Job Summary: 

• Coordinate interviews, including travel and interview schedules, and communicate travel/interview arrangements to all involved parties
• Prepares and maintains documents related to recruitment such as progress reports, formatted resumes, references, and all other required onboarding documents into the FileFinder system.
• Assist search consultants in researching sources (i.e. web sites, Linked In, etc.) for candidate information when resumes are not otherwise immediately available.
• Coordinate and monitor the pre-employment process to include educational background checks and references with other offices.
• Ensure documentation is properly completed and the results are appropriately filed in FileFinder.
• Manage travel arrangements for Directors.
• Manage and ensure the accuracy of external postings of positions on external sites.
• Assists recruiters with other criteria as part of the posting process, (Advertising).
• Capture and monitor recruitment expenses.
• Process candidate and recruiter expenses such as travel, video conferencing, etc.
• Maintain electronic files and ensure they are neat, organized, and up-to-date.

Skills on Resume: 

• Interview and Travel Coordination (Soft Skills)
• Recruitment Document Maintenance (Hard Skills)
• Candidate Source Research (Hard Skills)
• Pre-Employment Process Management (Hard Skills)
• FileFinder Documentation Oversight (Hard Skills)
• Director Travel Arrangement (Soft Skills)
• Job Posting Supervision (Hard Skills)
• Recruitment Expense Tracking (Hard Skills)

Job Summary: 

• Manage the executive’s office and provide administrative support
• Act as liaison with executive’s direct reports and other senior leaders
• Coordinate weekly leadership team meetings and conference calls
• Track vacation schedule for direct reports
• Handle email and phone correspondence, noting any necessary follow-through
• Prepare agendas, and presentations, and conduct research for internal and external meetings
• Maintain databases, contact lists, and track subscriptions
• Manage logistics as they relate to client functions
• Protect sensitive information in the executive’s office and respect confidentiality
• Establish and maintain collaborative and collegial relationships with peer colleagues supporting other executive-level leadership of the university 
• Support executive collaboration and responsiveness to institutional priorities and needs.

Skills on Resume: 

• Office Management (Soft Skills)
• Liaison with Senior Leaders (Soft Skills)
• Meeting Coordination (Hard Skills)
• Vacation Tracking (Hard Skills)
• Email and Phone Correspondence (Soft Skills)
• Agenda and Presentation Preparation (Hard Skills)
• Database and Contact List Maintenance (Hard Skills)
• Confidentiality and Sensitive Information Protection (Soft Skills)

Job Summary: 

• Serves as a customer service contact for Executive Team members and relevant reporting staff Provides executive support to multiple administrators
• Performs skilled word processing and data entry utilizing various platforms
• Provides school support information by phone, in person, virtually, or via email to varied constituencies, such as key contacts, applicable Board policies and District procedures, etc.
• Maintains files, records, and logs, including department personnel files and program records
• Respond appropriately to urgent situations and notify an administrator of emergencies
• Initiates, monitors, and tracks purchase orders
• Sorts, distributes and prioritizes mail
• Takes notes at applicable meetings facilitated by select district-level staff and distributes notes accordingly
• Works collaboratively with other departments
• Provides backup and peak-load assistance to work group staff
• Facilitates relevant budget processes (budget requests, purchasing, monitoring, etc.)
• Manage calendars of relevant administrators

Skills on Resume: 

• Customer Service Contact (Soft Skills)
• Executive Support (Soft Skills)
• Word Processing and Data Entry (Hard Skills)
• School Support Information (Soft Skills)
• File and Record Maintenance (Hard Skills)
• Emergency Response (Soft Skills)
• Purchase Order Management (Hard Skills)
• Mail Sorting and Distribution (Hard Skills)

Job Summary: 

