Job Summary: 

• Manage the legal and corporate requirements of own portfolio
• Organize board meetings, shareholders' meetings, and General Assemblies
• Draft and review minutes of board and shareholders' meeting, circular resolutions
• Handle filing of documents with external regulators (as the CSSF)
• Work closely with colleagues from other services
• Be one of the key people of contact, and communicate with other departments to maintain great communication
• Verify every cash entry and report any suspicion to the manager
• Ensure the preparation and review of compliance files
• Track and monitor the accuracy of legal documents
• Work closely with other entities of the group

Skills on Resume: 

• Legal Compliance (Hard Skills)
• Corporate Governance (Hard Skills)
• Meeting Organization (Soft Skills)
• Document Drafting (Hard Skills)
• Regulatory Filing (Hard Skills)
• Cross-functional Communication (Soft Skills)
• Cash Entry Verification (Hard Skills)
• Compliance Monitoring (Hard Skills)

Job Summary: 

• Coordinate projects related to the development of the Company
• Centralize and update Company legal information
• Organize General Meetings of shareholders and Boards of Managers, Board of Directors/Audit and Compliance Committees meetings
• Prepare minutes and other documents including business plans, letters from authorities, annual accounts approval and publication, minutes and circular resolutions, etc.
• Follow-up on the decision-making bodies' composition and process of local authority registrations
• Coordination with notary for any amendment (update of the articles of association)
• Update shareholders’ register, dividends payments, Luxembourg Business Registers
• Assist in the Relations with the Local Authorities (correspondence with the CSSF, correspondence with other Supervisory Authorities, etc.)
• Review reports before publication (RFP questionnaires, Memorandum of Good Governance, US reports)
• Assist in other administrative tasks (contracts filing, reporting, transmission of documents to other departments, updating of follow-up tables, etc.)

Skills on Resume: 

• Project Coordination (Soft Skills)
• Legal Information Management (Hard Skills)
• Meeting Organization (Soft Skills)
• Document Preparation (Hard Skills)
• Regulatory Compliance (Hard Skills)
• Notary Coordination (Soft Skills)
• Report Review (Hard Skills)
• Administrative Assistance (Soft Skills)

Job Summary: 

• Drafting Minutes (Conducting Officers meetings, Board meetings, Investment Committee meetings)
• Drafting legal corporate documents (board resolutions, shareholders resolutions)
• Drafting agendas for meetings, preparing presentations
• Supporting the update of internal policies and procedures
• Providing support to the Legal & Regulatory Manager on different projects and topics
• Monitor delegates (KPI reports, initial and ongoing due diligence, drafting due diligence reports, liaising with providers, etc) 
• Monitor AML matters (update and maintenance of Dow Jones screening platform, review of daily screening, internal assessments)
• Assisting with KYC reviews of investors, providers and different counterparties in the context of investments and transactions
• Assisting with contracts
• Providing support to accountants and financial managers
• Providing support with external audit and internal audit

Skills on Resume: 

• Minutes Drafting (Hard Skills)
• Legal Document Preparation (Hard Skills)
• Agenda and Presentation Preparation (Hard Skills)
• Policy and Procedure Support (Soft Skills)
• Project Support (Soft Skills)
• Delegate Monitoring (Hard Skills)
• AML Monitoring (Hard Skills)
• KYC Review (Hard Skills)

Job Summary: 

• Participate proactively in the daily administrative and legal formalities of a portfolio of clients.
• Attendance, draft and review board and shareholders meetings and prepare the minutes.
• Liaise with the third party (CSSF, AIFM, lawyers, depositary, Luxembourgish administrations, liquidator, etc.).
• Do the follow-up of all the requests of the client, develop and maintain customer relations.
• Be the contact person with different entities such as banks, investors, regulatory entities
• Review and advise on legal fund documentation
• Make sure the company matches all the regulatory requirements
• Participate in board meetings and take notes for board minutes
• Manage and coordinate a portfolio of clients - regulated and unregulated funds
• Oversee the day-to-day administrative corporate duties

Skills on Resume: 

• Administrative Management (Soft Skills)
• Legal Documentation Review (Hard Skills)
• Board Meeting Participation (Soft Skills)
• Client Relationship Management (Soft Skills)
• Third-party Liaison (Soft Skills)
• Regulatory Compliance (Hard Skills)
• Fund Documentation Advising (Hard Skills)
• Portfolio Coordination (Soft Skills)

