FACILITIES ADMINISTRATOR SKILLS, EXPERIENCE, AND JOB REQUIREMENTS
Published: Feb 25, 2025 - The Facilities Administrator role demands adeptness in project management, with a focus on precise tracking and reporting. Expertise includes lease coordination, landlord liaison, and ensuring lease compliance, alongside managing multiple facility units and related services. Proficient in MS Office, Microsoft Project, AutoCAD, and quick to master company-specific software, embodying the core values and competencies expected by the company.
Essential Hard and Soft Skills for a Standout Facilities Administrator Resume
- System Testing
- Equipment Installation
- Record Keeping
- Archive Management
- Safety Compliance
- Data Management
- Fleet Management
- Vendor Management
- Maintenance Coordination
- Financial Processing
- Regulatory Advisory
- Project Assistance
- Communication
- Vendor Coordination
- Customer Service
- Supervision
- Event Coordination
- Administrative Support
- Recruitment
- Decision-Making
Summary of Facilities Administrator Knowledge and Qualifications on Resume
1. BA in Public Administration with 5 Years of Experience
- Experience working in a fast-paced office environment, preferably in a Facilities related role.
- High energy level and ability to prioritize competing requests
- Outstanding interpersonal, communication, and customer service skills including a flexible and positive attitude
- A very high degree of personal integrity including the ability to manage sensitive or confidential information
- Strong organization skills and the ability to manage multiple processes and priorities at once
- Strong technical skills including proficiency in Outlook, Excel, and Word, as well as proficiency using standard office equipment such as a copier, postage machine, fax, printer, and postage station
- Experience with conference AV systems
- Ability to interpret contractors’ drawings/plans
- Knowledge or understanding of subcontract trades and building systems
- Ability to communicate orally and in writing, in a clear and concise manner.
- Ability to adapt to changing work requirements and priorities that require overtime or extended hours.
2. BA in Facilities Management with 6 Years of Experience
- AutoCAD Experience.
- Well-developed oral and written communication skills.
- Ability to supervise with direct report and support staff and interact with all levels of employees.
- Strong attention to detail of business analytics and quality of all third-party software and hardware to enhance the employee experience.
- Ability to provide customer service, prioritize requests based upon urgency, cost, & importance.
- AutoCAD & Revit proficiency
- Ability to effectively plan and execute multiple priorities while being flexible and adaptive to change in cross-matrix organizational design based on plant involvement with key projects
- Must possess technical and/or operations supervisory experience.
- Possess a working knowledge of building and utility systems, construction practices, building codes, OSHA, hazardous material, insurance & safety regulations, and procedures
- Being a good team player and able to provide support where needed yet with the ability to work alone or as part of a team without issue.
- Excellent problem-solving, analytical, infrastructure and managerial skills
3. BA in Business Administration with 3 Years of Experience
- Experience in providing Facilities administration support. Ideally with a focus on employee experience.
- Both written and verbal communication skills are vital and, and good at building team relationships.
- Good work attitude.
- Pleasant personality and ability to work independently.
- Good communication skills.
- Proficiency in Microsoft Office 365 applications, most importantly with Outlook, Teams, SharePoint, PowerPoint, Excel, and Word.
- Attention to detail to ensure accurate data entry and reporting
- Strong organizational skills, and the ability to problem-solve and prioritize multiple tasks.
- Experience in an administration role
- IT Literate in all MS Office packages
- Work well as part of a busy team and be adaptable to competing requests from building users
- Be solution focused with excellent customer service skills
4. BA in Environmental Science with 6 Years of Experience
- Experience in project management tracking/reporting
- Previous experience in coordinating leases, communicating with landlords, and ensuring adherence to leases is an asset.
- Administration experience with multi-unit facilities, building assets, and facility-related service activities.
- Solid working knowledge of MS Office products and ability to learn in-house computer programs.
- Working knowledge of Microsoft Project and AutoCad.
- Demonstrates the Company’s Core and Competencies.
- Proactive, strong analytical and logistical skills, high attention to detail.
- The team demonstrated the ability to work effectively with teams both local and remote from a home office.
- Proven commitment to personal development.
- Ability to measure self and others' work in a fast-paced environment.
- Ability to prioritize and juggle multiple tasks and assist others to do the same.
- Ability to read blueprints and building plans
5. BA in Hospitality Management with 7 Years of Experience
- Very high attention to detail on chasing minor works.
- Understanding of customer care and quality issues.
- Ability to self-motivate and work proactively on own initiative.
- A "can-do" attitude and approach to work.
- Excellent customer service skills.
- Outstanding organizational skills and the ability to prioritize workload.
- Excellent oral and written communication skills.
- Ability to develop long-term relationships with clients.
- Good IT skills including MS Office applications and the use of property management software.
- Ability to work under pressure, whilst maintaining attention to detail.
- Ability to adapt style and approach depending on the audience.