Job Summary: 

• Review, sort, verify, track, maintain backup documentation, and process invoices
• Post and process payments and prepare purchase orders and checks and utility, bond and other bills and invoices.
• Calculate, balance, enter and distribute checks and other items according to policy.
• Process vendor checks for conference reimbursements, special authorizations, pre-payments, W-9 tracking, 1099 form filing, mileage reimbursements and related items.
• Coordinate weekly check run process, including printing, verifying, and mailing of checks for a variety of payments.
• Set up and maintain a variety of contracts, and establish appropriate tracking and filing systems.
• Verify and accrue sales tax in compliance with state and district regulations.
• Assist with periodic financial processes including audits and year-end closing.
• Respond to questions from district staff and outside vendors regarding a variety of issues related to assigned functions.
• Establish and maintain filing systems for a variety of documents and records related to the area of assignment.
• Purchasing supplies, equipment, and services for faculty, staff, and students based on University, sponsor, and department guidelines
• Utilizing a variety of purchasing methods including M-Marketsite, credit card, wire transfers, and purchase orders
• Preparing and reviewing purchasing documents and tracking transactions through to completion
• Acting as department liaison with the University’s Central Procurement Office
• Monthly P-Card reconciliation for all orders placed through the department’s on-line purchasing system (OPS)
• Maintaining and effectively communicating up-to-date knowledge of University purchasing guidelines and processes
• Working closely with faculty, staff, and students to field purchasing questions, investigate, and resolve issues

Skills on Resume: 

• Invoice Processing (Hard Skills)  
• Payment Processing (Hard Skills)  
• Vendor Management (Hard Skills)  
• Contract Management (Hard Skills)  
• Sales Tax Compliance (Hard Skills)  
• Audit Assistance (Hard Skills)  
• File Organization (Soft Skills)  
• Customer Service (Soft Skills)

Job Summary: 

• Managing the credit control function within Reperio Human Capital
• Checking and managing credit insurance
• Generating debt letters and outlining first and final reminders for outstanding payments
• Generating invoices and forwarding them to clients for payment
• Liaising with the point of contact for client accounts to ensure debts are paid in line with agreed terms
• Ensure debt is paid in a timely manner
• Deal with ad hoc customer queries in an attempt to resolve any issues with payment
• Liaising with underwriters and handling disputed amount
• Dealing with telephone and email queries
• Providing advice and support to consultants
• General financial administrative duties
• Managing invoices across three different continents
• Handle monthly AR closing activities
• Prepare periodic AR analysis reports and ensure SOX compliance
• Assist ad-hoc tasks assigned by the team leaders
• Check the financial data every day according to the requirements of the finance department
• Assist the Director of Finance in data management and analysis
• Responsible for other related financial affairs and performing missions as assigned by the Director.

Skills on Resume: 

• Credit Control Management (Hard Skills)  
• Debt Collection (Hard Skills)  
• Invoice Management (Hard Skills)  
• Customer Query Resolution (Soft Skills)  
• Financial Reporting (Hard Skills)  
• SOX Compliance (Hard Skills)  
• Data Analysis (Hard Skills)  
• Team Support (Soft Skills)

Job Summary: 

• Supporting the smooth running of the accounts department, exerting diligent financial process control and ensuring efficiency and resilience to growth
• Proactively looking to improve guest satisfaction and comfort by delivering a positive and timely response
• Effectively handles all aspects of the account’s procedures, ensuring the accuracy of processing purchase & sales ledger invoicing whilst adhering to all financial and client deadlines and supporting yearly targets
• Developing and implementing business strategies, where objectives are communicated
• Processing the weekly payroll & daily revenue for the hotel
• Assistant to the cluster Financial Controller with the production of the monthly accounts and forecasts
• Ensuring adherence and compliance to all legislation where due diligence is required and best practices are followed
• Perform daily tasks and maintain duties related to office activities and client meetings
• Assist CEO on daily activities such as meetings, phone conferences & scheduling
• Screen and route telephone calls
• Update clients’ files and follow up client specific action items
• Handle client address changes with vendors
• Maintain client insurance information and scan all new client docs
• Send out records in commencing new client packages including ADV, contract, organizer, letter
• Set up a file for new client initial meeting
• Recap letter after initial planning meeting with CEO
• Welcome letter to new brokerage clients
• Post client meeting notes in the CRM system