Job Summary: 

• Manage the legal and corporate requirements of a portfolio of real estate projects consisting of roughly 150 - 200 entities throughout Europe
• Ensuring thorough handover post-closing for new deals and their subsequent legal and corporate life cycle until the disposal process
• Liaise with the cross-European, London and internal management as well as service providers and advisors for the efficient running of all deals and entities’ corporate governance
• Review and monitor the accuracy of legal documents (legislation, signature, date, corporate details, etc.)
• Liaise with internal finance, tax, acquisition and sales teams for transparency of information, organization and resulting legal responses of projects and companies
• Organize regular board meetings, board minutes, RCS filings, and written resolutions
• Oversee restructuring and financing steps along with other internal and external teams and advisors
• Help to maintain the company database and assist in the virtual archiving process
• Monitor the accuracy and accessibility of legal and corporate documents
• Ensure organized, clear and consistent saving, filing and scanning of all documents

Skills on Resume: 

• Legal and Corporate Management (Hard Skills)
• Deal Lifecycle Management (Soft Skills)
• Cross-functional Liaison (Soft Skills)
• Document Accuracy Monitoring (Hard Skills)
• Information Transparency Coordination (Soft Skills)
• Board Meeting Organization (Soft Skills)
• Restructuring and Financing Oversight (Hard Skills)
• Database and Document Management (Hard Skills)

Job Summary: 

• Prepare and draft minutes of the Board of Directors and Shareholders meetings of the Company and the funds under management.
• Prepare, take part and draft minutes of the Company’s Management Committees meetings.
• Assist in the preparation of internal/external presentations to the relevant Company’s stakeholders.
• Maintain the company legal/contractual database and implement a sound record-keeping procedure to ensure all information is kept up to date.
• Assist in the maintenance and update of the shareholder’s register, dividends payments, etc.
• Assist in the execution of administrative tasks such as updating follow-up tables, coordination of signatures, follow-up on legal invoices, etc.
• Coordinate booking and follow-up of social ethical audits and provide support on tracking environmental and technical audits.
• Support on supply chain sustainability initiatives.
• Provide support, training, and guidance on remediation to vendors.
• Participate in ad-hoc projects from time to time.

Skills on Resume: 

• Minutes Preparation (Hard Skills)
• Presentation Support (Soft Skills)
• Legal Database Management (Hard Skills)
• Shareholder Register Maintenance (Hard Skills)
• Administrative Task Coordination (Soft Skills)
• Audit Coordination (Hard Skills)
• Supply Chain Sustainability Support (Soft Skills)
• Vendor Training and Guidance (Soft Skills)

Job Summary: 

• Support and manage the legal and corporate requirements of portfolios incorporated in different European jurisdictions
• Liaise with cross-European internal management as well as service providers for efficient running and best practice of all deals and entities’ corporate governance.
• Constantly liaise with internal teams (accounting, finance, acquisition, KYC and treasury)
• Constantly liaise with external Lux and non-Lux advisors (law firms, Big Four, corporate and accounting service providers, local tax and administrative authorities)
• Liaise with internal account management and acquisition team for transparency of information, organization and resulting legal responses of projects and companies.
• Daily tasks include review and execution of service agreements, engagement letters and other contracts
• Drafting letters, board minutes, written resolutions, shareholder resolutions, power of attorneys, waivers
• Review financing funds flows and drafting of intercompany loan agreements and other ancillary corporate documents.
• Specific projects include coordination of corporate restructuring, project financing and re-financing, mergers and liquidations and the organization of relevant board meetings for the approval of the transactions
• Preparation and filing of annual accounts, DAC6 filings, and organization of relevant board meetings for the approval of the transactions.

