• Track, manage, and sometimes acquire all event signage and materials.
• Manage the event materials sign-out process used by other internal teams.
• Assist Events and Campaign Manager leading up to and on the day of events.
• Help to load and tear down decorations, signage, and other event materials.
• Coordinate with event vendors and take notes in event-related meetings.
• Use event software to track attendees and donors.
• Use project management software and spreadsheets to track projects and materials.
• Build a warm and friendly rapport with clients
• Liaise with suppliers, conduct logistics meetings, and prepare event schedules
• Monitor and upload social media content, as well as manage inquiries both via email, telephone, and in person
• Conduct site visits with potential clients and provide follow-up information
• Contribute to a positive environment that fosters creativity and growth
• Participate in daily training sessions and meetings

Skills: Material Management, Event Assistance, Vendor Coordination, Project Tracking, Client Engagement, Social Media Management, Inquiry Handling, Site Visits

• Review product listings for completeness and accuracy
• Look for opportunities to improve the custom team process
• Assist with the set-up of branded events, stalls, and retail kiosks
• Get attention and draw members of the public to the branded event/retail stall
• Engage in conversation with passersby about a particular brand/product/service/etc
• Work as part of a cohesive team to deliver consistent results for the client
• Collect statistics, opinions, and other valuable market research information
• Develop sales, marketing, client relations, and related skills
• Enhance teamwork and leadership abilities, expand comfort zones, and overcome challenges
• Put existing skills to use in a different environment
• ‪Daily maintenance of items and/or equipment
• Provide an on-site day of coordination for the event
• Communicate and build relationships with vendors

Skills: Listing Review, Process Improvement, Event Setup, Public Engagement, Market Research, Team Collaboration, Onsite Coordination, Vendor Communication

• Provide management of virtual and hybrid events.
• Assist with the planning, coordination, and execution of a variety of in-person events.
• Create nametags and prepare registration lists for events.
• Inventory supplies, gifts, and merchandise, and assist with ordering and distribution.
• Coordinate logistics for events, including reserving event space, purchasing supplies, and ordering catering and items from event-related vendors.
• Provide assistance to the Lerner Events team with regard to copying, shredding, filing, mailings, assembly of information, etc.
• Run registration reports on request, and provide analysis 
• Assist with the setup of retail-based promotional events
• Assist event managers with creative ideas to make the events stand out
• Create and maintain relationships with customers
• Provide information about the charity's missions, values, and vision
• Supporting potential donors through the donation setup
• Share success stories and marketing material with customers at the event
• Conduct pre- and post-event evaluations and report on outcomes

Skills: Event Management, Event Coordination, Registration Preparation, Inventory Management, Logistics Coordination, Customer Engagement, Donor Support, Outcome Reporting

• Assist with updates to competition/assessment guidelines in collaboration with the Competition Manager.
• Assist with registration and scheduling of participants from different countries to take part in the International local and global competitions/assessments.
• Coordinate and maintain computerized records for the assessments.
• Ensure that records are complete, accurate, and up-to-date, including related data entry.
• Coordinate assessment results reporting and assist with country and world rankings and qualification procedures.
• Configure the contest system for assessments.
• Coordinate with the assessment owners/schools/parents on the licenses, student participation details, and updates.
• Arrange and plan for invigilation
• Work occasionally outside regular business hours, including some weekends and holidays, and seasonal travel for events.
• Provide a high level of customer service to every prospective customer, regardless of whether they become a donor
• Register new donors for the client's charities
• Document new donor information, including personal information needed to set up a long-term donation
• Answer customer questions and register interested customers

Skills: Guideline Updates, Participant Registration, Record Management, Data Accuracy, Result Coordination, System Configuration, Customer Service, Donor Registration

• Help coordinate team events, happy hours, office parties, special lunches, conferences, quarterly parties, and holiday parties for all offices
• Schedule appointments, maintain calendars, and organize meetings
• Maintain site visit notes and database, help to keep an updated database of venues and vendors
• Record keeping and filing help track bills and invoices
• Follow up after events with returns of rentals and reconciliation
• Create and oversee name tags and signage for events
• Run and track Doodles for teams
• Maintain event supplies, shipping, and handling of pop-ups, napkins, and event collateral.
• Make restaurant reservations and ticket distribution
• Check team and guest lists for accuracy
• Help the event planner follow up with receipts as well as coordinating the day of the event, help like registration.
• Follow up with guests, team leads, vendors, and venue on feedback and reviews.