• Coordinates interview scheduling, candidate travel and expenses, interview tracker maintenance, offer letter support
• Collaborates closely with People Operations in the new hire process including background checks, relocation, and document management
• Manages the interaction with retained search firms as it relates to scheduling and contracting in collaboration with Verily sourcing and procurement
• Supports the implementation and management of the ATS/CRM (applicant tracking system/client relationship management) tool
• Assists the Executive Recruiting team with the build-out of the function and operations, including special projects, administrative, and operational tasks, etc.
• Identifies best practices for the Executive Recruiting process with a focus on the candidate experience for continuous improvement
• Handles details of a highly confidential and critical nature
• Maintains effective cross-functional partnerships with business leaders, hiring managers, HRBPs, and the executive recruiting team
• Serves as a backup resource for other roles on the team
• Maintain technology-enabled tools and processes for efficient and transparent communication and reporting on progress.
• Identify and collaborate with appropriate staff and departments in preparing special projects

Skills on Resume: 

• Interview Scheduling and Coordination (Hard Skills)
• New Hire Process Collaboration (Soft Skills)
• Interaction with Search Firms (Soft Skills)
• ATS/CRM Management (Hard Skills)
• Executive Recruiting Support (Soft Skills)
• Best Practices Identification (Hard Skills)
• Confidential Information Handling (Soft Skills)
• Cross-Functional Partnership Maintenance (Soft Skills)

Job Summary: 

• Form a strategic Digital Marketing and Social Media plan with the Digital Marketing Manager
• Create, maintain and develop regular reports on the effectiveness of the Digital Marketing strategy
• Help to build and monitor email workflows
• Assist with any other tasks that are asked of the Digital Marketing Team
• Creating engaging content on a variety of topics around the brand
• Scheduling and uploading content regularly, reflecting on the success of each post
• Build and expand meaningful, consistent audiences, through creative content, campaigns and interaction on all social media platforms
• Be responsible for the day-to-day running and monitoring of the company's social media accounts
• Design promotional literature and flyers to support the sales department and its strategies, this may be digital or print
• Collaborating with relevant departments to design and execute email campaigns
• Take responsibility for designing website content

Skills on Resume: 

• Digital Marketing Strategy Development (Hard Skills)
• Report Creation and Maintenance (Hard Skills)
• Email Workflow Management (Hard Skills)
• Content Creation (Hard Skills)
• Content Scheduling and Analysis (Hard Skills)
• Audience Building and Engagement (Soft Skills)
• Social Media Account Management (Soft Skills)
• Promotional Literature Design (Hard Skills)

Job Summary: 

• Tracking calendar of upcoming counterparty meetings and related preparatory materials
• Working in a CRM system to maintain a log of meeting outputs, notes and ongoing activity/touchpoints
• Coordinating with various business units to ensure all key data inputs are incorporated
• Assist in building out briefing materials for all upcoming meetings
• Maintaining an internal database of counterparty contacts and deal-specific fee detail
• Working on various ad-hoc projects related to counterparty relationships
• Administrative support and special projects across all divisions - executive, operations, marketing and sales
• Create and interpret a variety of reports and analytics.
• Schedule travel for the leadership team
• Answer and direct phone calls daily
• Participate in weekly meeting

Skills on Resume: 

• Calendar Tracking and Prep (Hard Skills)
• CRM System Management (Hard Skills)
• Data Coordination (Hard Skills)
• Briefing Material Development (Hard Skills)
• Internal Database Maintenance (Hard Skills)
• Ad-Hoc Project Assistance (Soft Skills)
• Administrative Support (Soft Skills)
• Report and Analytics Creation (Hard Skills)

Job Summary: 

• Coordinate and maintain an annual calendar of governance agenda topics. 
• Draft meeting agendas and board documents. 
• Coordinate and edit staff input and compile and send document packages
• Take notes during governance meetings, produce formal minutes and coordinate tracking and follow-through on agreed action points
• Develop and maintain an understanding of charity governance regulations and ISEAL governance documents. 
• Coordinate recurring governance requirements including board elections. 
• Support writing and updating of by-laws, terms of reference, etc.
• Support recruitment and induction process for external board members
• Coordinate logistics for meetings of ISEAL governance bodies, including scheduling, communicating with participants, sourcing venues and catering, booking equipment, etc.
• Proactively support the Director of Programmes in coordinating strategy review processes, the development of annual work plans, staff input into budgeting processes, and annual reporting of strategy implementation progress, helping to streamline processes and improve report design

