required to support the fleet team
• Produce weekly and monthly reports for both internal and external customers
• Engage with both operational teams and third parties to ensure all queries are resolved on time
• Assist with the revision and development of procedures for the department

Skills on Resume: 

• Fleet Queries (Soft Skills)
• Accident Claims (Hard Skills)
• Compliance Tracking (Hard Skills)
• Invoice Coding (Hard Skills)
• System Admin (Hard Skills)
• Card Ordering (Hard Skills)
• Charge Processing (Hard Skills)
• Report Generation (Hard Skills)

Job Summary: 

• Conduct safety and fleet tasks such as ordering essential materials, responding to requests for information, adding and removing users from systems, and scheduling regular maintenance on all vehicles
• Manage vehicle licensure and registration, and process Fleet invoices for payment.
• Learn and navigate multiple FirstKey Homes IT platforms to understand where data is captured, stored, and how it flows between systems for analytics and reporting.
• Assist with designing and defining criteria for standard and ad-hoc safety and fleet reporting per established FirstKey Homes standards.
• Analyze data in Excel using pivot tables, lookups, and basic math formulas to provide insights about repair and maintenance expenses. 
• Identify data and reporting inconsistencies. 
• Generate reports to extract data and pull them into Microsoft Excel to prepare for data validation for the National Director of Maintenance.
• Work with IT teams to identify root causes and assist in managing exceptions and escalating any issues
• Assisting initiatives to configure and integrate safety and fleet data between IT platforms to ensure that system automation and data reporting mechanisms are valid.
• Proactively investigate and identify patterns, trends, and inefficiencies with safety and fleet data. 
• Provide recommended solutions that will reduce inefficiencies and enhance financial and operational performance.
• Keep a check on processes and regulations, ensuring compliance with Fleet policies and procedures.

Skills on Resume: 

• Fleet Maintenance (Hard Skills)
• Licensing and Invoicing (Hard Skills)
• System Navigation (Hard Skills)
• Report Design (Hard Skills)
• Excel Analysis (Hard Skills)
• Data Validation (Hard Skills)
• Issue Escalation (Soft Skills)
• Compliance Monitoring (Hard Skills)