CAMPUS RECRUITING COORDINATOR JOB DESCRIPTION

Planning two simultaneous fall and spring recruiting seasons, then executing ten or more campus events without dropping a single interview confirmation, is a week most Campus Recruiting Coordinators know by heart. This role owns end-to-end event logistics, candidate pipeline tracking, and university relationship management across target school programs. It operates within the Talent Acquisition function, coordinating across hiring managers, career services offices, and student organizations to move candidates from career fair to offer. Precision matters here: a missed deadline or miscommunication in an ATS directly stalls the hiring cycle.

The mandate of the Campus Recruiting Coordinator is to keep the full campus hiring cycle running on schedule, from career fair planning through onboarding handoff, ensuring candidate experience and data integrity are never compromised. Sitting within the Talent Acquisition team and partnering with HR leadership, business group managers, and university career services contacts, this coordinator manages the operational detail that converts campus engagement into confirmed hires.

Career Impact: Coordinating campus programs across multiple target schools builds a specialized university relations track record that distinguishes candidates pursuing Talent Acquisition leadership roles such as Campus Recruiting Manager or University Relations Manager.

Business Impact: Accurate pipeline data, timely interview scheduling, and well-run career fair logistics directly determine how many qualified early-career candidates convert to offers before competing employers extend theirs.

Growth Opportunity: Owning recruitment marketing initiatives alongside ATS administration expands this role's scope into employer branding and program analytics, raising the coordinator's market value across both HR operations and talent strategy functions.

• Coordinate planning and on-site execution of campus events, including career fairs, on-campus interviews, information sessions, and pre-night activities across target universities.
• Schedule all interview stages among candidates, hiring managers, and recruiters, confirming logistics and collecting feedback within agreed turnaround windows.
• Maintain candidate pipeline data, event records, and requisition postings within the applicant tracking system to ensure accurate reporting and audit readiness.
• Build and sustain relationships with career services offices, student organizations, faculty contacts, and professional club chapters at target schools.
• Source and pre-screen candidates during peak recruiting seasons, supporting recruiters in converting campus prospects into applicants.
• Prepare and distribute recruiting materials including résumé packets, interview guides, event agendas, and hiring result reports for senior stakeholders.
• Coordinate travel and accommodation arrangements for candidates and staff attending campus events and student leadership conferences.
• Track and report on campus event outcomes, pipeline conversion metrics, and program efficiency to support data-driven decisions by recruiting leadership.

• Bachelor's degree in Human Resources, Business, Communications, or a related field, or equivalent work experience.
• 2 or more years of recruiting coordination, HR administration, or campus program support experience, with demonstrated ability to manage multiple simultaneous events.
• Strong organizational and time management skills, with proven ability to meet tight deadlines across overlapping priorities.
• Clear written and verbal communication skills, including experience corresponding professionally with candidates, university personnel, and senior internal stakeholders.
• Experience entering, maintaining, and reporting data within an applicant tracking system or similar recruiting platform.
• Demonstrated ability to handle confidential candidate and employee information with discretion and professionalism.
• Proficiency with standard office productivity tools, including spreadsheet applications used for pipeline tracking and reporting.

• Familiarity with collegiate recruiting platforms such as Handshake or Symplicity, supporting direct engagement with student communities.
• Prior experience supporting internship program coordination or early-career talent identification initiatives.
• Exposure to recruitment marketing or employer branding activities, including event-based lead generation and community outreach.
• Experience contributing to process improvement projects within a Talent Acquisition or HR team environment.

• Interview scheduling accuracy rate, measured as confirmed interviews completed without last-minute cancellations attributable to coordination error.
• Candidate pipeline data completeness in ATS, tracked as percentage of active records fully updated within required turnaround times.
• Campus event execution rate, measuring planned events delivered on schedule against the annual campus calendar.
• Interview feedback collection rate, reflecting the share of completed interviews with evaluator responses recorded within the agreed window.
• Offer-to-hire conversion rate for campus-sourced candidates, measured across fall and spring recruiting seasons.
• Typical tools: Applicant tracking systems (commonly Workday, iCIMS); collegiate recruiting platforms (commonly Handshake, Symplicity); productivity suites (commonly Microsoft Office, Google Workspace).