Skills: Event Coordination, Calendar Management, Database Maintenance, Invoice Tracking, Signage Creation, Supply Management, List Verification, Feedback Collection

• Coordinates arrangements for various events such as scheduling, catering, creating advertising materials, transportation, and ordering event supplies and equipment.
• Assists with the construction, installation, and maintenance of exhibits and displays.
• Designs and produces graphics, specific promotional and print-oriented materials, scenery, educational materials, and miscellaneous materials.
• Assists in evaluating program effectiveness and making adjustments for future events.
• Operates equipment including projectors, cameras, and computers, and also troubleshoots audio-visual equipment and/or seeks assistance for technical support.
• Maintains files, records, and a computer database on event details and participants, as well as a cost analysis report for each event.
• Participate in the preparation of accreditation reports and reviews.
• Set and prepare rooms for events, check the room before the event to ensure everything meets standards, and perform post-event teardown
• Build relationships with photographers and secure photos of events
• Keep a log of communications with clients, and provide exceptional customer service
• Work at height using ladders and access equipment
• Plan, prepare, and pack for events‬

Skills: Event Coordination, Exhibit Maintenance, Graphic Design, Program Evaluation, Equipment Operation, Database Management, Customer Service, Event Setup

• Support the operational delivery of the events in person and online, ensuring that all events are delivered to a high standard and within budget
• Support the events team to organize the Society’s next symposium, being held from 11 -12 May in person in London
• Administer event bookings, confirmation letters, and receipts
• Answer all general event inquiries
• Provide on-site support at the event, and provide support to online events
• Develop and assist with the management of the event program, event master plan, and schedules
• Evaluate each event and continually seek opportunities for improvements and development of the event program
• Constantly reviewing and keeping up to date with tools that would be beneficial for the team and events
• Assist in producing social media content for events, and the high standard of supporter care
• Responsible for coordinating and growing their event community, 'The Fundraising Army'.
• Support the team with other online communities to ensure participants feel part of a larger team raising money.
• Interact face-to-face with customers on the products and services
• Build relationships and drive brand awareness within the local community, and maintain professional standards in customer relationships

Skills: Event Delivery, Booking Administration, Inquiry Handling, Program Management, Event Evaluation, Social Media Content, Supporter Care, Community Engagement

• Provide support, especially data management, with all aspects of planning and execution
• Manage the production of event materials, including invitations, RSVPs and agendas, name badges, and promo items.
• Coordinate meeting collateral, including signage, attendee lists, name tags, and other materials
• Coordinate meeting communications via the Firm’s website tool, CVENT
• Assist with managing the budget and final billing reconciliation
• Collaborate with the firm’s Graphics Team to create email invitations and oversee design and content.
• Assist with the logistics and execution of team members’ events.
• Prepare event proposals and manage event budgets for assigned events, ensuring that expenses are within the approved budget, and process all related payments and invoices.
• General office duties, including processing invoice requests and expense reports
• Assist with managing and overseeing event budgets
• Work with vendors and catering contacts (in-house and external).
• Ensure accurate and timely event packing and returns of event equipment and decor‬
• Maintain the general storage areas‬ and assist with general showroom/office maintenance‬

Skills: Listing Review, Process Improvement, Event Setup, Public Engagement, Market Research, Team Collaboration, Onsite Coordination, Vendor Communication

• Appreciate the ways events can be used to extend and strengthen relationships with clients and targets in professional services
• Support the events team with events and projects
• Organize events with supervision from a member of the events team
• Apply the firm’s event filters in response to requests for BD to help ensure the fair allocation of resources
• Conduct meetings with the key stakeholders to understand the objectives that the legal adviser is trying to achieve and supply them with the right advice and tools that will deliver the best result
• Competence and accuracy with data, building event lists using the firm’s CRM system
• Work both individually and as part of the events team at one of the branded events within a retail setting
• Help with the creativity, organizing, and running of events, including the setting up of the branded events in line with the client's expectations
• Represent the charity clients' services to customers, raising awareness of the cause through face-to-face customer interactions
• Assist with all event project management and the delivery of larger events
• Deliver professional and seamless in-person, virtual, and hybrid events from proposal to completion, on time and within budget
• Manage timelines and communicate to the wider team the priorities for every event
• Work closely with Business Development Managers on event organization.
• Responsible for the smooth running of events on the day, in-person or virtually.