Skills on Resume: 

• Financial Process Control (Hard Skills)  
• Guest Satisfaction (Soft Skills)  
• Ledger Management (Hard Skills)  
• Business Strategy Development (Hard Skills)  
• Payroll Processing (Hard Skills)  
• Compliance Management (Hard Skills)  
• Scheduling (Soft Skills)  
• Client Relationship Management (Soft Skills)

Job Summary: 

• Updating SAP system regarding contracts, agreements with customers & processing discounts
• Creating new agreements in SAP
• Updating Master Data File in Excel
• Updating invoices versus accruals and maintaining documentation
• Constant communication with Sales about accruals
• Alignment with the Finance team on financial postings
• Maintain sales logs, signature guarantee logs and correspondence file
• Track subscription and organization renewals
• Schedule and confirm appointments for existing clients
• Schedule and confirm vendor meetings and catering
• Support the CEO and President in the scheduling of meetings, events, outreach and tasks
• Respond to numerous emails/inquiries from property owners and builders/developers
• Support the CEO and President in tracking tasks to be done, deferred, or delegated
• Support the entire team in proactively setting agendas and assembling materials for meetings, both internal and external
• Support the President in reviewing the monthly reports from the management company updating the various spreadsheets to interpret the data (heavy Excel use)
• Act as "front line" communication with external contacts
• Work with the accountants and management team to ensure accurate accounting for the company (light QuickBooks data entry) print and scan documents and maintain folders and archives (both physical and electronic)

Skills on Resume: 

• SAP Management (Hard Skills)  
• Master Data Management (Hard Skills)  
• Invoice Reconciliation (Hard Skills)  
• Sales Coordination (Soft Skills)  
• Scheduling (Soft Skills)  
• Email Management (Soft Skills)  
• Task Tracking (Soft Skills)  
• Excel (Hard Skills)

Job Summary: 

• Supplier Invoices, including a comparison to Purchase Orders/delivery notes to assess if an expense was approved and to clarify variances
• Ensure VAT is processed in Sage as instructed
• Create Purchase Orders from Requisition and submit them for approval per purchase policy.
• Ensure contracts/agreements are signed, filed and a renewal date is in the calendar.
• Update status of open Purchase Orders (matching of supplier invoices)
• Employee expenses to payment, reporting non-compliance to Expense policy
• Credit Card Expense reconciliation and processing, reporting non-compliance to Expense policy
• Prepare Payment authorization forms with supporting documentation
• Enter payments in the bank, ready for approval
• Maintain Payment file, including a summary of direct debits
• Preparation of Sage accounts to Trial Balance, including month-end journals
• Ensure the billing process adheres to company procedures and customer requirements
• Maintain and update contracts 
• Handle all customer inquiries/complaints promptly and efficiently to satisfy customer requirements and escalate in a timely manner
• Work within a high volume, fast-paced and customer-focused environment
• Maintain supporting schedules for prepayments, fixed assets, accruals and other Balance sheet items
• Assistance in the preparation of monthly management reports
• Analysis of General Ledger identifying potential cost savings
• Provide auditors with supporting documentation at yearend audit
• Preparation of adviser commission for submission to payroll
• Weekly reporting of New Business, outstanding debtors, and ongoing commission

Skills on Resume: 

• Invoice Reconciliation (Hard Skills)  
• VAT Processing (Hard Skills)  
• Purchase Order Management (Hard Skills)  
• Contract Management (Hard Skills)  
• Expense Reporting (Hard Skills)  
• Bank Payment Processing (Hard Skills)  
• Customer Service (Soft Skills)  
• Time Management (Soft Skills)