• Base Salary Range: $45,000 to $62,000 annually, depending on experience and location
• Bonus: Discretionary annual bonus, typically 5 to 8 percent of base salary
• Equity: Not typical at this level in corporate HR functions
• Health Benefits: Medical, dental, and vision coverage; employer contribution standard
• PTO: 15 to 20 days annually, plus standard US public holidays
• Common Perks: Professional development stipend, hybrid work flexibility during non-peak recruiting periods

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Employment contingent on successful completion of a background check. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity, or any other characteristic protected under applicable federal, state, or local law. Applicants requiring reasonable accommodations during any stage of the application or interview process are encouraged to contact the hiring team. Candidates must be authorized to work in the United States.

The Campus Recruiting Coordinator delivers full-cycle career event coordination and student support, serving as the primary contact for on-campus programming and employer engagement. Reporting to the Talent Acquisition Manager, this role enables effective talent acquisition operations by connecting students with career resources and guiding them toward appropriate team support.

Key Responsibilities

• Participate in planning of all career management programming for the population in scope.
• Schedule and execute all career events and related activities.
• Coordinate with TA leadership to ensure alignment on event scheduling and updates of employer contact information.
• Collaborate with hospital leadership on employer engagement, outreach, and visits.
• Maintain recruiting platform, including job and event postings.
• Serve as the primary point of contact for all on-campus events and liaise with facilities and other stakeholders on event execution.
• Assist with developing career management materials for student presentations.
• Conduct student resume reviews and provide assessment of student needs and general career guidance.
• Serve as the first point of contact for student questions and direct them to appropriate team members.

Required Qualifications

• Bachelor's degree and 2 to 4 years of relevant experience, or equivalent combination.
• Experience supporting students from diverse backgrounds.
• Proficiency with MS Excel.
• Excellent verbal and written communication skills.
• A deep commitment to customer service.
• Demonstrated initiative and ability to work both independently and within a team, meeting deadlines in a fast-paced environment.

Embedded within the Recruiting team, the Campus Recruiting Coordinator owns end-to-end coordination of interview scheduling, ATS administration, and offer processing across supported business groups. Working closely with recruiters and HR stakeholders, this role builds a strong candidate experience while driving process improvements that strengthen overall recruiting efficiency.

Core Functions

• Schedule all stages of the interview process for supported business groups.
• Administer and provision the ATS.
• Process all offer letters and applications for supported business groups.
• Perform background checks for new hires and as requested by the business.
• Work with recruiters to create a compelling candidate experience.
• Provide training to the global team in the area of expertise.
• Make recommendations on process improvements and participate in other project-based activities.
• Support Recruiting and HR as needed, including candidate sourcing.

Qualifications & Experience

• Bachelor's degree or equivalent combination of education and experience.
• At least 3 to 5 years of experience working within a recruiting team preferred.
• Strong organizational and multitasking skills with a high level of accuracy and attention to detail.
• Experience using recruiting technologies such as ATS and CRM, with iCIMS experience as a plus.
• Experience using Gmail, Google Calendar, and Google Drive strongly preferred.
• Strong desire to be part of an HR and Recruiting organization.

Reporting to the Recruiting team, the Campus Recruiting Coordinator shapes a high-quality candidate experience by scheduling and facilitating interviews, coordinating travel, and managing ATS reporting and new hire onboarding. Partnering with hiring managers, student societies, and campus stakeholders, this role contributes to long-term talent pipeline development through consistent engagement and event support.

