Published: August 13, 2024 - The Conference Producer oversees the planning and positioning of conference projects, formulating topics and analyzing industry participants. Develops and manages conference agendas, secures speakers, and maintains strong relationships throughout the process. Collaborates closely with marketing, sales, and commercial teams to ensure successful execution and optimal financial performance of both online and onsite events.
Tips for Conference Producer Skills and Responsibilities on a Resume
1. Conference Producer, Summit Events Group, Austin, TX
Job Summary:
- Carrying out interviews with end user Directors and Heads within recognised corporates
- Gathering detailed insight into business and technological opportunities
- Researching to ascertain the best conference agenda possible
- Sourcing and recruiting high level speakers from the leading corporate organisations
- Creating captivating marketing copy for conferences to attract speakers and audiences
- Host webinars with speakers as part of pre and post event promotional campaigns
- Researching and agreeing themes and topics for approx. 12 live events per year
- Liaising with event operations manager for onsite logistics
- Delegate and speaker feedback in liaison with the head of events and marketing
- Carry out post event report and feedback
Skills on Resume:
- Stakeholder Engagement (Soft Skills)
- Market Research (Hard Skills)
- Strategic Sourcing (Hard Skills)
- Content Development (Hard Skills)
- Webinar Management (Hard Skills)
- Event Planning (Hard Skills)
- Logistics Coordination (Hard Skills)
- Feedback Analysis (Hard Skills)
2. Conference Producer, GreenLight Conferences, Portland, OR
Job Summary:
- Maintain a commercial outlook throughout the entire project
- Communicating with remote-based colleagues throughout the day and have daily contact with external senior business professionals
- Manage costs associated with events, working within budget and timelines.
- Collaborative team working is essential to get event up and running.
- Sharing information, regularly updating colleagues.
- Attend the conference whether it's a webinar, virtual, or live in-person event and attend on the day to support the delivery.
- Portfolio Growth coming up with new ideas for future events, strategies to grow events, and continue to improve the event experience year after year.
- Drive collaboration and coordination with teams and individuals internal and external to ISG, including sponsors and other partners.
- Production of post conference report.
- Participate in post-event evaluation and follow-up on identified improvement needs
- Report regularly to Global Leader, ISG Events on program status, developments and opportunities.
Skills on Resume:
- Commercial Awareness (Soft Skills)
- Budget Management (Hard Skills)
- Effective Communication (Soft Skills)
- Remote Collaboration (Soft Skills)
- Cost Control (Hard Skills)
- Team Collaboration (Soft Skills)
- Event Support (Hard Skills)
- Strategic Event Planning (Hard Skills)
3. Conference Producer, Nexus Event Solutions, Raleigh, NC
Job Summary:
- Write industry-focused promotional copy for websites and marketing pieces
- Set realistic timescales for project delivery and ensuring that these deadlines are met
- Work with the marketing team to design and implement promotional campaigns via LinkedIn, Twitter and Facebook.
- Work with the marketing department to ensure that they are targeting the right market.
- Source appropriate media partners, work with the event chairs, speakers and sponsors to raise the profile of the event
- Run the conference on the day, including opening the conference
- Research to identify future potential events and ways in which events can be improved.
- Develop repeatable process for executing all project details on tight deadlines.
- Build and maintain project plans in SmartSheets.
- Continually improve processes and procedures to enhance the brand and the attendee and sponsor experience.