Skills: Client Engagement, Event Organization, Stakeholder Communication, Data Accuracy, CRM Management, Project Assistance, Timeline Management, Onsite Execution

• Take initial inquiries for events and keep the Master Event Schedule up to date with all event-specific information
• Work closely with the Senior Events Manager and Assistant Events Manager to check event date availability and maintain a record of event allocation
• Calendar and Events Bookings, mailbox management, drafting replies to incoming correspondence
• Maintain the event budget spreadsheet
• Act as a lynchpin between Room Bookings and Events to ensure the accuracy of event bookings
• Book in-house events on to Manhattan booking system
• Assist the other members of the team with monitoring RSVPs for events and updating the CRM system pre- and post-event
• Support the Events team with the production of printed materials required for events such as brochures, table plans, and menu preparation, all the while ensuring there are no spelling errors and communications are relevant and succinct
• Help set up and dismantle events efficiently through to completion, as well as support the lead designer with logistical and administrative support
• Ensure customer satisfaction by addressing customer concerns promptly and professionally
• Follow all company policies and procedures
• Set up for functions and clean up of the marquee and other areas

Skills: Inquiry Management, Schedule Maintenance, Calendar Coordination, Budget Tracking, Booking Accuracy, RSVP Monitoring, Material Production, Event Setup

• Experience working with office administration
• Superior time management skills, ability to accomplish projects independently
• Excellent interpersonal skills with a high level of professionalism
• Proficient with Word, Excel, and PowerPoint.
• Skilled in collaboration and teamwork with excellent communication skills (both verbal and written)
• Availability to work weekends and evenings for events
• Well-organized and able to provide high-quality work 100% of the time
• Understanding of project management fundamentals
• An interest in learning about virtual events, technologies, and services
• Integrity, creativity, high standards, persistence, and achievement-oriented
• Ability to thrive in a rapidly changing environment with a sense of urgency to provide a rapid response to customer requests

Qualifications: BA in Entertainment Management with 3 years of Experience

• Basic knowledge of webinar logistics
• Basic knowledge of the Zoom platform (Meetings and Webinars)
• Excellent writing and communication skills
• Confident use of Microsoft Office (Word, PowerPoint, and Excel)
• Excellent interpersonal, organizational skills, and strong attention to detail
• Adept at proactive planning and forward-thinking
• Ability to prioritize and manage multiple tasks concurrently
• Marketing and promotional skills
• Well-organized with excellent multitasking abilities.
• Outstanding vendor management skills.
• Strong communication and interpersonal skills.

Qualifications: BA in Media Studies with 1 year of Experience

• Proven effectiveness in working with diverse client/participant groups and managing budgets and logistics.
• A team player, but can work independently.
• Skilled at managing projects with tight deadlines and many details in a fast-paced environment.
• Previous experience with on-site event management, including setup, registration, venue logistics, and audio/visual needs.
• Excellent oral and written communication skills, effective troubleshooting skills, and good judgment.
• Must have a working knowledge of Excel, Word and Outlook, and PowerPoint
• Have previously worked in research or academic settings
• Basic knowledge of audiovisual equipment and desktop publishing software
• Have Hotel, catering, or sales work experience
• Experience working with Opera and Delphi systems
• Must be friendly, creative and energetic, and above all, service-oriented.

Qualifications: BA in Communications with 4 years of Experience 

• Prior customer service experience, preferably in a sports/entertainment venue environment.
• Outstanding customer service and interpersonal communication skills
• Reliable, punctual, and regular in attendance
• Able to protect the confidentiality/privacy of various parties when privy to sensitive information
• Must have strong problem-solving skills
• Ability to take direction well and work well with others
• Ability to work in a fast-paced environment with a strong sense of self-awareness and emotional intelligence
• Must be self-directed and able to work independently
• Be a flexible and reliable team player, able to work late nights, weekends, and holidays.
• Must be able to communicate with guests and communicate via email, phone, and in person with great detail and organization
• Work in a friendly, honest, and diligent manner with fellow team members, supervisors, and managers.

