Job Summary: 

• Keep all confidential and other documents in the CEO’s Office.
• Keep proper records of documents (Filing properly for easy retrieval).
• Advise the CEO on issues that need to be dealt with urgently.
• Draft letters for CEO’s as per his instructions.
• Reception of visitors for the CEO.
• Arrange for appointments and remind the CEO of appointments or direct them to the appropriate personnel.
• Make all travel arrangements for the CEO and Official Guests, i.e., arranging airport transfers and confirming bookings (Hotels, travel, etc).
• Remind to attend weekly coordination meetings on time and venue.
• Dispatch documents from the CEO’s Office to appropriate Officers for action.
• Receive telephone calls from the CEO and take down messages on his absence
• Handle all matters related to the CEO’s Office confidentially.
• Prepare reports for the CEO.
• Coordinate incoming information for reports to be studied by the CEO.
• Assist the Board Secretary with administration and Board papers

Skills on Resume: 

• Document Management (Hard Skills)
• Executive Advisory (Soft Skills)
• Letter Drafting (Hard Skills)
• Reception and Customer Service (Soft Skills)
• Travel Coordination (Hard Skills)
• Time Management (Soft Skills)
• Confidentiality Management (Soft Skills)
• Report Preparation (Hard Skills)

Job Summary: 

• Answer the Director’s phone lines, as well as the main HR phone line (backup)
• Take messages and transfer calls to other personnel
• Regularly review, distribute, and/or follow up on e-mails received via the HR inbox
• Assist with new staff (HR) work location set-up (desk, phones, IT access, space signage, etc.).
• Maintain busy calendar and appointments for the Director, as well as other HR leaders/staff
• Assist with the generation of authorized employee ID cards
• Schedules and coordinates meetings and calls
• Record keeping/filing and data entry activities
• Assist in the HR Compliance and Records area, including scanning documents into ePersonnel (electronic file system)
• Assist HR colleagues with administrative duties
• Obtain visitor access via the building security application
• Generate and maintain basic reports and trackers for the department
• Track staff vacation schedules for the Director
• Assist with distribution of mail (backup) as well as employee engagement/recognition activities

Skills on Resume: 

• Call Management (Soft Skills)
• Email Handling (Hard Skills)
• Onboarding Support (Soft Skills)
• Calendar Management (Hard Skills)
• ID Card Generation (Hard Skills)
• Meeting Coordination (Soft Skills)
• Data Entry (Hard Skills)
• Report Maintenance (Hard Skills)

Job Summary: 

• Arrange a schedule for meeting internal or external. 
• Manage and arrange meetings, attend meetings, take minutes, and keep notes of the meetings. 
• Arrange lunch or dinner for external meetings. 
• Make travel and accommodation arrangements 
• Make travel and accommodation arrangements. 
• Organize and provide a place and time for meetings. 
• Deal with mail, answer telephone inquiries, take messages, and compose correspondence. 
• Prepare expenses report reimbursement. 
• Act as the first point of contact for users dealing with correspondence and phone calls.
• Monitor office supplies and negotiate terms with suppliers to ensure the most cost-effective orders
• Maintain electronic and paper records, ensuring information is organized and easily accessible
• Conduct research and prepare presentations or reports

Skills on Resume: 

• Meeting Scheduling (Soft Skills)
• Meeting Coordination (Soft Skills)
• Travel and Accommodation Management (Hard Skills)
• Event Planning (Hard Skills)
• Communication Management (Soft Skills)
• Expense Reporting (Hard Skills)
• Office Supply Management (Hard Skills)
• Research and Presentation (Hard Skills)

Job Summary: 

