ASSET MANAGEMENT SPECIALIST JOB DESCRIPTION

An Asset Management Specialist owns the accuracy of an organisation's software licence entitlements and hardware inventory records. Few enterprise functions expose a company to financial risk as quickly as an undetected licence gap; a single vendor audit finding can trigger six-figure true-up charges or contract penalties. This role sits inside IT operations or a dedicated ITAM function, accountable for the full span of asset data from procurement intake through end-of-life disposal. Maintaining an audit-defensible Effective License Position requires both the analytical rigour to reconcile discovery data and the vendor knowledge to interpret complex publisher licensing models from IBM, Oracle, or Microsoft.

As the Asset Management Specialist, you maintain the integrity of the organisation's IT asset register, driving licence compliance, cost optimisation, and audit readiness across the hardware and software estate. You operate within a cross-functional ITAM team, partnering with procurement, finance, the IT service desk, and senior asset managers to ensure entitlement and inventory data remain accurate, current, and aligned with contractual obligations.

Career Impact: Developing authoritative expertise in software licence management across major enterprise publishers, including true-up negotiation and Effective License Position analysis, is a differentiator that commands premium market value in ITAM and IT governance careers.

Business Impact: Accurate entitlement data directly determines whether the organisation passes or fails a vendor licence audit, protecting it from unbudgeted true-up costs and contractual penalties that can reach hundreds of thousands of dollars.

Growth Opportunity: This role builds the technical foundation - CSAM, CHAMP, or ITIL certification paths, plus hands-on SAM tool administration - to progress into a Senior Asset Manager or ITAM Programme Lead accountable for enterprise-wide governance.

• Maintain the IT asset management database by ensuring deployment, entitlement, and inventory records are accurate and current across hardware and software categories.
• Generate Effective License Positions for enterprise software publishers to support contract renewals, true-ups, and vendor audit responses.
• Conduct regular internal audits of the software estate to identify compliance gaps, cost-saving opportunities, and redeployment candidates.
• Coordinate with procurement and finance teams on purchase requisitions, invoice reconciliation, and cost allocation for IT asset acquisitions.
• Manage lifecycle stages of hardware assets including receiving, deployment, transfers, and disposal in compliance with data destruction requirements.
• Support software vendor licence audits by preparing documentation, reconciling entitlement data, and coordinating responses with legal and procurement stakeholders.
• Develop and maintain ITAM process documentation, including standard operating procedures, knowledge articles, and workflow approvals.
• Report on SAM function KPIs, software cost allocations, and inventory metrics for management and governance stakeholders.

• Bachelor's degree in computer science, information systems, business administration, or a related field, or equivalent work experience.
• Two or more years of IT asset management experience, with demonstrated knowledge of software licence compliance and hardware inventory tracking.
• Understanding of software licensing models for major enterprise publishers, including volume, subscription, and usage-based metrics.
• Ability to conduct data analysis and produce audit-quality reports from asset management systems and raw inventory data.
• Knowledge of IT asset lifecycle processes covering acquisition, deployment, change management, and secure disposal.
• Familiarity with ITIL frameworks and their application to service asset and configuration management.
• Strong attention to detail with the ability to reconcile discrepancies across multiple data sources and systems.
• Effective verbal and written communication skills, including the ability to explain licence terms to non-technical stakeholders.

• Certified Software Asset Manager (CSAM), CHAMP, or CITAM certification, or active pursuit of one of these credentials.
• Experience administering a SAM platform to manage entitlement data, licence containers, and software request workflows.
• Exposure to CMDB management and configuration item relationships within an ITSM environment.
• Experience supporting external software vendor licence audits or true-up negotiations with major publishers.

• Effective License Position accuracy rate, measured against discovery data reconciliation outcomes each reporting cycle.
• Audit finding rate per vendor review cycle, tracking the number of compliance gaps identified during internal or external audits.
• Asset record completeness percentage, reflecting the proportion of deployed assets with accurate status in the ITAM database.
• Licence true-up cost variance, measuring the difference between projected and actual true-up spend across managed publishers.
• Ticket resolution rate for asset-related service desk requests, measured against agreed SLA response windows.
• Typical tools: SAM platforms (commonly Flexera FNMS or Snow License Manager); ITSM/CMDB (commonly ServiceNow); inventory and discovery (commonly SCCM or LANDESK); reporting (commonly advanced MS Excel).

• Base Salary Range: $60,000 to $85,000 annually, depending on experience and location
• Bonus: Discretionary annual bonus, typically 5% to 10% of base salary
• Equity: Not typical at this level; may be offered at larger technology firms
• Health Benefits: Medical, dental, and vision coverage; employer contribution standard
• PTO: 15 to 20 days annually, plus public holidays
• Common Perks: Professional certification reimbursement (CSAM, CHAMP, ITIL); remote or hybrid work options common in enterprise IT environments

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Work authorisation in the United States is required; candidates must be eligible to work without current or future sponsorship unless otherwise specified. Employment is contingent on successful completion of a background check, which may include verification of prior employment and criminal history. Reasonable accommodations for qualified individuals with disabilities are available throughout the application and employment process upon request. All applicants are considered without regard to race, colour, religion, sex, national origin, age, disability, veteran status, genetic information, or any other characteristic protected under applicable federal, state, or local law.

The Asset Management Specialist owns the end-to-end software asset management lifecycle, conducting internal audits to generate Effective License Positions and applying complex licence model knowledge to optimise the firm's contractual and compliance posture. Working closely with procurement, in-house legal, and the service desk, this specialist supports contract renewals and vendor negotiations that reduce licensing risk and maximise the value of existing software investments.

Key Responsibilities

• Contribute to the SAM strategy and governance processes to improve process efficiencies.
• Minimise risk and exposure across the software asset estate.
• Act as a key liaison between IT and third-party software suppliers.
• Hold complex licence discussions with vendors and key stakeholders.
• Optimise licences to maximise the value of existing investments.
• Identify and mitigate licensing risks and make informed decisions about new purchases.
• Assist with vendor audits in line with established audit processes.
• Manage stakeholder communications to mitigate risks promptly.
• Conduct regular internal audits of the software estate to generate Effective License Positions (ELPs).
• Use ELPs to assist with contract renewals, negotiations, optimisation, and audits.
• Maintain a thorough understanding of complex licence models across enterprise vendors.
• Assess the wider licensing impact on the firm's estate in line with vendor and organisational strategy.
• Apply knowledge of software licensing terms when working with procurement and in-house legal teams to amend agreements and improve the firm's contractual position.
• Interpret vendor licence models and assess the impact of licence implications on the negotiation of optimal deals.
• Maintain the integrity of data in the SAM tool by ensuring deployment and entitlement information is recorded accurately.
• Ensure complex licensing metrics are reflected appropriately in the SAM tool.
• Proactively engage with projects to ensure the most efficient licensing model is in place.
• Work closely with the service desk to provide education on SAM processes and governance.
• Develop and maintain workflow approvals for the automation of software requests.

Required Qualifications

• Degree qualified, preferred.
• Minimum A-level standard of education required.
• Certified Software Asset Manager (CSAM), desirable.
• Minimum two to three years of practical experience in software licensing or software asset management within a complex IT environment.
• Experience working within the professional services sector with an appreciation of the demands placed on support teams.
• Proven experience conducting detailed data analysis.
• Comprehensive understanding of data analysis principles and processes, including collating information from various sources.
• Ability to manage ambiguity and conflicting priorities while working across functions or projects.
• Ability to set direction and liaise with stakeholders at all levels.
• High level of personal credibility, impact, and influence, with a proven ability to work effectively and persuasively at all levels of the business.
• Ability to develop and maintain strong working relationships across the breadth of the business.
• Experience working in a global environment across international locations with an appreciation of multiple cultures.
• Ability to plan, coordinate, and execute short-, medium-, and long-term initiatives to improve process performance.
• Excellent communication and presentation skills, both oral and written.
• Highly motivated self-starter who undertakes all activities to the highest professional standards.