Skills on Resume: 

• Governance Calendar Management (Hard Skills)
• Agenda and Document Drafting (Hard Skills)
• Document Compilation (Hard Skills)
• Minute Production (Hard Skills)
• Governance Regulation Knowledge (Hard Skills)
• Governance Requirement Coordination (Hard Skills)
• By-Laws Support (Hard Skills)
• Meeting Logistics (Hard Skills)

Job Summary: 

• Support effective internal and external communication regarding organizational strategy and structure by refining documents and PowerPoint presentations and drafting emails
• Support the development and management of the annual organizational calendar for work planning, strategy and financial reporting
• Coordinate and maintain the calendar of agenda topics for the Programme Strategy Group and provide logistical support for meetings
• Support the Director of Programmes in building and maintaining partnerships with external organizations
• Proactively track and identify ways to support the Executive Director’s (ED) workload
• Manage the Director’s calendar of appointments and support correspondence with external stakeholders, ISEAL members and internal staff
• Proactively support smooth communication between the Executive Office and both internal and external stakeholders
• Coordinate ED-led stakeholder engagement events, including with ISEAL-member CEOs and ISEAL Stakeholder Council
• Coordinate international travel arrangements and provide remote support while the ED or Director of Programmes is traveling
• Complete expense and credit card reports

Skills on Resume: 

• Communication Support (Soft Skills)
• Organizational Calendar Management (Hard Skills)
• Agenda and Meeting Coordination (Hard Skills)
• Partnership Support (Soft Skills)
• Executive Workload Tracking (Soft Skills)
• Calendar and Correspondence Management (Hard Skills)
• Stakeholder Engagement Coordination (Soft Skills)
• Travel and Expense Management (Hard Skills)

Job Summary: 

• Manage the day-to-day calendars of the Chief Executive Officer (CEO) and Chief Creative Officer (CCO)
• Facilitate schedules and correspondence on their behalf
• Record and track expenses for the CEO and CCO
• Coordinate Zoom meetings and accounts for leadership, new business, client meetings, and presentations
• Keep up-to-date records of new business correspondence and prospect status
• Assemble case studies and credentials decks/materials for new business prospects
• Assist in the creation of pitch decks and RFPs (Request for Proposal) for potential clients
• Schedule introductory calls for new business prospects
• Take responsibility for booking travel
• Maintain digital case study and agency portfolio organization
• Act as administrator for the company blog, social media posts, and award submissions

Skills on Resume: 

• CEO and CCO Calendar Management (Hard Skills)
• Schedule and Correspondence Facilitation (Soft Skills)
• Expense Recording (Hard Skills)
• Zoom Meeting Coordination (Hard Skills)
• Business Correspondence Tracking (Hard Skills)
• Case Study and Pitch Deck Assembly (Hard Skills)
• Travel Booking (Hard Skills)
• Digital Portfolio and Blog Administration (Hard Skills)

Job Summary: 

• Provide exceptional customer experience to all - internally and externally
• Manage the President's schedule - making sure all appointments are covered
• Manage the President's email - making sure important messages receive attention and follow-up
• Communicate with staff to keep the team informed and aligned
• Manage, organize and back up digital and hard-copy files and systematize process
• Make collection calls and follow up on AP/AR accounts
• Take responsibility for processing incoming payments
• Legal contract and insurance policy coordination and filing
• Writing and editing effective emails and other communications
• Maintain and utilize the HubSpot CRM database and marketing tools
• Help plan and execute videos for social and online content - planning, scripting and editing

Skills on Resume: 

• Customer Experience Management (Soft Skills)
• President’s Schedule Management (Hard Skills)
• Email Management (Hard Skills)
• Team Communication (Soft Skills)
• File Organization and Backup (Hard Skills)
• AP/AR Collection and Payment Processing (Hard Skills)
• Legal and Insurance Coordination (Hard Skills)
• HubSpot CRM and Marketing Tools (Hard Skills)

Job Summary: 

