Job Summary: 

• Provide dedicated support to the Principal, ensuring their day runs smoothly
• Manage private office and correspondence with personal staff
• Act as gatekeeper and personal representative of the Principal
• Serve as liaison to other executives and staff in other offices
• Proactively manage the Principal’s complex calendar and coordinate schedules
• Coordinate domestic and international travel arrangements, handling all logistics and full itineraries
• Facilitate in-office meetings, including conference room setup
• Manage and prioritize phone calls, mail, and email
• Organize and maintain office information system, filing system, and database
• Assist in the Executive’s business and philanthropic responsibilities
• Take responsibility for managing projects
• Conduct research and work on other projects

Skills on Resume: 

• Calendar Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Project Management (Hard Skills)
• Communication (Soft Skills)
• Gatekeeping (Soft Skills)
• Research and Analysis (Hard Skills)
• Organization (Hard Skills)
• Liaison (Soft Skills)

Job Summary: 

• General office administration (maintain office facilities and equipment, manage access cards, business cards, and different cleaning/supply schedules, etc.)
• Arrange shipments of documents
• Establish and maintain relationships with external vendors
• Provide detailed administrative and organizational support to Senior Management Executives
• Travel arrangements for Team Members
• Arrange and coordinate meetings with internal and external parties and organize various functions and events
• Coordinating meetings, and group meals for colleagues visiting from other offices
• Assist with support of Human Resources duties such as maintaining the Employee annual leave records and visa applications for international team members
• Accounting duties such as document filing, dispatch to the external accountants, cash collection
• Assist in preparing reports
• Provide support to the Commercial Team with logistic activities where needed

Skills on Resume: 

• Office Administration (Hard Skills)
• Shipment Coordination (Hard Skills)
• Vendor Management (Soft Skills)
• Administrative Support (Hard Skills)
• Travel Coordination (Hard Skills)
• Event Coordination (Hard Skills)
• HR Support (Hard Skills)
• Accounting Support (Hard Skills)

Job Summary: 

• Control NACFH’s daily, weekly, and monthly schedules in providing planning support for essential meetings and appointments
• Coordinate all activities regularly conducted by NACFH such as the department meeting, business travel, and other company activities i.e. year-end party that may be assigned by NACFH
• Manage efficient records system for say retrieval of files about correspondence reports and documents used by NACFH
• Maintains customer confidence and protects operations by keeping information confidential
• Control / monitor the processes and deadlines of tasks assigned to the NACFH direct report line group
• Prepares reports by collecting and analyzing information
• Support company visitors and customers by meeting their needs and managing their schedules while they visit us
• Support to improve the internal communication between NACFH and the rest of the associates
• Deal with business correspondence and information for follow-up to NACFH
• Coordinate and Manage all sites(HQ and the rest of rural areas)’s overall HSE Management
• Report basic health, safety and environmental data and metrics as applicable

Skills on Resume: 

• Schedule Management (Hard Skills)
• Event Coordination (Hard Skills)
• Records Management (Hard Skills)
• Confidentiality (Soft Skills)
• Task Monitoring (Hard Skills)
• Report Preparation (Hard Skills)
• Visitor Support (Soft Skills)
• HSE Management (Hard Skills)

Job Summary: 

• Oversee the office's front desk including handling visitors' and vendors' logistics
• Manage senior management's calendars, and coordinate and schedule appointments and travel arrangements.
• Provide administrative support and assistance to senior management and office departments
• Support the HR and recruitment team in administrative tasks
• Handle mail services, office maintenance tasks, and other admin needs
• Answer telephone, email, and in-person inquiries from childcare providers, applicants, and the general public.
• Conduct data entry and data retrieval to support the timely processing of childcare applications.
• Perform filing, scan documents into electronic case files, and support records management systems.
• Retrieve, sort, and distribute mail, and prepare correspondence.
• Communicate and coordinate with multiple residences and staff
• Organize business and personal events
• Draft and send correspondence

Skills on Resume: 

• Front Desk Management (Hard Skills)
• Calendar and Travel Coordination (Hard Skills)
• Administrative Support (Hard Skills)
• HR Support (Hard Skills)
• Mail and Office Maintenance (Hard Skills)
• Communication (Soft Skills)
• Data Management (Hard Skills)
• Event Organization (Hard Skills)

Job Summary: 

