Published: September 5, 2024 - The Creative Services Coordinator collaborates closely with the Merchandising Manager to implement visual merchandising strategies across retailers and manages ad hoc project leadership. This position oversees the creation and distribution of visual merchandising materials, coordinates in-store branding updates, and designs seasonal planograms for the luxury division. This role handles creative production, liaises with agencies and vendors, and manages project timelines and approvals to ensure compliance with global brand guidelines.
Tips for Creative Services Coordinator Skills and Responsibilities on a Resume
1. Creative Services Coordinator, Redline Media Solutions, Austin, TX
Job Summary:
- Work with and assist the Creative Ops Manager to assign appropriate internal and external resources.
- Process creative requests from initiation through to completion.
- Facilitate communication/info gathering between project requestors and designers.
- Track and verify the status of creative requests/projects/timelines.
- Route projects for edits/review/approvals.
- Maintain organized files, communication and related materials for all projects.
- Maintain CSD status reports. Coordinate weekly status meetings.
- Support CSD production to archive projects upon completion and sharing of assets for Brand Asset Management Site.
- Administer Brand Asset Management Site access requests.
- Provide Admin support; invoice processing, facilitate PO's, contract organization, scheduling/calendar, travel arrangements, expense reports, phone calls, event outfitting, vendor contacts
Skills on Resume:
- Project Management (Hard Skills)
- Communication and Coordination (Soft Skills)
- Organizational Skills (Soft Skills)
- Tracking and Reporting (Hard Skills)
- Review and Approval Processes (Hard Skills)
- Administrative Support (Hard Skills)
- Event Coordination (Soft Skills)
- Brand Asset Management (Hard Skills)
2. Creative Services Coordinator, Blue Harbor Design, Boulder, CO
Job Summary:
- Collaborate cross-functionally to assess daily workload priorities, demonstrating accountability and communicating priorities to internal teams and vendors.
- Create and manage artwork/photography timelines and tracking documents to ensure on-time execution, from design conception to production artwork completion.
- Collect project information and assets from cross-functional teams needed for project and artwork development.
- Manage project progress through weekly meetings and status reports with internal/external design teams and cross-functional partners.
- Experience building and overseeing timelines, managing documents, and information needed for project development.
- Understand packaging dielines and printing processes.
- Communicate with outside art houses, freelancers, factories, and printers to maintain timelines and track deliverables.
- Escalate process delays and other project risks to the Design Management Team when necessary.
- Strives for continuous improvement on the artwork coordination process, tools, and systems in place.
- Collaborates with Packaging Manager/Creative Director/Designers to keep projects on schedule.
- Provides admin support to the Creative Director for the product development process.
Skills on Resume:
- Cross-Functional Collaboration (Soft Skills)
- Project Management (Hard Skills)
- Organizational Skills (Soft Skills)
- Communication (Soft Skills)
- Printing Processes (Hard Skills)
- Process Improvement (Hard Skills)
- Administrative Support (Soft Skills)
- Attention to Detail (Soft Skills)
3. Creative Services Coordinator, Green Leaf Marketing, Eugene, OR
Job Summary:
- Work closely with the Merchandising Manager to implement the VM strategy across all retailers with opportunities to step up in ad hoc project management work.
- Responsible for forecasting and managing the deployment of the soft VM material across portfolio of brands.
- Working closely with the brand and Retail excellence teams and designing and deploying all planograms for the luxury division on a seasonal and ad hoc basis across all customers.
- Be the key contact for the field team for all VM support and work closely with them to update all in-store branding as directed by the Merchandising Manager and the Brand teams.
- Manage the creative production for briefed projects including but not limited to designing/sizing artwork, sourcing supplier quotes & quality control in line with global brand guidelines and project briefs
- Establish and maintain positive and productive relationships with outside agencies and vendors, internal leaders and teams.
- Manage HelpDesk system for all Creative Services and correspond with all involved parties throughout the project's timeline to gather additional information, confirm ministry approvals, and ensure deadlines are met.
- Develop and manage the annual project calendar for the Creative Services ministry.
- Initiates workflow for each project and manages the progression for every project to completion.
- Produces written marketing plan following initial planning meeting for each project.
Skills on Resume:
- Project Management (Hard Skills)
- Forecasting and Budgeting (Hard Skills)
- Planogram Design (Hard Skills)
- Creative Production Management (Hard Skills)
- Stakeholder Communication (Soft Skills)
- Workflow Management (Hard Skills)
- Marketing Plan Development (Hard Skills)
- Problem-Solving (Soft Skills)
4. Creative Services Coordinator, Golden Bridge Branding, Richmond, VA
Job Summary:
- Report to the Director, of Integrated Production and requires a “jack-of-all-trades” whose ultimate goal is to produce the highest quality work; on time and in budget.
