Chief of Staff (CoS) Functions:

• Cross-collaboration and Leadership: Drive high-impact work. This includes oversight, management and coordination of activities related to digital HR, and process initiatives that help drive our new People Strategy.
• Communication Crafting: Create organizational communication internally and externally in support of the CPO.
• Organizational and Business Management: Drive the People Leadership Team with monthly and quarterly prioritization, while collaborating with the leadership team and internal partners to meet cadence and objectives.
• Financial Management: Lead budget planning, forecasting and fiscal planning process for the team in partnership with Finance.
• Special Programs/Projects: Support and participate in strategic initiatives or cross-group complex projects contributing to the overall organizational strategy. 
• Plan, lead and facilitate Leadership and team offsite events ensuring materials are sent in advance, time is well spent, and objectives are achieved. 
• Monitor and strengthen our business policies, audit and improve our capacity for operating our business effectively. 
• Create and implement accurate plans and develop success metrics and communication approaches for these initiatives/projects.
• Communication Champion: Ability to build trust, influence and relationships with diverse team members at all levels in a matrix. 

Chief of Staff (CoS) Knowledge, Skills and Abilities:

• Ability to leverage relationships to accelerate delivery, and to use these skills to facilitate connections with stakeholders across the organization. 
• Exceptional written, presentation, and verbal communications skills, including expertise building out a comprehensive and compelling presentation and communication materials that span functions and groups.
• Project Driver: Project Management skills and ability to lead multiple high-profile projects of varying timelines simultaneously across a distributed set of stakeholders without direct ownership of resources. 
• Strong ability to prioritize work and maintain good judgment in a rapidly changing environment. 
• Ability to synthesize data and insights, to align next steps from a large amount of (sometimes conflicting) data.
• Proactive Thinking: Demonstrated ability to manage a high degree of complexity and to distill information, able to think both strategically at a global level as well as effectively operationally. 
• Experience developing key global processes and distributing information across multiple channels and mediums. Preference for experience in strategic planning and HR.
• Collaboration and Partnership Expert: Exceptional cross-organization collaboration-building skills, including ability to partner with teams with multiple different priorities.
• Culture Cultivator: Passion to foster an inclusive and diverse culture through initiatives, training & education, communications, and implementing optimizations based on high-level goals.
• Previous experience: working for SaaS companies and organizations that have gone thru transformations, most applicably in HR and beyond.
• Experience in leading/managing global operations and large-scale projects in a distributed organization
• Extensive experience in HR within one or more complex companies

Chief of Staff Roles and Responsibilities:

• Coordinate and manage the governance of the BU SI team including preparation of agendas, presentations, recording and follow up of actions, track and monitor the delivery of goals, cascade information, co-ordinate information requests and other support required
• Ensure that meetings are efficiently run in content, timing and output
• Prepare support to present key BU SI topics at AXA Partners Exec level, BU SI team level and within specific teams as required and provide all MC/Excom papers
• Collaborate closely with teams on topics of shared interest to ensure effective preparation of meetings and presentation material
• Ensure that decisions taken by BU Excom are followed up and implemented effectively and that all stakeholders are kept informed of decisions and actions in a timely manner
• Strongly contribute to the strategy and work on a joint approach with all BUs and departments (Transfo, IT, Finance, HR, Legal, Compliance)
• Realize or contribute to any specific strategic paper required from Group, CEO and other Exams 
• Start/promote the launch of innovative initiatives that will change our business model
• Regularly provide insights on ways to clarify the governance and improve the efficiency of the BU
• Point out to the Head of BU and the BU Excom the operational and strategic risks that are being identified
• Coordinate and simplify strategic projects leading, monitoring and following up deliveries in close collaboration with the Head of BU SI
• Engage project teams, consultancy when allocated and all internal and external stakeholders
• Set up adequate governance to support execution
• Promote agile methodology and implement OTOBOS project – On Time, On Budget, On Scope
• Ensure adequate ambition according to investments and monitor execution and performance
• Coordinate the strat plan exercise and management of the budget of the BU with the Finance Business Partner
• Coordinate budgets, targets, forecasting and strategic plan in collaboration with all BU SI directs reports and the Finance Business Partner
• Deliver the SI communication plan in collaboration with the HR teams, the Transformation and Change teams, the Partners communication teams and local management and champions
• Support the Head of BU SI in communicating through multiple channels with the BU teams across the world
• Organize the management offsite meetings in collaboration with HR, town hall events for BU SI population, seminars and events to ensure a strong communication approach by the BU
• Contribute to increase communication on our transformation and business activities
• Other tasks may be added in agreement with the Head of the BU depending on context and business priorities