Embedded within the technology operations function, the Asset Management Specialist develops and implements procurement strategies and inventory management procedures that drive cost savings and improved service levels. Working closely with internal customers, finance, and contracted suppliers, this specialist maintains the full asset management system from requisition through retirement to ensure financial records remain complete and accurate.

Core Functions

• Prepare purchase orders, track orders, mark orders as received, and respond to billing inquiries.
• Design, develop, and implement strategies and procedures to achieve cost savings, improved service levels, and effective inventory management.
• Assist in the development and maintenance of the purchasing system.
• Determine the best method of procurement, such as lease, purchase, or competitive bid.
• Assist internal customers with research, quoting, and procurement of software and hardware.
• Assist internal customers in resolving problems with contracted suppliers and ensure that long-term solutions are implemented.
• Collect, analyse, and create supplier metrics to support annual supplier reviews.
• Confer with vendors to obtain product or service information, such as inventory and serial number history.
• Recommend and select products for purchase by researching or reviewing items.
• Maintain requirements and project scope, evaluate the existing ServiceNow database, and, where applicable, recommend products and vendors.
• Maintain the asset management system for technology from requisition through retirement.
• Enter and update appropriate inventory tracking information.
• Maintain inventory controls, including overseeing contracts, licensing, assets, and leases.
• Monitor compliance with software licensing terms and agreements.
• Review, create, gather, and share asset management best practices with internal customers.
• Collaborate with the finance team on asset management methods and processes to ensure financial records are complete and accurate.

Qualifications & Experience

• Bachelor's degree, preferably in supply chain, accounting, finance, business, or a related field.
• Two to five years of experience in technology purchasing required.
• Demonstrable strategic thinking, influencing, problem-solving, and decision-making skills.
• Ability to produce timely deliverables and manage multiple, shifting priorities in a dynamic environment.
• Ability to work independently and maintain productivity in a matrix environment.
• Strong customer service orientation with the ability to establish collaborative working relationships.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office.

Reporting to senior leadership, the Asset Management Specialist builds complex financial models for acquisition, disposition, and leasing scenarios across office, retail, residential, and lab asset types. Partnering with leasing and portfolio teams, this specialist delivers quarterly and annual analytical reports that translate market research and cash flow projections into actionable investment recommendations.

Primary Duties

• Create complex financial models for potential acquisition and disposition opportunities across multiple asset types, including office, retail, residential, and lab.
• Perform scenario analysis and development feasibility studies for the current portfolio and potential acquisition sites.
• Build financial models for multi-tenanted commercial properties to project cash flows, expenses, and net operating income over various time horizons.
• Perform financial analyses for tenants comparing commercial lease deals with varying rental rates, lease term lengths, free-rent periods, construction build-out costs, and other expenses.
• Create like-for-like comparisons to help determine best value.
• Maintain analytical tools and processes to ensure delivery of thorough, actionable, and reliable analytical studies and recommendations.
• Develop presentations analysing and interpreting financial data, drawing actionable conclusions for senior leadership.
• Prepare economic analyses of lease terms compared to market and/or pro forma projections.
• Create quarterly and annual reports for internal stakeholders.
• Create, maintain, and monitor lease abstracts for commercial transactions and ground leases.
• Assist with due diligence efforts for portfolio acquisitions and dispositions.
• Research general market and economic conditions, including tracking market vacancies, absorption, rents, and new construction.
• Summarise and disseminate developing trends to inform leasing strategy.
• Evaluate competitive buildings, relevant sale and lease comparables, economic drivers, and historic market rents.

Education & Experience

• Bachelor's degree in real estate, business administration, planning, engineering, architecture, or a related field may be substituted for years of experience.
• Five years of related experience.
• Yardi experience a plus.
• Familiarity with a range of real estate asset types, including lab, office, residential, hotel, and retail.
• Strong Microsoft Excel, Word, and PowerPoint skills.
• Ability to deliver and interpret qualitative and quantitative research data and synthesise information into actionable recommendations.
• Strong time management skills with the ability to manage multiple priorities and meet deadlines with keen attention to detail.
• Flexible and composed, with the ability to prioritise multiple tasks and interact confidently with individuals across all levels of the organisation.
• Strong teaming and collaboration skills, including virtual collaboration with colleagues across multiple locations.
• Entrepreneurial approach with the ability to self-manage, prioritise tasks, and manage time effectively.

Sitting at the intersection of IT support and inventory management, the Asset Management Specialist ensures 100% accuracy of campus device records in Asset Panda while completing 95% of help desk tickets on time. Operating across warehouse, campus, and administrative functions, this specialist partners with the warehouse team to ship, track, and recover devices across all campus locations throughout the school year.

Duties

• Complete 95% of help desk tickets on time and follow up with users.
• Maintain the highest level of customer service and support, measured by weekly help desk reports and customer surveys.
• Ensure 100% accuracy of inventory and system management, with 97.5% of inventory maintained on campus.
• Place all campus devices on Asset Panda with a status that corresponds to physical information.
• Ensure 98% of campus devices are returned to the campus at the end of the year.
• Maintain campus IT equipment and ensure 100% of campus equipment is ready two weeks before the first day of school.
• Ensure computer orders are placed accurately based on enrolment and recorded on Asset Panda.
• Ensure hotspot orders are placed accurately and recorded on Asset Panda.
• Partner with the warehouse to ship computers to new and existing campuses for new staff.

Skills & Qualifications

• Two or more years of experience in an inventory role.
• One year of technical support experience with exposure to the daily process of inventory and customer support.
• Experience working in an administrative support position.
• Ability to analyse and resolve computer hardware and software problems.
• Warehouse experience required.
• Proficiency in word processing, databases, and Excel.
• Must be able to communicate effectively with non-technical individuals.
• Ability to think proactively and work with minimal direction.
• Strong organisational, communication, and interpersonal skills.

A key member of the investment and risk management team, the Asset Management Specialist supports individual insurance companies with capital market analysis and coordinates annual investment strategies across various asset classes. Collaborating across business units and external partners, this specialist provides data analysis and portfolio monitoring that strengthens the group's ability to manage investment risk and meet regulatory requirements.

Functions

• Support individual insurance companies and the group as a whole with capital market analysis.
• Assist in coordinating individual insurance companies' annual investment and risk management strategies.
• Handle investment-related questions, analyse and assess proposed investments, and prepare investment proposals.
• Contribute to the operational management of the investment portfolio.
• Ensure regular exchange of information with individual insurance companies.
• Perform data analysis, prepare data on bank balances, and recommend bank limit applications.
• Provide support for the monitoring of individual insurance companies' investment portfolios.

Requirements

• Degree in economics with a focus on capital markets or finance, desirable.
• Minimum of five years of experience in portfolio management in connection with international capital markets and across various asset classes.
• Experience in the CEE area is advantageous.
• Knowledge of a CEE language is an advantage.
• Knowledge of insurance-related regulatory requirements for capital investments, capital market instruments, and portfolio theories.
• Experience working with market information systems, such as Bloomberg and Reuters.
• Very strong analytical skills.
• Independent and solutions-driven approach.
• Highly developed communication and teamworking abilities.
• Excellent knowledge of German or English.