Skills on Resume:
- Copywriting (Hard Skills)
- Deadline Management (Hard Skills)
- Social Media (Hard Skills)
- Market Targeting (Soft Skills)
- Media Sourcing (Hard Skills)
- Event Management (Hard Skills)
- Event Research (Hard Skills)
- Process Improvement (Hard Skills)
4. Conference Producer, Innovate Event Planners, Denver, CO
Job Summary:
- Work closely with the senior producer to research betting, gaming and other relevant industries for agenda topics, speakers and competitor activity for senior producers
- Help plan out the agenda topics and identify speakers for events
- Engage, network and build relationships with key industry people
- Work closely with senior producer, content and editorial teams around agenda topics and speakers
- Liaising with sales team to maximise sponsorship opportunity and event revenue related to speaking opportunities
- Work closely with senior producers to help keep the agenda and speakers up to date, and communicate all updates internally to sales, content, marketing and events teams
- Work closely with senior producers to manage agenda, speaker logistics and event delivery on site for all events
- Attend and represent the company at international events and exhibitions
- Sourcing high quality speakers from operators for all SBC events
- Develop and maintain profiles on all operators, with knowledge of the key contacts in all functions (payments, marketing, tech/product, etc) as well as all C-level contacts, and utilise these contacts to source compelling speakers for SBC events
Skills on Resume:
- Industry Research (Hard Skills)
- Agenda Planning (Hard Skills)
- Networking (Soft Skills)
- Team Collaboration (Soft Skills)
- Sponsorship Liaison (Hard Skills)
- Speaker Management (Hard Skills)
- Event Representation (Soft Skills)
- Speaker Sourcing (Hard Skills)
5. Conference Producer, Strategic Conference Solutions, Tampa, FL
Job Summary:
- Researching with both supplier and producer target audiences to attract speakers, delegates and sponsorship.
- Working closely with the sales and marketing team to maximise revenue opportunities and promotion.
- Build relationships and contacts with key industry experts and thought leaders to create new opportunities from untapped companies, countries, and markets.
- Be able to develop and deliver accurate production and project updates within weekly project meetings.
- Manage the project of an event from initial briefing through to onsite delivery and post event wrap up.
- Achieve productivity targets and KPIs to ensure that conference agendas are produced/signed off to deadline.
- Maintain and develop excellent customer relations and have a thorough understanding of the market are working in.
- Face-to-face onsite management and responsibility for the speakers, running order and schedule of the conference.
- Act as part of the on-site team, ensuring the smooth running of the event.
- Build relationships with conference speakers, sponsors and delegates.
Skills on Resume:
- Agenda Development (Hard Skills)
- Audience Research (Hard Skills)
- Revenue Maximization (Soft Skills)
- Industry Networking (Soft Skills)
- Project Management (Hard Skills)
- KPI Achievement (Hard Skills)
- Customer Relations (Soft Skills)
- Onsite Event Management (Hard Skills)
6. Conference Producer, Insightful Events, Madison, WI
Job Summary:
- External stakeholder management and engagement with relevant industry figures to grow industry awareness and program-specific knowledge
- Identifying and testing the most relevant areas for discussion during the event
- In-depth phone based research of key subject areas and topics to write customer-centric conference agendas
- Researching competitor events and identifying their strengths and weaknesses
- Sourcing, selecting and securing the participation of high level industry leading speakers from around the world
- Structuring conference programs to enhance interaction and sharing between attendees
- Communicating clearly and professionally with all stakeholders across the program lifecycle
- Working across multiple media types to develop a 365 engagement strategy
- Creating compelling copy for the website and content marketing
- Identifying speakers and industry experts for comment on events
Skills on Resume:
- Stakeholder Management (Soft Skills)
- Topic Identification (Hard Skills)
- Agenda Research (Hard Skills)
- Competitor Analysis (Hard Skills)
- Speaker Sourcing (Hard Skills)
- Program Structuring (Hard Skills)
- Professional Communication (Soft Skills)
- Content Creation (Hard Skills)
7. Conference Producer, Pinnacle Event Management, Boise, ID
Job Summary:
- Working with marketing to produce content pieces to be used for newsletters and web based promotions
- Encouraging speakers to utilise their social networks to promote the event and their presence at that event