• Maintain accurate documentation of departmental internal controls. 
• Document any changes in processes and verify that all processes are accurately portrayed in the narratives and flow charts associated with the functions of the position. 
• Assist in the maintenance of respective software/application programs, training of new employees and communicating with all users of respective software/application programs.
• Uses effective oral and written communication with attention to detail. 
• Compiles, composes, types, proofreads, edits, prints, and files memos, requisitions, correspondence, and other documents. 
• Proofreads documents composed by others and recommends changes in spelling, grammar, punctuation, and clarity.
• Works efficiently and effectively in the face of changing priorities and frequent interruptions. 
• Organizes, sets priorities, manages time and streamlines work to achieve efficient output. 
• Organize Board of Directors meetings using Boardvantage, send out meeting notices for all Board and committee meetings
• Take responsibility for creating and sending packages
• Work with the building management company on any needed space changes and requirements and/or any need for repairs to the office space
• Develop and update administrative systems to make them more efficient

Skills on Resume: 

• Documentation of Internal Controls (Hard Skills)
• Process Change Documentation (Hard Skills)
• Software/Application Maintenance (Hard Skills)
• Oral and Written Communication (Soft Skills)
• Document Preparation and Proofreading (Hard Skills)
• Prioritization and Time Management (Soft Skills)
• Board Meeting Coordination (Hard Skills)
• Administrative System Improvement (Hard Skills)

Job Summary: 

• Presents a positive, inspiring, and professional image of the Chief Digital and Technology Officer across a variety of work groups, organizations, and interactions
• Acts as the initial point of contact to the Chief Digital and Technology Officer while also being sensitive to existing relationships
• Performs advanced, diversified, and confidential administrative duties for the Chief Digital and Technology Officer as well as other senior leaders to ensure maximum efficiency of daily operations
• Communicates decisions on behalf of the Chief Digital and Technology Officer, when appropriate.
• Prepares presentations for high-level business meetings
• Handles highly confidential subjects, including minutes of leadership meetings and performance management information
• Compiles data and drafts and prepares presentations for the Chief Digital and Technology Officer
• Provides general administrative support such as handling the mail, screening and directing calls, managing calendars, making travel arrangements, creating/approving expense reports, and other tasks
• Plans internal functions for the Chief Digital and Technology Officer, including speaking engagements (Officer & Director Meetings, Pocket Sessions, People Department All Hands and Leadership Meetings, IT Team and Leadership Meetings, holiday events, external speaking engagements, etc.)
• Participates in cross-functional special projects and assignments as assigned by the Chief Digital and Technology Officer

Skills on Resume: 

• Image Presentation (Soft Skills)
• Relationship Management (Soft Skills)
• Administrative Support (Hard Skills)
• Decision Communication (Soft Skills)
• Presentation Prep (Hard Skills)
• Confidentiality (Soft Skills)
• Data Compilation (Hard Skills)
• Event Planning (Hard Skills)

Job Summary: 

• Interface with HQDA and other DoD agencies, including DA Staff, the Combat Capabilities Development Command Armaments Center, and other defense contractors.
• Effectively communicate regularly with senior-level military organizations, installation personnel, and outside contractors while ensuring that all technical and administrative support operations, facilities, management and master planning, and task management are proactively managed.
• Provide Executive Office coordination, administrative and managerial support, and operations assistance for all administrative operations and activities.
• Research current DoD, DA, Office of the Secretary of Defense (OSD), Federal Acquisition Regulation (FAR), and local policy to recommend appropriate policies and procedures concerning current projects, taskings, and issues.
• Distribute (e-mail) notices, memos, minutes of meetings, and other correspondence that would be of interest to the office or outside organizations
• Support management of tasks, including logging in tasks that come from internal or external agencies, such as DoD or ASA(ALT, sorting tasks, forwarding the tasks to the proper Government office, and tracking the task until completed.
• Conduct detailed coordination and follow-up related to taskings and projects of command interest.
• Coordinate with senior-level installation personnel to ensure responsiveness to all issues of command interest.
• Support both Installation and Organizational Town Hall meetings.
• Resolve support issues in administration, supply, maintenance, facility management, safety, public relations, and liaison activities.