Delivering operational clarity across a complex IT estate depends on the Asset Management Specialist, who implements database controls and asset discovery tools to ensure accurate data for compliance assurance and optimisation. Based within the IT asset management function, this specialist supports SAM tool roll-out, automates data visualisation workflows, and coordinates across asset controllers, infrastructure teams, and business stakeholders to maintain legal compliance and maximise asset value.

Accountabilities

• Support the definition of principles, policies, and processes needed to optimise asset usage, minimise costs, support charge-out transparency, and ensure asset compliance.
• Implement and control database changes and asset discovery tools to ensure data is accurate and sufficient for asset optimisation and compliance assurance.
• Operationalise and automate activities for the efficient and timely production of data visuals.
• Ensure data consistency by cross-checking and aligning multiple databases and sources.
• Ensure asset controllers, infrastructure teams, and the business coordinate to optimise value, maintain control, and maintain appropriate legal compliance.
• Support IT software asset management tool roll-out and configuration.
• Provide advice on the transformation of data and information from one tool or format to another.

Experience & Qualifications

• Bachelor's degree in computer science, information systems, business administration, or a related field, or equivalent work experience.
• IAITAM CAMP, CSAM, or CHAMP certification preferred.
• Proven experience leading global services within challenging and complex environments.
• Minimum of five years of hands-on experience with enterprise asset management tools such as Flexera, SCCM, ServiceNow, BMC Remedy, or HP Asset Manager, desirable.
• Superior knowledge of hardware and software asset management, vendor management, and contract management.
• Knowledge of complex licensing publishers such as IBM, Oracle, and Microsoft preferred.
• Ability to work effectively across multiple groups and stakeholders, including at the executive level.
• Good written and verbal communication skills, with fluency in English.

As the Asset Management Specialist, this role supports property manager duties and leads all property accountability functions in accordance with government guidance and industry best practices, including establishing programme-level defence property accountability systems. The IT asset management and logistics function relies on this work to maintain active TS/SCI clearance compliance, ensure software licence audit readiness, and coordinate the full lifecycle of government property from receipt through disposition.

Key Deliverables

• Support property manager duties.
• Complete monthly inventory reports in accordance with government guidelines.
• Support the inventory control process to account for property received, shipped, excessed, moved, or transferred.
• Develop inventory control processes to account for property received, shipped, excessed, moved, or transferred.
• Develop material handling processes for shipping, receiving, storage, and disposition of property.
• Establish program-level defence property accountability systems for incoming, transferred, and excessed property.
• Monitor software licences to ensure compliance with licence agreements and usage standards.
• Ensure audit compliance for IT software assets.
• Coordinate and perform all property accountability and property management functions in accordance with government guidance and industry best practices.

Background & Experience

• Bachelor's degree and four or more years of experience in asset management.
• Logistics experience considered instead of degree.
• Active TS/SCI clearance with the ability to obtain and maintain a CI Poly required.
• TS/SCI with CI Poly preferred.
• Experience with property accounting processes, including associated forms.
• Knowledge of automated inventory control systems.
• Experience in ordering, processing, shipping, receiving, packaging, material handling, property accountability, and discharge of excess property.
• Practical experience processing paperwork related to government bills of lading and the DD1149.
• Prior experience with DISA and DISA's support to mission partners preferred.

Asset Management Specialist delivers specialist SAM consulting expertise across process, audit, compliance, and risk mitigation, interpreting software entitlements and inventory data in Snow License Manager to craft recommendations that maximise customers' software investments. Success in the position means maintaining deep knowledge of vendor licensing rules, contributing to new SAM service offerings, and supporting presales consultants with scoping and qualification within strict project timelines.

Role Responsibilities

• Be a specialist in the SAM discipline, interpreting software entitlements and inventory data to craft recommendations that help customers maximise their investment in software.
• Provide specialist consulting expertise in the areas of process, audit, compliance, and risk mitigation advisory services.
• Work within strict project and service timelines.
• Maintain deep knowledge and expertise in SAM, including vendor licensing rules and their application to business use cases, and SAM platforms such as Snow License Manager.
• Contribute to the development of new SAM and software workspace offerings.
• Support presales consultants with the scoping and qualification of new services as required.

Professional Experience

• Strong demonstrated experience in consulting and managed SAM services delivery, covering data management, lateral thinking, problem solving, and compliance through Effective License Position development.
• Experience in operational maintenance of data in SAM solutions such as Snow License Manager, including the application of licensing rules and use rights, and the maintenance of entitlement and inventory data.
• Experience in specialist consulting aligned to ISO/IEC 19770-1 standards for SAM.
• Solid understanding of the SAM lifecycle process.
• Autonomy and out-of-the-box thinking to ensure customer deadlines are proactively met and expectations exceeded.

The Asset Management Specialist produces reports, macros, and dashboards using MS Excel and Tableau while managing IT hardware assets through their full lifecycle across data centre environments. The IT asset management team relies on this work to reconcile asset data discrepancies, support audits, and continuously improve the quality of hardware data within the IT asset repository.

What You'll Do

• Support the hardware asset management function by performing physical inventories of IT assets in data centres.
• Track and manage IT assets through their lifecycle, including receiving, deployment, change maintenance, and disposal.
• Protect corporate assets and operating systems.
• Conduct physical inventories of IT assets and perform searches for equipment not located during an inventory.
• Compile, sort, and verify the accuracy of inventory data.
• Reconcile and resolve asset data discrepancies based on knowledge of business rules.
• Improve the quality of hardware data in the IT asset repository.
• Gather requirements and develop reports, macros, and dashboards using MS Excel and Tableau.
• Provide support to senior team members for projects and audits.
• Coordinate disposal pickups and complete associated processes and records.
• Collaborate with all levels of the organisation to achieve goals and objectives.

Technical Qualifications

• Degree-level qualification in IT or computing technologies.
• ITIL Foundation certification required.
• Three to five years of experience in a technical environment.
• One to three years of experience in an analytical role.
• Experience with IT hardware preferred.
• Knowledge of Windows 10 and Citrix environments, including networking components, services, and user profiles.
• Knowledge of PC hardware and software systems, including Active Directory, Windows Terminal Services, Citrix, Microsoft Office 365, database systems, Exchange, cloud systems, and Azure.
• Advanced MS Excel skills, including the ability to automate, modify, and optimise reports using built-in functions and formulas.
• Excellent problem-solving and time management skills.

Embedded within the supply chain and operations function, the Asset Management Specialist develops and executes budgets and monthly forecasts while producing analytics reports that support fuel supply coordination and inter-business relationship management. Working closely with sales, operational teams, facility management, and external partners including municipalities and waste managers, this specialist advances strategy development and implementation to improve service delivery across the supply chain.

Day-to-Day Responsibilities

• Manage fuel supply in coordination with sales and operational teams.
• Develop and execute budgets and monthly forecasts to enhance supply chain operations.
• Assist in promoting a positive image and inter-business relationships with partners and customers.
• Liaise between the facility and client, municipality, and waste managers.
• Lead sales and operations planning meetings to increase communication between key stakeholders and improve service delivery.
• Produce analytics reports, including flash reports, turn time, tare weight, and inventory analysis.
• Support strategy development and implementation.