- Identifying and engaging key industry stakeholders and associations to support the event's content, marketing and industry credibility
- Creating digital content as part of a portfolio-wide engagement platform, in order to expand audiences and solidify stakeholder relationships
- Assuming the role of conference project manager onsite to ensure customer satisfaction and value
- Liaising with AV technicians to ensure programs run smoothly
- Welcoming Keynotes, Chairs and Speakers to the event
- Maintaining an on-going dialogue onsite with Chair to support them in the running of the conference program
- Managing any additional coordinators onsite for the efficient running of the program
- Ensuring on-site branding and signage are appropriate and consistent
Skills on Resume:
- Content Production (Hard Skills)
- Social Media Promotion (Soft Skills)
- Stakeholder Engagement (Soft Skills)
- Digital Content Strategy (Hard Skills)
- Onsite Project Management (Hard Skills)
- AV Coordination (Hard Skills)
- Speaker Management (Soft Skills)
- Branding Oversight (Hard Skills)
8. Conference Producer, Quantum Conferences, Sacramento, CA
Job Summary:
- Overall control of the conference program onsite, including any hybrid elements,
- Conducting the post event committee wash up, noting feedback and making appropriate updates to procedures or event delivery
- Coordinate a feedback process to ensure we have a full report on the delivery of the event
- Preparing a post event analysis of the performance of the conference, and proposing ways to enhance the agenda and overall running of the event in the future for greater customer value and satisfaction
- Managing speaker expectations with regards to cost recovery for their involvement, minimising expenditure whilst maximising program quality
- Liaising with operations prior to the event to confirm and manage the cost of AV requirements and room set up
- Communicating with the Event Manager and the Exhibition Ops team to ensure catering is provided at an appropriate level for expected level of attendance
- Work closely with marketing to track the number of registrations and overall delegate revenue levels, including taking appropriate action to drive marketing forward in the event that a program is underperforming
Skills on Resume:
- Program Oversight (Hard Skills)
- Post-Event Analysis (Hard Skills)
- Feedback Coordination (Soft Skills)
- Agenda Improvement (Hard Skills)
- Cost Management (Hard Skills)
- AV Coordination (Hard Skills)
- Catering Coordination (Soft Skills)
- Registration Tracking (Hard Skills)
9. Conference Producer, Horizon Event Planning, Louisville, KY
Job Summary:
- Research the key topic areas of interest within the industry and find interesting ways to explore them within a conference format
- Engage alongside the Conference Director with key stakeholders to get their input and involvement in the Conference Agenda
- Alongside the Conference Director to Identify and approach key individuals within the marketplace that would be a draw for the target audience
- Put together innovative additional content around the exhibition and networking functions to provide a greater inventory for the sales team.
- Provide regular reporting to and take direction from the Conference Director and the Beacon Events Senior Management Team.
- Secure agreements with partners and content contributors
- Work with speakers and partners to produce content, including interviews and Q&A pieces
- Support the marketing and content teams to ensure the marketability and effective promotion of conference programmes
- Run onsite and virtual conferences
- Support the speaker recruitment across the tech portfolio
Skills on Resume:
- Topic Research (Hard Skills)
- Stakeholder Engagement (Soft Skills)
- Speaker Identification (Hard Skills)
- Content Innovation (Hard Skills)
- Reporting (Hard Skills)
- Partnership Agreements (Hard Skills)
- Content Production (Hard Skills)
- Conference Management (Hard Skills)
10. Senior Conference Producer, Synergy Event Productions, Albuquerque, NM
Job Summary:
- Develop, execute and refresh the content plan
- Build platform engagement
- Organise, commission and publish quarterly industry reports
- Work closely with sales and marketing to ensure content is relevant and meaningful
- Conduct in-depth phone and desk-based research
- Identify high-level leaders in the industry to target and confirm as speakers
- Coordinate with event sponsors for session content/speaker information
- Work closely with the sales team to motivate, lead and support them
- Participate in client facing sales meetings, briefings and phone calls to help secure sponsors and exhibitors
- Work closely with the sales team to motivate, lead and support them
Skills on Resume:
- Content Planning (Hard Skills)
