Job Summary: 

• Assist with the administration of business and personal activities and oversee projects for the CEO and COO
• Analyze problems, provide suggestions, and assist with solution development
• Coordinate maintenance and repairs for multiple properties
• Coordinate travel arrangements and prepare itineraries
• Follow-up on action items after meetings
• Manage and schedule the daily calendars of the CEO and COO
• Prepare a variety of business documents, including contracts
• Research and analyze potential business endeavors
• Research information on the Internet and other sources
• Take responsibility for running errands

Skills on Resume: 

• Admin Support (Hard Skills)
• Problem Solving (Soft Skills)
• Property Management (Hard Skills)
• Travel Planning (Hard Skills)
• Follow-up (Soft Skills)
• Calendar Management (Hard Skills)
• Document Prep (Hard Skills)
• Research (Hard Skills)

Job Summary: 

• Manage calendars, personal appointments, drivers for personal use, etc.
• Organize daily personal and professional events/outings
• Make family travel arrangements including flight, hotel, passport processing, visas, etc.
• Perform personal and household shopping
• Manage all bill payments and insurance for all family properties.
• Handle all expense and reimbursement reporting
• Prepare and draft letters, emails, and other correspondence
• Personal shopping with a good fashion sense, as well as running errands
• Liaise with business partners
• Stay on track and prioritize tasks with a proactive, "take charge" attitude
• Spearhead ad hoc projects

Skills on Resume: 

• Calendar Management (Hard Skills)
• Event Organization (Hard Skills)
• Travel Coordination (Hard Skills)
• Shopping and Procurement (Hard Skills)
• Bill and Insurance Management (Hard Skills)
• Expense Reporting (Hard Skills)
• Correspondence Drafting (Hard Skills)
• Task Prioritization (Soft Skills)

Job Summary: 

• Provide comprehensive administrative and personal support to Principals in a private family office
• Plan and coordinate day-to-day business and household maintenance activities
• Serve as point of contact for Principals and staff
• Maintain Principals’ calendars while coordinating meeting and conference schedules
• Develop and maintain a contact list for Principals’ business and other engagements
• Answer and screen telephone calls and arrange conference calls
• Read and route incoming mail appropriately and prepare e-mail correspondence
• Compose and format documentation, including letters, reports, forms, etc. 
• Initiate travel arrangements and create detailed itineraries
• Perform errands such as shopping, mail pickup, bringing dogs to the vet, etc.
• Assist with planning and managing events

Skills on Resume: 

• Admin Support (Hard Skills)
• Task Coordination (Hard Skills)
• Point of Contact (Soft Skills)
• Calendar Management (Hard Skills)
• Contact Management (Hard Skills)
• Call Management (Hard Skills)
• Mail Handling (Hard Skills)
• Event Planning (Hard Skills)

Job Summary: 

• Coordinate a variety of resources, gather and evaluate information for special projects and reports
• Create and maintain spreadsheets and databases
• Organize and maintain office space and files
• Initiate or assist with correspondence, letter, and speech writing
• Assist with gift selection, purchasing, and wrapping
• Prepare, review, and track invoices and expense reports
• Basic accounting and bookkeeping
• Purchase and maintain supplies and materials
• Creation of household management manuals
• Assist with philanthropic endeavors

Skills on Resume: 

• Resource Coordination (Hard Skills)
• Data Management (Hard Skills)
• Office Organization (Hard Skills)
• Writing Support (Hard Skills)
• Gift Management (Hard Skills)
• Expense Tracking (Hard Skills)
• Bookkeeping (Hard Skills)
• Supply Management (Hard Skills)

Job Summary: 

• Act as the right hand to the Founding Partner of a global real estate investment firm
• Provide Executive and Personal support with all day-to-day tasks
• Manage an ever-changing calendar of appointments and proactively identify and solve potential scheduling conflicts
• Provide “gatekeeper” service, setting executives up for daily success.
• Draft correspondence on behalf of the Executive that is often confidential.
• Coordinates detailed travel plans, itineraries, and agendas (including complex international travel).
• Arrange appointments, meetings, dinners, detailed itineraries, and agendas.
• Communicate with Boards of multiple charities and philanthropies on behalf of the Executive.
• Completes ad hoc projects

Skills on Resume: 

