Job Summary:

• Primary function to enter A/P invoices, troubleshoot and follow up on A/P issues and requests
• New vendor set up
• Certificate of Insurance verifications
• Records retention coordinator
• Collect, review and analyze complex and/or confidential information
• Maintain a high level of confidentiality when working on sensitive material, information and communication
• Back-up to Operations Support Manager regarding, facilities, cleaning concerns, community, front office operations, conference room scheduling, and catering
• Provide limited administrative support to multiple departments or executive teams
• Back-up relief for front desk/warehouse clerk
• Responsible for training, and coaching lower-level clerical staff
• Manage outside vendors, customers, and guests for preparation of meetings including room scheduling, set up, signage, and meeting minutes.
• Provide customer service for all employees with inquiries in the areas of safety to include Personal Protective Equipment (PPE), uniforms, lockers, general questions, etc.

Skills on Resume: 

• Accounts Payable Knowledge (Hard Skills)
• Attention to Detail (Hard Skills)
• Strong Communication Skills (Soft Skills)
• Organizational Skills (Soft Skills)
• Confidentiality and Discretion (Soft Skills)
• Customer Service Orientation (Soft Skills)
• Training and Coaching Ability (Soft Skills)
• Problem-Solving Skills (Soft Skills)

Job Summary:

• Conduct activities/events in a safe and environmentally responsible manner.
• Establish and maintain effective communications within the team. 
• Act as a trusted conduit between the RSM, TSM and TSA’s.
• Update and complete recurring and ad-hoc reports
• Submit data/reports to relevant systems/teams based on scheduled timelines.
• Coordinate and follow-up administrative tasks with different teams, where appropriate
• Proficient in MS Office - Excel, Word and Outlook
• Comfortable to communicate with stakeholders
• Numbers and detail-oriented
• Meticulous and able to multi-task and meet deadlines

Skills on Resume: 

• Event Management (Hard Skills)
• Communication Skills (Soft Skills)
• Coordination (Soft Skills)
• Reporting (Hard Skills)
• MS Office Proficiency (Hard Skills)
• Attention to Detail (Hard Skills)
• Time Management (Soft Skills)
• Analytical Skills (Hard Skills)

Job Summary:

• Responsible for handling general affairs and receptionist duties e.g. Ordering and managing office supplies, arranging courier deliveries and mailings and representative telephone correspondence.
• Provide support to IT (Taking care of simple facility management and maintenance and liaison to part-time IT service providers etc.)
• Provide support to accounting (Making documents and data entry work etc.)
• Provide support to HR (Making documents etc.)
• Order all cleaning supplies for closet. 
• Keep an adequate supply for contractor and Hood Sanitation team use Inventory weekly for usage
• Order and maintain adequate office supplies
• Assist with employee events, meetings, birthday cards, etc.
• Uses discretion, judgement and knowledge of organization to facilitate day to day activities
• Perform Photography of patients within NSC and also at NCID.
• Cataloging of digital slides in Snomed diagnosis.

Skills on Resume: 

• General Affairs Management (Hard Skills)
• Receptionist Duties (Soft Skills)
• IT Support (Hard Skills)
• Accounting Support (Hard Skills)
• Inventory Management (Hard Skills)
• Event Coordination (Soft Skills)
• Discretion and Judgment (Soft Skills)
• Photography Skills (Hard Skills)

Job Summary:

• General administration, supporting teams and light project management. For example, Office Fit-Out and Relocation
• Manage office stationery which includes purchasing and negotiating with office suppliers and, identification of new suppliers for competitive pricing when necessary
• Keep stock of kitchen supplies and place orders when necessary.
• Responsible for all internal and external mail distribution and administration and meeting room bookings.
• Assist in organizing and providing administrative support with company events (Annual Christmas Party and International day, Sales Conferences) and monthly Townhall meetings
• Assist in organizing and providing administrative support for other local initiatives such as International Women’s day, learning week, lunch and learn management, external office visitors, Christmas party etc.
• Providing support with inbound regional & group visitors
• Manage international travel arrangements for all employees and business appointments
• Responsibility for catering services for business functions
• Responsible for coordinating all local communications and sending through to ANZ teams
• Ensure office & meeting rooms are presented to a high standard

