Job Summary: 

• Processing Secretary of State Registrations, including filing new applications, tracking CT expirations, and processing registrations after mergers and acquisitions. 
• Manage and update lease documents and summary inventory
• Manage property damage and liability claims
• Support the intake, vetting, and management of subcontractors
• Manage files and requests for Certificates of Insurance (for site access, onboarding, leases, autos, equipment rentals, etc.)
• Develop and maintain efficient document filing systems and retention policies using SharePoint and DocuSign CLM.
• Filing of corporate documents, local, state, and national filings, and maintain these documents 
• Provide superior customer service to internal and external customers regarding contract reviews and other administrative requests.
• Successfully complete special projects and other assignments
• Report on the status of existing and pending legal review requests
• Recommend improvements and innovations to the contract process

Skills on Resume:

• Regulatory Filings Management (Hard Skills)
• Lease and Claims Management (Hard Skills)
• Subcontractor Coordination (Soft Skills)
• Insurance Documentation Management (Hard Skills)
• Document System Development (Hard Skills)
• Customer Service Excellence (Soft Skills)
• Project Completion (Soft Skills)
• Process Improvement (Soft Skills)

Job Summary: 

• Dealing with the day-to-day administration of the office
• Handling client communication and maintaining corporate files in good order
• Preparing and executing resolutions/minutes, power of attorneys, and other standard documentation
• Preparing and submitting statutory documentation to various governmental and other authorities in Cyprus, BVI, Belize, Seychelles, Bahamas and other jurisdictions, for the registration and administration of companies
• Handling of KYC and client onboarding process. 
• Collecting and conducting due diligence reports
• Maintenance of various registers/databases of documentation and filing of documents in both physical files and software system
• Help develop contract templates
• Be responsible for signature acquisition process (e.g., routing agreements for electronic signature)
• Help manage special projects in the Corporate Administration Department as needed including assisting with the administrative aspects of applying for state contractor’s licenses across the country
• Assist in the management of corporate documents, local, state, and national filings, and maintain these documents

Skills on Resume:

• Office Administration (Hard Skills)
• Client Communication (Soft Skills)
• Document Preparation (Hard Skills)
• Statutory Compliance (Hard Skills)
• KYC and Due Diligence Processing (Hard Skills)
• Document Management and Filing (Hard Skills)
• Contract Development (Hard Skills)
• Project Management (Soft Skills)

Job Summary: 

• General company administration duties will include:
• Manage company/office equipment and supplies
• Coordinate business travel arrangements
• Handle all mailings (FedEx/UPS)
• Schedule/communicate with a bank managers
• Facilitate rent payment and handle company parking
• Consult with company insurance and IT/system representatives
• Data file management, etc.
• Reconciling employee expense reports and ledgers on a monthly basis (QuickBooks/Concur);
• Process invoices, manage receipts and review daily banking transactions
• Assist with tax and corporate filings and manage collection of Form 1099/1042;
• Assist HR operations including new-hire onboarding processes and documentation

Skills on Resume:

• Office Management (Hard Skills)
• Travel Coordination (Hard Skills)
• Communication Coordination (Soft Skills)
• Financial Reconciliation (Hard Skills)
• Invoice and Transaction Processing (Hard Skills)
• Regulatory and Tax Compliance (Hard Skills)
• HR Support (Hard Skills)
• General Administration (Hard Skills)

Job Summary: 

• Administration of a wide range of fund structuring entities and SPVs
• Responsible for company secretarial matters including the preparation of board meetings, agendas, collation, and distribution of board packs, obtaining directors' availability, holding board meetings, and drafting minutes/resolutions
• Provide an interface between senior management and board members
• Maintain accurate records for each entity
• Liaise with external legal advisors, banks, notary offices, government offices, tax authorities, etc.
• Assist in-house lawyers with oversight of local legal entities and compliance of those entities with applicable laws and group governance codes and protocols
• Ensure compliance with requirements across legal entities
• Provide A to Z company secretarial services to private equity fund structures
• Liaise with the various stakeholders involved in finance transactions, namely lawyers, auditors, notaries and public administration, etc.
• Organize and prepare board meetings, according to legal requirements
• Ensure that all regulatory and legal filings are up-to-date, accurate, and completed on time (CSSF, RCSL, etc.)

Skills on Resume:

• Fund Administration (Hard Skills)
• Company Secretarial Duties (Hard Skills)
• Stakeholder Communication (Soft Skills)
• Record Keeping (Hard Skills)
• External Liaison (Hard Skills)
• Legal and Compliance Oversight (Hard Skills)
• Meeting Organization (Hard Skills)
• Regulatory Compliance (Hard Skills)

Job Summary: 

