Job Summary:

• Investigate, prepare, and analyze various subjects, according to direction/instruction
• Follow-up on all projects of the Belux Managing Director
• Work on process optimization and cost-saving measures
• Supporting the Managing Director for representing and networking tasks
• Direct responsibility for all NMB reporting across all BUs
• Responsible for ownership and directional development of the SandOP dashboard to support the visibility of business and agility in decision-making
• Coordinate calendar, meeting, and travel
• Organize, prepare, and facilitate meetings, conferences, and events
• Create and administrate presentations (for internal and external use)
• Maintain standard presentation database for KN Lux and developing database\

Skills on Resume:

• Research Analysis (Hard Skills)
• Project Management (Soft Skills)
• Process Improvement (Hard Skills)
• Networking Support (Soft Skills)
• Reporting Oversight (Hard Skills)
• Dashboard Development (Hard Skills)
• Scheduling Coordination (Hard Skills)
• Presentation Management (Soft Skills)

Job Summary:

• Work closely with the Director and Business leaders on business management and operational initiatives
• Provide sophisticated calendar management for the Director
• Work on analyzing and tracking various operational analytics
• Follow up and analyze trends from business review materials, board presentations, and other periodic reports to the CEO's office
• Serve as the primary point of contact for internal and external constituencies on all matters to the CEO
• Ensuring strategic agendas are progressing as per timelines
• Bringing any discrepancy from the plan to the notice of key stakeholders
• Researching and conducting data to prepare documents for review and presentation
• Helping prepare for meetings and recording minutes from meetings.

Skills on Resume:

• Strategy Support (Soft Skills)
• Calendar Management (Hard Skills)
• Data Analysis (Hard Skills)
• Trend Analysis (Hard Skills)
• Executive Liaison (Soft Skills)
• Project Tracking (Soft Skills)
• Stakeholder Communication (Soft Skills)
• Meeting Management (Hard Skills)

Job Summary:

• Coordinate, manage, and maintain the Managing Director’s diary and email account.
• Conduct weekly diary meetings with the Managing Director and CEO to discuss upcoming engagements, invitations, and requests
• Prepare and manage incoming and outgoing correspondence
• Filter and sift information, queries, phone calls, and invitations to the Managing Director
• Participate in the coordination of Board meetings
• Coordinate travel and accommodation requirements to ensure arrangements meet the Managing Director’s requirements
• Arrange and coordinate travel and accommodation for overseas visitors to the Managing Director
• Arrange and coordinate meetings and conferences for the TSA Management Committee.
• Compile and produce all presentations in various formats
• Prepare essential documentation before meetings and liaise with the relevant department

Skills on Resume:

• Diary Management (Hard Skills)
• Meeting Coordination (Soft Skills)
• Correspondence Handling (Hard Skills)
• Information Filtering (Soft Skills)
• Board Support (Soft Skills)
• Travel Planning (Hard Skills)
• Event Organization (Hard Skills)
• Documentation Preparation (Hard Skills)

Job Summary:

• Ensure that documentation is complete whenever the CEO is required to append his signature
• Screen, review, and action emails on behalf of the Managing Director
• Liaise and communicate with internal and external stakeholders
• Assist the Managing Director in preparing for press conferences
• Provide essential office management services for the CEO’s office
• Prepare the agenda for MANCOM meetings and coordinate arrangements for the meeting.
• Assist the Chairman of the Board with travel arrangements related to Board matters/duties.
• Making travel arrangements for executives.
• Liaising with clients, suppliers, and other staff, and representing Managing Director 9

Skills on Resume:

• Documentation Control (Hard Skills)
• Email Management (Hard Skills)
• Stakeholder Liaison (Soft Skills)
• Press Prep Assistance (Soft Skills)
• Office Management (Hard Skills)
• Meeting Planning (Hard Skills)
• Board Support (Soft Skills)
• Travel Planning (Hard Skills)

Job Summary:

• Schedule and maintain a calendar for the Managing Director
• Provide calendar support to the extended Leadership Team.
• Coordinate travel arrangements for the Managing Director
• Schedule and manage meetings of the Leadership Team
• Compose and prepare routine correspondence and memoranda for the Leadership Team.
• Manage expense reports for the Managing Director in Concur.
• Create and manage purchase orders (POs)
• Follow up on the budget, receive invoices, and confirm goods receipt.
• Assist with presentations and reports.
• Lead projects in assigned areas of responsibility.
• Answer and resolve other requests and inquiries of the Managing Director and Leadership Team members

Skills on Resume:

• Calendar Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Meeting Organization (Hard Skills)
• Correspondence Drafting (Hard Skills)
• Expense Reporting (Hard Skills)
• Purchase Ordering (Hard Skills)
• Budget Monitoring (Hard Skills)
• Project Leadership (Soft Skills)