Skills on Resume: 

• Legal and Corporate Management (Hard Skills)
• Cross-European Liaison (Soft Skills)
• Internal Team Coordination (Soft Skills)
• External Advisor Collaboration (Soft Skills)
• Contract Review and Execution (Hard Skills)
• Document Drafting (Hard Skills)
• Project Financing Coordination (Soft Skills)
• Compliance Filing (Hard Skills)

Job Summary: 

• Assisting with the onboarding of new clients including preparing offer letters, internal client acceptance process, due diligence, and KYC
• Organising board meetings and general meetings of shareholders
• Assisting in several transactions including the acquisition of participations, restructuring and mergers, liquidation
• Acting as a key contact person for third parties
• Ensuring the updating of the company’s records
• Manage the legal and corporate requirements of a portfolio of companies
• Prepare and lead board and shareholder meetings, reviewing related minutes, agreements and documentation
• Maintain client the client folder both in soft and hard copy
• Manage the legal and corporate aspects of deal transactions
• Other ad-hoc responsibilities as they may arise

Skills on Resume: 

• Client Onboarding (Soft Skills)
• Meeting Organization (Soft Skills)
• Transaction Assistance (Soft Skills)
• Third-party Communication (Soft Skills)
• Record Maintenance (Hard Skills)
• Legal and Corporate Management (Hard Skills)
• Documentation Review (Hard Skills)
• Deal Transaction Management (Hard Skills)

Job Summary: 

• Deal directly with clients, regulators in different jurisdictions, and other service providers of clients
• Have a legal background and/or corporate experience, one of the primary responsibilities is the timely and accurate review and/or drafting of fund and/or corporate documents and agreements
• Ensure general compliance with applicable legislation and regulation of clients
• Draft registers, resolutions, and notifications to investors and regulators
• Organize client meetings, attend and minute client meetings, amongst others
• Assist other departments with client-related queries, interpretation of documents, etc.
• Adopt a regionalized approach to core responsibilities to ensure group values of collaboration and high-quality client services are demonstrated in the documentation drafting and review process
• Compliance with procedures and template documentation where applicable in conjunction with the relevant department including compliance
• Provide support and assistance to the more senior team members in Malta as deemed required by the manager of the department or head of corporate solutions
• Assisting the compliance team with the collation of KYC documentation

Skills on Resume: 

• Client Interaction (Soft Skills)
• Legal Document Drafting (Hard Skills)
• Regulatory Compliance (Hard Skills)
• Resolution and Register Drafting (Hard Skills)
• Meeting Organization and Minutes (Soft Skills)
• Interdepartmental Support (Soft Skills)
• Regional Collaboration (Soft Skills)
• KYC Documentation Assistance (Hard Skills)

Job Summary: 

• All work complies with the entities’ documentation and relevant regulatory requirements and anti-money laundering regulations
• Conven board meetings including drafting agendas for circulation to the directors for comments and/or amendments and circulating requests for reports to service providers and following up on deadlines
• Compiling and distribution of a full board pack to directors in advance of the board meeting
• Attendance and initiating meetings as agreed and appropriate
• Record the minutes of proceedings of meetings and record and note take to produce a set of minutes and matters arising schedule
• Distribution of minutes and matters arising to the board for comments and/ or amendments within agreed deadlines
• Updating and review of Capital Tracker, as appropriate to ensure the data integrity of information is updated
• Distribute meeting invites and updating of meeting invites, as appropriate from time to time within the shared outlook calendar for client meetings and the updating of the relevant trackers and board meeting schedules
• Updating of the relevant statutory registers as deemed
• Liaising with lawyers, auditors, tax advisors, notaries and other professionals on all matters covering each transaction

Skills on Resume: 

• Regulatory Compliance (Hard Skills)
• Meeting Coordination (Soft Skills)
• Board Pack Compilation (Hard Skills)
• Meeting Attendance and Initiation (Soft Skills)
• Minute Taking and Recording (Hard Skills)
• Data Integrity Management (Hard Skills)
• Statutory Register Updates (Hard Skills)
• Professional Liaison (Soft Skills)

Job Summary: 

• Drafting documents to support corporate transactions
• Assisting with the preparation of statutory forms for filing
• Producing drafts of minutes, resolutions and schedules of matters arising within the agreed timeline
• Ensuring all filings are made in a timely and accurate manner, to comply with the legal requirements
• Maintaining and updating company statutory registers and client folders
• Updating and maintaining internal databases, trackers and other tools to monitor work performed
• Dealing with any other responsibility reasonably assigned by the Team Manager
• Assistance with queries and requests, on a day-to-day basis
• Assisting with ad hoc or reconciliation projects
• Helping the teams with their workload during busy periods
• Professionally representing the Company and enhancing the perception of the Company as client-oriented, proactive and dedicated to providing excellent service

Skills on Resume: 