• Ensuring registered Client Companies continue to fulfill statutory filing & compliance obligations with the Companies Registry, with respect to (for example) the filing of annual returns, registering any notifiable changes to directors & officers, the filing of AGMs etc. 
• Supporting with the ongoing liaison with foreign Registered Agents, whom have been appointed to ensure statutory compliance in foreign incorporated jurisdictions.
• Client Company Board Support: under the direction of the relevant team/colleagues, support with the preparation for, organising of, and attendance at any relevant Client Company board meeting as requested including the production of the first draft of board minutes, and finalise based on respective feedback, resolutions as required in line with client servicing requirements and SLAs.
• Broad and holistic, further support to the client and CSS team in respect of any day-to-day activities or relevant, associated tasks required within the role.
• Through appropriate training and induction programme, obtain and share technical and industry knowledge gained through internal and external training or any social trends and/or external factors having an impact on and foreign registered companies, and be able to share this with team
• Work as part of the CSS Team, actively contributing at team meetings (attendance via telephone/VC), communicating effectively with colleagues and third parties, with a positive ‘can do’ approach to support the successful performance of the 
• Maintain accurate reports of time spent on relevant time billing modules (MS Dynamics on a daily basis
• Work effectively and efficiently, and ensure all time charged is reasonable and justified
• Develop knowledge of, and comply with, Apex’s policies and procedures as amended from time to time.
• Demonstrate an understanding of relevant legal and regulatory requirements, commensurate with responsibilities. 
• Carry out all tasks in compliance with legal, regulatory, and internal requirements (policies and procedures).

Skills on Resume:

• Statutory Compliance (Hard Skills)
• Client Liaison (Soft Skills)
• Meeting Preparation (Hard Skills)
• Minute Taking and Documentation (Hard Skills)
• Knowledge Acquisition and Sharing (Soft Skills)
• Team Collaboration (Soft Skills)
• Time Management and Reporting (Hard Skills)
• Regulatory Awareness and Compliance (Hard Skills)

Job Summary: 

• Work with the Company Secretary to manage administrative preparations for the Board and relevant Committee meetings, including scheduling, collation and uploading of papers, preparation and circulation of Board or Committee packs, venue, etc.
• Prepare and disseminate dates of Board and relevant Committee meetings, forward plans, meeting notes, and papers 
• Take responsibility for ensuring that matters arising/action points from meetings are followed-up
• Liaise with Governors or offices in relation to the logistical arrangements associated with visits and participation in company activities
• Provide ad hoc administrative support to the Chief Executive Officer as required from time to time, including arranging travel and meetings as required, and as a flexible resource to other EMC members as time allows.
• Deliver day-to-day office support tasks, including administering mail and courier services.
• Provide administrative and coordination support to the Director of Operations and the Finance Director in the preparation of the Annual Plan and Budget
• Drawing on existing company management information, develop and regularly collate management information in the form of dashboards and reports
• Enable the Executive Management Committee, Board, and/or the Foreign & Commonwealth Office, as the company sponsor department, to monitor and drive performance and delivery.

Skills on Resume:

• Meeting Coordination (Hard Skills)
• Document Management (Hard Skills)
• Follow-up Management (Hard Skills)
• Logistical Planning (Hard Skills)
• Executive Support (Soft Skills)
• Office Administration (Hard Skills)
• Budget Preparation Support (Hard Skills)
• Information Collation and Reporting (Hard Skills)

Job Summary: 

• Assisting with all standard administrative tasks within the Professional Standards Department.
• Assisting with the implementation of various policies and procedures 
• Processing annual returns and issuing correspondence 
• Communicating and liaising with members, firms and other members of staff.
• Updating annual return databases and records on regular basis.
• Identify and deliver service improvement activity through employing process improvement methodologies and the application of innovative thinking.
• Work with the Head of Professional Authorisations to build a continuous improvement environment to support an ongoing programme of change.
• Support the delivery of better value and greater efficiency in business processes and identification of better ways of working.
• Interacting with global team members as well as clients and counsel, and ensure that all entity management tasks are carried out in accordance with service agreements and protocols.
• Handling client inquiries and service requests in a timely manner

Skills on Resume: 

• Administrative Support (Hard Skills)
• Policy Implementation (Hard Skills)
• Data Management (Hard Skills)
• Stakeholder Communication (Soft Skills)
• Process Improvement (Hard Skills)
• Change Management Support (Soft Skills)
• Efficiency Optimization (Hard Skills)
• Client Service Management (Soft Skills)

Job Summary: 

• Work with both local and global teams, will contribute directly to delivering first class service to clients who are leading international private equity groups.
• Interact with global team members as well as clients and counsel, and ensure that all entity management tasks are carried out in accordance with service agreements and protocols
• Handle client inquiries and service requests in a timely manner
• Process incoming client correspondence
• Prepare and review legal documents, as well as maintain, audit, and report on the corresponding data in an entity management database.
• Processing incoming client correspondence, preparing and reviewing legal documents, as well as maintaining, auditing, and reporting on the corresponding data in an entity management database.
• Ensure that investors’ queries are adequately handled
• Provide support when required in the preparation of the regulatory and compliance reports
• Ensure all incidents are identified in line with service delivery, and are reported to the Manager, where appropriate actions are implemented

Skills on Resume:

• Team Collaboration (Soft Skills)
• Client Interaction (Soft Skills)
• Inquiry Resolution (Hard Skills)
• Document Processing (Hard Skills)
• Legal Document Review (Hard Skills)
• Data Management and Reporting (Hard Skills)
• Regulatory Compliance Support (Hard Skills)
• Incident Reporting and Management (Hard Skills)