• Management and scheduling of maintenance work
• Ensuring all cleaning, maintenance, and office equipment contracts are dealt with promptly
• Manage cleaning, utilities, maintenance, and office equipment contracts
• Oversee contractors Responsible for all contractors on site
• Organize and carry out 6 monthly site inspections
• Record and oversee meter readings
• Act as the first point of contact for landlords
• Maintain records for all sites
• Distribute insurance certificates for all sites
• Liaising with tenants regarding service charges, insurance, repairs, upgrades, and common areas.
• Assist finance in maintaining accurate records and invoices for all tenants
• Provide training on AC, fire alarm testing
• Creation of tenant packs for all new tenants
• Ensure the Company’s Health & Safety Policy and Environmental Policy are implemented
• Monitor, evaluate and review Health & Safety policy and practice
• Assist in the identification of training needs for employees
• Advise the board and senior management on the implications of current and emerging health and safety legislation
• Submit monthly reports on H&S
• Assess routine health & safety activities and checks are carried out
• Responsible for the supervision of the Receptionist and provide cover 

Skills: Maintenance Scheduling, Contract Management, Site Inspection, Record Keeping, Tenant Liaison, Health & Safety Compliance, Training Coordination, Supervisory.

• Managing the facilities of a vast portfolio of residential, commercial, and hospitality properties
• Manage the network of third-party vendors providing services 
• Source high-quality and cost-efficient partners, using network
• Oversee the regular appraisals and evaluations of various properties
• Complete monthly reports as directed by the manager
• Identify opportunities to add value to properties, using cost-effective measures
• Where possible, advise Management on appropriate insurance policies for each of the assets
• Work collaboratively with other teams within the division to successfully execute Property Management tasks, including the Finance and Real Estate Development teams
• Ensuring the assets are maintained in good repair, serviced by the statutory requirements, whilst maintaining the highest level of safety and customer service
• Oversight of local capital works projects, property-related contracts, and services
• Ensure a high level of maintenance, cleanliness, and presentation at all times
• Assist the property manager with preparing tenancies for letting and inspections
• Management of Tenant fit-out works
• Effective management of contractors including inductions, monitoring of practices, and all WHS-related procedures and safety gear. 
• Check scope and quality of completed works

Skills: Facilities Management, Vendor Management, Property Evaluation, Reporting, Value Enhancement, Insurance Advisory, Team Collaboration, Contractor Supervision.

• Responsible for the overall general maintenance (inside & outside) of the facility. 
• Ensure that all the forklifts, machinery and other equipment are properly maintained and running in optimal condition to support daily functions of operations. 
• Work with vendors, suppliers and contractors to negotiate services, products, and project implementation. 
• Responsible for the recycling programs and projects to reduce energy consumption. 
• Manage local and state permits, manage the facility budget, and manage capital project management and implementation.
• Establish priorities and assign resources accordingly with the main goal of improving equipment reliability and maintenance including lock out tag out (LOTO) and preventative maintenance (PM).
• Execute equipment capital and six sigma process improvement projects which require use of project management tools including cost estimating, gantt and Pareto charts, fishbone diagrams, histograms, etc.
• Assess the current condition of electrical, air conditioning, plumbing, and other essential facilities and equipment.
• Maintain accurate records of the condition of the equipment and other systems in the building.
• Create a schedule of regular evaluation/inspection of the facilities, including racks, fire systems, and equipment.
• Participate in the development of policies and procedures that affect the use of supplies and facilities.
• Order and maintained facility inventory, including supplies and equipment.
• Execute building maintenance projects through the allocation of internal resources or the project management and coordination of contractors.
• Manage repair and facility budget.
• Execute any required local and state permits.
• Respond appropriately to emergencies or urgent issues as they arise.
• Partner with the EHS manager to investigate industrial accidents, near-miss incidents, and occupational injuries to determine causes and install preventive measures.
• Provide direct supervision of employees in the Maintenance & Facilities Department. 
• Carry out supervisory responsibilities in accordance with policies and applicable laws, including interviewing, hiring, and training employees, planning, assigning, and directing work, appraising performance, rewarding and disciplining employees, addressing complaints and resolving problems.

Skills: Equipment Maintenance, Vendor Negotiation, Budget Management, Project Management, Facility Inspection, Record Keeping, Emergency Response, Supervisory Skills.