Skills on Resume: 

• General Administration (Soft Skills)
• Office Fit-Out Management (Hard Skills)
• Supplier Negotiation (Hard Skills)
• Inventory Management (Hard Skills)
• Event Support (Soft Skills)
• Visitor Coordination (Soft Skills)
• Travel Arrangements (Hard Skills)
• Communication Management (Soft Skills)

Job Summary:

• Provide extensive administrative support to the EQ team (team of 30+) including general duties such as meeting and travel arrangements, submitting expense claims, managing the calendar, answering incoming telephone calls, etc.
• Maintain professional communications as the first point of call for general internal and external inquiries and correspondence
• Coordinate and manage meeting and event logistics including venue set up, meeting invitations, and preparation of documentation and materials
• Arrange internal and external breakfasts, lunches and dinners
• Prepare & update presentations using Microsoft PowerPoint
• Create and manage spreadsheets, utilizing techniques such as pivot tables, macros and graphs in Microsoft Excel
• Assistance with business continuity plans, procedures and coordination
• Coordinating on-boarding and off-boarding activities including computer set-up, phone, and office supply arrangement, etc.
• Maintain confidentiality and privacy with respect to sensitive information

Skills on Resume: 

• Administrative Support (Soft Skills)
• Professional Communication (Soft Skills)
• Event Logistics Coordination (Hard Skills)
• Catering Arrangements (Hard Skills)
• Presentation Preparation (Hard Skills)
• Spreadsheet Management (Hard Skills)
• Business Continuity Support (Hard Skills)
• Confidentiality Maintenance (Soft Skills)

Job Summary:

• Tracing lab dockets for lab
• Check the completeness of documents recorded in the final product on a daily basis
• Maintaining a lab log book
• CRM data entry and filing of testing results to lab dockets after completion
• Printing Doctor’s Forms and filing them into respective client lab dockets
• Scanning and sorting lab dockets
• Archiving completed lab dockets
• Submitting and collecting the lab reports for Medical Director’s approval and handing to the Customer Relations department
• Collate client storage certificates and handing to the Customer Support department
• Filing client returned consents, CAPA, termination letters or related documents to lab dockets
• Assist Fulfillment staff in managing consumables

Skills on Resume: 

• Document Tracing (Hard Skills)
• Quality Control (Hard Skills)
• Lab Log Maintenance (Hard Skills)
• CRM Data Entry (Hard Skills)
• Document Filing (Hard Skills)
• Scanning and Sorting (Hard Skills)
• Report Submission (Hard Skills)
• Inventory Management Support (Soft Skills)

Job Summary:

• Reviews, audits and imports a high volume of time data into Kronos and SAP Payroll/Timekeeping systems in a timely manner
• Processes commission and overtime/variable overtime data to compensate employees
• Maintains employee records in the Company’s Commission tracking system
• Verifies data and checks information for accuracy
• Resolves discrepancies in employee timesheets
• Ensures that all employee time entries are in compliance with Company policy and State/Federal or other regulatory bodies
• Works with Company leaders and Human Resources staff to process reports, obtain approvals, submit off-cycle payments, and process final pay
• Runs payroll reports for compliance purposes
• Inputs and processes mileage calculations for expense reimbursement
• Monitors and maintains earned time banks
• Handles special requests

Skills on Resume: 

• Time Data Management (Hard Skills)
• Payroll Processing (Hard Skills)
• Commission Tracking (Hard Skills)
• Data Verification (Hard Skills)
• Discrepancy Resolution (Soft Skills)
• Compliance Assurance (Hard Skills)
• Reporting (Hard Skills)
• Expense Reimbursement Processing (Hard Skills)

Job Summary:

• Answer the phones and welcome new starters, clients, and guests
• Maintain office appearance to a high/professional standard, including liaising with suppliers and contractors
• Maintain, update and document efficient administrative processes
• Solicit recommendations and feedback from employees about facilities-related matters
• Work closely with the Operations and Finance team to manage and track internal budgets, requisitions, purchase orders and vendor invoices
• Provide HR and Ops admin to support the employee experience
• Assist with resourcing and operational activities (leave calendar administration, HRIS tool management, etc.)
• Support staff members across multiple regions, ensuring best practices are being followed
• Help to coordinate and manage a variety of events, logistics and initiatives
• Assist the Talent Acquisition Manager with coordinating interviews and general recruitment administration

