Job Summary:

• Assist with the management of board and committee meetings
• Prepare agendas and papers for board and committee meetings, draft quality minutes and follow up on action points
• Assist with the compilation of meeting packs and ensure timely distribution thereof
• Attendance and involvement at board committees
• Ensure directors’ declaration of interests are updated and signed
• Assist with board performance evaluations
• Ensure that non-executive directors’ fees are paid on a quarterly basis and annual emolument certificates are prepared
• Assist with ensuring compliance with applicable legislation and governance standards
• Collate reports and ensure that any other documentation prepared is of good quality and in line with quality standards
• Contribute to the completion of sections of the integrated report, annual financial statement and notice of meeting as well as management of the annual general meeting
• Assist with ensuring compliance with the JSE Listings Requirements, including the drafting of market announcements
• Ensure compliance with all relevant statutory requirements and liaise with internal and external auditors in respect of the statutory audit and other assurance matters

Skills on Resume: 

• Meeting Management (Hard Skills)
• Document Preparation (Hard Skills)
• Compliance Knowledge (Hard Skills)
• Report Compilation (Hard Skills)
• Attention to Detail (Soft Skills)
• Stakeholder Engagement (Soft Skills)
• Financial Acumen (Hard Skills)
• Project Coordination (Hard Skills)

Job Summary:

• Manage and mentor the two junior team members, lead on budget and activity planning.
• Provide guidance and make proposals regarding Group governance structures, policies, and processes, as appropriate.
• Act as Secretary to two Board Committees and two Management Committees and Chair the Group Structure Sub-Committee.
• Governance and coordinate the Board and Committee support activities provided by colleagues to provide guidance and assurance to the Board regarding Directors’ Duties, as well as broader obligations and governance accountabilities
• Ensure full and documented compliance with the Market Abuse Regulations.
• Lead on the Group’s response to developments in Corporate Governance, and other relevant legal and regulatory areas, including drafting consultation responses.
• Lead the Secretariat team’s activities in relation to the Annual Report and Accounts and oversight of its verification.
• Lead the Group Policies library, including the Group Delegation of Authority policy.
• Ensure appropriate subsidiary governance policies and operating standards are in place for Banner and Group function entities, as well as joint ventures.
• Arrange annual returns and maintain/update proper statutory filings

Skills on Resume: 

• Team Management (Soft Skills)
• Governance Guidance (Hard Skills)
• Committee Coordination (Hard Skills)
• Regulatory Compliance (Hard Skills)
• Corporate Governance (Hard Skills)
• Annual Report Oversight (Hard Skills)
• Policy Management (Hard Skills)
• Statutory Filings (Hard Skills)

Job Summary:

• Running of subsidiary, trustee and joint venture board meetings and relevant investment, audit, risk management and board subcommittees
• Preparing agendas, following up on Matters Arising, compiling electronic board papers, checking appropriate formatting and timely delivery of quality Board papers prior to meetings
• Attending board and committee meetings and preparing the draft minutes
• Completing regulatory forms and assisting with lodging documents/notifications with ASIC, ASX and other regulatory bodies
• Ensuring financial accounts are approved and lodged with the ASX / ASIC within the prescribed period
• Establishing new subsidiaries and trusts including maintaining relevant statutory registers in Diligent Entities
• Assisting with the preparation of annual directors’ declarations for the Annual Report and annual corporate governance statements (questionnaires, meeting attendance and minutes schedules)
• Preparing procedural announcements to the ASX (in conjunction with the Head of Investor Relations and the Company Secretary) in relation to matters such as directors’ interest notifications
• Assisting with the identification and management of conflicts of interest
• Assist in handling the due diligence and opening of bank accounts
• Liaise and work with internal and external parties including related lawyers, professional firms, and regulatory bodies

Skills on Resume: 

• Meeting Management (Hard Skills)
• Agenda Preparation (Hard Skills)
• Minute Taking (Hard Skills)
• Regulatory Compliance (Hard Skills)
• Financial Reporting (Hard Skills)
• Subsidiary Establishment (Hard Skills)
• Corporate Governance (Hard Skills)
• Stakeholder Liaison (Soft Skills)