- Platform Engagement (Soft Skills)
- Report Publishing (Hard Skills)
- Cross-Functional Collaboration (Soft Skills)
- Research (Hard Skills)
- Speaker Targeting (Hard Skills)
- Sponsor Coordination (Hard Skills)
- Sales Support (Soft Skills)
11. Conference Producer, Apex Conference Solutions, Des Moines, IA
Job Summary:
- Research health and wellbeing topics and themes for the event
- Develop event programme using research, input from industry contacts and previous event feedback
- Invite speakers and negotiate fees (for celebrity speakers, promotional communications need to be negotiated as well)
- Gather all details for speakers and then hand over to events agency to manage logistics
- Proofread session titles and descriptions, and suggest improvements to speakers
- Write any session titles and descriptions that are missing
- Write speaker briefs for keynote and celebrity speakers
- Build strong working relationships with the RWA technical leads and subgroups
- Guide sponsor companies and RWA towards a topic choice and content that is relevant and fits in with the existing programme of paid speakers
- Ensure sponsor companies and RWA meet deadlines for submitting session titles, synopsis and running order
- Proofread session titles, descriptions and biographies, and suggest improvements to speakers
Skills on Resume:
- Topic Research (Hard Skills)
- Program Development (Hard Skills)
- Speaker Negotiation (Soft Skills)
- Logistics Coordination (Hard Skills)
- Content Proofreading (Hard Skills)
- Session Writing (Hard Skills)
- Speaker Briefing (Hard Skills)
- Stakeholder Collaboration (Soft Skills)
12. Conference Producer, Elevate Event Strategies, Richmond, VA
Job Summary:
- Research, produce and coordinate high-quality content-rich conferences and events
- Conduct intensive research to ascertain and validate conference content with senior executives
- Develop in-depth sales, marketing and project briefs summarizing the main findings of research
- Invite, confirm and manage ongoing relations with senior speakers
- Run events onsite and digitally alongside the operation teams
- Create a project plan for the creation and delivery of each conference/event
- Create original and compelling copy for email marketing and event websites
- Manage and control conference budgets
- Support marketing efforts by working with marketing team to highlight key speakers to feature in promotional campaigns and content marketing
- Ensure that all speakers have the digital marketing assets to promote their participation in the event
- Report project deliverables in weekly meetings with line manager and senior team
Skills on Resume:
- Content Production (Hard Skills)
- Research Validation (Hard Skills)
- Brief Development (Hard Skills)
- Speaker Management (Hard Skills)
- Event Coordination (Hard Skills)
- Project Planning (Hard Skills)
- Copywriting (Hard Skills)
- Budget Management (Hard Skills)
13. Conference Producer, Visionary Event Solutions, Salt Lake City, UT
Job Summary:
- Work on conferences covering fast-evolving enterprise technologies such as cyber security, and AI.
- Devising high-quality conference agendas by researching and testing ideas and identifying good commercial opportunities
- Desk and phone research to identify market trends and hot topics
- Recruiting senior level speakers from leading industry companies to give presentations at both virtual and physical conferences
- Attend events and ensure conference tracks run smoothly through visible on-site management
- Work internally with marketing and sales to ensure clear copy parameters and attendee demographics are met.
- Conducting research and analysis of key industries to create develop conference programmes
- Identifying, recruiting and onboarding local, regional and global industry leaders as speakers
- Overseeing the conference production process and cycle from conception to event delivery
- Writing concise, engaging, accurate and relevant conference programmes with exceptional copywriting skills
Skills on Resume:
- Agenda Development (Hard Skills)
- Market Research (Hard Skills)
- Speaker Recruitment (Hard Skills)
- Onsite Management (Soft Skills)
- Cross-Functional Collaboration (Soft Skills)
- Industry Analysis (Hard Skills)
- Event Production (Hard Skills)
- Copywriting (Hard Skills)
14. Conference Producer, Dynamic Conferences, Birmingham, AL
Job Summary:
- Taking responsibility for the creation and delivery of a portfolio of conferences & events.
- Work alongside a sales, marketing, and operations team, supporting one another to ensure the events meet agreed goals and revenue targets.
- Create the events strategy from a content, sales, marketing, and experience perspective.
- Undertake both primary and secondary research to identify the best content and speakers for conference.