• Corporate Document Drafting (Hard Skills)
• Statutory Form Preparation (Hard Skills)
• Minutes and Resolution Drafting (Hard Skills)
• Compliance Filing (Hard Skills)
• Statutory Register Maintenance (Hard Skills)
• Database and Tracker Management (Hard Skills)
• Task Support and Assistance (Soft Skills)
• Client Service Representation (Soft Skills)

Job Summary: 

• Coordinate with internal and external stakeholders to drive different projects effectively within a preset timeline, including projects regarding Regulatory Changes, Service Improvement, Digital Transformation & System Implementation, Distribution Strategies, Product Development, etc.
• Conduct market intelligence, analysis and prepare updates and proposals for management review.
• Plan, design, execute and evaluate promotion campaigns for online businesses and customer engagement programs.
• Provide User Requirements to the IT team to ensure communication accurate and practical project scope for development.
• Perform UAT on various new systems, e.g. iPlatform (straight-through sales), digital sales management tool, Mobile App, etc.
• Participate in database administration and related statutory filings
• Take responsibility for filing and archiving documents
• Coordinate the AML/KY processes
• Take responsibility for maintaining internal databases.
• Handle ad-hoc projects and perform other departmental duties

Skills on Resume: 

• Project Coordination (Soft Skills)
• Market Analysis (Hard Skills)
• Campaign Planning and Execution (Soft Skills)
• User Requirement Specification (Hard Skills)
• User Acceptance Testing (Hard Skills)
• Database Administration (Hard Skills)
• AML/KYC Coordination (Hard Skills)
• Document Filing and Archiving (Hard Skills)

Job Summary: 

• Promote and reinforce good corporate governance across BIL and BIL Group by ensuring compliance with statutory and regulatory obligations as well as good practice.
• Manage shareholder matters and organize shareholder meetings.
• Prepare and minute the BIL corporate bodies' meetings (e.g. Board of Directors, Board Committees, Management Board/Executive Committee) and decisions.
• Ensure compliance with legislative and regulatory matters concerning corporate governance and advising on corporate governance aspects.
• Contribute to the definition, review and monitoring of BIL Group's governance principles implemented in the documentation of the Bank (e.g. charters and reports of the Bank).
• Monitor the activities of BIL Group subsidiaries, branches and representatives' offices from a corporate governance perspective and provide corporate and administrative support to BIL Group entities.
• Manage the appointment of directors in line with applicable governance principles of BIL Group.
• Ensure and follow up on regulatory reporting obligations related to corporate governance matters and liaise with the RCS for BIL headquarters and BIL Group entities for which administrative support is provided.
• Coordinate and monitor the list of mandates and supporting suitability assessments of the management bodies.
• Follow up on exchanges with the Supervisory Authorities impacting the corporate matters and/or governance of the Bank in close collaboration with the Supervisory & Regulatory Department.

Skills on Resume: 

• Corporate Governance Compliance (Hard Skills)
• Shareholder Management (Soft Skills)
• Meeting Preparation and Minute Taking (Hard Skills)
• Regulatory Compliance (Hard Skills)
• Governance Principle Development (Hard Skills)
• Subsidiary and Branch Monitoring (Soft Skills)
• Director Appointment Management (Soft Skills)
• Regulatory Reporting Coordination (Hard Skills)

Job Summary: 

• Manage a portfolio of clients from a corporate secretarial perspective (incorporation/liquidation, day-to-day management of the company’s activity)
• Review and coordination of various corporate documentation (services and domiciliation agreements, loan agreements, financing agreements…
• Take responsibility for the bank account opening process
• Be responsible for the organization of board meetings and the preparation of board packs
• Draft various corporate documentation (minutes, PoA, attendance list…)
• Manage day-to-day queries from clients’ portfolio
• Coordinate with internal and external parties of cross-border transactions (acquisition of participation, PE-RE)
• Liaise with internal and external parties (i.e. clients, lawyers, banks, notaries)
• Work closely with the Compliance team to facilitate and coordinate the AML/KYC processes
• Prepare the relevant KYC documents
• Arrange relevant publications on the Luxembourg Business Register

Skills on Resume: 

• Client Portfolio Management (Soft Skills)
• Corporate Documentation Review (Hard Skills)
• Bank Account Opening (Hard Skills)
• Board Meeting Organization (Soft Skills)
• Corporate Document Drafting (Hard Skills)
• Client Query Management (Soft Skills)
• Cross-border Transaction Coordination (Soft Skills)
• AML/KYC Coordination (Hard Skills)