Job Summary:

• Preparation of documentation for, and management of, meetings of the Board of Directors and, where appropriate, Board Committee meeting, including minute taking. 
• Providing support and guidance on procedural and governance matters
• Organizing and implementing appropriate Board training and Board effectiveness surveys in conjunction with the CLIP team and other key stakeholders.
• Ensuring compliance with listing rules and corporate legal frameworks applicable to Benevolent group companies, including monitoring of any legal or regulatory developments over time.
• Implementing insider information and sharing dealing and other relevant corporate compliance policies
• Assisting the Finance and People teams with the administration of the Company share option scheme and Long Term Incentive Plan.
• Preparing for and running shareholder meetings and communications including AGMs, EGMs, general shareholder communications and the company annual report. 
• Drafting Shareholder resolutions.
• Owning and assisting with the preparation plan/timeline and working with the key stakeholders and auditors to ensure that the annual report and other financial and regulatory filings are finalized and published on time.
• Providing advice and guiding key stakeholders through governance requirements for announcements and supporting the Communications team with announcements.
• Budget and management of external providers and advisors including company secretarial providers, local outside counsel, share plan administrators, and registrar.
• Reviewing and implementing company secretarial and Board administration software solutions on the market in line with the broader CLIP legal technology plan.

Skills on Resume: 

• Meeting Management (Hard Skills)
• Governance Support (Soft Skills)
• Board Training Implementation (Hard Skills)
• Regulatory Compliance (Hard Skills)
• Corporate Policy Implementation (Hard Skills)
• Shareholder Communication (Hard Skills)
• Annual Report Preparation (Hard Skills)
• Budget Management (Hard Skills)

Job Summary:

• Working closely with the Company Secretary and being responsible for providing an excellent service to DWF. 
• Responsible for company secretarial issues arising within DWF, including the development and improvement of the corporate governance framework to ensure high standards of corporate governance alongside compliance with the Corporate Governance Code, the Listing Rules, MAR and the Companies Act 2006.
• Arranging and attending Board and Committee meetings, including the annual framework of agendas, Board reports and minutes of meetings, ensuring smooth, timely and efficient Board administration.
• Liaising with the Registrar to maintain the share register and deal with any shareholder inquiries.
• Working closely with HR to manage the Company's share-based management/employee incentive plans.
• Providing advice and information to the Board and other internal stakeholders on regulatory, statutory and corporate governance matters
• Ensuring the Company remains compliant and proactively managing new requirements on an ongoing basis.
• Assisting with the preparation of annual reports and accounts.
• Responsibility for AGM.
• Preparing and publishing RNS announcements including PDMR notifications, TVRs, trading updates and other financial announcements.
• Managing the letters of appointment, induction and training for the Non-Executive Directors, alongside day-to-day support for them.

Skills on Resume: 

• Client Service (Soft Skills)
• Corporate Governance Development (Hard Skills)
• Meeting Coordination (Hard Skills)
• Share Register Management (Hard Skills)
• HR Collaboration (Soft Skills)
• Regulatory Compliance (Hard Skills)
• Annual Report Preparation (Hard Skills)
• Announcement Management (Hard Skills)

Job Summary:

• Take responsibility, lead and advise the Directors and Board on complex Company Secretarial and Corporate Governance matters
• Working with the Board to ensure the Society is compliant with the Association of Financial Mutual’s Corporate Governance Principles.
• Track, review and report on evidence against the Corporate Governance Principles, for inclusion in the Financial Statements, in line with regulatory requirements and external audit standards.
• Form part of the sign-off process of the Financial Statements, to ensure they are compliant as appropriate.
• Responsibility for Monitoring and reporting against the Threshold Conditions for Business for Regulatory bodies, to ensure compliance.
• Implementation, training and reporting on FCA Conduct Rules, including working with the SMFs and business to ensure the Rules are understood and embedded.
• Management of the regulatory SM&CR Processes, including changes to UIA Group SMFs 
• Identifying and processing Certified Individuals, ensuring capability and competence assessments, skills gap analysis, induction programs, and learning and developments plans are appropriately considered.
• Ownership and responsibility of the AGM, Board and Board Committee meeting cycle, including preparing agendas, coordinating papers, producing minutes, appropriately recording and tracking resolutions and decisions, and managing the completion of actions.
• Responsible for managing the Director's schedule of appointments and elections and reviewing the tenures annually to ensure the appropriate individuals are nominated at the AGM.
• Management of the company’s share capital, including the daily allotment and listing of shares
• Assist with FICA requirement

Skills on Resume: 

• Corporate Governance Expertise (Hard Skills)
• Regulatory Knowledge (Hard Skills)
• Analytical Skills (Hard Skills)
• Project Management (Hard Skills)
• Communication Skills (Soft Skills)
• Stakeholder Management (Soft Skills)
• Training and Development (Soft Skills)
• Attention to Detail (Hard Skills)

Job Summary:

• Responsible for reviewing the complex Society rules to ensure the AGM and Board meetings are held in line with legal, regulatory and societal requirements, and the correct rules are used and quoted as necessary, whilst transacting business.
• Maintain good professional relationships with the Board, and support the Board Chairperson and Board Members in their needs. 
• Be the key point of contact for circulation of all documentation to the Board
• Induction of new members to the Board, and setting up bespoke training plans
• Ownership of the Corporate Governance legal reporting processes, cycle and calendar.
• Preparation and submitting legal regulatory returns to Companies House, to set deadlines.
• Maintain the Statutory Registers for the Company, in line with regulation.
• Work with the Head of Operational Risk and Compliance on all regulatory issues to ensure all regulatory requirements are met for UIA Group.
• Maintain the FCA register, ensuring it is compliant, and updated as appropriate.
• Make regulatory submissions for all regulated entities to PRA and FCA, in line with the appropriate Policy.

Skills on Resume: 

• Legal and Regulatory Knowledge (Hard Skills)
• Corporate Governance Expertise (Hard Skills)
• Relationship Management (Soft Skills)
• Documentation Management (Hard Skills)
• Training and Development (Soft Skills)
• Compliance Reporting (Hard Skills)
• Statutory Compliance (Hard Skills)
• Analytical Skills (Hard Skills)

Job Summary:

• Ensure the Companies Ordinance and other statutory and regulatory requirements are complying
• Managing a team and reporting into the General Counsel
• Advise and oversee all round company secretarial matters for the business
• Handle the setup of related entities (including companies and partnerships) in local HK and offshore jurisdictions
• Monitor the AFM, FCA and PRA websites and keep up to date with frequently changing, complex regulatory and Compliance updates, and action as appropriate, through summarising, reporting, escalating, and implementing
• Ongoing review of conduct risk requirements including policies, processes and registers. 
• Assist the Head of Compliance to undertake regulatory Compliance monitoring reviews. 
• Review and update the Governance, and Compliance Risk Registers
• Liaise with the Regulators on issues ranging from applications and queries, to breach reporting, whilst being mindful of appropriate rules (eg. PRIN)
• Form part of projects and exceptional situation working groups, to help ensure compliance and appropriate governance.

Skills on Resume: 

• Regulatory Compliance Knowledge (Hard Skills)
• Team Management (Soft Skills)
• Company Secretarial Expertise (Hard Skills)
• Entity Setup Experience (Hard Skills)
• Risk Management (Hard Skills)
• Compliance Monitoring (Hard Skills)
• Stakeholder Liaison (Soft Skills)
• Project Management (Hard Skills)

Job Summary:

• Board appointments and resignations
• Putting together and distributing board packs
• Attending board and Committee meetings
• Companies House requirements
• Shareholder meetings
• Maintaining the corporate database for in-house legal entities
• Taking meeting and board minutes
• Participation in corporate projects
• Providing data for KYC purposes
• Maintenance of up-to-date corporate records on GEMs
• Working collaboratively with other teams both domestically and internationally to support the preparation and delivery of timely board and committee papers