Job Summary: 

• Distribute and process purchase invoices for various departments to an agreed timetable, circa 900 the er month via Vendor Invoice Management system (VIM)
• Create supplier statement reconciliation in Excel
• Process invoices to general ledger accounts and cost centers
• Process purchase invoices to purchase orders and goods receipts 
• Prepare large upload files from Excel to SAP for multiple-line invoices
• Check invoices for the nature of spend and calculations plus, if applicable, for business VAT
• Liaise with suppliers to chase any outstanding issues from supplier statements and payments
• Liaise with internal departments regarding issues with supplier statements & payments.
• Account for all relevant taxes (mainly VAT) per procedures and seek advice when unsure
• Manage customer applications, credit limits and regular credit checks
• Generate financial statements and reports for customers and internal use
• Communicate internally and externally in accounting questions
• Collaborate with the team on other accounting tasks and participate in different development projects
• Daily bookkeeping, for example, handle incoming invoices by verifying, coding and posting invoices
• Independently work towards reporting deadlines and assist with different tasks during monthly closing
• Pay invoices and refunds and book payments daily to keep accurate books
• Collection and booking of payments from customers and Payment Service providers
• Issue manual invoices and credit memos
• Reconciliation accounts and investigate account discrepancies

Skills on Resume: 

• Invoice Processing (Hard Skills)  
• Supplier Reconciliation (Hard Skills)  
• SAP Management (Hard Skills)  
• Tax Accounting (Hard Skills)  
• Customer Credit Management (Hard Skills)  
• Financial Reporting (Hard Skills)  
• Communication (Soft Skills)  
• Time Management (Soft Skills)

Job Summary: 

• Update financial spreadsheets with daily transactions
• Track and reconcile bank statements
• Record invoices and bank transactions in the cashflow reports
• Daily maintenance and development of cashflow forecasts
• Be well-acquainted with all contracts of the company, related to clients, suppliers and specific financial T&C
• Communicate regularly with the commercial team to ensure all new clients are promptly added to turnover and profit forecast, as well as that all contractual conditions are properly reflected in the reports and observed by the Finance department
• Assist during the preparation of financial statements, budgets and other reports
• Manage the AR and AP process by checking client/supplier invoices and approving them against purchase orders, contract T&C, budgets and management instructions
• Chase debt and actively communicate with clients and suppliers, escalate internally delayed receivables and bad debt
• Create cost analysis & profitability reports
• Help with preparing and booking invoices and bank transactions in the accounting software
• Assist the accounting department with the month-end process, oversee the billing process, cost allocation and intra-group transactions
• Upload bank orders in the online banking
• Collect and review data for reports
• Ensure compliance with local and international regulatory requirements and timely submission of tax declarations
• Support the projects in the Finance & Accounting department, related to automation, software migration, reporting and other
• Provide administrative support to the Finance & Accounting department
• Maintenance of financial documentation, financial information and knowledge sharing over the company collaboration tools and databases

Skills on Resume: 

• Financial Spreadsheets (Hard Skills)  
• Bank Reconciliation (Hard Skills)  
• Cashflow Forecasting (Hard Skills)  
• Contract Management (Hard Skills)  
• Client Communication (Soft Skills)  
• Debt Collection (Soft Skills)  
• Cost Analysis (Hard Skills)  
• Regulatory Compliance (Hard Skills)

Job Summary: 