Skills on Resume: 

• Phone Reception (Soft Skills)
• Office Maintenance (Hard Skills)
• Administrative Process Documentation (Hard Skills)
• Employee Feedback Solicitation (Soft Skills)
• Budget Management (Hard Skills)
• HR Administration (Hard Skills)
• Operational Support (Soft Skills)
• Event Coordination (Soft Skills)

Job Summary:

• Create and modify documents using Microsoft Office.
• Maintain hard copy and electronic filing system.
• Set up and coordinate meetings and conferences.
• Support department in assigned project-based work.
• Prepare T&Es and manage travel budgets within assigned limits.
• Manage the Business Transformation Director’s calendar emails and telephone calls.
• Manage expense reimbursements and travel arrangements of the department.
• Analyze and interpret market data and produce relevant reports.
• Support Business Transformation Director in every day and reporting queries.
• Pursue personal development of skills and knowledge necessary for the effective performance of the role.
• Ensure implementation and execution of all tasks & activities are in line with Internal Control guidelines.

Skills on Resume: 

• Document Creation (Hard Skills)
• Filing System Maintenance (Hard Skills)
• Meeting Coordination (Soft Skills)
• Project Support (Soft Skills)
• Travel Budget Management (Hard Skills)
• Calendar Management (Soft Skills)
• Market Data Analysis (Hard Skills)
• Internal Control Compliance (Hard Skills)

Job Summary:

• Maintain uniform delivery, Cafeteria, shuttle bus arrangement, housekeeping and landscape, Hotel, Gym, employee club, welfare delivery, annual travel, annual party, Family day etc.
• Conduct Plant-wide communication and VOC collection, and propose suggestions for management team decision.
• Hold Plant-wide activities to create a positive working environment.
• Build and Maintain Public Relations with internal and external institutions
• Co-work with the expansion project team for all layout pre-work/ planning.
• Handle employee urgent cases.
• Schedules appointments and meetings for plant leadership arranges logistics and meal
• Collects and prepares information for use in discussions/meetings
• Use computer skills to help in the preparation of correspondence, reports, tabulations, presentations and notes for meetings.
• Responsible for plant-wide key activities/meetings logistics support and preparation.
• Coordinate with Medical, Nursing and Clinic Ops staff for the Medical Photography process.

Skills on Resume: 

• Facility Management (Hard Skills)
• Communication and VOC Collection (Soft Skills)
• Activity Coordination (Soft Skills)
• Public Relations (Soft Skills)
• Project Planning Support (Hard Skills)
• Crisis Management (Soft Skills)
• Appointment Scheduling (Soft Skills)
• Medical Photography Coordination (Hard Skills)

Job Summary:

• Manage RTV material with supplier, purchasing, operation and logistics.
• Follow up with the supplier on RTV up to replacement or credit note.
• Recording of freight cost invoices and approval.
• Follow up and resolve weekly problematic invoices with customers.
• Assist the purchasing team in following up on sourcing and delivery status.
• Assist purchasing team on reporting such as copper sheet or forecast editing.
• Assist the purchasing team in inputting data such as weekly supply risk status.
• Ensure that the clinical slides are properly backed up according to diagnosis, patient name/ID and date photo taken.
• Ensure that patient hardcopy consent or E-consent is obtained before photography is performed.
• Provide photography services for all NSC events during weekends and after office hours.