• Executive Support (Hard Skills)
• Calendar Management (Hard Skills)
• Scheduling Coordination (Hard Skills)
• Gatekeeping (Soft Skills)
• Confidential Correspondence (Hard Skills)
• Travel Coordination (Hard Skills)
• Meeting and Event Coordination (Hard Skills)
• Project Management (Soft Skills)

Job Summary: 

• Work closely with the Executive Assistant on business and personal calendar management, phone coverage, and research
• Partner with Member Services department on invoices and bill payment, including preparation of monthly Amex and MC expense reports and cash expense reports
• Preparation of various materials, including board meeting materials
• Manage and coordinate events/activities for the Principal and his family, including complex vacation planning
• Update and maintain contact information and create custom reports
• Coordinate with IT on tech-related projects and troubleshoot technology issues
• Liaise with benefits vendors on the processing of claims for the individual and family
• Liaise with the Property Manager on projects
• Handle ad hoc projects and requests

Skills on Resume: 

• Calendar Management (Hard Skills)
• Invoice and Bill Management (Hard Skills)
• Material Preparation (Hard Skills)
• Event Coordination (Hard Skills)
• Contact Management (Hard Skills)
• IT Coordination (Hard Skills)
• Benefits Liaison (Soft Skills)
• Project Management (Soft Skills)

Job Summary: 

• Provide comprehensive and highly confidential administrative support to the Managing Partner and Chairperson.
• Day-to-day diary and inbox management, including responding to inquiries and invites where appropriate
• Serve as a point of contact for managing partners, keeping them updated
• Set up and maintain effective office filing systems
• Schedule internal and external meetings, producing agendas and minutes
• Organize travel arrangements, itineraries, and accommodation
• Take responsibility for expense processing
• Support and assist with the delivery of specific projects, liaising with internal and external stakeholders
• Analyze data and prepare reports, presentations, and brief papers 
• Assist with communication with key internal and external stakeholders
• Maintain confidentiality concerning personal information/dataable duties from time to time.
• Post duties daily, including sorting and scanning mail to staff
• Arrange couriers for all staff.

Skills on Resume: 

• Admin Support (Hard Skills)
• Calendar Management (Hard Skills)
• Communication Coordination (Soft Skills)
• Filing Management (Hard Skills)
• Meeting Coordination (Hard Skills)
• Travel Management (Hard Skills)
• Expense Processing (Hard Skills)
• Report Preparation (Hard Skills)

Job Summary: 

• Accurately maintain professional and personal calendars, heavy scheduling of meetings using Outlook
• Prioritize his calendar to ensure important meetings get on the calendar
• Constantly communicate and interact with him to ensure he is prepared and arrives on time for meetings
• Prepare and edit correspondence and documents
• Prepare meeting agendas, briefing materials, and presentations
• Travel arrangements, hotel accommodations, car transportation, including assistance in packing
• Prepare to support upper management staff
• Gift buying, errand running, and managing returns
• Review and organize emails daily
• Corresponding on the client's behalf and acting as gatekeeper
• Assist with events, in particular with invitations, guest lists, and organization of events
• Run personal errands on behalf of the founder/CEO (e.g., shopping, picking up lunch, picking up dry cleaning)

Skills on Resume: 

• Calendar Management (Hard Skills)
• Scheduling Prioritization (Hard Skills)
• Meeting Preparation (Hard Skills)
• Document Preparation (Hard Skills)
• Travel Coordination (Hard Skills)
• Personal Assistance (Soft Skills)
• Email Organization (Hard Skills)
• Event Coordination (Hard Skills)

Job Summary: 

• Email, mail, schedule management - setting meetings, timely and professional correspondence
• Set up, manage, and track project management systems - Asana, email, office procedure, etc. 
• AV support on presentations, meetings
• Office Management, including paying bills, Filing, and Stocking office
• Basic comfort with book and script coverage
• Coordinate travel, including flight, accommodations, night tracking, ground transportation, and itinerary travel document preparation, and make last-minute adjustments
• Overseeing calendar to support personal tasks related to home and vehicles, trips with friends and family, and other miscellaneous errands
• Assist with and coordinate children’s sports and school schedule with house manager
• Take responsibility for sorting mail
• General filing of personal and business papers

Skills on Resume: 