• Daily Payment runs and checking bank accounts for new receipts
• Sending payment breakdowns to contractors
• Requesting contractor invoices and time sheets.
• Reconciling bills/self-bills on Zoho Books
• Raising sales invoices in multiple currencies for multiple agencies & clients
• Uploading raised invoices, time sheets & bills to Projects.
• Uploading payment confirmation to Zoho Projects
• Posting purchase invoices/bills in multiple currencies
• Raising self-bill invoices in multiple currencies
• Creating manual journals on Zoho Books
• Communicating with customers, agencies and payroll partners via email and telephone
• Weekly accounts receivables check and chaser
• Monthly credit card reconciliation and chasing for any needed receipts
• Responsible for completion of weekly and monthly pay grid for all contractors
• Posting overseas supplier invoices onto Zoho Books
• Posting invoices and associated payments daily in Zoho Books
• Completing reconciliation spreadsheet on a weekly basis to ensure all corresponds.
• Managed and prioritized own workload
• Helping with the transition from the current payment platform to the new payment platform.

Skills on Resume: 

• Payment Processing (Hard Skills)  
• Invoice Reconciliation (Hard Skills)  
• Zoho Books Management (Hard Skills)  
• Multicurrency Transactions (Hard Skills)  
• Account Receivables (Hard Skills)  
• Communication (Soft Skills)  
• Time Management (Soft Skills)  
• Problem Solving (Soft Skills)

Job Summary: 

• Provide administrative and clerical support to the Director of Finance & Operations and the Finance Associate including but not limited to typing, faxing, copying, filing, etc.
• Prepare matching gift forms and submit them for payment.
• Assist in documenting accounts payable processes and procedures.
• Prepare biweekly payroll for processing. 
• Working with Human Resources Mgr., submit to outside payroll vendor for processing.
• Prepare and update worksheets to summarize hours and wages for departments.
• Assist the HR Manager in preparing and reconciling the salary portion of the budget.
• Update Leave Accruals on a quarterly basis by reviewing all year-round timesheets, calculating and coding all absences, entering data on individual employee Leave Accrual forms, and distributing summaries to employees and supervisors. 
• Assist with the processing of annual raises and adjustments triggered by salary changes, prepare Salary & Benefits Statements, and calculate new benefit deductions for payroll.
• Assist with other payroll-related tasks and prepare year-end balance reports.
• Assist with onboarding seasonal employees. 
• Perform activities such as data entry, bookkeeping, record keeping, verification and reconciliation to support ongoing financial operations while ensuring compliance with established policies
• Participate in the budget planning exercise by monitoring and responding to inquiries about financial activity
• Identify inconsistencies and take appropriate corrective action to ensure both the integrity of the data and compliance with all relevant policies and regulations
• Administer petty cash for the sector.
• Provide backup support for payroll transactions to support ongoing operations during the absence of more senior resources
• Provide various simple- to moderately complex reports, on a scheduled as well as ad-hoc basis, on financial transactions, accounts, and budgets of the sector as requested to support ongoing operations and strategic planning.
• Maintain an effective filing and records management system to preserve the confidentiality of the records and ensure that complete and accurate documentation is available for future reference or audit purposes
• Maintain accurate records of key holders and related security access information for staff of the sector to ensure the confidentiality of the records.

Skills on Resume: 

• Administrative Support (Soft Skills)  
• Payroll Processing (Hard Skills)  
• Data Entry (Hard Skills)  
• Bookkeeping (Hard Skills)  
• Record Keeping (Hard Skills)  
• Budget Planning (Hard Skills)  
• Problem Identification (Soft Skills)  
• Report Generation (Hard Skills)

Job Summary: 

• Prepare purchase orders and personal service contracts for departments 
• Ensure all invoices have been coded to the appropriate account and project, and approved according to policy.
• Ensure timely payments for approved invoices and produce checks within payment terms.
• Prepare weekly cash disbursements journal for approval by the Director or Director of Finance.
• Review incoming vendor statements for accuracy and ensure all vendor problems are resolved in a timely manner.
• Ensure vendor files are up-to-date (including 1099 vendors) and maintain vendor W-9 files.
• Create and monitor required records for 1099 reporting on an annual basis. 
• Prepare required government reporting for 1099 activity.
• Maintain filing system for purchase orders, personal service contracts, and paid invoices.
• Track and reconcile employee credit card charges.
• Send, monitor and file hire letters and required tax forms.
• Research and purchase uniforms for seasonal and year-round employees
• Process all purchasing card activities for student procurement card holders, including reconciliation of transactions on approximately 30 cards
• Communicate with purchasers and vendors regarding receipt retrieval and itemization.
• Process purchase orders and invoices, journal entries and expense reports for student organizations
• Coordinate and communicate with stakeholders such as staff, students, external vendors, Accounts Payable, and Procurement Services.
• Coordinate student organization purchasing focusing on travel arrangements and hazardous materials.