Skills on Resume: 

• RTV Material Management (Hard Skills)
• Supplier Follow-up (Soft Skills)
• Invoice Recording (Hard Skills)
• Problem Resolution (Soft Skills)
• Sourcing Assistance (Hard Skills)
• Data Reporting (Hard Skills)
• Clinical Slide Backup (Hard Skills)
• Photography Services (Hard Skills)

Job Summary:

• Assist in day-to-day administration operation
• Generate Invoices, Delivery Orders and Production Order
• Handle good received and conduct research
• Carry out office and administrative duties such as filing, typing, copying, binding, scanning, generating reports and so on
• Maintain inventory control by checking stock to determine inventory level
• Perform data entry and scan documents
• Respond to all phone calls and reply emails
• Prepare and process legal documentation for consultants and other third parties, including all necessary purchase orders
• Supports office tasks and other administrative assistants in creating a clean, safe and engaged office environment.
• Maintains data entry requirements by following data program techniques and procedures.
• Order new companies and trust and generate reports for CSAs

Skills on Resume: 

• Administrative Support (Soft Skills)
• Invoice Generation (Hard Skills)
• Research Skills (Hard Skills)
• Office Duties (Hard Skills)
• Inventory Control (Hard Skills)
• Data Entry (Hard Skills)
• Communication (Soft Skills)
• Legal Documentation Preparation (Hard Skills)

Job Summary:

• Meeting and greeting clients and guests in a welcoming, courteous and friendly manner
• Providing coffee, tea and other beverages to clients and guests
• Answering incoming calls and referring queries
• Ensuring the office environment is professionally presented and maintained (including the kitchen)
• Assist with meeting room bookings and ensure meeting rooms are clean and appropriately presented
• Assisting with corporate events held in the office (catering, set-up, etc)
• Processing incoming and outgoing mail
• Looking for ways to constantly improve and enhance the client experience
• Ordering and maintaining office supplies
• General administration duties such as filing, scanning, catering, deliveries and housekeeping
• Driving is required (e.g. pick up mail, banking etc) use of company car for these activities

Skills on Resume: 

• Client Greeting (Soft Skills)
• Beverage Service (Soft Skills)
• Call Handling (Soft Skills)
• Office Presentation (Hard Skills)
• Meeting Room Coordination (Hard Skills)
• Event Support (Soft Skills)
• Mail Processing (Hard Skills)
• General Administration (Hard Skills)

Job Summary:

• Document and Insurance processing
• Someone who understands document processing
• Sorting through scanning daily and saving to the system
• Creating ATO correspondence cover letters
• Maintaining the database and updating the ATO portal
• Assisting senior staff with work
• Completion and posting of daily timesheets
• Updating workflow, Collations of financial statements and ITR’s
• Managing ASIC database and correcting all systems across the board with correct details
• Ensure the accuracy of the information, enter and save data in the appropriate location as set out by the client
• Prepares source data for computer entry by compiling and sorting information, and establishing entry priorities.

Skills on Resume: 

• Document Processing (Hard Skills)
• Insurance Processing (Hard Skills)
• Scanning and Sorting (Hard Skills)
• Correspondence Creation (Hard Skills)
• Database Management (Hard Skills)
• Timesheet Management (Hard Skills)
• Financial Statement Updating (Hard Skills)
• Data Accuracy Assurance (Hard Skills)

Job Summary:

• Coordinates all administrative support for VP of Commercial Development and VP of Clinical Development, and additional support for other key individuals
• Project management with the ability to multitask in a fast-paced environment
• Coordinate domestic and international travel arrangements and ensure proper approvals for team members are obtained
• Prepare and coordinate expense reports adhering to company policy and ensuring the timely submission
• Creation and manage PowerPoint, Excel Spreadsheets and Word documents
• Identifying and implementing process improvement ideas to enhance the effectiveness and efficiency at the Summit, NJ location
• Maintain a strict sense of professional ethics, ensuring confidentiality and privacy and abiding by Company policy
• Manage and coordinate diaries, calendars and communications with internal and external contacts. 
• Assist with appropriate planning to ensure optimum time utilization and all routine requirements are met
• Manage and coordinate meeting schedules, distribution of agendas and Minutes from the meetings, taking into account several time zones
• Manage effective and appropriate filing systems.

Skills on Resume: 

• Administrative Support Coordination (Soft Skills)
• Project Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Expense Reporting (Hard Skills)
• Document Creation (Hard Skills)
• Process Improvement Implementation (Soft Skills)
• Calendar Management (Soft Skills)
• Meeting Coordination (Hard Skills)