• Establish and enforce company and customer goals, policies, and procedures
• Formulate policies and manage daily operations to ensure the highest level of customer service is provided
• Manage general activities related to enhancing work performance and providing services
• Consult with other executives, staff, and board members about general operations
• Identify places to improve performance, policies, and programs
• Promote responsibility for safe and controlled work environments
• Ensure that all customer complaints are handled professionally, appropriately, and in a timely manner
• Manage existing business and oversee foremen and laborers responsible for servicing projects
• Develop strong relationships with critically important stakeholders, both internal and external
• Assist in the design and implementation of fundamental facility management processes
• Lead and deliver preventative and reactive maintenance schedules
• Ensure strict compliance management protocols are developed and adhered to
• Contracts management, including procurement and improving service delivery
• Management of minor works and assisting in developing major works programs
• Ensure all infrastructure is equipped and prepared for the Australian Open event

Skills: Policy Development, Operations Management, Performance Improvement, Stakeholder Communication, Safety Promotion, Complaint Resolution, Relationship Building, Compliance Management.

• Manage facility team with people management perspective
• Work with service contractors and internal and external stakeholders 
• Implement and manage comprehensive preventative and reactive maintenance programs
• Daily oversight of facilities' budgets and spending
• Prioritize daily facility issues and effectively delegate responsibilities to resolve
• Schedule facilities staff and outsourced labor to achieve the most optimal labor time/cost ratio
• Oversee maintenance-related procurement requests
• Be the first point of escalation for large facility maintenance emergencies
• Ensure all fire, health and life safety regulations are being followed across the market
• Taking full ownership over the management of facilities maintenance.
• Managing the local professional team and subcontractors.
• Managing facilities projects from planning to execution.
• Ensures that the facility is clean and maintained according to company policy and procedures.
• Creating and implementing timelines and roadmaps processes for facilities' yearly plan.
• Oversees and supervises the quality of work for other employees to ensure that all tasks are performed correctly, efficiently, and effectively.
• Manages and reviews service contracts.
• Interfaces with the Operation department and other departments to ensure that the desired infrastructure and operational KPI’s are met throughout the year.
• Manage the local facilities help desk and ensure SLA and QOS are kept.
• Coordinating sites' safety programs.
• Preparing operating reports and budgets.

Skills: People Management, Stakeholder Engagement, Maintenance Program Management, Budget Oversight, Issue Prioritization, Staff Scheduling, Procurement Oversight, Regulatory Compliance.

• Act as a functional area reviewer for SOPs and work instructions.
• Stocked laboratories and warehouse areas with components and supplies
• Team representative for facilities expansion projects.
• Achieve financial objectives by monitoring budget and scheduling facilities related expenditures.
• Handle insurance plans and service contractors.
• Partner with Finance on facilities and support reconciliation of expenditures.
• Evaluate performance metrics to ensure cost-efficient workflow processes.
• Point of contact for all facilities' infrastructure onboarding and providing guidance to all staff.
• Continuously seek out opportunities for improvement to increase throughput, improve area aesthetics, and/or decrease rework.
• Provide new hire orientation for the facilities and the warehouse
• Accurately, expediently, and safely receive inbound materials
• Verify part and lot numbers for accuracy
• Perform transactions within the ERP system (NetSuite)
• Confirm printed information and apply labels
• Prepare packages for outbound shipment
• Maintain an appropriate supply of pre-built shipping boxes
• Package items in accordance with batch records and company best practices
• Reconcile invoices against a shipping log

Skills: SOP Review, Inventory Management, Project Representation, Budget Monitoring, Contract Management, Financial Reconciliation, Performance Evaluation, ERP Proficiency.

• Optimize the value of the property and building through management of value-add and preservation projects. 
• Oversee all facilities management services for the CFC headquarters complex and ensure a safe office environment in compliance with health, safety and security protocols through management of annual safety trainings, routine maintenance and coordination of safety inspections.  
• Ensure that emergency procedures and disaster recovery plans are developed, maintained and updated on a regular basis.
• Research and stay up-to-date on Facilities Management technical fields.
• Oversee the Business Center operations and staff, ensuring all organizational requirements are met on a timely basis for meetings, presentations, conferences, workshops, and mass mailings. 
• Manage vendors, contractors, budgets and asset management processes for the Facilities and Business Center.  
• Provide overall leadership and direction while developing and mentoring staff within Facilities and Business Center teams.
• Oversees the survey, construction, renovation, and inspection of municipal projects and renovations to ensure timeliness and quality of services, including assisting in the development of design and preparation of specifications for construction and maintenance projects
• Participates in the development of design and preparation of specifications for construction and maintenance projects
• Confers with contractors, architects, plumbers and other related professionals to review plans and specifications
• Oversees construction projects of City facilities by outside contractors
• Manages the activities and operations of the City's Custodial Department, including managing and coordinating people, materials, and equipment
• Provides supervision to all related departmental personnel and establishes work priorities and assignment of duties, including supervising the work of personnel from other City departments involved in designated special projects
• Requisition and scheduling of the work of contracted personnel
• Oversees the purchase of supplies and equipment for the division, including inputting purchase orders, receiving invoices, and providing verification of all supplies and services received
• Arrange for quotes from various vendors and bidders
• Provides input in preparing the budget, reviewing requisitions for expenditures, and monitoring personnel to ensure budgetary compliance

Skills: Property Optimization, Facilities Management, Emergency Protocols, Industry Research, Operations Oversight, Vendor Management, Leadership Development, Project Supervision.