Knowledge Skills & Abilities

• Associate's or bachelor's degree from an accredited college or university.
• At least one year of related experience or training in a similar role, or an equivalent combination of education and experience preferred.
• Knowledge of industrial production or a similar setting helpful.
• Ability to understand profit and loss, budgets, and forecasts.
• Solid analytical, planning, and organisational skills with the ability to multi-task.
• Ability to establish and maintain effective working relationships and build strong relationships with key partners.
• Demonstrated ability to coordinate and execute within an operating business with a goal-oriented mindset.
• Strong business acumen with a proactive, detail-oriented, and creative problem-solving approach.
• Highly developed verbal and written communication and negotiation skills.
• Strong team player with prior leadership skills.

Reporting to management, the Asset Management Specialist manages internal crypto asset allocation across the firm, executing funding transfers and tracking deposit and withdrawal transactions to ensure wallet balances remain sufficient across all business units. Partnering with corporate treasury and business development teams, this specialist prepares crypto asset management reports and leads projects that establish crypto funding infrastructure for new business opportunities.

Scope of Work

• Execute activities related to crypto assets.
• Manage internal asset allocation across the firm to ensure assets are efficiently utilised.
• Monitor and execute crypto funding transfers to ensure sufficient wallet balances.
• Track and process the status of system deposit and withdrawal transactions for different business units.
• Investigate and resolve discrepancies in wallet balances to ensure funds are accounted for.
• Prepare crypto asset reports for management reporting.
• Manage projects to establish crypto funding for new business opportunities.

Position Requirements

• Bachelor's degree or above in accounting, finance, economics, or a related field.
• Five years of related working experience required.
• Working experience in corporate treasury or treasury funding at a commercial bank preferred.
• Project management experience helpful.
• Familiarity with internet finance and traditional financial services.
• Familiarity with card acquiring business and bank risk control rules preferred.
• Keen sense of risk and strong ability to identify risks.
• Strong logical analysis, communication, and expression skills.
• Fluent in English, including listening, speaking, reading, and writing.
• Innovative spirit with strong pressure resistance, a strong sense of responsibility, and strong teamwork awareness.

A key member of the asset management department, the Asset Management Specialist maintains retail tenancy schedules and prepares invoicing, budgeting, and reporting data to support the mall's management team. Collaborating across tenants and the asset manager, this specialist ensures lease compliance through regular communication on rent adjustments, consolidations, warranties, and renewals.

Operational Focus

• Prepare and review a variety of data related to invoicing, budgeting, and reporting on a regular basis.
• Keep retail tenancy schedules up to date.
• Communicate regularly with tenants to secure compliance with lease terms, including rent adjustments, consolidations, warranties, and lease renewals.
• Communicate with tenants regarding payment issues.
• Prepare data and create and maintain files for the asset management department.
• Complete tasks assigned by the asset manager promptly.
• Support the mall's management team as needed.

Minimum Qualifications

• Bachelor's degree in accounting, finance, or business administration.
• At least four years of working experience in a similar position.
• Knowledge of the SAP MM (Materials Management) module.
• Proficiency in Microsoft Office, especially Excel and PowerPoint.
• Fluent in English.
• Excellent time management and organisational skills.
• Strong communication skills.

Asset Management Specialist refines equipment record accuracy by maintaining asset records, processing work orders from open through invoicing, and scheduling third-party repairs across branch locations. The work directly supports operational continuity by tracking parts and supplies, coordinating equipment deliveries and pickups, and ensuring audit readiness through scheduled part and asset audits.

Areas of Ownership

• Maintain accurate records for all equipment.
• Open, close, and invoice work orders.
• Receive, retire, and transfer equipment between branches.
• Order, receive, and stock parts and supplies.
• Schedule third-party equipment repairs and track completion dates.
• Perform scheduled part and asset audits.
• Track and approve invoices.
• Review reports and resolve reporting issues.
• Monitor mechanic work orders.
• Schedule and coordinate equipment deliveries and pickups.

Required Qualifications

• High school diploma or equivalent required.
• Two or more years of warehouse experience preferred.
• Experience working with Microsoft Office.
• Mechanical knowledge a plus.
• Spare parts or inventory experience a plus.
• Excellent verbal and written communication skills.
• Excellent organisational, time management, and prioritisation skills.
• Detail-oriented with the ability to multi-task under pressure.

The Asset Management Specialist oversees audit plan delivery within the Asset Management business, with primary involvement in Multiboutique audit activities and support to the Audit Manager for Generali Investments Partners SGR S.p.A. and Generali Investments Luxembourg SA. Operating across internal audit, risk management, and investment business functions, this specialist coordinates corrective actions, tracks issue resolution, and ensures the evolving audit programme reflects current and emerging risk priorities.

Leadership Responsibilities

• Participate in the operational implementation of projects, providing controls and risk consultancy.
• Contribute to annual audit plan development and maintenance.
• Support the audit manager in preparing the audit plan, meeting minutes, and draft and final audit reports for specific audit activities.
• Agree on corrective actions and deliver final audit reports with the support of the audit manager.
• Operate with minimal supervision on complex assignments, subject to guidance when required and subsequent review.
• Assist in checking issue resolution and tracking the implementation of agreed actions.
• Report and document audit results.
• Manage positive relations with auditees and external auditors.
• Support the audit manager in ensuring that the evolving internal audit programme reflects the changing pattern of risks and addresses current and emerging priorities.
• Contribute to the team in terms of professional skills, technical knowledge, energy, and motivation.

Education & Experience

• Advanced university degree in business administration, accounting, finance, or engineering.
• ACCA, CIA, CISA, or CFE professional certification preferred.
• Minimum five years of experience in the asset management or banking sector, working in external or internal audit or risk management.
• Previous work experience within asset managers' risk management or relevant business functions such as trading or portfolio management preferred.
• Sound technical knowledge of investments, asset management, and internal control processes.
• Good knowledge of the US and/or UK asset management or banking industries.
• Good knowledge of main asset classes, including derivatives.
• Knowledge of external rules and regulations governing the asset management and financial industry in the US and/or UK.
• Good knowledge of alternative investment funds, alternative asset classes, private equity, and private debt is a distinctive advantage.
• Experience with forensic auditing preferred.
• Proficiency in MS Office, including Word, Excel, Outlook, PowerPoint, and Access.
• Analytical and collaborative, with strong presentation skills, the ability to write clearly and concisely, and effective time management.

Asset Management Specialist executes agency-wide IT asset management operations, functioning as the subject matter expert who researches and interprets software licence agreements to ensure compliance while developing ITAM plans, policies, and procedures. The work directly supports the agency by analysing industry best practices and regulatory requirements, maintaining software asset inventory accuracy, and independently resolving issues to ensure customer requests are fulfilled promptly.

Strategic Responsibilities

• Serve as the agency vendor interface liaison for multiple products and processes.
• Assume responsibility for projects and sub-projects, and serve as a functional project manager when appropriate.
• Support management by providing timely input to ad hoc requests.
• Function as the agency IT software asset management subject matter expert.
• Support ongoing operations of ITAM software licensing compliance tools to ensure data quality and integrity.
• Develop ITAM plans, projects, policies, and procedures, soliciting input and crafting solutions to ensure maximum effectiveness.
• Research, interpret, and manage software licence agreements to ensure compliance, and conduct regular audits of software asset terms and conditions.
• Ensure accuracy of software asset inventories and facilitate adjustments as required for licence compliance and effective business operations.
• Develop and present management reports, trends, and metrics.
• Monitor the service and asset management system for incoming requests to ensure customer requests are processed and fulfilled on time.
• Analyse industry best practices, standards, and regulatory requirements, and offer recommendations to address agency-oriented problems.
• Identify opportunities to ensure effective and efficient agency IT asset management operations.
• Make independent decisions and ensure proper resolution of issues and problems.