• Maintains stock of supplies by anticipating work requirements, ordering supplies, and distributing supplies where necessary
• Supports department operations by maintaining office systems and supervising staff.
• Coordinate office activities and operations to secure efficiency and compliance with company policies
• Supervise administrative staff and divide responsibilities to ensure performance
• Manage agendas, travel arrangements, appointments, etc.
• Assists with the preparation of the Annual Revenue Forecast Presentation, various other presentations, and special projects
• Assist in financial analysis of the data.
• Maintain the executive’s agenda and assist in planning appointments, board meetings, conferences, etc.
• Attend meetings and keep minutes
• Receive and screen phone calls and redirect them when appropriate
• Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages, etc.)
• Photocopies, scans, and files of appropriate documents
• Interacts with directors when necessary
• Handle confidential documents, ensuring they remain secure
• Prepare invoices or financial statements and assist in bookkeeping

Skills on Resume: 

• Supply Management (Hard Skills)
• Office Operations Coordination (Soft Skills)
• Staff Supervision (Soft Skills)
• Agenda and Travel Management (Hard Skills)
• Financial Analysis (Hard Skills)
• Meeting Minutes (Soft Skills)
• Communication Handling (Soft Skills)
• Document Management (Hard Skills)

Job Summary: 

• Provide high-level administrative support for the Chair
• Collaborate with the Chair and LSA Dean’s Office to coordinate workflow for Lecturer and Tenure/Tenure-track faculty
• Support faculty and student needs to ensure projects deliver solutions they value
• Understand operations and appreciation for a wide range of academic processes and workflows
• Act as a liaison to donors
• Navigate internal and external partner groups
• Manage/oversee relevant collective email groups
• Coordinate and maintain relevant electronic files and information
• Coordinate faculty visits, job talks, and manuscript workshops
• Support department events such as orientation, graduation, etc.
• Coordinate annual faculty and staff retreat
• As a participant in the Leadership team, ensure continual innovation/process improvement and cross-team collaboration for the participants/members involved
• Work on ad hoc committee at the department and possibly college council level

Skills on Resume: 

• Admin Support (Soft Skills)
• Workflow Coordination (Soft Skills)
• Faculty Support (Soft Skills)
• Academic Process Knowledge (Hard Skills)
• Donor Liaison (Soft Skills)
• Partner Navigation (Soft Skills)
• Information Management (Hard Skills)
• Event Coordination (Soft Skills)

Job Summary: 

• Provide Secretarial and administrative support to the COO
• Analyze guest feedback and provide feedback to department heads on trends
• Respond strategically to online feedback, flag trends, and provide feedback to the department
• Participate and encourage Palya Spirit in the workplace as well as on a resort-wide basis through coordination of the Quarterly Palya Spirit Recognition Program
• Ensure all restaurant menus are current, formatted, and updated as instructed by management
• Liaise with the Voyages Corporate Office to schedule resort site inspections
• Prepare information/trade packs, schedule resort General Managers and hotel representatives to host inspections
• Organise and assist with the Palya Hour roster to welcome arriving guests
• Compile professional responses for public and personal communication with guests
• General office administration including ordering, correspondence, filing, and processing of invoices

Skills on Resume: 

• Secretarial Support (Soft Skills)
• Guest Feedback Analysis (Hard Skills)
• Online Feedback Management (Soft Skills)
• Employee Engagement (Soft Skills)
• Menu Management (Hard Skills)
• Inspection Scheduling (Hard Skills)
• Communication Management (Soft Skills)
• Office Administration (Hard Skills)

Job Summary: 

• After registration activities and payment collection.
• Monitor and supervise day-to-day Accounting income statements and expenses, record them, and report to the Manager directly on a weekly and monthly basis.
• Make sure that all client transactions are recorded, professional, well-organized, and updated.
• Make sure dates of installments (for multi-levels registered) are checked and initiate collection on time.
• Record, update, and report all clients' payment issues either from his side or from all salespersons' sides.
• Weekly and monthly income sheets report to GM concerning expenses.
• Communicate with responsible sources for the creation of a balance sheet and recheck all elements on the sheet before reporting to GM.
• Fully responsible for administration personnel issues related to the Government employment office concerning social insurance documents needed to be submitted.
• Reports to the General Manager on specific deadlines either weekly or monthly for all task records and accounting situation cash flow.
• Manage the day-to-day operation of a complete office in an organized manner.
• Develop structures, processes, policies, and systems for improving operations.
• Professional writing for reports, proposals, letters, emails, and other communications.
• Take responsibility for General Financial Issues (records, invoices, receipts, etc)