- Research markets to understand what the most up-to-date business issues are, this information will be analysed and used to shape conference agenda and support the event marketing campaign.
- Building relationships with key industry professionals is key to building marketing knowledge, accessing current market insights, and identifying highly regarded subject experts.
- Create engaging & relevant content which can be used in the agenda and marketing campaigns.
- Responsible for driving the event forward, motivating and supporting the sales, ops, and marketing teams
- Keeping the project on track.
Skills on Resume:
- Event Strategy (Hard Skills)
- Team Collaboration (Soft Skills)
- Market Research (Hard Skills)
- Speaker Identification (Hard Skills)
- Relationship Building (Soft Skills)
- Content Creation (Hard Skills)
- Project Management (Hard Skills)
- Sales and Marketing Support (Soft Skills)
15. Senior Conference Producer, Clarity Event Management, Columbus, OH
Job Summary:
- Working with the Events Director to identify topics and provides of virtual and in person events
- Researching and identifying topics and speakers for existing and new conferences and webinars
- Responsibility for commercial success of the events.
- Managing conference strategy, budgets and ensuring business goals are met.
- Working closely with marketing, sales and operations to deliver events on time and budget.
- Conduct primary and secondary research to identify market trends and create high-quality, commercially viable conference programmes tailored to the needs of the industry
- Identify, approach and confirm expert speakers
- Project manage the event, in conjunction with the conference organiser, to ensure that key deadlines and targets are met
- Produce relevant content for conference literature and effective marketing campaigns
- Generate new topic ideas and assess viability of conference topics
- Occasional business trips to attend national and international events
Skills on Resume:
- Topic Identification (Hard Skills)
- Speaker Recruitment (Hard Skills)
- Commercial Success Management (Soft Skills)
- Budget Management (Hard Skills)
- Cross-Functional Collaboration (Soft Skills)
- Market Research (Hard Skills)
- Project Management (Hard Skills)
- Content Production (Hard Skills)
16. Conference Producer, BlueSky Conferences, Omaha, NE
Job Summary:
- Involve working on a mix of virtual and potentially hybrid events at this stage (physical as and when they come back) - with a tech slant.
- Conduct online and phone research to identify the new trends, challenges, and opportunities within a specific sector
- Research, identify and secure high-profile speakers for event
- Write an engaging agenda
- Work closely with the sales and marketing teams to ensure they maximize the number of sponsors and attendees at the event.
- Work closely with marketing colleagues to develop additional content through relationships with speakers, advisers, and commercial partners that will add to the marketing, social media, and post-event communication strategy
- Travel to and co-manage each speaker event on the day, looking after speakers
- Ensuring the smooth running of the presentations and speaker programmes.
- Working with colleagues to share contacts, market information, and best practice
- Ensure that the company nurtures a culture of innovation and excellence.
Skills on Resume:
- Event Management (Hard Skills)
- Trend Research (Hard Skills)
- Speaker Sourcing (Hard Skills)
- Agenda Creation (Hard Skills)
- Sales Collaboration (Soft Skills)
- Content Development (Hard Skills)
- Event Coordination (Soft Skills)
- Innovation Culture (Soft Skills)
17. Conference Producer, Meridian Event Planning, Little Rock, AR
Job Summary:
- In-depth industry research and development to outline a commercially successful conference program
- Continual assessment of regional and global market dynamics to identify opportunities for the development of conference content offerings
- Develop and manage the new and existing relationships with relevant market stakeholders from hospitals, technology providers, and top government officials
- Research and provide strategic and technical market information to marketing and sales functions in terms of sector and geographic markets including value propositions, competitive events analysis and market mapping information
- Create, liaise and manage advisory committees for technical sessions
- Speaker identification and acquisition of both technical and strategic (including c-suite) industry influencers and business leaders
- Oversee technical conference call for papers campaigns and managing the submissions, review and evaluation processes
- Conduct in-depth telephone, face to face and desktop research with potential attendees, speakers and sponsors in the target market to develop commercially viable agendas
- Continued speaker engagement to ensure successful onsite delivery
Skills on Resume:
- Industry Research (Hard Skills)
- Market Analysis (Hard Skills)
- Stakeholder Management (Soft Skills)
- Strategic Information (Hard Skills)
- Advisory Committee Management (Soft Skills)
- Speaker Acquisition (Hard Skills)
- Call for Papers Management (Hard Skills)
- Speaker Engagement (Soft Skills)
18. Conference Producer, Radiant Event Planners, Sioux Falls, SD
Job Summary:
- Conduct research on financial markets to learn industry trends, challenges for private and institutional investors especially with regards to alternative investments.