• Schedule meetings of firm management and practice and handle all arrangements for such meetings (videoconference/audioconferencing, meeting rooms, catering requests, etc.). 
• Schedule and maintain timekeepers’ calendars, where appropriate. 
• Maintain lawyer-client contact information and other pertinent information in the Firm’s client contact database program. 
• Follow the Firm’s established document processing methods and procedures, create, edit, spell check, and proofread work products to ensure accuracy and completeness. 
• Accurately transcribe from tapes, handwritten materials, and/or dictation. 
• Prepare a variety of forms and create new documents using the Firm’s Best Practice methods. 
• Input, review, edit, and close timekeepers’ time entries bi-weekly through the Firm’s web-based time entry program using Firm standards. 
• Handle monthly client billing (paper and electronic billing). 
• Review billing proformas for accuracy and completeness. 
• Perform client, matter, and timekeeper inquiries, and narrative edits. 
• Prepare timekeepers’ expense reports on time. 
• Arrange for payment of vendor invoices or checks to be drawn and charged to appropriate client/matter numbers. 
• Open new matters and generate client conflict checks. 
• Coordinate with the Records Department for file retrieval. 

Skills on Resume: 

• Meeting Coordination (Hard Skills)
• Calendar Management (Hard Skills)
• Database Management (Hard Skills)
• Document Processing (Hard Skills)
• Transcription (Hard Skills)
• Billing Management (Hard Skills)
• Expense Reporting (Hard Skills)
• Vendor Coordination (Hard Skills)

Job Summary: 

• Set up and maintain the timekeeper’s work files, including daily and regular filing. 
• Index and prepare files for off-site storage. 
• Prepare annual and/or supplemental audit letter responses. 
• Print and organize a variety of documents received in a range of formats, including emails, attachments, and documents from CD ROM
• Receive and print faxes. 
• Answer telephones and accurately take and relay messages. 
• Arrange for video conferencing and set up conference calls. 
• Respond to customer/client requests in a professional manner. 
• Interact effectively and courteously, in person, by telephone, and in writing with attorneys, supervisors, co-workers, and other business professionals. 
• Prepare letters and memorandums on time, depending on the subject or request. 
• Coordinate travel arrangements through the in-house Travel Department. 
• Actively seek to maximize productivity and promote teamwork. 
• Maintain the highest level of confidentiality of all firm and client information, records and files, both within and outside of the firm. 

Skills on Resume: 

• File Management (Hard Skills)
• Document Organization (Hard Skills)
• Audit Preparation (Hard Skills)
• Communication (Soft Skills)
• Video Conferencing Setup (Hard Skills)
• Customer Service (Soft Skills)
• Travel Coordination (Hard Skills)
• Confidentiality (Soft Skills)

Job Summary: 

• Supports the Modeling and Simulation Office by providing oversight of administrative, production, and data collection and control support to the team.
• Reviews all correspondence and other material submitted for the CSCA-SA's signature, concurrence, or review to remove the burden of administrative review.
• Assists in the development and presentation of emerging Modeling and Simulation requirements and prepares executive summaries, information papers, and briefings.
• Assembles background and reference material, arranges it chronologically, and determines all support required.
• Receives incoming calls and personal callers for the CSCA-SA, and obtains the identity of the callers and the substance of the calls to determine urgency and priority.
• Advises action officers of topics and information required.
• Ensures that the appropriate preliminary technical preparations are accomplished by the appropriate action officer.
• Establishes and maintains the necessary personal and executive files.
• Maintains personal files, official papers, and official social activities calendars.
• Maintains and reconciles vouchers, payments, and travel card transactions.
• Maintains the personal calendar of the CSCA-SA.
• Ensures that all conferences, meetings, briefings, speeches, hearings, trips, etc., which require the CSCA- SA's involvement are properly scheduled and coordinated.
• Compiles technical and non-technical material for use in reports, presentations, and speeches.
• Discuss inaccuracies, deviations, and omissions with the originator or other personnel either to ensure the correctness of correspondence or to obtain coordination information necessary for the CSCA-SA's action.
• Performs research of records and files to gather information on varied subjects or certain assigned projects.

Skills on Resume: 

• Administrative Support (Hard Skills)
• Document Review (Hard Skills)
• Report and Briefing Preparation (Hard Skills)
• Call and Visitor Management (Soft Skills)
• Technical Preparation (Hard Skills)
• File Management (Hard Skills)
• Calendar Management (Hard Skills)
• Research (Hard Skills)