Primary Duties

• Build effective relationships with candidates, recruiters, and hiring managers.
• Schedule and confirm phone and office interviews as well as feedback sessions.
• Greet candidates and coordinate all interviews, including online assessments, tours, and meet-and-greets.
• Strategize and improve upon the logistics of the interview process to ensure a highly positive candidate experience.
• Manage all reporting, new hire onboarding, audits, and maintenance of the ATS.
• Coordinate travel accommodations for candidates and staff.
• Attend student engagement events in the office and on campus, with a long-term goal of independently organizing and hosting student-facing events.
• Maintain relationships with student societies.

Skills & Qualifications

• 0 to 4 years of professional or intern experience as an assistant, coordinator, or in a similar role.
• Prior experience assisting a Human Resources or Recruiting team is a plus.
• Excellent oral and written communication skills.
• Ability to maintain highly confidential information.
• Proficiency working in Outlook or other scheduling systems.
• Ability to work collaboratively and effectively in a dynamic team environment, with intellectual curiosity about the business.

Sitting at the intersection of recruitment marketing and campus relations, the Campus Recruiting Coordinator leads event-driven sourcing efforts including Meetups, large-scale technical conferences, and full-cycle campus recruiting during fall and spring seasons. Operating across engineering teams and local communities, this role shapes engineering brand presence and converts recruiting event prospects into qualified applicants.

Duties

• Manage planning and organization of Meetups and communicate the engineering brand among local communities.
• Support participation in large-scale technical conferences and on-campus events, with potential for regular travel.
• Generate qualified recruiting prospects and work with technical recruiters to convert them into applicants.
• Track, analyze, and report on the ROI of recruiting events.
• Work internally with engineering teams to amplify engineering culture and brand.
• Build and maintain relationships with local engineering communities through recruiting events.
• Own the entire campus recruiting process by managing campus relations, career fairs, and full-cycle recruiting during fall and spring seasons.

Requirements

• Previous educational background and working experience in marketing or recruiting.
• Hands-on experience in marketing events management.
• Experience developing lead generation strategies via events channels.
• Outstanding organizational and time management skills.
• Excellent communication and interpersonal skills with strong attention to detail.
• Ability to multitask and prioritize daily workload.

A key member of the recruiting delivery team, the Campus Recruiting Coordinator leads telephone interview execution and application sifting for high-volume client campaigns, assessing candidates against role-specific criteria and competencies. Collaborating across assessment center operations and client service teams, this role ensures consistent, high-quality candidate evaluation that meets agreed service level standards.

Functions

• Conduct allocated telephone interviews against role-specific criteria and competencies.
• Screen online applications against role-specific criteria via the ATS.
• Assess candidate suitability by recording information and producing written evaluations against relevant criteria.
• Evaluate video interviews against established competencies when required.
• Support delivery of assessment centers as a facilitator, covering setup, candidate meet and greet, assessor coordination, and paperwork management.
• Adhere to client service level agreements for sifting and telephone interviews.

Experience & Qualifications

• Experience in conducting telephone-based interviews and sifting application forms.
• Experience in conducting competency-based interviews and providing facilitation or admin support for assessment centers is desired.
• Full knowledge of methods, processes, and systems used for application screening and telephone interviews.
• Excellent written and verbal communication skills.
• Strong time management and organizational skills with the ability to manage own workload and adapt to changing priorities.
• Professional manner with the ability to foster respect among team members, candidates, and clients, remaining calm under pressure.

Building a robust university recruiting pipeline depends on the Campus Recruiting Coordinator, who leads on-campus event facilitation, candidate sourcing, and ATS management across target schools in conjunction with Practice Leaders, Partners, and the HR Director. Based within the HR function, this role shapes interviewing quality by coaching hiring managers and maintaining the relationships with faculty, clubs, and student organizations that sustain long-term talent flow.

Accountabilities

• Coordinate the overall university recruitment function within the office in conjunction with Practice Leaders, Partners, and the HR Director.
• Coordinate, attend, and facilitate all logistics for on-campus activities at target schools, including interviews, information sessions, and presentations with clubs and organizations.
• Coordinate all logistics surrounding the office visit process, including meals and interviewers.
• Build and maintain relationships with candidates, employees, partners, clubs, organizations, faculty members, and department heads.
• Proactively identify, source, and recruit candidates utilizing a variety of sources.
• Prepare appropriate interview questions for use by self and others involved in the recruitment process.
• Collaborate with the HR Director to coach and train hiring managers on interviewing selection methods.
• Maintain the applicant tracking system for all recruiting activities and new hire onboarding.