- Lead source and lead research to identify potential investor speakers as well as delegates of high caliber and confirm their participation.
- Interview experts and secure high-level industry thought leaders to speak and participate actively in the form of presentations and panel discussions that would educate investor audience.
- Brief the sales team regularly on the program speakers and topics as well as their relevance for investors and potential event sponsors (alternative fund managers).
- Lead and train juniors to reach out to potential investor leads and confirm them as attendees for the events and other Eurekahedge services.
- Work closely with the Head of the Dept, Marketing Team, and the Support teams to set up partnerships with industry-specific associations and to ensure all operational aspects of the events are being handled in a time-sensitive manner.
- Efficiently handling the various deadlines that are associated with this role.
- Traveling to event locations and managing the program agenda, speaker expectations as well as overall experience for attendees and Sponsors.
Skills on Resume:
- Market Research (Hard Skills)
- Lead Generation (Hard Skills)
- Speaker Recruitment (Hard Skills)
- Sales Briefing (Soft Skills)
- Team Leadership (Soft Skills)
- Partnership Development (Soft Skills)
- Deadline Management (Hard Skills)
- Event Coordination (Hard Skills)
19. Conference Producer, Ascend Event Solutions, Providence, RI
Job Summary:
- Plan and position conference projects, formulating conference topics and industry analysis of potential participants.
- Draft out the conference agenda and related files, invite and confirm conference speakers, and maintain a good relationship with them.
- Supervise designing of conference brochure and all the promotional documentation for event marketing
- Work closely with marketing and sales teams to develop and aid in the execution of comprehensive cross-functional strategies
- Managing the execution of events online and onsite
- Working with the commercial departments to ensure events achieve optimal financial performance
- Conduct in-depth researches and analysis in targeted industry and organize the intellectual content of conference programs, including phone research on specific conference topics with senior business executives.
- Run and manage speakers onsite.
Skills on Resume:
- Project Planning (Hard Skills)
- Agenda Drafting (Hard Skills)
- Speaker Management (Soft Skills)
- Cross-Functional Strategy (Soft Skills)
- Event Execution (Hard Skills)
- Financial Performance (Hard Skills)
- Industry Research (Hard Skills)
- Onsite Speaker Management (Soft Skills)
20. Conference Producer, Vanguard Conference Services, Jackson, MS
Job Summary:
- Research, develop and manage a series of online B2B Industry events.
- Researching, Identifying and securing high level executives as speakers across multiple events.
- Being part of the ideas team, being present, active and vocal during event production and event strategy meetings.
- Mapping out the agenda based market direction
- Identifying solution providers, technologies, market gaps, inhibitors
- Content management and monitoring across all event mediums, e.g. event website, twitter, event brochure, agenda.
- Offer full assistance onsite at the event and full collaboration with team, delegate, sponsorship, marketing, and operations across the event cycles and during the full term of employment.
- Supporting the project team of marketing, sales and operations managers to deliver to deadline and budget
- Crafting high-impact and sales-driven copy for brochures, websites and emails to drive delegate sales
Skills on Resume:
- Event Management (Hard Skills)
- Speaker Recruitment (Hard Skills)
- Strategy Participation (Soft Skills)
- Market Analysis (Hard Skills)
- Content Management (Hard Skills)
- Onsite Support (Soft Skills)
- Cross-Functional Collaboration (Soft Skills)
- Copywriting (Hard Skills)