Qualifications & Experience

• Hands-on experience with discovery tools and inventory systems such as LANDESK.
• Knowledge of IT asset management best practices.
• Understanding of software usage rights, terms, and conditions.
• Data management and presentation expertise.
• Experience with process development and improvement.
• Dedication to cost awareness and containment.
• Self-motivated with a critical-thinking mindset and strong ability to independently plan and manage work.
• Strong analytical and organisational traits with a demonstrated ability to manage concurrent activities.
• Awareness of successful customer service strategies with strong interpersonal, verbal, and written communication skills.

Reporting to the federal accountable property officer and records manager, the Asset Management Specialist develops a contractor-purchased asset management plan and serves as both property custodian and records custodian to ensure compliance with all federal regulations governing asset and records management. Partnering with working groups, federal officers, and contract staff, this specialist establishes processes for capturing, tracking, and accounting for assets and supports the documentation of asset management procedures to sustain programme-level operational integrity.

Job Functions

• Assist in ensuring compliance with all federal regulations concerning asset, property, and records management.
• Coordinate with working groups to gather guidance and standard operating procedures.
• Develop a contractor-purchased asset management plan.
• Serve as property custodian and coordinate with the federal accountable property officer to ensure the asset management plan complies with all federal regulations.
• Serve as records custodian and coordinate with the records manager and records liaison to ensure the records management plan complies with all federal regulations.
• Develop processes and procedures for capturing, tracking, and accounting for all current and newly acquired assets.
• Support the review of asset management systems and provide recommendations and process improvements.
• Initiate and process reports of surveys promptly to document incidents involving loss, damage, destruction, or theft of personal property.
• Support the documentation of asset management processes and procedures for asset entry and tracking.
• Maintain proper records for accountable property within the assigned accountable area.
• Assist in facilitating the on- and off-boarding of employees to ensure assets are issued and collected as required.

Background & Experience

• Bachelor's degree or higher in business, engineering, management sciences, computer science, information systems, social science, education, human resources development, psychology, or a related analytical, scientific, or technical discipline.
• Secret security clearance required.
• NARA certification or training preferred.
• Five or more years of experience developing file management plans and property or asset management plans.
• Ability to manage all tasks and schedules to ensure activities are completed promptly.
• Ability to communicate effectively, both orally and in writing.

The Asset Management Specialist manages the collection of delinquent loan accounts by conducting follow-up calls and letters, assisting members in developing repayment plans, and maintaining accurate records through the delinquent loan recovery system. The lending and compliance function relies on this work to ensure adherence to all applicable federal and state collection laws, monitor third-party agencies, and identify loan quality concerns in coordination with the lending department.

Work Activities

• Follow up on delinquent, high-balance, and over-limit accounts by phone and letter.
• Contact delinquent members by telephone or mail to determine the reasons for delinquency and assist them in developing plans to bring accounts current.
• Maintain accurate records for the accounting and collection of accounts.
• Update and log activity on accounts through the delinquent loan recovery system.
• Review requests for credit information and corrections on members' credit files.
• Investigate and correct discrepancies in credit reports.
• Demonstrate a high degree of familiarity with collection policies and procedures.
• Ensure compliance with all applicable federal and state laws and regulations governing the collection of delinquent accounts.
• Work with the lending department to identify areas of concern and help improve loan quality.
• Monitor third-party agencies such as attorneys, collection agencies, and recovery companies to ensure they operate ethically, efficiently, and accurately.

Skills & Qualifications

• Minimum of a high school diploma with additional coursework in a related financial field.
• Familiarity with collection procedures and financial institution operations gained through work experience.
• Ability to adhere to bankruptcy procedures and operational risk controls.
• Ability to perform skip tracing activities as necessary.
• Ability to work independently and handle complex and urgent matters in a multi-tasked environment.
• Professional, well-developed interpersonal and computer skills.
• Intermediate mathematical skills, including concepts and calculations involving decimals, percentages, and fractions.
• Accurate documentation of all conversations and actions required.

The Asset Management Specialist owns the full lifecycle of IT hardware, software, and peripherals across a medium-to-large enterprise, including maintaining asset accuracy, managing software licences, and generating audit reports and metrics. Working within the IT department and collaborating with internal stakeholders, the Specialist ensures data integrity across asset systems and delivers reliable reporting that supports IT operations.

Key Responsibilities

• Provide support in asset management, logistics, reporting, and assistance on ad hoc IT projects.
• Maintain, audit, and ensure the accuracy of the asset management system.
• Update the status of assets during deployment or return to stock.
• Purchase and document software licences in the system.
• Manage software licences for users.
• Assist in the logistics for IT projects and generate reports and data analysis to establish targets and metrics.
• Develop and maintain reports related to asset management.
• Audit invoices, generate audit reports, and maintain consistency and accuracy in records.
• Handle internal IT tickets as assigned.
• Share responsibility for processing purchase requests within the IT department.
• Develop and maintain standard operating procedures for asset management, reporting, audit, and other assigned tasks.

Required Qualifications

• Minimum two years of experience in IT asset management in a complex or medium-to-large enterprise environment.
• Expert knowledge of MS Excel.
• Strong experience in data analysis and reporting.
• Detail-oriented with strong problem-solving skills and highly organised.
• Ability to work in a high-volume, fast-paced environment.
• Good customer service and communication skills.
• Ability to handle difficult customers, issues, and situations.

Embedded within the asset management team, the Asset Management Specialist plans and manages physical assets from acquisition through disposition in accordance with client processes, policies, and Asset Manager SME guidance. Working closely with vendor support contacts and customer leadership, the Specialist ensures geographic site compliance and maintains asset management program tools, including barcode and RFID systems, to sustain accurate lifecycle tracking.

Core Functions

• Manage physical assets from acquisition to disposition in accordance with client processes and policies.
• Report progress to the asset management team and customer leadership.
• Ensure geographic sites comply with client asset management policies.
• Provide light administration support for user management in the ServiceNow platform and asset management capability.
• Manage and troubleshoot asset management program tools, including barcode and RFID hardware and software.
• Liaise with vendor support for technical support, warranty, and maintenance as required.

Qualifications & Experience

• Bachelor's degree in business, logistics, finance, or a related field.
• Logistics background preferred.
• Two years of practical experience, or five years of experience in a related field.
• Experience with ServiceNow Asset Management or Software Asset Management.
• Experience with data normalization or as a Database Administrator.
• Highly computer literate and proficient in Microsoft Office Suite.
• Skilled negotiator with strong project management skills.
• Analytically and strategically minded, with excellent attention to detail and organisational skills.
• Adept communicator, both orally and in writing, with a results-driven approach.

Reporting to enterprise leadership, the Asset Management Specialist shapes asset performance outcomes by investigating fault trends, developing KPIs and dashboards, and managing asset lifecycles in conjunction with preventive maintenance and fault management, ideally within the telecommunications industry. Partnering with government agencies, managed partners, and interfacing suppliers, the Specialist maintains a data quality framework that ensures critical assets are formally governed across the enterprise.

Primary Duties

• Investigate and report on asset age, fault analysis, trends, and asset performance.
• Develop and maintain KPIs for asset management, including reporting and dashboards.
• Develop and maintain a data quality framework to ensure that important data assets are formally managed across the enterprise, managed partners, and interfacing suppliers.
• Drive simplicity as the environment, quantity, and type of assets increase.
• Manage asset lifecycles in conjunction with operational preventive maintenance inspections and fault and problem management.