Skills on Resume: 

• Agency Interface (Soft Skills)
• Military Communication (Soft Skills)
• Office Coordination (Hard Skills)
• Policy Research (Hard Skills)
• Correspondence Distribution (Hard Skills)
• Task Management (Hard Skills)
• Coordination (Soft Skills)
• Issue Resolution (Soft Skills)

Job Summary: 

• Serve in a liaison capacity, ensuring Facilities Maintenance is reported and completed properly for grounds and facilities occupied by the office.
• Serve as a project coordinator for assigned special programs and projects.
• Coordinate Officer Evaluation Reports (OERs) to include managing OERs for timeliness, reviewing, and processing.
• Maintain a comprehensive knowledge of military personnel administration, policies, and procedures or the ability to research.
• Assist in the preparation and staffing of award package(s), including coordination of award ceremony.
• Responsible for ensuring that it is properly executed and that if changes are necessary, the plan is updated.
• Ensure coordination and execution of short- and long-term plans for appropriation of and assignment of space, communication equipment, workstations, and office/Information Technology (IT) equipment to support the mission.
• Provide all requested documents, briefing materials, minutes, and information on jointly agreed delivery dates.
• Coordinate all logistics and serve as departmental point person for all work unit conferences, meetings, and special events.
• Responsible for implementing functions of special projects
• Assist in website design, content management, and editing.

Skills on Resume: 

• Liaison Coordination (Soft Skills)
• Project Coordination (Hard Skills)
• OER Management (Hard Skills)
• Personnel Administration Knowledge (Hard Skills)
• Award Package Coordination (Hard Skills)
• Plan Execution (Hard Skills)
• Logistics Coordination (Soft Skills)
• Website Management (Hard Skills)

Job Summary: 

• Perform administrative duties with strong attention to detail under the direction of the Vice President for Diversity and Inclusion (VP for D&I).
• Manage complex calendar for the Vice President.
• Point person for the scheduling of all requests for appointments (internal and external).
• Schedule important internal and external meetings, compose, prepare, and organize confidential communications and correspondence.
• Organize and maintain files and records.
• Create high-level presentation materials, memos, minutes, and reports on behalf of the VP for internal and external audiences.
• Serve as a point of contact for internal and external partners, including screening phone calls and ensuring messages are communicated to the VP.
• Attend, as a representative of the department, any function as requested by the Vice President.
• Demonstrate the ability to interact professionally and build relationships with all levels of employees and executives within the University.
• Coordinate travel arrangements, accommodations, and related activities for visitors
• Maintain confidentiality and discretion in handling sensitive information and files both within and outside of the office.
• Assist ODI in preparing budget and planning documents, as well as preparing budget requests, monitoring budget, and preparing reports for review/approval by the VP for D&I, processing all accounting and billing transactions, and preparing and submitting all travel reimbursements for the VP for D&I.
• Coordinate the work performed by the office's graduate assistants, interns, and/or volunteers where applicable and as directed by the Vice President.

Skills on Resume: 

• Administrative Support (Soft Skills)
• Calendar Management (Hard Skills)
• Appointment Scheduling (Hard Skills)
• Confidential Communication (Hard Skills)
• File Organization (Hard Skills)
• Presentation Creation (Hard Skills)
• Relationship Building (Soft Skills)
• Travel Coordination (Hard Skills)

Job Summary: 