Skills on Resume: 

• Payment Collection (Hard Skills)
• Accounting Supervision (Hard Skills)
• Transaction Management (Hard Skills)
• Installment Tracking (Hard Skills)
• Reporting and Documentation (Hard Skills)
• Balance Sheet Verification (Hard Skills)
• Administrative Compliance (Hard Skills)
• Office Management (Soft Skills)

Job Summary: 

• Prepare company‘s budget, forecast and execute budgetary controls, and prepare monthly budget vs. actual analysis
• Liaise with external auditors and tax agents
• Handle full spectrum of secretarial and business support to the Company Director
• Liaise with internal and external stakeholders, willing to run errands when necessary
• Liaise with the Senior Management Team to meet corporate needs
• Handle general HR duties (leaves/claims/contracts and agreements, etc.)
• Confidently manage office and facilities staff and other external service providers.
• Receive calls and correspondence on behalf of office users.
• Plan for events and other activities, and manage their execution.
• Contact senior staff at stakeholder offices.
• Arrange meetings with stakeholders
• File and update document register monthly
• Assist in other administrative duties

Skills on Resume: 

• Budget Management (Hard Skills)
• Auditor Liaison (Soft Skills)
• Secretarial Support (Soft Skills)
• Stakeholder Coordination (Soft Skills)
• HR Management (Hard Skills)
• Staff Management (Soft Skills)
• Event Planning (Soft Skills)
• Document Management (Hard Skills)

Job Summary: 

• Organize and manage the agendas for the ‘assigned’ Executives by scheduling and confirming appointments and meetings and drawing attention to fulfill commitments.
• Communicate and coordinate various instructions and requirements of Executives with various individuals and/or departments, e.g., assure that projects are given follow-up.
• Receive, screen, and dispatch telephone calls, emails, and letters for Executives, and route and handle routine matters that do not need Executives’ attention.
• Arrange meetings and conferences on request, including catering needs, and organize events in cooperation with Public Relations.
• Organize and book travel and hotel itineraries.
• Organize and maintain filing systems for correspondence and records to make the information available and accessible for the Executives.
• Prepare a variety of correspondence, reports, and presentations in English and Arabic for the Executive’s approval, using the appropriate software.
• Gather and distribute the relevant documents and information for the Executive Board meetings and draft and distribute the meeting’s minutes after CEO approval.
• Follow up on periodical reports and initiate timely responses to requested reporting deadlines.
• Organize special requests and specific personal requirements for Executives.
• Receive and host visitors for the Executives.

Skills on Resume: 

• Agenda Management (Soft Skills)
• Communication Coordination (Soft Skills)
• Call and Email Screening (Soft Skills)
• Meeting and Event Coordination (Soft Skills)
• Travel and Itinerary Management (Hard Skills)
• File and Record Management (Hard Skills)
• Report and Presentation Preparation (Hard Skills)
• Visitor Hosting (Soft Skills)

Job Summary: 

• Provide daily executive and administrative support to the Commercial Director, Engines China, and ASPAC on schedule planning, including calendar management, travel accommodation and transportation arrangement, expense reimbursement, and so on
• Organize and coordinate various business meetings/conferences, prepare meeting material and agenda, take meeting minutes/ follow up with action plans implementation
• Prepare related business reports and presentation materials as required by the Commercial Director
• Sales Data collection for analysis and reporting
• Take responsibility for sales documents filing.
• Prepare the documents for the sales team, such as presentations, order forms/sales contracts, agreements with customers, etc.
• Engines Overseas visitors reception (including visa invitation letter, transportation, and accommodation).
• Provide general office administrative support to associates in the Engines Commercial office, e.g., travel logistics arrangement, visa application, attendance records, expense reimbursement support.
• Support HR dept for organizing Engines associates group activities.
• Act as backup for Supervisor - Administration Office role of PS China.

