CAMPUS COORDINATOR JOB DESCRIPTION

Without someone tracking candidate pipelines, managing event logistics, and keeping applicant tracking systems current, campus recruiting programs slip into missed deadlines and broken candidate experiences. That failure costs firms their Summer Intern class. The Campus Coordinator holds the operational core of university recruiting together, managing the full sequence from career fair preparation through offer coordination and onboarding facilitation. Firms running structured RPO engagements depend on this seat to maintain brand consistency across multiple university relationships and candidate cohorts.

Campus Coordinators in campus recruiting and RPO are accountable for the end-to-end logistical execution of university events, candidate communications, and ATS data integrity that keep intern and early-career pipelines on schedule. Working directly alongside HR teams, recruiters, and client stakeholders, the coordinator manages scheduling, documentation, and onboarding administration across a designated portfolio of schools and recruiting seasons.

Career Impact: Ownership of a firm's university recruiting calendar - spanning Super Days, career fairs, and intern pipelines - builds specialized early-talent operations expertise that is increasingly valued across RPO and in-house TA functions.

Business Impact: Accurate ATS records, timely interview scheduling, and smooth onboarding coordination directly determine whether Summer Intern program headcount targets are met on time and without candidate drop-off.

Growth Opportunity: Coordinators who master campus event logistics and candidate relationship management are well-positioned to step into Campus Recruiter or Talent Acquisition Specialist roles, where they own sourcing strategy in addition to operations.

• Coordinate logistics for on-campus and in-house recruiting events, including career fairs, presentations, Super Days, and interview days.
• Maintain candidate relationships through timely communication on interview scheduling, offer details, and hiring process updates.
• Track and update candidate records in the applicant tracking system, ensuring data accuracy across all active requisitions and event cycles.
• Compile and distribute resumes following application deadlines, routing materials to the appropriate hiring managers and recruiters.
• Facilitate onboarding for new hires, including offer package coordination, background check initiation, and documentation collection.
• Partner with HR and recruiting teams to support diversity campus initiatives and ambassador programme execution.
• Prepare briefing materials, event staffing trackers, and process documentation for recruiters and client representatives attending campus events.
• Generate ad hoc reports on recruiting activity, interview feedback, and pipeline status for internal and client stakeholders.

• Bachelor's degree in Human Resources, Business Administration, Communications, or equivalent work experience.
• 1 or more years of coordination, administrative, or client services experience, with demonstrated ability to manage high-volume scheduling.
• Proven ability to maintain accurate records across multiple tracking systems simultaneously under deadline pressure.
• Strong written and verbal communication skills, with experience corresponding professionally with candidates, hiring managers, and external vendors.
• Exceptional organizational skills with a consistent track record of attention to detail and follow-through on competing priorities.
• Comfortable operating in fast-paced, ambiguous environments with shifting priorities and seasonal volume spikes.
• Willingness to travel to university campuses and off-site events during peak recruiting seasons.

• Prior experience supporting campus or early-talent recruiting programs within an RPO or corporate HR function.
• Familiarity with applicant tracking systems and the ability to produce structured reporting from raw recruitment data.
• Event planning experience, including vendor coordination, collateral logistics, and on-site stakeholder management.
• Exposure to diversity recruiting initiatives or structured intern program administration.

• ATS data accuracy rate, reflecting completeness and timeliness of candidate record updates across all active requisitions.
• Interview scheduling completion rate within SLA, measuring how consistently interview slots are confirmed before event dates.
• Onboarding documentation completion rate, tracking the proportion of new hire packages finalized within the defined window.
• Event execution score, based on stakeholder and candidate feedback collected after each campus recruiting event.
• Intern pipeline yield rate, reflecting the percentage of event attendees who advance to an offer stage within the recruiting cycle.
• Typical tools: Applicant tracking systems (commonly Workday or iCIMS); scheduling and productivity platforms (commonly Outlook, Excel, and PowerPoint).