Job Summary:

• Conduct General Secretarial/Clerical duties
• Coordinate and perform multiple tasks while understanding the project principles and technical skills related to own work assignments
• Prioritize and perform work activities under little supervision
• Produce various work assignments which require advanced analytical ability, independent judgment, creativity, and problem-solving skills
• Schedule complex, multi-leg, and international travel
• Support and assist in the use of Team Sites
• Communicate at a high level to effectively interact with company’s executives and internal/external clients
• Organize special projects within the division or area
• Manage the calendar for the Managing Director
• Oversee the dissemination of information and reporting for the executive office
• Be the first point of reference for executive office documentation, and information, and greet all visitors

Skills on Resume:

• Clerical Duties (Hard Skills)
• Task Management (Soft Skills)
• Self-Management (Soft Skills)
• Problem-Solving (Hard Skills)
• Travel Arrangements (Hard Skills)
• Digital Tools Support (Hard Skills)
• High-Level Communication (Soft Skills)
• Project Organization (Soft Skills)

Job Summary:

• Manage calendars, schedules, appointments, and required travel for the Managing Director, Portfolio Managers, and 1-2 other team members. 
• Create and/or proof memos and presentations 
• Maintain and organize files including contract and document management systems and department files 
• Complete detailed expense and out-of-pocket reports including tracking receipts and project codes 
• Coordinate complex travel arrangements including flights, visas, cars, hotels, and other reservations 
• Plan, coordinate and manage conferences and events 
• Book conference rooms for internal and external meetings
• Coordinating registration and greeting guests 
• Complete ad hoc projects including research and drafting assignments.
• Execute, coordinate, and monitor all internal and external marketing measures

Skills on Resume:

• Administrative Efficiency (Hard Skills)
• Document Handling (Hard Skills)
• Expense Tracking (Hard Skills)
• Travel Planning (Hard Skills)
• Event Planning (Soft Skills)
• Meeting Logistics (Soft Skills)
• Guest Services (Soft Skills)
• Marketing Execution (Soft Skills)

Job Summary: 

• Making travel arrangements for the management team and staff 
• Organizing events and engagements
• Take responsibility for running errands
• Managing appointments or calendars
• Be responsible for making reservations
• Preparing presentation slides
• Making business trip arrangements
• Take responsibility for visa arrangement
• Following up on approval applications
• Following up with business affairs and business translation
• Other similar administrative, clerical, and support duties and personalized assistance
• Fax, photocopy, and file documents

Skills on Resume: 

• Travel Coordination (Hard Skills)
• Event Planning (Hard Skills)
• Time Management (Soft Skills)
• Calendar Management (Hard Skills)
• Presentation Preparation (Hard Skills)
• Business Trip Planning (Hard Skills)
• Document Management (Hard Skills)
• Multitasking (Soft Skills)

Job Summary: 

• Support the Executive Director
• Coordinate and prioritize meetings for the ED
• Manage the ED’s calendar and contacts in Outlook
• Inform attendees of meeting dates and times, reserve meeting space, ensure the appropriate equipment/materials are available, and coordinate hospitality services in those meetings.
• Prepare materials for Board meetings and coordinate logistics
• Prepare and distribute agendas and documents for meetings
• Take notes during meetings
• Follow-ups and assign action items at weekly staff meetings.
• Assist ED with managing and updating organizational planning documents, including Objective and Key Results, Key Priorities, and Work Plan.
• Assist team with monthly expense reports, conference room bookings, occasional meeting coordination, and minimal travel
• Plan the travel arrangements for the team, Executive Director, and Board of Directors, including reservations for travel, dinner, and local transportation

Skills on Resume: 

• Executive Support (Soft Skills)
• Meeting Coordination (Hard Skills)
• Calendar Management (Hard Skills)
• Event Logistics (Hard Skills)
• Document Preparation (Hard Skills)
• Note Taking (Soft Skills)
• Action Item Management (Soft Skills)
• Travel Coordination (Hard Skills)

Job Summary: 

• Develop, implement, and iterate systems to support operations and administration
• Track projects and update info on Excel spreadsheets
• Work with IT consultants to maximize the use of Office 365. 
• Provide basic training and tips to staff.
• Establish expense report protocol and ensure these are prepared monthly
• Review and process office invoices, ensure proper filing and reconciliation
• Compose and type correspondence, memos, presentations, and confidential materials- initiate and prepare drafts for the Executive Director’s review
• Vet the ED’s emails and draft responses
• Manage the process of securing and setting up office space, including temporary and permanent office space
• Oversee maintenance needs and coordinate with the building and appropriate vendors if certain services are required (facilities, IT, etc.) and order supplies
• Identify and coordinate vendors to support office management, e.g., cleaning, IT, etc

Skills on Resume: 