• Email and Schedule Management (Hard Skills)
• Project Management (Hard Skills)
• AV Support (Hard Skills)
• Office Management (Hard Skills)
• Book and Script Coverage (Hard Skills)
• Travel Coordination (Hard Skills)
• Personal Task Management (Soft Skills)
• Mail Sorting and Filing (Hard Skills)

Job Summary: 

• Manage the flow of information to and from the CEO
• Act as point of contact and liaison for the wider team
• Manage and respond to straightforward correspondence on behalf of the CEO and produce draft replies for more complex issues
• Offer practical solutions to help pre-empt and resolve issues on behalf of the CEO
• Support the CEO and other senior management with effective project management to oversee and drive multiple projects and initiatives through to successful completion
• Liaise with Board members, portfolio companies, and the team, including advisers, consultants, and contacts.
• Contribute to reporting, presentations, and other material for board meetings and investor meetings, capturing and communicating clear action items and ensuring follow-up
• Record and communicate minutes of meetings, actions, and follow-ups
• Organize, diaries, travel, operational arrangements, and general matters
• Use initiative and judgment within established guidelines.
• Deal with highly sensitive and confidential information appropriately
• Office management and team support

Skills on Resume: 

• Information Management (Hard Skills)
• Communication (Soft Skills)
• Correspondence Management (Hard Skills)
• Problem Solving (Soft Skills)
• Project Management (Hard Skills)
• Reporting and Presentation (Hard Skills)
• Meeting Documentation (Hard Skills)
• Team Support (Hard Skills)

Job Summary: 

• Keep an active and prioritized list of tasks and ongoing projects with input from the family
• Stay in routine contact through meetings/phone calls to allow for consistent and concise communication and completion of duties and assignments
• Represent the family through communications (often as a first point of contact) with their professional connections
• Maintain discretion with confidential information and utmost respect for the family’s privacy
• Coordinate a variety of resources, gather and evaluate information for special projects and reports
• Keep/Maintain medical records, track necessary medications and vitamins, keep prescriptions up to date, and prepare files before appointments
• Schedule various appointments for the family to include health and wellness, medical, and others
• Work with vendors to schedule household maintenance/repairs
• Maintain and update household manuals
• Work collaboratively with household staff on ordering supplies (household, medical, and grocery items) and, at times, other duties
• Monitor care/maintenance of multiple properties, product ordering, and inventory, including the family's vacation home, which requires 2-3 visits per year 
• Maintain thorough and accurate record keeping, streamline files/filing, and work with bookkeeper to ensure all bills are paid on time
• Work with internal and external constituents, providing communication on financial, insurance, and any other matters as they arise

Skills on Resume: 

• Task Management (Hard Skills)
• Communication (Soft Skills)
• Confidentiality (Soft Skills)
• Resource Coordination (Hard Skills)
• Medical Record Management (Hard Skills)
• Appointment Scheduling (Hard Skills)
• Vendor Coordination (Hard Skills)
• Property and Inventory Management (Hard Skills)

Job Summary: 

• Act as the primary ambassador to C-level executives, managing all professional affairs
• Coordinate extensive domestic and international travel arrangements (commercial and private) including flights, car service, dinner reservations, colleague and client meetings, visas, etc.
• Manage complex calendars in Outlook and coordinate all aspects of executive-level appointments, meetings, client entertainment, and conference calls
• Research, prioritize, and follow up on incoming issues and concerns addressed to the executive, including those of a sensitive or confidential nature.
• Determine the appropriate course of action, referral, or response
• Manage email inbox, responding on his behalf where appropriate and highlighting items requiring his response
• Coordinate and produce sensitive reports and analyses
• Assist with a variety of daily administrative tasks, including completing and reconciling expense reports, preparing correspondence, preparing documents for meetings, etc.
• Prepare presentation materials and maintain/file documents
• Various ad-hoc projects and tasks

Skills on Resume: 

• Executive Coordination (Soft Skills)
• Travel Management (Hard Skills)
• Calendar Management (Hard Skills)
• Issue Prioritization (Soft Skills)
• Email Management (Hard Skills)
• Report and Analysis (Hard Skills)
• Administrative Support (Hard Skills)
• Presentation Preparation (Hard Skills)

Job Summary: 