• Responsibility (in collaboration with the General Manger) for the management of the facility maintenance and housekeeping (reactive, planned and cyclical), ensuring sector leading service levels
• Ensure regular inspections of rooms and common spaces are undertaken and records are maintained
• Ensure that service contracts are monitored to ensure efficient and effective implementation and compliance
• Ensure that all statutory requirements in terms of Health and Safety are implemented, monitored and recorded
• Ensure the highest possible standards of student safety and welfare
• Contribute to the development and maintenance of Kaplan Residences’ Policies and Procedures in accordance with legislation and the ANUK Accreditation Scheme.
• Attend any necessary meetings with stakeholders to ensure a seamless delivery of services to students and residents
• Assist in the management and letting of rooms in accordance with BUINTCOL and BU-agreed protocol
• Assist in check-in and check-out procedures, ensuring efficiencies and room management procedures are followed
• Overall responsibility for the management of site maintenance and housekeeping (reactive, planned and cyclical) to ensure sector-leading service levels
• Ensure that service contracts (Security, cleaning etc.) are monitored to ensure efficient and effective implementation, delivery and compliance
• Ensure regular inspections of teaching, common spaces and restaurants are undertaken and records maintained
• Work collaboratively with the College’s operations manager to identify and understand the College’s delivery requirements from an FM perspective
• Manage all work required to ensure the College is configured/set up as necessary within agreed service level agreement timescales
• Maintain a regular dialogue with the College management team regarding FM strategy, ongoing issues and planned resolutions
• Work collaboratively with restaurant management to identify, understand and deliver the restaurant operation’s requirements from an FM perspective
• Attend collaborative meetings with stakeholders to ensure a seamless delivery of services to students
• Respond to emergencies both during and out of working hours

Skills: Facility Management, Inspection Coordination, Contract Supervision, Health and Safety Compliance, Student Welfare, Policy Development, Stakeholder Engagement, Room Management.

• Assist the Engineering Manager as a key contributor in the execution of projects and maintenance of facilities.
• Develop and/or implement modifications for improvement of overall reliability of utility systems and equipment
• Maintains and monitors the functioning of existing facilities' infrastructure, identifies issues, and initiates improvement projects.
• Responsible for preventative maintenance best practices for various manufacturing and facility systems.
• Act as point of contact for external service providers as they relate to facility requirements including HVAC, Boilers, Chillers, Cleaning Services, Waste Disposal, etc. 
• Monitoring of established, routine activities, as well as generation of scope and bidding documents for new initiatives and needs.   
• Provide guidance and oversight in the development and execution of renovations and expansions. 
• Assist the Sr. Maintenance Mechanic and/or other appropriate leadership with programs, activities, and responsibilities of the maintenance department.
• Maintain safety on each job project in accordance with approved safety rules and regulations to include conducting safety inspections.
• Responsible for daily inspections/monitoring of building conditions, making any repairs/reports
• Maintain Building Automation System computer, along with all seating charts for the building.
• Respond to occupant problems or concerns.
• Monitor the work of all contractors, security operations, and  fire panels for alarm conditions and correct all alarms/addressing problems and lunchroom supplies replenishing 
• Run weekly/bi-monthly generator tests, including monthly emergency lighting tests.
• Act as a health and safety site coordinator and coordinator for AED programs for the building.

Skills: Project Execution, System Reliability, Infrastructure Maintenance, Preventative Maintenance, Vendor Management, Renovation Oversight, Safety Compliance, Facility Inspections.

