ADMIN ASSISTANT RESUME EXAMPLE

Published: Nov 05, 2024 - The Admin Assistant handles incoming calls, welcoming new starters, clients, and guests, as well as maintaining a high standard of office appearance by coordinating with suppliers and contractors. Administrative duties are managed through updating processes, soliciting employee feedback on facilities, and working closely with the Operations and Finance teams to oversee budgets and vendor transactions. This position supports HR and operational tasks, coordinates events, and assists with recruitment and interviews to enhance employee experience across multiple regions.

Tips for Admin Assistant Skills and Responsibilities on a Resume

1. Admin Assistant, Sunrise Solutions, Austin, TX

Job Summary:

  • Primary function to enter A/P invoices, troubleshoot and follow up on A/P issues and requests
  • New vendor set up
  • Certificate of Insurance verifications
  • Records retention coordinator
  • Collect, review and analyze complex and/or confidential information
  • Maintain a high level of confidentiality when working on sensitive material, information and communication
  • Back-up to Operations Support Manager regarding, facilities, cleaning concerns, community, front office operations, conference room scheduling, and catering
  • Provide limited administrative support to multiple departments or executive teams
  • Back-up relief for front desk/warehouse clerk
  • Responsible for training, and coaching lower-level clerical staff
  • Manage outside vendors, customers, and guests for preparation of meetings including room scheduling, set up, signage, and meeting minutes.
  • Provide customer service for all employees with inquiries in the areas of safety to include Personal Protective Equipment (PPE), uniforms, lockers, general questions, etc.


Skills on Resume: 

  • Accounts Payable Knowledge (Hard Skills)
  • Attention to Detail (Hard Skills)
  • Strong Communication Skills (Soft Skills)
  • Organizational Skills (Soft Skills)
  • Confidentiality and Discretion (Soft Skills)
  • Customer Service Orientation (Soft Skills)
  • Training and Coaching Ability (Soft Skills)
  • Problem-Solving Skills (Soft Skills)

2. Admin Assistant, Green Valley Innovations, Orlando, FL

Job Summary:

  • Conduct activities/events in a safe and environmentally responsible manner.
  • Establish and maintain effective communications within the team. 
  • Act as a trusted conduit between the RSM, TSM and TSA’s.
  • Update and complete recurring and ad-hoc reports
  • Submit data/reports to relevant systems/teams based on scheduled timelines.
  • Coordinate and follow-up administrative tasks with different teams, where appropriate
  • Proficient in MS Office - Excel, Word and Outlook
  • Comfortable to communicate with stakeholders
  • Numbers and detail-oriented
  • Meticulous and able to multi-task and meet deadlines


Skills on Resume: 

  • Event Management (Hard Skills)
  • Communication Skills (Soft Skills)
  • Coordination (Soft Skills)
  • Reporting (Hard Skills)
  • MS Office Proficiency (Hard Skills)
  • Attention to Detail (Hard Skills)
  • Time Management (Soft Skills)
  • Analytical Skills (Hard Skills)

3. Admin Assistant, Blue Ridge Enterprises, Asheville, NC

Job Summary:

  • Responsible for handling general affairs and receptionist duties e.g. Ordering and managing office supplies, arranging courier deliveries and mailings and representative telephone correspondence.
  • Provide support to IT (Taking care of simple facility management and maintenance and liaison to part-time IT service providers etc.)
  • Provide support to accounting (Making documents and data entry work etc.)
  • Provide support to HR (Making documents etc.)
  • Order all cleaning supplies for closet. 
  • Keep an adequate supply for contractor and Hood Sanitation team use Inventory weekly for usage
  • Order and maintain adequate office supplies
  • Assist with employee events, meetings, birthday cards, etc.
  • Uses discretion, judgement and knowledge of organization to facilitate day to day activities
  • Perform Photography of patients within NSC and also at NCID.
  • Cataloging of digital slides in Snomed diagnosis.


Skills on Resume: 

  • General Affairs Management (Hard Skills)
  • Receptionist Duties (Soft Skills)
  • IT Support (Hard Skills)
  • Accounting Support (Hard Skills)
  • Inventory Management (Hard Skills)
  • Event Coordination (Soft Skills)
  • Discretion and Judgment (Soft Skills)
  • Photography Skills (Hard Skills)

4. Admin Assistant, Maple Leaf Consultants, Denver, CO

Job Summary:

  • General administration, supporting teams and light project management. For example, Office Fit-Out and Relocation
  • Manage office stationery which includes purchasing and negotiating with office suppliers and, identification of new suppliers for competitive pricing when necessary
  • Keep stock of kitchen supplies and place orders when necessary.
  • Responsible for all internal and external mail distribution and administration and meeting room bookings.
  • Assist in organizing and providing administrative support with company events (Annual Christmas Party and International day, Sales Conferences) and monthly Townhall meetings
  • Assist in organizing and providing administrative support for other local initiatives such as International Women’s day, learning week, lunch and learn management, external office visitors, Christmas party etc.
  • Providing support with inbound regional & group visitors
  • Manage international travel arrangements for all employees and business appointments
  • Responsibility for catering services for business functions
  • Responsible for coordinating all local communications and sending through to ANZ teams
  • Ensure office & meeting rooms are presented to a high standard


Skills on Resume: 

  • General Administration (Soft Skills)
  • Office Fit-Out Management (Hard Skills)
  • Supplier Negotiation (Hard Skills)
  • Inventory Management (Hard Skills)
  • Event Support (Soft Skills)
  • Visitor Coordination (Soft Skills)
  • Travel Arrangements (Hard Skills)
  • Communication Management (Soft Skills)

5. Admin Assistant, Riverstone Partners, Boise, ID

Job Summary:

  • Provide extensive administrative support to the EQ team (team of 30+) including general duties such as meeting and travel arrangements, submitting expense claims, managing the calendar, answering incoming telephone calls, etc.
  • Maintain professional communications as the first point of call for general internal and external inquiries and correspondence
  • Coordinate and manage meeting and event logistics including venue set up, meeting invitations, and preparation of documentation and materials
  • Arrange internal and external breakfasts, lunches and dinners
  • Prepare & update presentations using Microsoft PowerPoint
  • Create and manage spreadsheets, utilizing techniques such as pivot tables, macros and graphs in Microsoft Excel
  • Assistance with business continuity plans, procedures and coordination
  • Coordinating on-boarding and off-boarding activities including computer set-up, phone, and office supply arrangement, etc.
  • Maintain confidentiality and privacy with respect to sensitive information


Skills on Resume: 

  • Administrative Support (Soft Skills)
  • Professional Communication (Soft Skills)
  • Event Logistics Coordination (Hard Skills)
  • Catering Arrangements (Hard Skills)
  • Presentation Preparation (Hard Skills)
  • Spreadsheet Management (Hard Skills)
  • Business Continuity Support (Hard Skills)
  • Confidentiality Maintenance (Soft Skills)

6. Admin Assistant, Bright Path Resources, Tulsa, OK

Job Summary:

  • Tracing lab dockets for lab
  • Check the completeness of documents recorded in the final product on a daily basis
  • Maintaining a lab log book
  • CRM data entry and filing of testing results to lab dockets after completion
  • Printing Doctor’s Forms and filing them into respective client lab dockets
  • Scanning and sorting lab dockets
  • Archiving completed lab dockets
  • Submitting and collecting the lab reports for Medical Director’s approval and handing to the Customer Relations department
  • Collate client storage certificates and handing to the Customer Support department
  • Filing client returned consents, CAPA, termination letters or related documents to lab dockets
  • Assist Fulfillment staff in managing consumables


Skills on Resume: 

  • Document Tracing (Hard Skills)
  • Quality Control (Hard Skills)
  • Lab Log Maintenance (Hard Skills)
  • CRM Data Entry (Hard Skills)
  • Document Filing (Hard Skills)
  • Scanning and Sorting (Hard Skills)
  • Report Submission (Hard Skills)
  • Inventory Management Support (Soft Skills)

7. Admin Assistant, Coastal Horizons Group, Wilmington, NC

Job Summary:

  • Reviews, audits and imports a high volume of time data into Kronos and SAP Payroll/Timekeeping systems in a timely manner
  • Processes commission and overtime/variable overtime data to compensate employees
  • Maintains employee records in the Company’s Commission tracking system
  • Verifies data and checks information for accuracy
  • Resolves discrepancies in employee timesheets
  • Ensures that all employee time entries are in compliance with Company policy and State/Federal or other regulatory bodies
  • Works with Company leaders and Human Resources staff to process reports, obtain approvals, submit off-cycle payments, and process final pay
  • Runs payroll reports for compliance purposes
  • Inputs and processes mileage calculations for expense reimbursement
  • Monitors and maintains earned time banks
  • Handles special requests


Skills on Resume: 

  • Time Data Management (Hard Skills)
  • Payroll Processing (Hard Skills)
  • Commission Tracking (Hard Skills)
  • Data Verification (Hard Skills)
  • Discrepancy Resolution (Soft Skills)
  • Compliance Assurance (Hard Skills)
  • Reporting (Hard Skills)
  • Expense Reimbursement Processing (Hard Skills)

8. Admin Assistant, New Wave Holdings, Salt Lake City, UT

Job Summary:

  • Answer the phones and welcome new starters, clients, and guests
  • Maintain office appearance to a high/professional standard, including liaising with suppliers and contractors
  • Maintain, update and document efficient administrative processes
  • Solicit recommendations and feedback from employees about facilities-related matters
  • Work closely with the Operations and Finance team to manage and track internal budgets, requisitions, purchase orders and vendor invoices
  • Provide HR and Ops admin to support the employee experience
  • Assist with resourcing and operational activities (leave calendar administration, HRIS tool management, etc.)
  • Support staff members across multiple regions, ensuring best practices are being followed
  • Help to coordinate and manage a variety of events, logistics and initiatives
  • Assist the Talent Acquisition Manager with coordinating interviews and general recruitment administration


Skills on Resume: 

  • Phone Reception (Soft Skills)
  • Office Maintenance (Hard Skills)
  • Administrative Process Documentation (Hard Skills)
  • Employee Feedback Solicitation (Soft Skills)
  • Budget Management (Hard Skills)
  • HR Administration (Hard Skills)
  • Operational Support (Soft Skills)
  • Event Coordination (Soft Skills)

9. Admin Assistant, Pinewood Services, Salem, OR

Job Summary:

  • Create and modify documents using Microsoft Office.
  • Maintain hard copy and electronic filing system.
  • Set up and coordinate meetings and conferences.
  • Support department in assigned project-based work.
  • Prepare T&Es and manage travel budgets within assigned limits.
  • Manage the Business Transformation Director’s calendar emails and telephone calls.
  • Manage expense reimbursements and travel arrangements of the department.
  • Analyze and interpret market data and produce relevant reports.
  • Support Business Transformation Director in every day and reporting queries.
  • Pursue personal development of skills and knowledge necessary for the effective performance of the role.
  • Ensure implementation and execution of all tasks & activities are in line with Internal Control guidelines.


Skills on Resume: 

  • Document Creation (Hard Skills)
  • Filing System Maintenance (Hard Skills)
  • Meeting Coordination (Soft Skills)
  • Project Support (Soft Skills)
  • Travel Budget Management (Hard Skills)
  • Calendar Management (Soft Skills)
  • Market Data Analysis (Hard Skills)
  • Internal Control Compliance (Hard Skills)

10. Admin Assistant, Horizon Peak Consulting, Richmond, VA

Job Summary:

  • Maintain uniform delivery, Cafeteria, shuttle bus arrangement, housekeeping and landscape, Hotel, Gym, employee club, welfare delivery, annual travel, annual party, Family day etc.
  • Conduct Plant-wide communication and VOC collection, and propose suggestions for management team decision.
  • Hold Plant-wide activities to create a positive working environment.
  • Build and Maintain Public Relations with internal and external institutions
  • Co-work with the expansion project team for all layout pre-work/ planning.
  • Handle employee urgent cases.
  • Schedules appointments and meetings for plant leadership arranges logistics and meal
  • Collects and prepares information for use in discussions/meetings
  • Use computer skills to help in the preparation of correspondence, reports, tabulations, presentations and notes for meetings.
  • Responsible for plant-wide key activities/meetings logistics support and preparation.
  • Coordinate with Medical, Nursing and Clinic Ops staff for the Medical Photography process.


Skills on Resume: 

  • Facility Management (Hard Skills)
  • Communication and VOC Collection (Soft Skills)
  • Activity Coordination (Soft Skills)
  • Public Relations (Soft Skills)
  • Project Planning Support (Hard Skills)
  • Crisis Management (Soft Skills)
  • Appointment Scheduling (Soft Skills)
  • Medical Photography Coordination (Hard Skills)

11. Admin Assistant, Golden Plains Solutions, Omaha, NE

Job Summary:

  • Manage RTV material with supplier, purchasing, operation and logistics.
  • Follow up with the supplier on RTV up to replacement or credit note.
  • Recording of freight cost invoices and approval.
  • Follow up and resolve weekly problematic invoices with customers.
  • Assist the purchasing team in following up on sourcing and delivery status.
  • Assist purchasing team on reporting such as copper sheet or forecast editing.
  • Assist the purchasing team in inputting data such as weekly supply risk status.
  • Ensure that the clinical slides are properly backed up according to diagnosis, patient name/ID and date photo taken.
  • Ensure that patient hardcopy consent or E-consent is obtained before photography is performed.
  • Provide photography services for all NSC events during weekends and after office hours.