Qualifications: BA in Business Administration with 2 years of Experience 

• Direct experience with delivering webinars and/or online events
• Experience in the professional services sector, and willingness to be flexible with working hours
• Direct experience with event management and production
• Knowledge of video conferencing software, virtual events platforms
• Knowledge of Microsoft packages (Word, Excel, and PowerPoint)
• Knowledge of CRM systems, in particular InterAction
• Ability to add contacts, build lists, and share knowledge/skills with PAs, and of the Data Protection Act 2018 and UK GDPR
• Experience in hosting live virtual webinars on any platform.
• Good communication skills and highly personable
• Ability to express requests concisely and courteously by email and by phone, to elicit the results and cooperation required from Partners to PAs
• Good front-of-house skills, ensuring an easily identifiable Shoosmiths event can be delivered within the relevant marketplace

Qualifications: BA in Event Management with 3 years of Experience 

• Experience with special events planning, fundraising management, or alumni and volunteer relations management.
• Experience with contracts and other legal documentation.
• Ability to support event planning (e.g., developing concepts, creating and estimating budgets, producing promotional materials).
• Experience working with audio/visual equipment.
• Excellent organizational skills and ability to maintain multiple schedules with strong, professional communication skills.
• Basic computer knowledge (Word, Excel, Outlook).
• Ability to work independently and in a team, prioritize, and meet strict deadlines.
• Experience working in higher education.
• Experience in planning and coordinating corporate events.
• Proven leadership and project management abilities.
• Understanding of all relevant state and local event regulations, as well as the local community.
• Fluent in one or more languages other than English (e.g., Spanish, Korean).

Qualifications: BA in Advertising with 5 years of Experience 

• Experience working in customer service
• Ability to work both independently and collaboratively in a team-oriented environment
• Ability to be courteous and attentive to guests, strong customer service and communication skills, with the ability to remain calm and unbiased
• Ability to communicate proficiently in both official languages and additional languages
• Relevant experience in a related organization or industry (e.g., museum or other not-for-profit organization or tourism/hospitality industry)
• Experience working with public events and being the site client's point of contact
• Experience in working with floor plans
• Passionate about delivering great service and great food, and drinks
• Experience working with customers in a busy environment
• Be willing to learn new things and work as part of a wide hotel team
• Ability to work effectively with and influence partners and other key stakeholders.

Qualifications: BA in Marketing with 2 years of Experience 

• Working experience in event planning
• Strong interpersonal and communication skills
• Excellent organizational skills, including multitasking, time management, and meticulous attention to detail
• Ability to handle pressure and make split-second decisions
• Knowledge of relevant marketing tools and applications
• Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals
• Ability to write routine reports and correspondence
• Ability to speak effectively before groups of customers or associates of the organization.
• Well-organized and able to deliver to a consistently high standard with strong attention to detail and goal-oriented
• Strong IT skills, particularly in MS Office (Outlook, Word, and Excel).
• Be able to work collaboratively with a supportive and inclusive approach

Qualifications: BA in Meeting and Event Planning with 3 years of Experience 

• Attention to detail and the ability to proofread marketing materials
• Interest in a career in marketing and business development
• Ability to work as part of a team as well as use own initiative
• Proficient in IT and Microsoft Office skills - Advanced knowledge of Excel and Word
• Flexible and willing approach to travel to other locations, offices, and support at events outside business hours
• Good customer service and organizational skills, as well as communication and interpersonal skills
• Ability to build relationships with internal and external stakeholders at all levels
• Previous experience within a busy office environment with administration responsibility for delivering on a variety of business projects/events
• Ability to add creativity to support the concept for an event
• Be confident and pragmatic with an enthusiastic and positive attitude
• Experience working with Database CRM and guestlist creation

Qualifications: BA in Public Relations with 4 years of Experience 

• Knowledge of principles and processes for providing customer service, assessment, quality standards for services, and evaluation of customer satisfaction.
• Knowledge and understanding of the undergraduate collegiate experience.
• Knowledge of MS Suite (Word, Excel, PowerPoint, Outlook, SharePoint).
• Strong organizational, interpersonal, communication, and listening skills.
• Skill in interpreting and applying departmental policies and procedures
• Proactive in being service-oriented, with the ability to operate effectively in fast-paced, high-stress environments.
• Must be able to utilize EMS and/or other specialized computerized software.
• Ability to establish and maintain effective work relationships
• Relevant work experience in higher education, customer service, hospitality/event management
• Have a high level of attention to detail
• Working knowledge of general security practices

Qualifications: BA in Communications with 1 year of Experience