- Support of day-to-day production operations such as project tracking, scheduling, asset inventory, resource allocation, vendor relations and general comms
- Work closely with Designers, Managers and Creative Director to maintain and update templates/style guides on a regular basis, and suggest when new templates, systems or protocols need to be created
- Collaborate with cross-functional teams on a variety of projects including digital/display, social, print, OOH, video, events, experiential/interactive, web services and e-commerce
- Maintain project tracking system (Asana) by developing file naming protocols, contact sheets, file size management and organization on an internal server (Dropbox, Box)
- Assist in the rollout of international campaigns, translations and creative assets
- Creating innovative media content to reach youth effectively
- Supporting & executing the creative vision of the SPCTRM leadership team
- Coordinating weekly SPCTRM production needs across all teams (Battledrums, AVL)
- Setup/tear down camera equipment for all SPCTRM events requiring video recording
- Acting as a liaison between SPCTRM Student Ministries and AVL Creative Services
Skills on Resume:
- Project Management (Hard Skills)
- Communication (Soft Skills)
- Creative Collaboration (Soft Skills)
- Technical Proficiency (Hard Skills)
- Content Creation (Hard Skills)
- Event Coordination (Hard Skills)
- International Campaigns (Hard Skills)
- Problem-Solving (Soft Skills)
5. Creative Services Coordinator, Horizon Digital Productions, Boise, ID
Job Summary:
- Oversee the approval process for all artwork internally
- Oversee the approvals and uploads to customer portals for artwork
- Maintain and update project task lists
- Maintain accurate records of label updates and ensure the accuracy of DAM
- Assist in maintaining accurate records of all project assets (labels, cost reviews, formulas, contracts, etc.)
- Finalize other packaging-specific attributes for product specifications, such as packaging codes, tray /case print and film print formats
- Submit new products for Kosher certification and others as needed
- Reporting to the Traffic Manager, the Creative Services Project Coordinator serves as a connection point between the creative team and its internal stakeholders,
- Prioritizes the queue of projects, sets deadlines for each phase of a project, and ensures that all job requests are in order before work begins.
- Manage assigned queue of projects that are requested to be completed by the creative team, schedule and track the status and progress of each creative project until completion
Skills on Resume:
- Project Management (Hard Skills)
- Artwork and Packaging Approval (Hard Skills)
- Record Keeping (Hard Skills)
- Detail Orientation (Soft Skills)
- Certification Management (Hard Skills)
- Stakeholder Communication (Soft Skills)
- Organizational Skills (Soft Skills)
- Reporting (Hard Skills)
6. Creative Services Coordinator, Silver Oak Studios, Wilmington, DE
Job Summary:
- Manage projects including websites, organic landing pages, landing pages, advertising, emails, brochures, animations, illustrations and videos.
- Act as liaison between the creative team and stakeholders across education, marketing, and brand.
- Communicate with the creative team and its stakeholders to ensure all background info, specs, and resources are available before work can begin.
- Oversee the capacity and workloads of all creative resources, specifically team members with a marketing and brand focus.
- Lead and direct morning DSU’s to communicate with all teams regarding urgent and priority tasks, deadline statuses and challenges.
- Assist with set due dates for various stages of job completion after consulting with the creative team for timing requirements of various jobs.
- Support creative team by keeping jobs on schedule; reschedule due dates when necessary.
- Distribute weekly status reports with creative teams, managers and primary external stakeholders
- Coordinate, draft, and prepare meeting agendas, visual presentations, minutes, updates, and reports for Creative Services Team meetings and other sub-committee meetings.
- Route assets to various departments/vendors
Skills on Resume:
- Project Management (Hard Skills)
- Stakeholder Communication (Soft Skills)
- Resource Management (Hard Skills)
- Time Management (Hard Skills)
- Meeting Facilitation (Soft Skills)
- Status Reporting (Hard Skills)
- Coordination and Routing (Hard Skills)
- Creative Process Support (Soft Skills)
7. Creative Services Coordinator, Evergreen Creative Agency, Tacoma, WA
Job Summary:
- Update on the progress of active projects and prepare for upcoming projects.
- Gather, analyze, and relay relevant data in weekly traffic meetings with Creative Studios Managers, and primary external stakeholders.
- Provide solutions for efficiency and improvement on an ongoing basis
- Work closely with the Traffic Manager to improve existing systems and processes that foster better collaboration, communication, innovation and improved output.
- Generate performance reports for Traffic Manager, Managers/Leads to report on output, capacity/workloads, project statuses and issues
- Routes proofs for review, edits, and approvals.
- Maintains an organized file management system and file server.
- Coordinate with Finance to process all purchase order requests, chargebacks, and expense reports, and assist with budget planning and monitoring for Creative Services.
- Assist with moderating comments on social media and video platforms during live-stream services on Wednesday evenings and Sunday mornings.
- Assist with coordinating and making simple updates to the FBA Website.
Skills on Resume:
- Project Management (Hard Skills)
- Data Analysis and Reporting (Hard Skills)
- Process Improvement (Hard Skills)
- Communication and Collaboration (Soft Skills)
- File Management (Hard Skills)
- Financial Coordination (Hard Skills)
- Digital Platform Moderation (Soft Skills)
- Website Management (Hard Skills)