Position Requirements

• BA/BS or advanced degree in Human Resources or a related field, or other relevant experience.
• 1 to 2 years of HR or Recruiting Coordinator experience or public accounting experience.
• Strong Microsoft Office skills, including Word, PowerPoint, and Excel.
• Excellent written and verbal communication skills.
• Strong organizational and multitasking skills.
• Ability to manage sensitive and confidential information.
• Comfortable working independently and as part of a team, with creativity and out-of-the-box thinking.

As the Campus Recruiting Coordinator, this role provides comprehensive program management, logistical support, and strategic insight across university recruiting initiatives, serving as the key point of contact for career services, student communities, and senior stakeholders. The Campus Recruiting team relies on this work to drive excellence in campus strategy, manage candidate pipeline data across multiple systems, and deliver consistent event execution throughout the recruiting year.

Areas of Ownership

• Serve as key logistical contact for planning and execution of campus recruiting events throughout the year.
• Establish role as point of contact for career services, student and professor communities, and internal campus recruiting teams.
• Communicate, consult, and collaborate consistently with all stakeholders and candidates.
• Compile resumes following application deadlines and distribute to appropriate stakeholders.
• Own data entry and tracking across multiple systems to manage candidate flow and pipeline development.
• Distribute materials to various teams and participate as a project planner for all events to ensure consistent messaging.
• Schedule and coordinate interviews among candidates, hiring managers, and recruiters, collecting and tracking feedback.
• Create detailed reports for executive, HR, and proposal use and make travel arrangements for students and guests as needed.
• Research and advocate campus recruiting best practices and trends, supporting the Campus Recruiting Manager with special projects.

Professional Experience

• Bachelor's degree or prior internship or administrative experience in recruiting strongly preferred.
• Experience using an ATS, with Workday experience as a plus.
• Familiarity with Symplicity or Handshake preferred.
• Proficient with MS Office.
• Strong written and verbal communication skills with a high degree of professionalism and integrity.
• Excellent time, task, and quality management skills with strong attention to detail and ability to perform under tight deadlines.
• Strong team player with the ability to multitask, prioritize, travel during peak season, and support events outside core business hours.

Campus Recruiting Coordinator builds candidate pipeline and brand presence across campus events, internship programs, and early identification talent initiatives within the healthcare industry. The work directly supports Talent Acquisition and HR teams by maintaining accurate ATS and onboarding data, managing open requisitions, and owning timely stakeholder communication that keeps recruiting operations running smoothly.

Job Functions

• Support campus event coordination and execution, and assist in building relationships with students, career services, academic personnel, and student organizations.
• Maintain candidate and event data via the ATS, CRM, and onboarding systems.
• Assist in planning, implementing, and executing internship programs and early identification talent programs.
• Support sourcing and selection processing activities, including collecting, entering, and maintaining new hire data.
• Manage inventory of marketing materials and brand representation on campus.
• Own timely communication to internal and external stakeholders via the campus recruiting inbox and recruiting tools.
• Post and monitor all assigned open requisitions and provide direct recruiting support, including scheduling interviews and preparing hiring results.
• Collaborate with Talent Acquisition and HR team members on recruiting and HR-related projects.

Background & Experience

• High School Diploma or equivalent required, with an Associate's or Bachelor's degree preferred.
• At least 1 year of administrative experience, with 1 or more years of campus recruiting experience highly desired.
• Knowledge of the healthcare industry preferred.
• Proficiency in Microsoft Windows and Office products.
• Strong attention to detail with effective organizational and time management skills.
• Flexible and agile mindset with demonstrated initiative.
• Strong verbal and written communication skills, and the ability to read, write, and speak English proficiently.