Chief of Staff Skills, Abilities and Experience:

• Finance and strategy background
• Experience working internationally with multiple functions in a matrix organization
• Program/Project management experience
• Ability to work at pace in a fast-changing ambiguous environment
• Collaborative and able to adapt to multiple leadership styles whilst ensuring impact
• Delivery orientation with the ability to learn and embrace continuous improvement in processes and implementation approach
• Advanced level of analysis and synthesis skills
• Pragmatism and the ability to operate at global strategic level as well as with a detailed hands on approach
• Highly effective communication skills, with the capacity to adapt to local cultures and contexts
• Good understanding of change management
• Ability to work with teams without hierarchical authority through strong influencing skills
• Transparent and open in their working style with the courage to make tough observations to benefit the success of the BU

Chief of Staff Duties and Responsibilities:

• Identify, define, manage, and drive execution and performance of strategic initiatives and objectives critical to the success of the business.
• Summarize and present complex topics effectively to a wide audience.
• Drive team-level operations - strategic and AGILE/OKR planning, business reviews, and Board meetings.
• Be a Product Owner in the AGILE system at Mantra Bio.
• Work closely with the CTO and Research teams on preclinical/clinical strategy.
• Serve as a strategic sounding board to executive team.
• Attend meetings & calls on behalf of the CEO, supporting business development discussions, internal problem solving, and other key meetings as a voice of the executive suite.
• Build a thorough understanding of all areas of the business - R&D, operations, administration, business development
• Determine priorities of the CEO through weekly meetings and identifying opportunities
• Increase the leadership team and the company’s effectiveness in execution.
• Formulate recommendations for key decisions to be made by CEO.
• Condense scientific information from internal meetings into simplified actionable insights
• Keep the CEO accountable for commitments, while helping keep reports accountable for results.
• Keep the CEO accessible and open to new ideas and proposals.
• Overseeing and managing facilities requirements to drive the company forward (lab and office).
• Support a thriving, growing company culture.

Chief of Staff Skills, Abilities and Experience:

• B.S/B.A. from a top school is required with 5+ years of industry experience, OR Masters in Business Administration (MBA)
• 3+ years of experience from relevant industries: management consulting, venture capital, investment banking, or life science industries
• Experience in healthcare, biotechnology, or pharmaceutical is strongly preferred, but not required
• Exemplary interpersonal, negotiation, and relationship management skills
• Outstanding strategic thinking, analytical and project management skills.
• Experience in organizing and managing cross-functional projects.
• Strong written & verbal communication skills - preferably previous experience with writing copy for a product, marketing, or PR.
• Demonstrated career progression with increasing responsibility over time
• Strong orientation to team culture, high EQ, and cross-functionality.
• Capacity to become a senior leader at Mantra following the Chief of Staff role
• Demonstrated ability to build relationships across functions and at all levels, including senior management
• Demonstrated ability to influence others while fostering an environment of high performance and candor
• Fast (extremely fast) learner, proactive, takes initiative
• Experience with AGILE and/or OKRs a plus.
• Entrepreneurial with a growth mindset, startup experience a plus

Chief of Staff Roles and Responsibilities:

• Set and manage the CEO’s agenda and priorities with each executive and external stakeholder as appropriate
• Lead special projects initiated by the CEO
• Coordinate projects and commitments directly involving the CEO
• Ensure alignment among often disparate internal and external stakeholders; and when such alignment is absent, recommend mitigating approaches to the CEO
• Draft communications on behalf of the CEO
• Proactively identify and raise issues that could impact the CEO’s agenda
• Manage administrative staff including all processes related to the CEO’s office
• Provide day-to-day support in regards to all executive activities
• Take the strategic lead on high-profile planning, projects, and initiatives
• Create and implement systems and processes to streamline operations
• Help identify metrics for success; consistently monitor and evaluate progress
• Review internal and external communications: drafting company newsletters, reports, pitch decks, speeches, and presentations
• Monitor information flow by acting as a gatekeeper, ensuring the CEO’s involvement in a project or decision-making process at the right moment
• Represent the company with clients, investors, and business partners
• Handle meeting preparation and follow up; agenda creation and dissemination
• Plan and lead company retreats, offsites, and other special events
• Act as the main liaison between the CEO and internal and external stakeholders
• Assist in leading critical partnerships and deals