Skills on Resume: 

• Purchase Orders (Hard Skills)  
• Invoice Coding (Hard Skills)  
• Vendor Management (Hard Skills)  
• Cash Disbursements (Hard Skills)  
• Government Reporting (Hard Skills)  
• Reconciliation (Hard Skills)  
• Communication (Soft Skills)  
• Problem Resolution (Soft Skills)

Job Summary: 

• Maintain and purchase office supplies 
• Count, verify and process money received from all departments including store, café and admissions, gifts/ contributions, memberships, website sales, and wholesale sales.
• Investigate any discrepancies with the proper department. 
• Establish policies/procedures to reduce discrepancies in the future.
• Post journal entries in Blackbaud Accounting System maintaining sufficient detail to substantiate all entries. 
• Monthly reconciliation of miscellaneous deposits.
• During open season monitor and maintain cash on-hand according to pre-established limits. 
• Make recommendations to the supervisor if the limits should be changed.
• Process change for retail/admissions/café operations on a daily basis during open season.
• Maintain petty cash fund and reconcile monthly.
• Prepare and monitor accounts receivable billings for all departments except the Museum store.
• Provide administrative support including typing, proofreading, filing, photocopying, etc.E5. 
• Assist Finance/HR Manager with the planning and implementation of employee relations activities.
• Assist with COBRA billing including sending invoices and processing payments.
• Compile and distribute student organization financial reports to assist organizations in managing account activity consistent with budget allocations and to ensure timeliness and accuracy of transactions.
• Advise student organizations regarding financial policies and protocols, budget development/management, and purchasing procedures.
• Manage revenue collection efforts, in addition to providing advising and training on these methods, for student organizations and departmental events.
• Assist in coordinating annual training requirements, as well as developing and delivering content for student organization leaders.
• Professional development and other duties as assigned in service to the broader Carnegie Mellon community through committee work, etc.

Skills on Resume: 

• Office Supplies Management (Hard Skills)  
• Cash Handling (Hard Skills)  
• Journal Entries (Hard Skills)  
• Reconciliation (Hard Skills)  
• Administrative Support (Soft Skills)  
• Policy Development (Soft Skills)  
• Financial Advising (Soft Skills)  
• Attention to Detail (Soft Skills)

Job Summary: 

• Being part of the finance department of Samy, responsible for the campaign financial information gathering and margin analysis for multiple countries
• Give support in the analysis and preparation of the payment calendar
• Responsible for database maintenance of clients and suppliers
• Thoroughly accounting information review previously prepared by the external agents for its financial consolidation
• Direct relationship with the accounting and tax agents
• Collaboration in the elaboration of reports for the management
• Support in the financial internal control review of the company
• Improvement suggestions for the financial department
• Enters financial data to maintain accurate balances on accounts in the university's Financial Reporting System (FRS) on state, state research, state service and local accounts.
• Processes travel requests and vouchers for local and foreign travel for faculty, staff and students.
• Maintains department financial files, such as postings to the computer and filing of financial account information.
• Verifies and reconciles payroll (subject to MAPP policies on Cash Handling), monitors and distributes monthly and biweekly payroll.
• Processes purchase vouchers, service center requisitions, and purchase requisitions.
• Interacts with vendors regarding purchasing supplies and equipment needs for the department
• Resolves problems related to purchases.
• Maintains or assists in maintaining inventory of office supplies and equipment for the department.
• Provides month-end reports on active accounts to faculty and staff.
• Perform cash management duties for the department, which includes receiving, recording and depositing cash within established procedures