Skills on Resume: 

• Executive Support (Soft Skills)
• Meeting Coordination (Soft Skills)
• Report and Presentation Preparation (Hard Skills)
• Sales Data Analysis (Hard Skills)
• Document Filing (Hard Skills)
• Travel and Visa Management (Hard Skills)
• Office Administration (Soft Skills)
• HR Support (Soft Skills)

Job Summary: 

• Manage the Executive's calendar, schedule complex meetings coordinating with internal/external partners, resolve meeting conflicts, manage recurring meetings, and prep audio/video needs
• Schedule conference rooms, meetings, and video chats
• Manage travel arrangements, coordinate domestic and international travel with flights, hotel, transfers, prep itineraries, compile travel documents, and maintain all travel records
• Understand the day’s priorities so you can be strategic about how you direct phone calls and requests, determine priority, and alert the executive
• Assist Senior Leadership, schedule complex meetings, prepare expense reports and payroll audits, and assist with projects accordingly
• Draft letters and emails on behalf of leaders
• Act as “casual buyer” of all office supplies for the department and manage purchase orders and vendor contracts
• Prepare regular reports and summaries
• Assist with onboarding new cast members - be the “friendly face” that newbies count on to answer questions, including many who are quite senior in the organization
• Collaborate on projects by conducting research, writing, and fact-checking
• Mentor and train other support professionals in hard skills like computer programs and soft skills like teamwork
• Plan high-profile, complex events as well as smaller-scale gatherings such as service recognition parties
• Accurately manage electronic and hard copy documents following the Company's record management guidelines

Skills on Resume: 

• Calendar Management (Soft Skills)
• Meeting Coordination (Soft Skills)
• Travel Management (Hard Skills)
• Prioritization (Soft Skills)
• Communication Drafting (Hard Skills)
• Office Supply Management (Hard Skills)
• Report Preparation (Hard Skills)
• Event Planning (Soft Skills)

Job Summary: 

• Assist in the preparation of quarterly, annual, and other reports supporting litigation and compliance
• Work as a team player with other department assistants and paralegals to maintain databases
• Prepare, format, and stylize PowerPoint presentations to assist in internal and external reporting on Legal matters based on input from department attorneys
• Perform varied, complex, and highly confidential legal and corporate work
• Acknowledge correspondence, initiate inquiries, secure information, review, analyze, and summarize documents and information
• Prepare correspondence, reports, and spreadsheets based on input from Legal Department attorneys
• Review drafts of correspondence, internal and external presentations, pleadings, contracts, and other documents for accuracy, summarizing variances for evaluation by attorneys
• Organize, categorize, index, and maintain documents, materials, and files as necessary
• Sort and distribute mail, handle deliveries, and perform other administrative duties
• Coordinate the collection and organization of Company and third-party documents and information in connection with business transactions, litigation, and regulatory and compliance\ matters, as well as monitor and communicate critical dates
• Assist in the coordination of all litigation matters with the Senior Litigation Paralegal to ensure compliance with internal controls and consistency in the handling of the overall management of disputes, discovery, subpoenas, and other similar matters
• Ensure compliance with litigation and regulatory deadlines
• Coordinate meetings, schedules, and travel arrangements
• Oversee Compliance training recordkeeping and reporting
• Provide other legal and administrative support, including matters related to the Legal Department SharePoint site and other computer software programs supporting the overall department function

Skills on Resume: 

• Report Prep (Hard Skills)
• Database Management (Hard Skills)
• Presentation Formatting (Hard Skills)
• Document Review (Hard Skills)
• Drafting (Hard Skills)
• Document Organization (Hard Skills)
• Litigation Coordination (Soft Skills)
• Compliance Management (Hard Skills)