Chief of Staff Skills, Experience, Qualifications:

• Experience at premier consulting, IBD or private equity firm
• High emotional intelligence with an ability to challenge, without ego
• Ability to rapidly switch context and juggle projects
• Strong work ethic and pride of ownership
• Passion for mission-driven organizations

Chief of Staff Duties:

• Management and execution of strategic process/operational initiatives as developed in conjunction senior team
• Managing everyday operational issues/challenges at the direction of the CEO
• Driving operational enhancements as directed by the CEO. Partner with the team to drive operational improvements that contribute to a positive employee experience
• Work with business units and external advisors and consultants
• Analytical thinking and problem-solving skills, with acute attention to detail, accuracy and accountability balanced with sound business judgment.

Chief of Staff Knowledge, Skills and Abilities:

• Ability to successfully manage multiple projects simultaneously
• Ability to communicate complex information in a clear and concise manner to managers and executives
• Great partner to CEO and entire management team
• Appropriate expertise in financial modeling and written presentations including Excel, Word and PowerPoint
• Extensive experience across consulting and operational roles within healthcare
• Experiences involving acquisitions, sale processes and international operations
• Experience and ability to model and synthesize complex financial analysis, operational, and KPI data into concise presentations and decision framework
• Bachelor’s Degree required; MBA preferred

Chief of Staff Responsibilities:

• Serve as an exemplary model of our DEI-infused values and ensure these values are living in every workstream
• Develop meaningful relationships across lines of difference and help others do the same. Exhibit thoughtfulness about people and culture
• Ensure that our long-term and near-term (annual) plans fully reflect an equity lens and our equity identity
• Serve on the DEI Committee and support Co-Chairs in coordination and planning efforts as needed
• Create and manage systems for internal communications to strengthen staff culture, achieve organizational priorities, and drive feedback for continuous improvement
• Achieve staff alignment to our strategic plan
• Ensure timely roll out of key information and ensure that staff feel heard and understood
• Create spaces where staff can "say the thing" and provide upward feedback to leadership
• Stay connected to the heartbeat of the organization, providing on-the-ground insight into opportunities and issues that impact PowerMyLearning's success
• Administer staff satisfaction surveys, analyze results, and share with the organization
• Serve as critical thought-partner to the CEO and executive team, while providing sound counsel and maintaining confidentiality
• Optimize meeting culture to incorporate best practices found in virtual organizations
• Improve key meetings and retreats (e.g., executive leadership team meetings, leadership meetings, all-staff meetings, and staff retreats) and strengthen culture-building activities
• Support current staff collaboration committees that have been created to address cross-organizational objectives and support the launch of any new committees that may be needed
• Steer organization-wide annual goal-setting process and track progress towards those goals by building and managing organizational dashboards
• Identify areas of concern within the organization, learn the root causes, and support development of proposals for solutions
• Institutionalize best practices pertaining to knowledge management and knowledge transfer
• Plan and develop materials for all board meetings, including identifying high-priority topics for board input and drafting agendas. Work with the EA to ensure strong operational preparation and follow up
• Attend board meetings and iterate on meeting improvements with the CEO and Board Chair
• Staff the Board Governance Committee and support the process of identifying and attracting new board candidates
• Staff the board Anti-Racism Task Force and coordinate collaboration between this task force and the DEI Committee
• Passion for PowerMyLearning's mission and demonstrated interest in reversing our country's systematic denial of educational opportunity based on race, class, and learning differences

Chief of Staff Qualifications & Experience:

• 5+ years of prior work experience in interdisciplinary or management role (versus individual contributor) and 2+ years working at a leadership level
• 3+ years experience of involvement in DEI initiatives
• Track record of building trust and respect with a large range of people and working cohesively to achieve an organization's mission
• Ability to continuously reflect and improve including analyzing relevant sources of information, sharing knowledge, and asking hard questions
• Strong attention to detail and follow-through
• Excellent communication, critical thinking, and problem-solving skills
• Able to scope, plan, and execute needed projects with tight timelines and minimal guidance

