Job Summary: 

• Processing invoices and ensuring timely collection.
• Reconciling payments on the account and regularly reviewing any aged debts
• Ensuring financial reporting objectives are met within deadlines
• Creating New Customer records
• Maintaining customer and product records
• Reconciliation of Customer Statements
• Regular review of the Aged Debt reports
• Ensuring aged debtors are resolved on a timely basis.
• Provide assistance with month-end accruals and sales reconciliations.
• Resolving authorised deductions and investigating and resolving any invalid or unauthorised deductions.
• Maintaining spreadsheets and reports for the Sales Team
• Continuously focusing on improvement and development of the accounting and invoicing processes as the internal or external business environment changes and grows.
• Drive improvement initiatives to reduce reporting lead times and enhance internal controls of the processes of areas of responsibility leveraging capacity within the team to achieve the desired outcome.
• Working with colleagues across the Waystone Group, ensuring effective collaboration communication and development of solutions.
• Building and maintaining strong relationships with all key internal and external stakeholders.
• Participating in the preparation and filing of revenue returns including corporation tax, VAT,46G’s and Vies returns.
• Assist in the design and development of a comprehensive set of procedures for all areas of responsibility that would positively contribute to an Internal or a Compliance audit in addition to succession planning.

Skills on Resume: 

• Invoice Processing (Hard Skills)
• Financial Reconciliation (Hard Skills)
• Customer Records Management (Hard Skills)
• Financial Reporting (Hard Skills)
• Process Improvement (Soft Skills)
• Stakeholder Management (Soft Skills)
• Problem Solving (Soft Skills)
• Collaboration Skills (Soft Skills)

Job Summary: 

• Keep records of all financial transactions using Xero software and reconcile with bank statements
• Process supplier invoices, raise customer invoices and ensure timely payment for services, including membership subscriptions
• Manage relationship with the bank, HMRC and Payroll provider on financial and HR issues
• Work with Treasurer and Interim Executive Officer (IEO) to maintain records of spending across core budget and restricted funds
• Liaise with the Treasurer to produce the quarterly financial report for the Board
• Support auditors and Treasurer in the production of annual accounts
• Submit annual audited accounts to Companies House and Charities Commission
• Support Trustees with grant applications and administration
• Act as first point of contact for enquiries
• Maintain policies and policy review dates
• Maintain and update the websites and social media (including Facebook, Twitter, Instagram etc)
• Maintain contacts and mailing lists and produce the member newsletter.
• Maintain electronic filing systems (eg Dropbox)
• Manage papers for meetings of the Board, Council and Committees
• Take minutes of Board, Council and Committee meetings
• Provide logistical support for events, meetings and conferences (face to face and online)
• Work with legal advisers to administer the appointments and resignation of Directors/Trustees with Companies' House and the Charity Commission
• Maintain the website, email accounts and any online/electronic storage
• Issue invoices to schools and collect payments and process payments to suppliers (Project Manager and Assessors) and manage reporting to funders

Skills on Resume: 

• Xero Software Proficiency (Hard Skills)
• Invoice Processing (Hard Skills)
• Financial Reporting (Hard Skills)
• Grant Administration (Hard Skills)
• Policy Management (Hard Skills)
• Communication Skills (Soft Skills)
• Social Media Management (Soft Skills)
• Meeting Coordination (Soft Skills)

Job Summary: 

• Input of data such as agency timesheets to the Aspire system
• Raising purchase orders for patient transport and other items
• Reconciling orders to invoices and investigating discrepancies
• Maintain a variety of finance trackers, investigating and reporting on any variances
• Maintain the hospital’s Special Duty Nursing records using the relevant Priory system, liaising with ward staff and the Divisional Income Processing Team
• Maintain the budget spreadsheet and prepare monthly accruals, completing the Monthly Accounts Pack for the hospital
• Manage patient access to Client Funds and coordinate petty cash processes on site, in line with Priory policies
• Prepare ad hoc financial and other reports for the hospital’s Senior Management Team
• Work closely with the Regional Hospital Director and act as a point of contact for the Regional Finance Manager and the Management Accountant (both of whom are based off-site, in the Divisional Finance Team)
• Provide cover for the Admissions Officer for periods of annual leave and other absences
• Process invoicing requests, including distribution of invoices to customers
• Use web-based software of customers to enter invoices (Web portals, SAP/ERS system, etc.)
• Resolve invoicing discrepancies with sales teams
• Customer master setup for all accounts
• Administer the company’s credit policy and procedures
• Collection of overdue accounts
• Reviewing and distributing monthly statements
• Process payments from customers via credit card transaction (Visa, MC, and Amex), Cheque, EFT (ACH) and Wire
• Register for EFT with customers that have that capability
• Process operating expenses for all locations
• Supplier master setup for all accounts
• Process payment to suppliers via credit card transaction (Visa, MC, and Amex), Cheque, EFT (ACH), Wire and Pre-Authorized Payment
• Month-over-month operating expense review and analysis

