Job Summary:

• Answering incoming phone lines
• Reaching out to residential properties for availability and assisting in scheduling (Via text and phone)
• Entering large volumes of data
• Uploading day report pictures/details from technicians after job visits
• Providing general administrative and clerical support
• Managing executive calendaring, light project program management, event scheduling, offsite management, candidate and client meet and greets.
• Setup and coordinate meetings and conferences.
• Maintain and distribute staff weekly schedules.
• Support staff in assigned project based work.
• Responsible for making travel arrangements for the Division Chair(s) and for maintaining a supply and materials inventory.
• Assigns and monitors the work of part-time clerical and/or student employees

Skills on Resume: 

• Effective Communication (Soft Skills)
• Data Entry Proficiency (Hard Skills)
• Time Management (Soft Skills)
• Scheduling Coordination (Hard Skills)
• Administrative Support (Hard Skills)
• Customer Service Orientation (Soft Skills)
• Technological Proficiency (Hard Skills)
• Leadership Skills (Soft Skills)

Job Summary:

• Plan, schedule, and perform a variety of secretarial duties to relieve the Dean of a variety of clerical, technical, and routine administrative duties
• Serve as a liaison between the administrator and staff, public and other District personnel
• Oversee the daily operations of the department.
• Proofread, edit and assist the administrator in the preparation and development of class schedules, class locations, and work assignments for publication
• May assist in facilitating campus programs or events.
• Collect and compile statistical and financial data and other information for inclusion into special and periodic reports.
• Collect and process preliminary curriculum review and new curriculum proposals 
• Edit College catalog sections pertaining to the Division to ensure completeness and accuracy
• Implement catalog changes in the class schedule and course outlines.
• Prepare, process, and distribute budget transfers
• Research and compile data necessary to purchase Division instructional and office equipment

Skills on Resume: 

• Secretarial Skills (Hard Skills)
• Interpersonal Communication (Soft Skills)
• Operational Oversight (Hard Skills)
• Proofreading and Editing (Hard Skills)
• Event Facilitation (Soft Skills)
• Data Collection and Reporting (Hard Skills)
• Curriculum Review (Hard Skills)
• Budget Management (Hard Skills)

Job Summary:

• Monitor each discipline's projects and grants accounts and maintain budget expenditures.
• Serve as liaison with Payroll and Human Resources in regard to the appropriate budget for faculty load/salary, hourly academic, and classified employees
• Generate various contracts.
• Prepare and supervise absence reports for full-time and part-time faculty and classified employees
• Prepare, process, and distribute hourly classified and student timesheets and consultant contracts.
• Prepare agenda and handouts
• Schedule discipline meetings
• Assist in compiling research materials for an annual long-range planning development proposal.
• Arrange and schedule a variety of meetings and conferences
• Operate and maintain an electronic calendar
• Make travel arrangements and process District travel forms.

Skills on Resume: 

• Budget Monitoring (Hard Skills)
• Liaison Skills (Soft Skills)
• Contract Generation (Hard Skills)
• Report Preparation (Hard Skills)
• Timesheet Processing (Hard Skills)
• Meeting Coordination (Hard Skills)
• Research Compilation (Hard Skills)
• Travel Arrangement (Hard Skills)

Job Summary:

• Responsible for providing administrative assistance and project support to the staff of the Illinois Small Business Development Center (SBDC). 
• Maintains the confidentiality of the office. 
• Assists with SBDC scheduling, data entry, marketing, and outreach.
• Maintains the general day-to-day functions of the Small Business Development Center. 
• Types and prepares correspondence, reports, and other materials as required. 
• Composes independent replies to routine correspondence.
• Coordinates and maintains center calendar and appointment scheduler for meetings, client appointments, workshops, webinars, and SBDC events using Acuity Scheduling.
• Enters and maintains confidential client information in Neoserra, the database for the SBDC. 
• Continually improve processes for entering/tracking client data, client verification.
• Creates and coordinates surveys to SBDC clients using Survey Monkey. 
• Enters results in SBDC database. 
• Interacts with the SBDC staff and business advisers to obtain data and verify accuracy.
• Assists with creating and editing marketing pieces, success stories, and other materials to be distributed to stakeholders. 

Skills on Resume: 

• Administrative Assistance (Hard Skills)
• Confidentiality Management (Soft Skills)
• Data Entry and Management (Hard Skills)
• Correspondence Composition (Hard Skills)
• Calendar Coordination (Hard Skills)
• Client Database Maintenance (Hard Skills)
• Survey Creation (Hard Skills)
• Marketing Support (Hard Skills)

Job Summary:

• Creates and distributes SBDC newsletter using Constant Contact.
• Answers telephones, screens and directs calls, takes, and distributes messages. 
• Greets clients and provides general information regarding the Small Business Development Center.
• Assists with setting up workshops/webinars/classroom presentations.
• Coordinates events and other outreach activities.
• Provides administrative support to the department’s professional staff
• Uses excellent interpersonal and communication skills, assisting with multiple projects in a positive, professional, and effective manner.
• Works well with constant interruptions and changing priorities
• Able to independently organize work, set priorities, meet critical deadlines, and follow up on various assignments with a minimum level of supervision.
• Arrange and prepare requests for all center maintenance. 
• Makes room reservations and acts as the liaison to other campus offices.

Skills on Resume: 

• Newsletter Creation (Hard Skills)
• Telephone Management (Hard Skills)
• Client Engagement (Soft Skills)
• Event Setup and Coordination (Hard Skills)
• Administrative Support (Hard Skills)
• Interpersonal Communication (Soft Skills)
• Prioritization and Organization (Soft Skills)
• Facility Coordination (Hard Skills)

Job Summary:

• Provides course, program, and general college information to staff, students, and the public in person and utilizing appropriate technology.
• Composes, edits, types, and proofs correspondence, reports, memos, and other documents. 
• Researches and verifies information for reports and special projects.
• Schedule meetings as required/requested
• Maintain and coordinate the calendar as directed by the Division Chair(s).
• Confers with Division Chair(s) regarding the daily schedule for the Academic Division team. 
• Opens, sorts, and distributes daily mail. 
• Initiates response to those seeking the information as directed.
• Prepares minutes and proceedings for divisional meetings and/or advisory committee meetings as directed/required. 
• Ensure appropriate dissemination of minutes as directed by the Division Chair(s).
• Assist Division Chair(s) with a compilation of learning outcome assessments and required division reports as directed.
• Prepares and monitors purchasing requisitions and travel requests, monitoring expenditures. 

Skills on Resume: 

• Information Provision (Soft Skills)
• Document Editing (Hard Skills)
• Research (Hard Skills)
• Meeting Scheduling (Hard Skills)
• Calendar Coordination (Hard Skills)
• Mail Management (Hard Skills)
• Minute Preparation (Hard Skills)
• Purchasing Monitoring (Hard Skills)