• System Development (Hard Skills)
• Project Tracking (Hard Skills)
• IT Collaboration (Soft Skills)
• Staff Training (Soft Skills)
• Expense Report Management (Hard Skills)
• Invoice Processing (Hard Skills)
• Document Drafting (Hard Skills)
• Vendor Coordination (Soft Skills)

Job Summary: 

• Coordinate and prioritize meetings for the CEO
• Schedule meetings in other time zones
• Identify and develop new systems to maximize time, including tracking inefficiencies and helping to devise new systems to fill these gaps
• Track action items and follow-ups, ensuring that deadlines and priority items are attended to
• Serve as a liaison between the Managing Partner, other team members, and external parties
• Conduct ad hoc research and provide support for personal errands on an as-needed basis
• Prepare the MP for meetings with the multiple Boards he sits on
• Assist in maintaining an ever-changing calendar, prioritize on the CEO's behalf, and make sure the CEO’s day runs smoothly
• Make personal appointments for the CEO and put on the calendar
• Coordinate complex travel arrangements
• Vet and prioritize the CEO’s emails
• Take responsibility for processing expense reports

Skills on Resume: 

• Meeting Coordination (Hard Skills)
• Time Zone Management (Hard Skills)
• System Development (Hard Skills)
• Action Item Tracking (Hard Skills)
• Liaison Management (Soft Skills)
• Research Support (Soft Skills)
• Calendar Management (Hard Skills)
• Travel Coordination (Hard Skills)

Job Summary: 

• Provide executive one-on-one support to the Executive Managing Director, VIC, and from time to time offer additional assistance to the broader executive team
• Diary, travel and communication management, meeting coordination and minute-taking
• Extensive internal and external client/stakeholder engagement and interaction
• Process expenses, invoices, reporting, and ad hoc financial administration
• Collaborate and assist with office, event, and program management
• Attend to the daily office requirements including correspondence with clients and other partners
• Manage the administration function of the company and other day-to-day requirements of the office
• Plan MD's calendar, make and record appointments and plan meetings
• Record office expenses including petty cash and make office budget
• Deal with banks and other Group companies

Skills on Resume: 

• Executive Support (Soft Skills)
• Diary and Travel Management (Hard Skills)
• Client Engagement (Soft Skills)
• Financial Administration (Hard Skills)
• Event and Program Management (Hard Skills)
• Office Administration (Hard Skills)
• Calendar Management (Hard Skills)
• Banking and Financial Coordination (Hard Skills)

Job Summary: 

• Extensive diary management
• Have a working knowledge of legal processes, legislation, and documentation
• Collate research around compliance and governance
• Travel and accommodation booking, domestic and international
• Responsible for email correspondence, monitoring and responding to these promptly
• Collate invoices and chasing payments
• Assess and ensure that all IT and order processes across the businesses are in place and correct
• Attend meetings with, or on behalf of the business
• Take responsibility for collating meeting packs
• Proofreading documents to a high standard
• Ensure that workload is prioritized and all deadlines are met across the businesses
• Acquire premises, both personal and business
• Liaise with managers across the business functions to ensure all information is correct and up-to-date regarding forecasting and business plans

Skills on Resume: 

• Diary Management (Hard Skills)
• Legal Knowledge (Hard Skills)
• Research and Compliance (Hard Skills)
• Travel and Accommodation Booking (Hard Skills)
• Email Correspondence (Soft Skills)
• Invoice Management (Hard Skills)
• IT and Order Process Management (Hard Skills)
• Proofreading (Hard Skills)

Job Summary: 

• Extensive calendar management/review with the Manager for internal and external meeting arrangements
• Coordinate global corporate travel and standard logistics
• Book conference rooms and Auditorium for regular meetings and Town halls
• Organize events on behalf of the Managing Director.
• Provide general support for administrational tasks for the overall team including advice on corporate administration processes
• Coordinate onboarding activities for new joiners
• Maintain office supplies via internal system requests
• Vacation coverage for the Senior Executive Admin Team
• Proactive approach to streamlining processes such as calendar management and decision-making

Skills on Resume: 

• Calendar Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Event Organization (Hard Skills)
• Administrative Support (Soft Skills)
• Onboarding Coordination (Hard Skills)
• Office Supply Management (Hard Skills)
• Vacation Coverage (Soft Skills)
• Process Streamlining (Soft Skills)

Job Summary: 

• Assist the MD with overall corporate strategy formulation, change management process, and finalization of annual -operating plan ensuring a structured approach to yearly target setting
• Studying Analysing and presenting key MIS reports for Management review.
• Market Research on upcoming trends, opportunities, and competitors
• Studying improvising the Operation processes of the company.
• Analyzing data and modifying the existing marketing strategy
• Noting the minutes of all the important meetings of MD and making action items out of them
• Driving the strategic initiatives of the company as per the MD's agenda
• Doing relevant market research in the company's business area in terms of finding potential customers, partners, and - competitors and carving out the GTM strategy
• Competitor assessment, development of service line-wise long-term strategy, market research, and data analysis from various databases to assist the director in strategic decision-making