Skills on Resume: 

• Data Entry (Hard Skills)
• Purchase Order Management (Hard Skills)
• Financial Reconciliation (Hard Skills)
• Budget Management (Hard Skills)
• Invoice Processing (Hard Skills)
• Cash Handling (Soft Skills)
• Communication (Soft Skills)
• Problem Solving (Soft Skills)

Job Summary: 

• Accurately and timely process incoming and outgoing invoices
• Monitoring and following up on invoices ready for approval
• Reconciliation of intercompany positions
• Primary contact person for A/P and A/R questions from colleagues, suppliers and customers
• Assisting in the preparation of documentation required for the financial audit
• Maintaining customer and supplier master data
• Managing suspense accounts and processing bank statements
• Monthly reconciliation of A/R, A/P and stock sub-ledgers
• Processing credit card statements and expense claims
• Management of EPOS Point of Sale systems in food units including product listing, pricing, price checking, stock control, sales reporting and liaising with till system supplier to resolve technical issues
• Managing internal and external Customer Accounts & Debtors Ledger
• Assisting in the preparation of the year-end financial accounts for audit and to liaise with the Auditors prior to sign-off
• Liaising the Creditors Administrator to ensure completion of VAT returns in a timely, efficient and accurate manner
• Maintaining a fixed asset register and properties register
• Cast and cross-cast insertion orders for accuracy and validate the GCT rates used
• Request addendums where IOs are not sufficiently detailed
• Ensure all POs are valid for the planned campaign activity
• Resolve any revenue discrepancies
• Work with the Paid Media team to ensure the accuracy and availability of paperwork
• Liaise with finance contacts across the markets 
• Input all relevant Paid Media campaign information into the CRM platform on an ongoing basis
• Ensure a high level of customer satisfaction.
• Contribute to continuous process improvements.
• Understand and adhere to the documented Infor policies.

Skills on Resume: 

• Invoice Processing (Hard Skills)
• Financial Reconciliation (Hard Skills)
• A/P & A/R Management (Hard Skills)
• Data Management (Hard Skills)
• EPOS Management (Hard Skills)
• Audit Support (Soft Skills)
• Problem Solving (Soft Skills)
• Communication Skills (Soft Skills)

Job Summary: 

• Review all documentation to ensure that the correct level of authority has authorized the document.
• Accurately prepared quotes for submission to the Facilities Manager
• Ensure that vendors receive purchase orders (POs).  
• Process all submitted vendor invoicing for payment.
• Ensure that all supporting documentation is provided by vendors.
• Follow up with vendors for all outstanding invoices.
• Provide vendors with proof of payments.
• Capture reports using MS Excel.
• Accurately record all approved quotes as per job performed.
• Accurately record all quote/invoice submissions to the finance support area.
• Accurately record all processed invoices as per job performed.
• Reconciled bi-weekly jobs completed with quotes/invoices received and reported to the Facilities Manager.  
• Reconcile monthly processed invoices with payments affected.
• Investigate and resolve any outstanding queries.
• Maintain an accurate vendor/supplier database.
• Load all new vendors/suppliers on the procurement system
• Providing administration of legacy contracts and closing out projects once complete.
• Assisting and providing accurate Costbase forecast to be submitted to the business including headcount and non-labour overhead positions.
• Working with the business leads to challenging the headcount and overheads that are being presented.
• Supporting and producing monthly and quarterly reports to inform business reviews and decision-making processes.

Skills on Resume: 

• Documentation Review (Hard Skills)
• Quote Preparation (Hard Skills)
• Purchase Order Management (Hard Skills)
• Invoice Processing (Hard Skills)
• Vendor Coordination (Soft Skills)
• Financial Reconciliation (Hard Skills)
• Data Entry Accuracy (Soft Skills)
• Problem Solving (Soft Skills)

Job Summary: 

• Files papers and documents into appropriate employee files, performs paper and system audits 
• Conducts temp orientations for shop floor temp employees.
• Conducts new-hire orientations for exempt and non-exempt personnel.
• Assists with the open enrollment process.
• Solely responsible for ordering of typical office stationery supplies.
• Assists with the planning and execution of employee events.
• Manages ID access badges for Carteret campus.
• Manage EView on-boarding process from start to completion for all new hires
• Create recruitment requisitions for all hires, including temp positions.
• Update applicant tracking system (iCIMS) accordingly as the recruitment/onboarding process requires.
• Post revenues by verifying and entering transactions.
• Send invoices to customers and assist in financial audits 
• Post customer payments by recording cash and checks.
• Generation and maintenance of aging reports.
• Prepare and maintain various reports.
• Enter vendor invoices into SAP – this includes manual invoices such as utility bills, as well as invoices that match up to PO receivers.
• Processing of checks to pay supplier invoices.
• Processing of vendor payments that are paid by bank wire or ACH.
• Report generation of accounts payable aging and unmatched receivers, along with the reconciliation of balances to the books.
• Use Excel to manage the daily vendor activity and reconcile to the books.
• Adding and reactivating vendors.
• Navigate within SAP to search for vendor invoices and payments.
• Sorting site mail and filing of all invoices.