• Provide comprehensive support to CEO and senior leadership and maintain discretion with personal and business information
• Work closely with the executive team, support, schedule, attend, take meeting minutes, and follow up after business meetings
• Monitor, organize, and present all incoming and outgoing emails, compose, edit, follow up, and prioritize correspondence. 
• Manage and maintain the executive’s calendar, provide extensive reminders in real-time, and make conflicts known.
• Email/text executive daily schedule and give updates when needed.
• Text executive in real-time, reminders before scheduled items.
• Organize the CEO’s action items in Asana and prioritize daily open items to keep executives on task each day.
• Email and meet/have phone calls with the executive to go over open items and assist in completing tasks or remind the executive to complete tasks.
• Manage Outlook contacts, updating in real-time- including VIP lists
• Liaise with owners, developers, designers, and many vendors while maintaining strong relationships
• Assist in team communication of new venue openings
• Act as point person on many high-level projects
• Organize daily reporting and email to executive each day (on Mondays, include weekend reports)
• Maintain comprehensive and accurate corporate records, documents, and reports.

Skills on Resume: 

• Executive Support (Soft Skills)
• Meeting Coordination (Hard Skills)
• Email Management (Hard Skills)
• Calendar Management (Hard Skills)
• Task Management (Hard Skills)
• Real-Time Communication (Soft Skills)
• Contact Management (Hard Skills)
• Vendor Relations (Soft Skills)

Job Summary: 

• Basic office management - maintain office supplies and shipping materials, handle building issues with building managers such as heating/cooling needs, etc
• Collect and organize business and personal mail, including bill pay and event RSVPs
• Coordinate all business and personal travel arrangements for executives, working closely with travel agents and family
• Complete all personal paperwork and obtain personal documents and identification, including renewal of or, if lost- passports, driver's licenses, birth certificates, SS cards, all insurance, etc.
• Assist with executive communication and duties as board chair of a nonprofit arts organization.
• Manage and schedule home staff, including the payroll of nannies and housekeepers.
• Serve as point-of-contact for vendors and independent contractors hired for events, maintenance and repairs, art curating, and both regular and one-off projects, and be available to meet vendors
• Assist with messengers, receiving, deliveries, light shopping, and returns
• Effectively communicate with the CEO’s family for scheduling and planning
• Account Manager for personal baking accounts and Amex cards

Skills on Resume: 

• Office Management (Hard Skills)
• Mail and Bill Organization (Hard Skills)
• Travel Coordination (Hard Skills)
• Personal Documentation Management (Hard Skills)
• Executive Communication (Soft Skills)
• Staff Management (Hard Skills)
• Vendor Coordination (Soft Skills)
• Account Management (Hard Skills)

Job Summary: 

• Calendar management, aid executives in preparing for meetings, respond to emails and document requests on behalf of executives, draft slides, meeting notes, and documents for executives
• Ensure smooth operations by planning and managing meetings, including agendas and appropriate scheduling in consideration of the management priorities and time zones.
• Manage projects and provide timely advice and key updates on critical projects or issues requiring the management's immediate attention.
• Follow up on meetings and events, including collating and monitoring the status of action items and obtaining supporting materials.
• Monitor and maintain the CEO's inbox, including incoming and outgoing requests, and follow-up action items.
• Coordinate internal/external communications via the most appropriate channels
• Consolidate and report any official documents for approval.
• Handle the management team's expenses and monitor expense reports submitted by the direct reports, including approval within their own delegated authority.
• Make complex travel arrangements including visas, monitor and communicate government travel advisories that may impact the ability to travel, and ensure adherence to mandated travel requirements.
• Coordinate the handling of IT matters for the management, including arranging for help desk support and resolving systems-related matters.
• Maintain supply and access to all 'tools' that enable the management to function with ease, including stationery, software, hardware, subscriptions, updates, and upgrades.
• Collate data and derive insights to enhance decision-making.
• Work with all business units to collate data and updates and prepare materials such as presentations for Board Meetings and minute-taking.
• Coordinate annual and special events

Skills on Resume: 

• Calendar Management (Hard Skills)
• Project Management (Hard Skills)
• Action Tracking (Hard Skills)
• Communication Management (Hard Skills)
• Document Consolidation (Hard Skills)
• Travel Coordination (Hard Skills)
• IT Coordination (Hard Skills)
• Event Coordination (Hard Skills)