• Support MikMak's founder and CEO by managing calendars, scheduling meetings, managing expense reports, developing agendas and supporting documents, responding to inquiries from external stakeholders, booking domestic and international travel, and managing travel itineraries
• Support MikMak's founder and CEO with ad hoc personal tasks such as scheduling appointments and handling customer service requests
• Facilitate the CEO's internal and external omnipresence by managing inboxes, shadow writing emails, and creating opportunities for the CEO to connect with MikMakers regularly
• Work with podcast producer to record, publish episodes, and post social media for Rachel's Podcast, Brave Commerce
• Be extremely tech savvy - Comfortable using softwares like Photoshop, Adobe, Audition, Canva, Zoom, and Buzzsprout to create, edit, and post content related to speaking engagements
• Record meetings and prep notes, communicate and track action steps, and sometimes even take the CEO's role in meetings when calendars get crazy!
• Develop and nurture the VIP lifecycle of executive-level clients and personal relationships for the CEO
• Manage and leverage relationships with existing VIP members while growing the database
• Assist the People Team in maintaining a culture that inspires and retains employees
• Occasional Marketing and Sales support on ad hoc projects

Skills on Resume: 

• Calendar Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Inbox Management (Soft Skills)
• Podcast Support (Hard Skills)
• Tech Savvy (Hard Skills)
• Meeting Preparation (Hard Skills)
• Relationship Management (Soft Skills)
• Marketing and Sales Support (Hard Skills)

Job Summary: 

• Manage all details leading up to a game or concert, including campaign creation, monitoring of nominations, sending invitations to customers, distributing tickets, and placing food and beverage orders.
• Effectively utilize the company's application to set up, track, manage, and measure program campaigns, attendees, and pipeline impact.
• Assist in managing relationships with any vendors associated with local Bay Area suites.
• Collaborate with various teams (marketing, sales, customer success) by clearly and effectively communicating program details and progress to help build pipelines and close existing deals.
• Manage any promotional materials for programs, including inventory, shipping, and tracking.
• Work on multiple, simultaneous programs that require both strategic thinking and high-speed tactical execution.
• Partner with sales leadership and procurement to forecast and manage inventory to meet customer expectations and ensure revenue targets are achieved.
• Leverage customer analytics to deliver insights to understand buying patterns, forecast customer needs, and recommend product solutions by preparing reports and presentations for the executive team.
• Be the face of the company to customers and the 'playmaker' during busy school seasons, as well as spearhead exciting future projects.
• Build customer web stores and keep the database information up to date.
• Oversee all administrative and operational systems in the office and be the liaison between the office staff and the technology service provider.

Skills on Resume: 

• Event Coordination (Hard Skills)
• Campaign Management (Hard Skills)
• Vendor Relationship Management (Soft Skills)
• Cross-functional Collaboration (Soft Skills)
• Inventory Management (Hard Skills)
• Strategic and Tactical Execution (Soft Skills)
• Customer Analytics (Hard Skills)
• Database Management (Hard Skills)

Job Summary: 

• Lead the Project Management Unit to ensure the successful delivery of the City’s LAWS and the whole city program through tracking of works, resources, and financials, identifying risks and improvements to ensure the efficient management of the team.
• Responsible for ensuring integration of the PMU program of works with other teams in the Branch to ensure optimized Branch performance.
• Ensure projects are delivered following the Transport & Infrastructure program delivery governance framework.
• At all times be accountable for making decisions from a PMU perspective, with consideration of impacts on the branch, Transport and Infrastructure, and the organization.
• Facilitate and attend scoping meetings to ensure the PMU is represented in Branch operations and project needs are well defined.
• Lead, coach, and mentor staff to achieve performance goals and develop staff towards growth and personal work-related goals.
• Develop a team vision for the PMU, encourage continuous feedback from the team, foster new ideas, and plan future initiatives that promote, support, and foster growth in the team.
• Instill a continuous improvement culture by driving business improvement initiatives within the team.
• Ensure the provision of data, feedback, and inputs into Branch information collection and management.
• Provide monthly management reports and inputs to Branch reporting
• Contribute expert advice and guidance to the Council’s strategic planning process on the capability of the Council to deliver its strategic priorities over 10 years to ensure the development of a robust and realistic 10-year capital works program.

Skills on Resume: 

• Project Management (Hard Skills)
• Team Leadership (Soft Skills)
• Program Integration (Hard Skills)
• Decision Making (Soft Skills)
• Scoping and Planning (Hard Skills)
• Coaching and Mentoring (Soft Skills)
• Continuous Improvement (Soft Skills)
• Strategic Planning (Hard Skills)