Skills & Qualifications

• Previous experience drafting elements of a business case to articulate future-state asset management requirements.
• Strong background in asset management and logistics, preferably gained in the telecommunications industry.
• Demonstrable knowledge and experience in successfully delivering an asset management framework and plan.
• Knowledge and understanding of government strategic position and direction for asset management.
• Excellent verbal and written communication skills, including report writing and document presentation.
• Ability to negotiate with government agencies and other stakeholders.

Sitting at the intersection of IT procurement and software compliance, the Asset Management Specialist manages the IT asset management database, processes invoices, and conducts physical and virtual software inventory to ensure a compliant and optimised IT software environment. Operating across IT and agency teams at local offices, the Specialist delivers financial and operational reports, manages the SAM tool lifecycle, and drives process efficiency through collaboration with internal and vendor stakeholders.

Duties

• Procure IT software and manage the IT asset management database, including tracking and maintaining accurate inventory records, reorder points, and logistics for incoming and outgoing shipments.
• Participate in the development and maintenance of asset management policies, procedures, systems, and measurements to manage the asset portfolio, identify risks, track costs, and control adherence.
• Process invoices to ensure appropriate allocation of IT asset purchases, address discrepancies, and work with vendors and internal stakeholders to resolve issues.
• Prepare, analyse, and complete financial and operational reports utilising asset records and vendor-provided reports, including calculations of cost and value.
• Work with IT and agency team members at local offices to maintain inventory levels and inventory control.
• Conduct physical and virtual inventory of IT software assets.
• Manage the SAM tool, handling software requests that need to be moved, reassigned, or changed through a formal request and approval process.
• Purchase and deploy software following lifecycle management processes, ensuring software assets are moved when an employee changes positions.
• Monitor the lifecycle stages of software assets continuously to ensure all licences are trued up and compliant.
• Complete internal audits of software records to ensure accuracy and vendor licensing compliance.
• Participate in the development of best practices to optimise and drive increased efficiency through collaboration across internal teams.
• Evaluate technology requests by studying specifications against current system configurations and recommend purchase and/or installation of equipment and software.
• Create and maintain IT asset management documentation, including knowledge articles, system documentation, and process workflows.

Education & Experience

• Bachelor's degree with four years of experience in IT asset management or procurement, or an equivalent combination of education and experience.
• One or more of the following certifications: ITILv3, CITAM, CSAM, or CHAMP.
• Proven knowledge of concepts, principles, and practices of IT asset management.
• Knowledge of network protocols, technologies, and VPN configurations associated with LAN and WAN networks.
• Knowledge of service desk tracking systems, including ServiceNow and Remedy.
• Knowledge of federal, state, and local laws, codes, and regulations applicable to IT asset management.
• Advanced knowledge of Microsoft Excel and modern office software, including word processing, spreadsheets, and statistical databases.
• Experience in process and delivery associated with asset management or procurement.
• Proven ability to communicate technical information to non-technical staff, both in writing and verbally.
• Ability to interpret large raw data sets and conduct data analysis and audits.
• Proficiency with process improvement frameworks, including ITIL, COBIT, and MOF.
• Strong active listening skills to demonstrate interest and understanding, enhancing customer satisfaction and business collaboration at all staff levels.
• Ability to work effectively as a team member and as a self-motivated individual contributor, delivering high-quality work on time with minimal supervision.

A key member of the ITAM and configuration management practice, the Asset Management Specialist leads the design and transformation of ITAM and CMDB organisations, governance, processes, and technology solutions to satisfy customer regulatory, operational, audit, and reporting requirements for IT assets throughout their lifecycle. Collaborating across configuration analysts, procurement managers, and organisational leaders, the Specialist promotes ITAM value, supervises vendor licence compliance audits, and drives automation to deliver cost savings and improved service levels.

Technical Responsibilities

• Develop and implement leading ITAM and CMDB practices, including designing and transforming ITAM and CMDB organisations, governance, processes, and technology solutions to satisfy regulatory requirements.
• Design, develop, and implement strategies and procedures that result in cost savings, improved service levels, and effective inventory management.
• Manage small projects or processes within the area of responsibility, working autonomously with limited supervision.
• Assist other configuration analysts in the creation, management, and maintenance of configuration management projects by explaining facts, policies, and practices.
• Coach and mentor team members on policies and procedures associated with configuration management.
• Promote and advocate the value of ITAM to customers and organisational leaders, including developing and promoting effective ITAM strategies, policies, and practices across the full range of digital technology assets.
• Identify and report on breaches of ITAM policy and track remedial action.
• Ensure accurate and timely reporting, and quickly identify and escalate data completeness and quality issues to responsible data or process owners.
• Supervise the organisation's response to software vendor licence compliance audits or licence validation requests, in consultation with relevant vendor and procurement managers, software asset managers, and other delegates.
• Review hardware and software requisitions for internal customers and confer with internal customers to obtain vendor, product, or service information such as inventory and serial number history.
• Enter and update appropriate inventory tracking information and conduct annual hardware physical inventory audits.
• Drive increased automation for asset management process efficiencies.

Technical Qualifications

• Bachelor's degree or five years of related work experience.
• Advanced degree in a related field with three years of experience is also accepted.
• Certified IT Asset Manager (CITAM), ITIL v3 certified, or COBIT 5 Foundation certification is a plus.
• Active TOP SECRET security clearance required.
• Five or more years of experience in cybersecurity, information protection, risk management, or compliance.
• Understanding of vendor management, procurement, asset lifecycles, and licence management.
• Experience tracking asset and licence information via an asset management tool or CMDB.
• Experience using multiple discovery sources to populate a CMDB, including use of multisource CMDB features.
• Methodical approach with strong attention to detail.

Impact-first framing: Accurate software licence positions, cost reduction, and audit compliance depend on the Asset Management Specialist, who serves as a client-facing point of contact for end-to-end procurement, licence renewal, and hardware asset management across at least one globally supported ITAM activity. Based within a SAM practice team, the Specialist advises clients on contract types and publisher agreements, mentors analysts, and performs reconciliation across data repositories to maintain consistency and drive savings opportunities.

Accountabilities

• Serve as point of contact for at least one activity supported by global ITAM, including end-to-end procurement, software provisioning, licence renewal, and hardware asset management.
• Create effective licence positions with or without a SAM tool.
• Support clients with the renewal or true-up of software contracts.
• Advise clients on different contract types, specialising in at least two major publishers and at least one major SaaS publisher.
• Assist with internal and third-party software vendor audits, industry compliance reviews, and true-ups.
• Provide software metering tracking and identify candidates for software harvesting using existing tools and processes.
• Perform reconciliation between various data repositories to ensure consistency across all data sources.
• Manage the preparation and distribution of pre-defined and ad hoc reports related to asset management.
• Play a significant role in pre-sales and sales activities, advising clients on saving and cost reduction opportunities.
• Maintain and update management reports on SAM activities.
• Understand and interpret third-party software licensing usage and enterprise agreements, and provide advice and guidance to the business as appropriate.
• Create and maintain process documentation.
• Mentor and coach analysts, including distributing tasks and performing quality checks on submitted reports.