• Provide administrative and operational support to department manager and all Facilities staff
• Maintain a variety of records, supplies, calendars, schedules, files, etc for the purpose of providing documentation in accordance with administrative requirements.
• Manage the upkeep of equipment and supplies to meet health and safety standards as well as the smooth and uninterrupted operations of all physical facilities.
• Oversee contracts and providers for services including security, parking, cleaning and the like
• Supervise all maintenance personnel and external contractors
• Ensure proper warehouse storage management and delivery of furniture and other building furnishing
• Draft reports and make written recommendations on energy efficiency and cost-effectiveness
• In charge of all necessary government-related permits with the general facilities and operability of the company.
• Day-to-day management of the buildings, grounds and services of the IMI campus.
• Ensuring facilities services delivered by both internal and third-party vendors are to a very high standard.
• Contributing to both strategic planning and future proofing activities as well as the daily effective management of the campus and its services.
• Management of the Facilities team.
• Continuously improve an HSE management system that ensures controls and compliance on external Federal, State and Local regulations and strategic internal requirements.
• Ensures all aspects for environmental compliance are met with timely, accurate completion.
• Make upgrades to safeguard employees, equipment, processes and the property a continuous effort.
• Forecast and manage property repair and equipment maintenance expenses to budget.
• Schedules and employs TPM methods to mitigate unplanned downtime on production equipment, reduce life cycle costs and extend the life of equipment.  
• Qualify and implement methods to measure and track improvements.
• Participates in several Kaizen activities per year.  
• Lead and develop staff to improve abilities that will add value to jobs and the company, keeping turnover to a minimum.
• Negotiate contracts with vendors to ensure proper support to the organization is achieved at the best price.

Skills: Administrative Support, Record Keeping, Facility Maintenance, Contract Management, Staff Supervision, Inventory Control, Energy Analysis, Compliance Oversight.

• Effective interpersonal and communication skills at all levels of the business.
• A demonstrated ability to manage productivity and/or performance goals.
• Strong problem-solving skills. 
• Understand how to define the problem and generate alternatives and implement solutions.
• Proficiency with MS Office applications required, comfortable with technology and experience utilizing technology
• Must be able to function in a quick moving, highly interactive team environment.
• Must have the ability and willingness to work collaboratively with other people and departments.
• Must be a self-starter, creative thinker, and results-oriented individual.
• Ability to build trust and confidence with management and supervision.
• Must have the ability to multitask as well as be detail-oriented. 
• Works well with numbers (mathematics).
• Thorough knowledge of applicable regulations (OSHA, ANSI, NFPA)

Qualifications: BA in Construction Management with 6 Years of Experience

• Good management and strong technical skills
• Ability to adapt emerging standard methodologies and industry innovations
• Ability to lead diverse teams through change and organizational transformation
• Digital literacy, including solid understanding of MS Office suite
• Proven knowledge in technical and business disciplines
• Detailed success achieving project goals
• Strong record of local collaboration ensuring completion of projects and people development
• Budget/financial leadership skills
• Ability to focus strategically while maintaining a tactical focus
• Experience working in GMP environments. 
• Working knowledge of relevant building codes, regulations, and laws.

Qualifications: BA in Environmental Management with 8 Years of Experience

• Experience in facilities operations management and workplace
• Extensive knowledge of all building equipment and applications involving MEP requirements
• Working knowledge in real estate, architecture, financial operations, facilities, and office services functions, with direct experience in a facilities department
• Excellent communication (verbal and written) and interpersonal skills
• Excellent management and leadership skills
• Industry-related designations/certifications
• Proficient with software programs, including Excel, PowerPoint, Word, and Outlook
• Ability to learn internal systems
• Critical thinker and proactively identifies issues and proposes solutions
• Works well under pressure and within time constraints in a fast-paced environment
• Ability to multi-task with attention to detail
• Ability to build relationships with both internal and external customers
• Excellent analytical and organizational skills
• Capable of working with ambiguity and change

Qualifications: BA in Engineering with 10 Years of Experience

• Proven client relationship management.
• Extensive FM and related service delivery experience.
• Proven experience in outsourcing and outsourcing processes
• Experience in managing service providers, SLAs/KPIs.
• Proven experience managing Health & Safety and associated regulatory requirements in the workplace.
• Strong client relationship management and account development experience and skills.
• Strong operational skills – planning, implementing, delivering and reviewing solutions.
• Excellent communication and interpersonal skills 
• Fluent English and Hungarian (spoken and written).
• Exceptional management and organisational skills.
• Self-motivated and directed, with the ability to collaborate
• Strong intellectual curiosity and a desire to help others solve problems

Qualifications: BA in Business Administration with 3 Years of Experience

• Ability to communicate both verbally and in written form in an accurate, concise, professional and effective manner
• Ability to lead efficient productive and professional meetings and discussions 3
• Ability to relate to and work well with trustees, businesspeople, grantees, colleagues and involved partners.
• Attention to detail is critical
• Ability to meet deadlines, often under pressure
• Work experience with a non-profit or arts organization 
• Knowledge and understanding of federal, state, and local codes governing facilities operations and facilities safety and security.
• Experience must include supervising facilities planning, design, and/or construction management or oversight. 
• Broad knowledge of grounds, maintenance, building repair, alterations, utilities, and all related areas 
• A demonstrated record of success in completing capital programs
• Proven track record of Project Management in Selbyville, Delaware, area.
• Facilities management experience 
• Strong technical and computer skills - proficiency with Microsoft Office Suite 
• Ability to effectively interact with all levels of an organization and management and ability to build external networks.
• Self-starter who demonstrates initiative.