Skills on Resume: 

• Financial Analysis (Hard Skills)  
• Database Maintenance (Hard Skills)  
• Accounting Review (Hard Skills)  
• Report Preparation (Hard Skills)  
• Internal Control Review (Hard Skills)  
• Collaboration (Soft Skills)  
• Problem Resolution (Soft Skills)  
• Attention to Detail (Soft Skills)

Job Summary: 

• Assist advisors in onboarding, ongoing development and maintenance of client relationships
• Shield client confidentiality in all situations. 
• Anticipate potential problems and alert Office Manager, Advisor, Compliance and/or Director 
• Interface effectively and follow up on all support issues with internal departments. 
• Provide excellent telephone service to clients and potential clients, including prompt, accurate, and timely attention to detail. 
• Schedule client appointments and conference rooms for appointments.
• Maintaining ongoing knowledge and understanding of compliance regulations, firm policies, procedures, products and technology in an ever-changing regulatory environment, must be able to articulate the reason for certain requirements to clients. 
• Compose effective client correspondence in accordance with established policies and procedures. 
• Assist advisors in organizing marketing campaigns and seminars for clients and prospective clients.
• Assist SSC with invoice queries. 
• Ensuring credit notes received are appropriately matched against invoice
• Raising miscellaneous Purchase Requisitions
• Reconcile invoiced sales to planning sheets, ledgers, other sites
• Raise PO’s for Intercompany Sales Transfers
• Clear down Open invoices prior to month-end
• Ensure outstanding sundry Open Invoices have attached nominal codes to them
• Journal the sundry Open Invoice listing to the General Ledger
• Producing weekly sales trackers and weekly debt trackers for overseas
• Uplift weekly sales & promo data
• Dealing with customer queries and sending monthly reports

 Skills on Resume: 

• Client Onboarding (Hard Skills)  
• Confidentiality Management (Hard Skills)  
• Problem Anticipation (Soft Skills)  
• Effective Communication (Soft Skills)  
• Time Management (Soft Skills)  
• Compliance Knowledge (Hard Skills)  
• Client Correspondence (Hard Skills)  
• Invoice Reconciliation (Hard Skills)

Job Summary: 

• Creation and submission of supplier purchase orders
• Ensures vendor invoices match purchase orders prior to submitting payments
• Works with vendors to rectify issues as arise
• Transacting the reception of goods within the ERP system as well as recording vendor invoices
• Creates and submits weekly payment runs to ensure vendor invoices are being paid in a timely manner
• Perform all aspects of the customer billing process, including follow-ups on customer payment
• Process and receive customer payments through wire, ACH, credit card, etc. 
• Responsible for circulating aging accounts receivable and working with the sales team for collection purposes
• Creates and enters journal entries
• Aids/assists in the inventory reconciliation process, monthly
• Reconcile bank account on a weekly and monthly basis
• Assists the finance manager during the month-end close process to provide a monthly reporting pack to the leadership team
• Assist finance manager in the creation of monthly and weekly sales forecasts, tracking progress throughout the month
• Creating POs and raising recharge invoices
• Arranging one-time vendor bacs payments and customer service orientation
• Raising sales invoices and credit notes
• Sending out sales invoices and raising credit notes for customers
• Raising sales invoices for overseas direct deliveries
• Raising credit notes for quarterly allowances

Skills on Resume: 

• Purchase Orders (Hard Skills)  
• Invoice Reconciliation (Hard Skills)  
• ERP Management (Hard Skills)  
• Payment Processing (Hard Skills)  
• Accounts Receivable (Hard Skills)  
• Customer Communication (Soft Skills)  
• Problem-Solving (Soft Skills)  
• Time Management (Soft Skills)