Requirements

• Experience in ITAM and SAM concepts, with well-developed knowledge of licensing metrics across various publishers.
• Experience with Flexera and ServiceNow SAM Pro.
• Customer-facing and onshore-facing experience, including effective coordination with external clients and third parties.
• Proficiency in Microsoft Office, particularly Excel.
• Strong leadership, organisational, and analytical skills with excellent attention to detail.
• Proficiency in following and writing process documentation and work instructions, with the ability to drive process improvements.
• Excellent communication skills in oral and written English.
• Strong team player with a willingness to work flexible shifts to align with project needs.

As the Asset Management Specialist, this role manages digital assets across their full lifecycle within the DAM solution, including uploading, metadata tagging, and organising assets, while serving as the central point of contact between internal teams and agency partners to fulfil asset requests completely and professionally. The digital asset management team relies on this work to ensure all finished assets carry accurate rights and usage information, supporting quality control, system improvements, and the performance of client content across print, digital, and video.

Role Responsibilities

• Manage assets in the digital asset management solution throughout the asset lifecycle, including uploading, tagging metadata, and organising assets.
• Serve as the central point of contact between internal teams and partners to fulfil all asset requests completely, quickly, and professionally.
• Work within DAM and workflow tools to ensure all finished assets are curated with complete metadata and accurate rights and usage information.
• Efficiently fulfil asset requests and provide related documentation as necessary.
• Work with agency partners and internal teams to identify needed assets and timelines for receiving finished work.
• Manage user accessibility to systems and work with technical teams to troubleshoot user issues.
• Troubleshoot and document issues and provide ideas for solutions.
• Oversee quality control and share responsibility for the accuracy and completeness of the DAM.
• Assist in demonstrating proper usage of all asset tools, supporting users, and promoting DAM use.
• Recommend measures to improve work processes, departmental performance, system improvements, and asset quality, and assist in their development and deployment.
• Modify and prepare file-based content to defined specifications using digital media software and hardware systems.

Experience & Qualifications

• Two or more years of relevant work experience.
• Experience with enterprise-level digital asset management systems.
• Working knowledge of Adobe Creative Suite tools, including Photoshop, Illustrator, and Bridge.
• Familiarity with asset file types, including MP4, MOV, TIF, PSD, EPS, JPG, SVG, and PNG.
• Awareness of metadata and its purpose, including proficiency at searching databases based on available information.
• Cursory knowledge of issues that can arise regarding assets, including production, legal, product information, and rights and licensing.
• Knowledge of photography, retouching, and image reproduction.
• Excellent customer service skills with a strong commitment to a positive and helpful attitude.
• Ability to effectively self-prioritise and execute tasks with minimal supervision.

Asset Management Specialist delivers ITAM compliance, CMDB accuracy, and purchase lifecycle support by submitting requisitions, processing tickets, and maintaining the IT asset management process within an IT operations environment. The work directly supports budget planning, field research forecasting, and continuous improvement of ITAM and ordering strategies across the organisation.

Key Deliverables

• Support audits, including internal, external, and self-audits, to demonstrate compliance and assist in recommendations for managing agreements.
• Submit purchase requisitions for maintenance, support, and renewals to meet business needs.
• Support the creation and maintenance of the IT asset management process.
• Assist in developing and delivering training and presentations for asset management to ensure compliance with policy and procedures.
• Ensure effective management of the CMDB and that its content is accurate.
• Notify management of potential savings opportunities for purchases and renewals.
• Provide reporting, metrics, and support for the collection of information for budgeting, compliance, and cost comparisons.
• Process tickets and queue requests as needed to support business needs.
• Apply a continuous improvement approach to enhancing ITAM and ordering strategies.
• Support field research requests from subject matter experts to determine product forecasting.

Position Requirements

• Clear working knowledge of ordering and tracking purchases for IT equipment.
• Proficiency in Microsoft Office, with advanced Excel knowledge preferred.
• Strong analytical and problem-solving skills with excellent attention to detail.
• Effective verbal and written communication skills.
• Ability to work successfully in a fast-paced environment, both independently and as part of a team.
• Lean-Agile mindset with the ability to understand and apply lean-agile principles.

The Sr. Asset Management Specialist produces accurate and compliant asset lifecycle outcomes across telecom, software, and hardware by establishing procedures, managing supplier and partner contracts, and ensuring proper asset disposal in partnership with third-party suppliers. Reporting to IT operations leadership and serving as liaison with service partners and suppliers, the Specialist governs ITAM processes end to end, from acquisition and warehousing through distribution, recovery, and environmentally sound disposal.

Leadership Responsibilities

• Establish, refine, and follow procedures for managing telecom, software, and hardware assets in conjunction with partners and suppliers.
• Ensure and drive accurate and compliant asset management, including lifecycle management, acquisitions, receiving, asset tracking, tagging, inventorying, and updating system asset records in the asset management database.
• Gather detailed hardware and software entitlement and usage inventory information to ensure compliance, eliminate risks, and support decisions about hardware and software purchases.
• Ensure the organisation manages existing assets effectively through optimisation, reusing existing licences, and avoiding unnecessary purchases.
• Manage supplier and partner contracts to ensure adherence to established service level agreements, processes, policies, and deliverables, and serve as liaison with service partners and suppliers.
• Contribute continuously to coordinating and governing ITAM processes linked to acquiring, receiving, warehousing, distributing, tracking, installing, moving, adding, changing, recovering, and disposing of IT hardware and software assets.
• Ensure proper disposal of hardware assets, including destruction of storage media and environmentally sound disposal of remaining components in partnership with third-party suppliers.

Background & Experience

• High school diploma or GED.
• Bachelor's degree preferred.
• Four years of experience demonstrating a proven understanding of IT operations.
• Prior experience with an IT asset management system and experience coordinating workflow and work of asset management suppliers.
• ITIL and ITAM best practice knowledge and experience.
• Understanding of supplier management functions and contract governance.
• Experience managing contracts, suppliers, SLAs, and reporting.
• Proven ability to coordinate with all levels of technical and management staff.
• Ability to handle administrative detail and work with limited supervision.
• Proficiency in Microsoft Office Suite, primarily Word, Excel, and PowerPoint.

Reporting to program management, the Asset Management Specialist develops documentation and coordinates configuration control of both contractor and customer IT assets across warehouse, data centre, and facility environments, following government-prescribed processes. Partnering with government stakeholders and logistics teams, the Specialist processes IMACs and special projects, manages equipment excess and disposal, and prepares weekly and quarterly inventory reports to maintain full asset accountability.

Scope of Work

• Support the inventory and accountability of IT assets located in the warehouse, data centre, and facilities.
• Prepare required government forms for shipping, receiving, and transferring equipment within sites or to and from other entities, and coordinate complete documentation of assets in the designated system database in accordance with asset management directives and guidelines.
• Coordinate and process all equipment required to be excessed or disposed of according to all established regulations.
• Perform data destruction of sensitive data on equipment to be disposed of.
• Assist in the removal of servers, Cisco equipment, storage solutions, voice, video, and other IT equipment designated for excess, and ensure reusable equipment is returned to the warehouse for redeployment.
• Assist in the preparation of weekly reports on the number and type of assets received, shipped, transferred, or excessed, including transaction dates and database reflection of those transactions.
• Assist in performing full inventory at the warehouse every quarter and of all government-furnished equipment deployed at facilities every month, and assist in preparing reports of discrepancies and full inventory lists.

Knowledge Skills & Abilities

• Associate's degree with five years of experience, or equivalent.
• CITAM or CHAMP certification.
• Experience with inventory or asset management, including experience as an asset management administrative assistant.
• Experience using the Sunflower asset management system.
• Experience with Microsoft Enterprise Licensing.
• Experience with ServiceNow.
• Experience engaging and communicating with government stakeholders.
• Ability to work in a fast-paced environment.
• Ability to attain required government clearance.