Skills on Resume: 

  • RTV Material Management (Hard Skills)
  • Supplier Follow-up (Soft Skills)
  • Invoice Recording (Hard Skills)
  • Problem Resolution (Soft Skills)
  • Sourcing Assistance (Hard Skills)
  • Data Reporting (Hard Skills)
  • Clinical Slide Backup (Hard Skills)
  • Photography Services (Hard Skills)

12. Admin Assistant, Silver Creek Advisors, Madison, WI

Job Summary:

  • Assist in day-to-day administration operation
  • Generate Invoices, Delivery Orders and Production Order
  • Handle good received and conduct research
  • Carry out office and administrative duties such as filing, typing, copying, binding, scanning, generating reports and so on
  • Maintain inventory control by checking stock to determine inventory level
  • Perform data entry and scan documents
  • Respond to all phone calls and reply emails
  • Prepare and process legal documentation for consultants and other third parties, including all necessary purchase orders
  • Supports office tasks and other administrative assistants in creating a clean, safe and engaged office environment.
  • Maintains data entry requirements by following data program techniques and procedures.
  • Order new companies and trust and generate reports for CSAs


Skills on Resume: 

  • Administrative Support (Soft Skills)
  • Invoice Generation (Hard Skills)
  • Research Skills (Hard Skills)
  • Office Duties (Hard Skills)
  • Inventory Control (Hard Skills)
  • Data Entry (Hard Skills)
  • Communication (Soft Skills)
  • Legal Documentation Preparation (Hard Skills)

13. Admin Assistant, Prairie Star Ventures, Des Moines, IA

Job Summary:

  • Meeting and greeting clients and guests in a welcoming, courteous and friendly manner
  • Providing coffee, tea and other beverages to clients and guests
  • Answering incoming calls and referring queries
  • Ensuring the office environment is professionally presented and maintained (including the kitchen)
  • Assist with meeting room bookings and ensure meeting rooms are clean and appropriately presented
  • Assisting with corporate events held in the office (catering, set-up, etc)
  • Processing incoming and outgoing mail
  • Looking for ways to constantly improve and enhance the client experience
  • Ordering and maintaining office supplies
  • General administration duties such as filing, scanning, catering, deliveries and housekeeping
  • Driving is required (e.g. pick up mail, banking etc) use of company car for these activities


Skills on Resume: 

  • Client Greeting (Soft Skills)
  • Beverage Service (Soft Skills)
  • Call Handling (Soft Skills)
  • Office Presentation (Hard Skills)
  • Meeting Room Coordination (Hard Skills)
  • Event Support (Soft Skills)
  • Mail Processing (Hard Skills)
  • General Administration (Hard Skills)

14. Admin Assistant, Summit Edge Group, Helena, MT

Job Summary:

  • Document and Insurance processing
  • Someone who understands document processing
  • Sorting through scanning daily and saving to the system
  • Creating ATO correspondence cover letters
  • Maintaining the database and updating the ATO portal
  • Assisting senior staff with work
  • Completion and posting of daily timesheets
  • Updating workflow, Collations of financial statements and ITR’s
  • Managing ASIC database and correcting all systems across the board with correct details
  • Ensure the accuracy of the information, enter and save data in the appropriate location as set out by the client
  • Prepares source data for computer entry by compiling and sorting information, and establishing entry priorities.


Skills on Resume: 

  • Document Processing (Hard Skills)
  • Insurance Processing (Hard Skills)
  • Scanning and Sorting (Hard Skills)
  • Correspondence Creation (Hard Skills)
  • Database Management (Hard Skills)
  • Timesheet Management (Hard Skills)
  • Financial Statement Updating (Hard Skills)
  • Data Accuracy Assurance (Hard Skills)

15. Admin Assistant, Northern Sky Dynamics, Fargo, ND

Job Summary:

  • Coordinates all administrative support for VP of Commercial Development and VP of Clinical Development, and additional support for other key individuals
  • Project management with the ability to multitask in a fast-paced environment
  • Coordinate domestic and international travel arrangements and ensure proper approvals for team members are obtained
  • Prepare and coordinate expense reports adhering to company policy and ensuring the timely submission
  • Creation and manage PowerPoint, Excel Spreadsheets and Word documents
  • Identifying and implementing process improvement ideas to enhance the effectiveness and efficiency at the Summit, NJ location
  • Maintain a strict sense of professional ethics, ensuring confidentiality and privacy and abiding by Company policy
  • Manage and coordinate diaries, calendars and communications with internal and external contacts. 
  • Assist with appropriate planning to ensure optimum time utilization and all routine requirements are met
  • Manage and coordinate meeting schedules, distribution of agendas and Minutes from the meetings, taking into account several time zones
  • Manage effective and appropriate filing systems.


Skills on Resume: 

  • Administrative Support Coordination (Soft Skills)
  • Project Management (Hard Skills)
  • Travel Coordination (Hard Skills)
  • Expense Reporting (Hard Skills)
  • Document Creation (Hard Skills)
  • Process Improvement Implementation (Soft Skills)
  • Calendar Management (Soft Skills)
  • Meeting Coordination (Hard Skills)