Chief of Staff (CoS) Roles:

• Own & execute special projects in partnership with an executive team
• Facilitate effective decision-making throughout the organization, proactively setting the context and documenting decisions
• Help lead cross-functional initiatives as needed
• Monitor internal projects, business performance, and industry trends 
• Identify and track weekly top 10 objectives + OKRs and work with teams on these objectives to ensure projects stay on track
• Responsible for coordinating weekly staff meetings, monthly and quarterly business reviews, board presentations

Chief of Staff (CoS) Requirements:

• Demonstrated capabilities in a highly analytical, data-intensive, and strategic role at a startup or management consulting firm
• Ability to synthesize data into clear, impactful metrics and reports that will help drive our business
• Can identify and understand issues, problems, and opportunities; compares data from sources to draw conclusions
• Strong work ethic and self-motivated individual
• Structured and organized problem solver who can drive analytical projects to completion; 
• Analytical ability, attention to detail and ability to investigate when needed.
• Able to build trust across the organization, influence & persuade business stakeholders
• 3+ years as a Management Consultant preferred 
• BA/BS and ideally an MBA from a top tier program

Chief of Staff Duties:

• Serve as a strategic partner to the CEO, helping him direct his focus and attention on the most important issues facing the company and delegating everything else
• Work as a trusted advisor to the CEO and all of his direct reports, providing counsel to leadership and facilitating decision-making to eliminate bottlenecks
• Identify areas where strategic guidance would be helpful and collaborate with internal teams to provide this guidance, standing in as the CEO if/when needed
• Seek feedback and leverage data from internal and external stakeholders, streamlining communications with the CEO so he is updated on the status of the company without dragging him into the details
• Coordinate execution of critical initiatives and ad-hoc projects across the company, ranging from internal change management to customer-facing interactions
• Develop and manage an annual planning process tying business to financial goals, ensuring everyone is accountable for key results
• Coordinate with external counsel on legal matters
• Provide support for company-wide initiatives and meetings, i.e. managing agenda at weekly staff meetings, leadership team meetings, and strategic planning sessions
• Maintain expertise in the industry to ensure we are maintaining our competitive edge across the board

Chief of Staff Education and Experience:

• Bachelor's degree in business administration, operations management, economics, or related field
• Master's degree in business administration, ideally with a focus in operations or strategy
• Experience working in roles directly supporting executives or leading strategic initiatives
• Significant leadership experience, with demonstrated success in people and/or project management
• Strong analytical skills - ability to synthesize and leverage data to make decisions (i.e. Microsoft Excel, Powerpoint, etc)
• High emotional intelligence, with the ability to liaise with and gain the trust of C-suite executives and individual contributors alike
• Empathy and strong listening and coaching skills, to support alignment of business goals with realistic expectations of the teams expected to achieve those goals
• Experience working in a remote environment, preferably in a startup or other high-growth company
• Excellent presentation and facilitation skills, with experience running meetings and creating and delivering presentations
• Passion for efficiency and proven results in saving time and money for teams through organizational initiatives
• An entrepreneurial spirit, needing minimal guidance to come up with creative solutions to problems

Chief of Staff Functions:

• Preparing and facilitating key meetings
• Independently running strategic projects
• Proactive identification of developing issues
• Drafting CEO communications and presentation materials
• Lead holistic leadership team operations, including coordination of workstreams, meeting and offsite agendas, timely follow-ups, and guide decisions at the highest levels of the company
• Structure and manage communication from the Leadership team to the broader team and surface key issues for the Leadership team’s awareness and action
• Own and execute cross-functional and CEO-driven special projects
• Ensure seamless, cohesive support across our executive team by leading our talented Executive Assistant team and filling in the gaps as necessary

Chief of Staff Qualifications and Requirements:

• High achievement orientation
• Mental flexibility
• Strong interpersonal skills/EQ with the ability to manage up, down and laterally and collaborate and build relationships across the business
• Goal-oriented with a strong ownership mentality
• Agile thinker who is able to see the big picture as well as map out the details to achieve goals
• Strong communication and interpersonal skills
• Confidence, empathy, no ego
• Strong problem-solving capabilities, both in ideation and execution
• Analytical thinker with strong quantitative skills, with modeling skills a huge plus
• MBA strongly desired
• Healthcare experience required