Skills on Resume: 

• Corporate Strategy Support (Soft Skills)
• Data Analysis (Hard Skills)
• Market Research (Hard Skills)
• Operational Process Improvement (Hard Skills)
• Marketing Strategy Development (Hard Skills)
• Meeting Minute Taking (Soft Skills)
• Strategic Initiative Management (Soft Skills)
• Competitor Assessment (Hard Skills)

Job Summary: 

• Extensive diary management and administrative support
• Liaise with all Condé Nast departments and a wide range of business and personal contacts including clients, advertisers, PRs, journalists, competitors, restaurants, and hotels
• Booking all travel and arranging visas
• Responsible for business finances including filling out corporate card expense forms
• Assist with personal requests including arranging holidays, buying gifts, getting lunches, and other ad hoc requests   
• Be responsible for sourcing vendors for Condé Nast lunch clubs.
• Liaise with and book new restaurants and caterers, following up on new leads, whilst generating new contacts
• Manage and assist with the organization of in-house beauty sample sales and charity initiatives
• Coordinate logistics and help with the setup and breakdown of events.  

Skills on Resume: 

• Diary Management (Hard Skills)
• Client Liaison (Soft Skills)
• Travel Coordination (Hard Skills)
• Expense Management (Hard Skills)
• Personal Assistance (Soft Skills)
• Vendor Sourcing (Hard Skills)
• Event Organization (Hard Skills)
• Logistics Coordination (Hard Skills)

Job Summary: 

• Understanding the unique requirements of each professional and prioritizing schedules/tasks based on team input and good personal judgment
• Answers and directs all phone calls for professionals
• Manages professionals’ calendars, scheduling, group appointments, and shared documents, including high-priority and confidential items
• Arranges frequent domestic and occasional international, multi-city travel for professionals, including flights, hotels, ground transportation, and off-site events
• Troubleshoots travel delays/cancellations, office equipment malfunctions, and miscellaneous conflicts on an emergent basis for a quick resolution
• Executes basic office management (including stocking the kitchen, maintaining a list of necessary groceries, setting up/breaking down conference rooms for meetings, etc)
• Maintains and updates Salesforce records for all ongoing team deals, keeping records current via team input, and updating the Deal Pipeline Report before all Monday morning meetings
• Assists with the editing and negotiation of legal documents to company standards
• Serves as point of the first contact for meetings and hospitality, making sure all guests meeting with the team are comfortable and welcomed
• Occasionally handles relevant personal tasks/requests (mail, faxes, small errands) for professionals
• Covers reception desk during receptionist’s breaks and vacation
• Keeps track of all active office magazine and online publication subscriptions, maintaining records of cost, renewal dates, and login credentials where applicable, as well as handling renewals
• Tracks all expenses for relevant team members, keeping cogent and appropriately tagged records of corporate spending and processing expense reports

Skills on Resume: 

• Schedule Management (Hard Skills)
• Phone Call Handling (Soft Skills)
• Calendar and Document Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Troubleshooting (Soft Skills)
• Office Management (Hard Skills)
• Salesforce Management (Hard Skills)
• Expense Tracking (Hard Skills)

Job Summary: 

• Investigation, preparation, and analysis of various subjects, according to direction/instruction given by Lux NE
• Follow-up on all projects of the Belux Managing Director, and proactively work on process optimization and cost-saving measures
• Supporting the Managing Director for representing and networking tasks
• Direct responsibility for all NMB reporting across all BUs, this includes ownership and directional development of the S&OP dashboard used by the NMB to support the visibility of business and agility in decision-making
• Calendar, meeting, and travel coordination
• Organization, preparation, and facilitation of meetings, conferences, and events for the NMB BeLux, including agenda, minutes, and action plan
• Creation and administration of presentations (for internal and external use) as well as maintenance of standard presentation database for KN Lux and developing this database for BeLux
• Liaising with clients, suppliers, and other staff, and representation of Managing Director BeLux and Branch Office Luxembourg (Welcoming and looking after visitors)
• Execution, coordination, and monitoring of all internal and external marketing measures (e.g. preparation of press articles and flyers, intranet, internet web pages, etc) in collaboration with BeLux Marketing
• Conception, development, and implementation of an Asian market-specific business project within the BeLux organization.

Skills on Resume: 

• Research (Hard Skills)
• Project Follow-up (Soft Skills)
• Networking (Soft Skills)
• Reporting (Hard Skills)
• Travel Coordination (Hard Skills)
• Event Organization (Hard Skills)
• Presentation Management (Hard Skills)
• Marketing Coordination (Hard Skills)