Skills on Resume: 

• Board Governance Knowledge (Hard Skills)
• Documentation and Reporting Skills (Hard Skills)
• Meeting Coordination (Soft Skills)
• Regulatory Compliance (Hard Skills)
• Corporate Database Management (Hard Skills)
• Minute-Taking (Hard Skills)
• Project Collaboration (Soft Skills)
• KYC Compliance Knowledge (Hard Skills)

Job Summary:

• Meeting document, update of statutory registers,
• Responsible for ensuring that commitment to clients is followed up in a timely 
• Coach and train team members to enable them to carry out roles effectively
• Proactive in staff recruitment, mentoring, development and career path planning,
• Provide staff with regular feedback and evaluation,
• Advise and liaise with operational teams as well as clients on company formation,
• annual compliance and ongoing company administration matters.
• Perform full spectrum of company secretarial duties for the listed company and its’ subsidiaries
• Coordinate and facilitate board/committee/management meetings
• Prepare announcements, circulars, annual reports and interim reports, etc.

Skills on Resume: 

• Document Management (Hard Skills)
• Client Relationship Management (Soft Skills)
• Team Leadership (Soft Skills)
• Recruitment and Development (Soft Skills)
• Performance Evaluation (Soft Skills)
• Company Secretarial Expertise (Hard Skills)
• Meeting Coordination (Soft Skills)
• Communication Skills (Hard Skills)

Job Summary:

• Deliver and maintain a high-quality and professional company secretarial service to the Finance Director and Board.
• Co-ordinate Board meetings, including documentation.
• Review all legal and contractual documentation, and make recommendations to the Executive Team.
• Update and maintain an efficient and accessible legal library.
• Ensure delivery of and adherence to the Company’s GDPR responsibilities and manage insurance.
• Work closely with the Health and Safety Team to ensure that all accidents and incidents are comprehensively documented contemporaneously.
• Work with the Procurement Team to ensure that Contract terms and conditions are consistent and non-onerous where possible, making recommendations on any onerous terms.
• Work with the Head of Central Services on all property documentation, reviewing and recommending action to the Executive Team.
• Advise the HR team on changes to Employment Law. 
• Ensure that all employee documentation is relevant to current law
• Provide clarification on legal language or specifications to everyone in the organization.

Skills on Resume: 

• Organizational Skills (Soft Skills)
• Legal Acumen (Hard Skills)
• Attention to Detail (Soft Skills)
• Communication Skills (Soft Skills)
• Collaboration Skills (Soft Skills)
• Risk Management (Hard Skills)
• Problem-Solving Skills (Soft Skills)
• GDPR Compliance Knowledge (Hard Skills)

Job Summary:

• Share-schemes lead and delegation
• Manage the annual report production process
• Manage the Group’s portfolio of subsidiary companies (maintaining records and communications)
• Manage the Group’s Insurance Portfolio
• Ensure the compliance of all Group companies, Directors and Officers with Company Law, FCA regulatory bodies, Listing regulators, Stock Exchange requirements and all governance updates & requirements
• Monitor and ensure the group companies are compliant with the Hong Kong Listing Rules, Companies Ordinance, SFO and other statutory and regulatory requirements
• Ensure good corporate governance practice
• Handle ad hoc projects and participate in corporate actions
• Acting as an advocate on governance matters
• Organizing, attending, and preparing detailed minutes of, board and committee meetings
• Following up with responsible executives to ensure that the corporate governance requirements are met for supported entities

Skills on Resume: 

• Project Management (Hard Skills)
• Regulatory Compliance Knowledge (Hard Skills)
• Corporate Governance Expertise (Hard Skills)
• Communication Skills (Soft Skills)
• Organizational Skills (Soft Skills)
• Attention to Detail (Soft Skills)
• Advocacy Skills (Soft Skills)
• Record Management (Hard Skills)