The Asset Management Specialist develops best practices and KPI reporting to advance software licence compliance, cost savings, and supplier obligation fulfilment within an IT governance framework. Reporting to IT and procurement leadership and interfacing with managers and staff across the organisation, the Specialist records contract information in licence management databases, generates consolidated reports including third-party reporting, and measures SAM function performance to sustain an accurate and cost-effective software asset environment.

Day-to-Day Responsibilities

• Contribute to the development of best practices, processes, and procedures to continuously improve software asset management services and costs.
• Report on software usage within the organisation to identify compliance gaps and areas of cost savings.
• Provide accurate information related to software contracts, licensing rules, and inventories.
• Maintain a stakeholder community and enable an information-sharing environment.
• Record software contract information in licence management databases, tools, and trackers.
• Generate, publish, and consolidate reports, including third-party reporting.
• Support governance and reporting of supplier obligation fulfilment.
• Measure and report SAM function KPIs and software cost allocations.
• Support internal and supplier-facing governance activities.

Professional Experience

• Bachelor's degree, preferably in business or finance.
• ITIL Foundations or another IT governance accreditation.
• CSAM or another accreditation in a SAM discipline.
• Knowledge of hardware or software licence management tools or process frameworks is an advantage.
• Fluent spoken and written English; knowledge of German is an advantage.
• Proficiency in Excel and experience working with large volumes of data linked from different sources.
• Good general understanding of IT technologies.
• Strong analytical skills with the ability to produce accurate reports and process data in a complex, fast-paced environment.
• Strong financial and commercial acumen, with comfort working with financial data.
• Strong human relations skills to interface with managers and staff across the organisation.
• Strong attention to detail and high personal and professional accountability.

Sitting at the intersection of fixed plant maintenance and enterprise asset strategy, the Asset Management Specialist supports ERP transition, performs master data validation, and maintains statutory document control within a mining environment, with five or more years of CHPP experience preferred. Operating across planning, strategy, and maintenance management teams, the Specialist applies deep knowledge of computerised maintenance management systems and OEM technical documentation to sustain effective preventive maintenance and asset lifecycle planning.

Work Activities

• Comply with the provisions of the integrated management system, covering quality, environment, and workplace health and safety.
• Understand and follow all relevant work standards, procedures, and other documents.
• Report any potential improvements or required changes to documentation via the hazard and improvement reporting process.
• Support planning functionality, focusing on fixed plant equipment.
• Perform master data validation and development.
• Support strategy and tactics implementation.
• Maintain statutory document control.
• Support ERP transition and implementation.

Qualifications & Experience

• Trade qualification in fixed plant maintenance, with five or more years of CHPP experience highly regarded.
• Engineering certificate preferred.
• Extensive knowledge of maintenance management systems, including computerised maintenance management systems, with SAP exposure desirable.
• Previous fixed asset maintenance planning experience within the mining industry.
• Thorough understanding of preventive maintenance principles.
• Ability to interpret complex OEM technical documentation, including drawings and manuals, to determine maintenance requirements.
• Competency in timing and resource provision for planning and scheduling functions using industry-standard asset maintenance principles in a mining environment.
• Master data exposure and experience leading the development of asset management strategies.
• Strong interpersonal skills with excellent verbal and written communication skills.
• Proficient in computer systems with strong organisational skills, attention to detail, and a professional approach.

A key member of the software asset management team, the Asset Management Specialist refines licence containers, maintains software licences and contracts in the Flexera system, and collaborates with demand and procurement colleagues to trigger renewal processes based on expiration dates. Collaborating across IT service management and vendor teams, the Specialist proposes and tests improvements in Flexera and the managed application database to ensure accurate SKU definitions and compliant vendor portal alignment.

Functions

• Load and maintain software licences and contracts in the Flexera system with all required attributes.
• Identify valid SKUs or define new SKUs as necessary and update the customer toolset accordingly.
• Create and maintain licence containers for in-scope vendors and perform regular reports for vendor portals, aligning portal data with the Flexera system.
• Collaborate with demand and procurement colleagues to trigger the new user licence renewal process based on expiration dates.
• Propose, test, and review improvements made in Flexera and the managed application database.

Skills & Qualifications

• Business or IT university degree with relevant working experience.
• Knowledge of ITIL methodology and IT service management.
• Experience in software licence management, including compliance calculation and measurement in Flexera, is an advantage.
• Software asset management process knowledge, including software inventory, scanning, normalisation, and licensing methods, is an advantage.
• Advanced proficiency in Flexera FNMS and SQL database knowledge.
• Expert-level proficiency in Microsoft Office, including Outlook, Excel, Word, and Access.
• Strong technical and analytical skills with effective communication skills and the ability to work as part of a team.
• Fluent professional English, both written and spoken; German language skills are an advantage.

The Asset Management Specialist oversees the development of investment products, explores new ideas across asset classes and sectors, and assesses third-party asset management vendors to optimise portfolio construction within an institutional investment setting. Reporting to senior investment leadership and collaborating with investment professionals across multiple partner firms, the Specialist develops and organises investment meetings, summits, and seminars to advance global private markets strategy and drive asset management outcomes.

Strategic Responsibilities

• Collaborate with and manage relationships with investment professionals.
• Review and understand investment programmes and strategies.
• Explore new investment ideas across various strategies, asset classes, and sectors.
• Oversee the development of products to optimise portfolio construction.
• Assess new opportunities with third-party asset management vendors and innovative technology providers.
• Develop and organise regular investment meetings, resource groups, seminars, and summits.

Minimum Qualifications

• Advanced degree in finance or economics.
• Five to ten or more years of professional experience in investment research, asset management, or advisory within an institutional setting.
• Detailed understanding of global private markets, including managers, vehicles, and investors.
• Expertise in managing data sources for monitoring historical and projected performance.
• Proficiency in Microsoft Office.
• Design, presentation, and sales and marketing skills preferred.
• Strong leadership skills and experience working in an entrepreneurial environment.
• Excellent oral and written communication skills.
• Ability to prioritise tasks while working on multiple projects across many partner firms simultaneously.
• Proactive and self-motivated, with the drive to move teams and strategies forward.

Asset Management Specialist advances technical plant performance by monitoring photovoltaic and wind plant parameters, conducting periodic site visits, and reporting to clients and financing parties on key technical and financial performance metrics in compliance with contractual obligations. The work directly supports operational and maintenance contract supervision, regulatory coordination with local authorities and grid operators, and the delivery of accurate performance reporting across the renewable energy portfolio.

Delivery Expectations

• Monitor plant performance and technical parameters using an internal monitoring tool.
• Conduct periodic site visits to check the conditions of plants under supervision, following internal procedures.
• Report to the client and financing parties on the main technical and financial performance parameters of the plants in compliance with contractual obligations.
• Monitor and supervise contracts in place, primarily operations and maintenance contracts, verifying that all obligations are met and guaranteed metrics are achieved.
• Coordinate with all bodies involved in operations, including local regulators, grid operators, municipalities, and authorities, to comply with applicable regulations.

Experience & Qualifications

• Bachelor's or master's degree in engineering.
• At least three to four years of experience in the renewable energy sector, including photovoltaic and wind.
• Awareness of the local electricity market.
• Proficiency in Microsoft Office.
• Knowledge of PVSYST and AutoCAD is a plus.
• Fluent in Portuguese and English.
• Client management skills and knowledge of PV and wind technologies.