• Base Salary Range: $42,000 to $58,000 per year, depending on location and experience
• Bonus: Discretionary annual bonus, typically 5% to 8% of base salary
• Equity: Not typically offered at this level
• Health Benefits: Medical, dental, and vision coverage; employer contribution varies by firm
• PTO: 15 to 20 days annually, plus standard federal holidays
• Common Perks: Travel reimbursement for campus events; professional development support; hybrid work options during off-peak recruiting cycles

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Work authorization in the United States is required for this position. Employment offers are contingent upon the successful completion of a background check conducted in accordance with applicable law. Reasonable accommodations will be provided to qualified individuals with disabilities throughout the application and employment process upon request. All applicants are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, genetic information, or any other characteristic protected under federal, state, or local law.

The Campus Coordinator delivers end-to-end recruiting event execution across university campuses and client offices, managing candidate communications, interview scheduling, and onboarding documentation within a recruitment process outsourcing environment. Reporting to recruiting leadership and collaborating with hiring managers, recruiters, and campus stakeholders, this role enables clients to identify and hire top talent at scale.

Key Responsibilities

• Plan and execute recruiting events on university campuses and in client offices.
• Maintain contact with career centers, candidates, and campus stakeholders to market and coordinate events.
• Act as the primary point of contact for candidate inquiries.
• Compile and distribute resumes to appropriate stakeholders following application deadlines.
• Schedule and coordinate interviews between candidates, hiring managers, and recruiters.
• Collect and track interview feedback.
• Coordinate offer packages, background checks, and onboarding documentation for new hires.
• Perform data entry, tracking, and ad hoc reporting across multiple systems.

Required Qualifications

• Bachelor's degree or equivalent education and experience.
• Background in customer service or administration is highly regarded.
• Experience managing high-volume coordination in a fast-paced environment.
• Proficient in MS Office, including Excel, Word, PowerPoint, and Outlook.
• Exceptional organizational and time management skills with strong attention to detail.
• Strong written and verbal communication skills, with the ability to interact across all levels.
• Ability to multitask, prioritize, and adapt to changing business needs.
• Assertive, proactive, and willing to work in both onsite and offsite team settings.

Embedded within the HR and talent acquisition function, the Campus Coordinator owns the full life-cycle of campus recruiting operations, from career fair logistics and Super Days to applicant tracking and onboarding documentation. Working closely with HR partners and internal stakeholders, this role supports Summer Intern program goals and sustains the firm's ability to attract and retain qualified candidates across designated schools.

Core Functions

• Execute the full life-cycle of campus recruiting operations.
• Coordinate logistics for on-campus and in-house recruiting events, including career fairs, presentations, and Super Days.
• Foster strong relationships with candidates, campus contacts, and internal stakeholders.
• Develop a tailored recruiting approach at designated schools to meet Summer Intern program goals.
• Communicate with candidates on interview logistics, offer details, and hiring process updates.
• Maintain accurate data in the applicant tracking system and provide ad hoc recruiting reports.
• Partner with HR to facilitate onboarding and maintain detailed documentation on each interview process.
• Contribute ideas to refine and improve recruiting processes as the program scales.

Qualifications & Experience

• Bachelor's degree and 1 to 3 years of related experience.
• Ability to quickly understand recruiting policies, procedures, systems, and firm businesses.
• Experience in event planning is a plus.
• Proficient in MS Office Suite, especially Excel and PowerPoint.
• Strong organizational skills with attention to detail and ability to multitask and prioritize.
• Ability to build strong relationships and network with candidates and internal leadership.
• Self-motivated and flexible team player with the ability to exercise independent judgment.
• Willingness to travel 25% or more during peak recruiting seasons.

Reporting to Campus Community leadership, the Campus Coordinator shapes chapter growth and contributor onboarding by processing new applications, managing community databases, and overseeing social media accounts for a network reaching millions of monthly users across multiple college-focused brands. Partnering with internal program leads, this role directly advances community engagement outcomes and the quality of programming, resources, and incentives delivered to the high school and college audience.