Qualifications: BA in Facilities Management with 5 Years of Experience

• Combined facility management experience and service experience with an emphasis on facilities, hospitality, corporate services, property management, or equivalent office management.
• Experience collaborating with other business units to meet company goals and standards, and act with integrity in all business transactions.
• Proven record of effecting strategic change and initiatives where prudent.
• Ability to think 'out of the box' and bring creative, nonstandard, and innovative solutions to the table.
• Ability to communicate in written format as well as meetings, and ability to travel across the offices in region.
• Advanced leadership skills, with proven ability to influence at all levels.
• Facility management or facilities engineering experience.
• Demonstrated successful facility management experience.
• Demonstrated ability to prepare and present ideas to clients.
• Demonstrated ability to successfully manage corporate office space and solve.
• Construction project management experience
• Ability to multitask in a fast-paced environment.
• Excellent communication and interpersonal skills.
• Ability to analyze and present results in Excel and/or PowerPoint 

Qualifications: BA in Construction Management with 9 Years of Experience

• Experience in facilities and/or construction management
• Demonstrating progressive responsibility and growth within the facilities/construction industry.
• Have strong facilities management experience.
• Ability to conduct financial business case analysis/translate information into useful formats and draw conclusions
• General knowledge of the Building Code.
• Experience building and managing budgets.
• Experience in building department processes and procedures
• Familiarity with business process documentation and improvement
• Ability to lead negotiations and manage high level meetings and discussions.
• Proven track record of taking ownership and successfully delivering results in a fast-paced, dynamic environment.
• Proficient in MS Word, MS Excel, and MS Project.
• Fluency in English, with excellent listening, verbal, written, and organizational skills.
• Strong organizational skills.
• High attention to detail, including precise and effective customer communications and proven ability to manage multiple, competing priorities simultaneously.
• Ability to think strategically and execute methodically.
• Able to autonomously collaborate and communicate with technology teams.

Qualifications: BA in Environmental Management with 9 Years of Experience

• Experience in multi-site/campus facilities operations management role
• Strong stakeholder relationship management
• Strong vendor contract management experience
• Strong communication skills and capable of handling high level communication with SEA leadership and head of office
• Ability to work effectively within deadlines in a fast-paced and growing environment
• Organizational skills coupled with attention to detail and follow-up
• Fluency in English, both written and verbal
• Strong negotiating, influencing and interpersonal skills
• Experience in a multi-office environment across multiple time zones
• Fluent in another SEA language 
• Experience with MNC or tech-related company
• Relevant working experience in at least one or multiple SEA countries

Qualifications: BA in Engineering with 7 Years of Experience

• Facility management, real estate, business, information management, engineering, or equivalent experience/certification.
• Facility management experience, preferably in hard facility services in the industrial & logistics sector.
• Understanding of the electrical infrastructure of physical buildings and capacity calculations.
• Knowledge of fire safety and general EHS-related subjects.
• Ability to prioritize and handle multiple projects across multiple markets simultaneously.
• Demonstrated ability to problem solve and handle technical challenges.
• Able to work both as a team player as well as independently.
• Excellent verbal and written communications skills 
• Strong stakeholder management skills.
• Project management skills.
• Experience with Google suitePreference: German speaker.

Qualifications: BA in Business Administration with 3 Years of Experience

• Experienced ‘hands on’ Facilities Manager who is able to work on own initiative, take ownership and work effectively with a wide range of people
• Financial management skills are essential as are strong organisational, contract management and communication skills
• Excellent stakeholder management skills with experience in negotiating and influencing people, including senior staff
• Experience in managing compliance, audit processes and bespoke secure environments setup
• Proactive, professional, hard-working, ‘solution’ driven individual
• Previous experience in a similar environment preferable
• Excellent presentation, communication, IT and interpersonal skills 
• Be fully proficient in all Microsoft Office programs (including Word, Excel & Outlook)
• Able to prioritize a busy workload whilst maintaining excellent attention to detail
• Proactive attitude in developing new ways of working and positively bringing ideas for improvement
• Ability to share learning, develop other,rs and enable process improvement
• Excellent standards of both Hungarian and English language essential

Qualifications: BA in Facilities Management with 5 Years of Experience