Skills on Resume: 

• Document Management (Hard Skills)
• Orientation Facilitation (Hard Skills)
• Employee Onboarding (Hard Skills)
• Recruitment Support (Hard Skills)
• Financial Transactions (Hard Skills)
• Event Coordination (Soft Skills)
• Vendor Management (Soft Skills)
• Attention to Detail (Soft Skills)

Job Summary: 

• Passionately advocate and act as an ambassador for the House and brands
• Drive sales through effective selling and high conversion
• Manage all telephone and email enquiries and convert to confirmed business
• Be aware of budgeted targets and current business levels
• Coordinate with the Visits team for all market guests, including coordinating transfers and third-party activities, this also applies to private guests
• Ensure that the Property Management System (HLS) is accurate and up-to-date
• Manage the time & attendance system, ensuring that it is accurate and up to date, flagging any irregularities.
• Manage the SAP system - create purchase orders and process invoices efficiently
• Record financial data, reconcile credit cards, and prepare month-end documents
• Record and manage Petty Cash for House
• Manage check-out process to include billing process and feedback
• Assist with check-in, when required, and support standalone events
• Act as concierge and educator for guests to ensure an enjoyable stay (e.g. booking of travel, distillery tours, local area information)
• Ensure all Health & Safety policies and procedures for the Glenmorangie House are understood and adhered to by guests and staff.
• Maintain financial records and filing systems, ensuring that they are ready for audit
• Process authorised purchase orders, receive delivered goods, and prepare invoices for payment
• Ensure that approved procedures are followed in ordering, receiving, and authorising purchases of goods and services
• Make sure that invoices for services are raised promptly and receipt of income monitored

Skills on Resume: 

• Sales Conversion (Hard Skills)
• Inquiry Handling (Hard Skills)
• Financial Management (Hard Skills)
• SAP Proficiency (Hard Skills)
• Time Tracking (Hard Skills)
• Brand Representation (Soft Skills)
• Guest Relations (Soft Skills)
• Policy Compliance (Soft Skills)

Job Summary: 

• Administer Kronos's labor system and job numbers for tracking purposes. 
• Work closely with hourly supervisors.
• Monitor banking activity for all businesses of MTD Products Limited 
• Record daily deposits and payables and run Directline Bank Reports including credit card activities and bank charges. 
• Prepare journal entries and bank reconciliations.
• Initiate inter-co fund transfers 
• Pay and record tax installments. 
• Reconcile PST, GST, QST monthly and pay and record installments. 
• Conduct account receivable analysis and perform collections on French MTD Mass Retail accounts, which involves reconciling account balances and answering inquiries concerning debit memos, unpaid invoices, partial payments, short shipments, and freight problems.
• Act as the primary backup for Cash Application for all payments received through MTD Sales Channels. 
• Support Cash Application with related Accounts Receivable code offs approved by credit coordinators.
• Provided support during the month-end process by preparing reports for AR analysis requirements.
• Provided support for Customer Master maintenance 
• Responsible for the accuracy and maintenance of accounts receivable files. 
• Review these files regularly and update information.
• Perform Month-end close procedures by performing journal entries and reconciliation of Consumer financing contracts.
• Perform weekly inventory searches and allocate funds and discounts for remittance to pay customers.
• Register equipment with the corresponding province to obtain security on financed consumer goods. 
• Responsible for all lien (PPSA) registrations, amendments, and releases about consumer financing
• Forecasting – liaising with project leads to capture monthly/quarterly forecasts and using BPC tool to enter forecast data from the project teams.
• Supporting monthly period-end journals, required to be carried out within SAP at period end to ensure a true and fair view is shown.
• Supporting Monthly & Quarterly reports to be compiled and analysed for forward trends and risks/opportunities.

Skills on Resume: 

• Kronos Proficiency (Hard Skills)
• Financial Reconciliation (Hard Skills)
• Journal Preparation (Hard Skills)
• Collections Management (Hard Skills)
• Communication Skills (Soft Skills)
• Detail Orientation (Soft Skills)
• Team Collaboration (Soft Skills)
• Problem Solving (Soft Skills)