Primary Duties

• Process and track new chapter applications, chapter launches, and contributor onboarding from start to finish.
• Manage, grow, and foster engagement with the Her Campus high school community (Her Future).
• Write and compile newsletters, reports, and surveys for respective communities.
• Manage social media groups and accounts for respective communities.
• Support Campus Community leadership in implementing programming, resources, and incentives.
• Update and maintain internal databases with key community information.
• Assist with special projects as needed.

Skills & Qualifications

• Bachelor's degree required.
• Her Campus leadership and community experience required.
• Superb writing, editing, and communication skills across phone, email, and in-person settings.
• Knowledge of AP Style, Google Analytics, Mailchimp, and Wufoo is a plus.
• Fluent with social media platforms and standard office technology and software.
• Rigorous attention to detail with strong organization and time management.
• Creative thinker and problem-solver who can work autonomously without close supervision.
• Self-starter with a goal-oriented mindset and enthusiasm for a startup environment.

Sitting at the intersection of talent acquisition and event management, the Campus Coordinator leads the planning and execution of on-campus presentations, career fairs, pop-up installations, and webinars while supporting diversity recruitment initiatives in collaboration with CSR and Diversity teams. Operating across client attraction, school partnerships, and ambassador programme support, this role strengthens the client's ability to engage and convert student talent through well-coordinated campus presence and follow-up engagement.

Duties

• Administer, book, register, and execute on-campus events and marketing initiatives, including presentations, pop-up installations, career fairs, and webinars.
• Support the campus ambassador programme and society sponsorships with Client Attraction and School teams.
• Prepare and present briefing materials, process documents, and event guidelines for recruiters and client representatives.
• Manage calendar invites, confirmations, and communications for all events.
• Travel and attend events on and off campus on behalf of the client.
• Support diversity campus recruitment initiatives in collaboration with CSR and Diversity teams.
• Update the events and staffing tracker and integrate student attendees into the ATS with follow-up engagement plans.
• Coordinate merchandise and collateral logistics, including third-party vendor liaison.

Experience & Qualifications

• Bachelor's degree required.
• 0 to 2 years of experience in human resources, client services, sales, marketing, or communications in a corporate environment preferred.
• Knowledge of diversity recruitment and campus attraction strategies preferred.
• Proficient in Microsoft Office, especially Excel and PowerPoint.
• Strong attention to detail with outstanding judgment and a client-focused approach.
• Excellent verbal and written communication skills.
• Ability to manage changing priorities and meet deadlines in a fast-paced, ambiguous environment.
• Willingness to travel nationally and attend on-campus events and career fairs.

A key member of the campus operations team, the Campus Coordinator leads class administration and student support functions, including opening and closing classes, proctoring and scoring exams, and reconciling attendance records across a professional education environment. Collaborating with instructors and campus managers, this role ensures accurate program delivery and a high-quality student experience that supports learner success and compliance outcomes.

Functions

• Maintain student relationships by providing high-quality service, timely follow-up, and a positive attitude.
• Identify and proactively resolve issues that could impact program delivery.
• Open and close classes, including printing rosters, sign-in sheets, and certificates.
• Check in students, monitor attendance, answer questions, proctor exams, and score exams.
• Reconcile class attendance and registration information after each session.
• Monitor makeup class activity and send documentation to compliance.
• Keep records of student grades and certifications.
• Troubleshoot classroom equipment and coordinate with the help desk for unresolved issues.
• Assist instructors with needs before and during class, and report student emergencies to campus managers.

Professional Experience

• Associate's degree in Business Administration or related field, or equivalent experience.
• 2 years of customer support experience.
• Proficient in Microsoft Office.
• Excellent grammar, spelling, writing, and typing skills.
• Strong organizational skills with a proven ability to meet deadlines and maintain attention to detail.
• Ability to anticipate problems, manage crises, and interact effectively with students and co-workers.
• Ability to self-manage, work independently, and adapt to changing systems and products with a positive attitude.