ASSET COORDINATOR JOB DESCRIPTION

An Asset Coordinator tracks and accounts for every piece of IT hardware a company owns. The work is precise and compliance-driven. In corporate IT and ITSM environments, this means managing procurement-to-disposal workflows across ITIL-aligned platforms, maintaining inventory records that hold up under internal and external audit, and coordinating with field service teams to ensure hardware reaches employees on schedule and is recovered when they leave. The role sits within IT operations, reporting to an IT or asset management director, with direct accountability for hardware compliance status organization-wide.

As the Asset Coordinator, you are accountable for the accuracy, compliance, and operational continuity of the organization's IT hardware inventory from initial procurement through final disposal. You will work across IT operations, procurement, and field service functions, with oversight from an IT or asset management director, ensuring hardware deployments and recoveries align with ITSM service request workflows and audit requirements.

Career Impact: Managing verified procurement-to-disposal audit trails in high-volume IT environments sharpens the operational discipline that hiring managers look for when filling Asset Manager and IT Operations Lead positions.

Business Impact: Accurate hardware tracking and on-time device deployment directly reduce new-hire downtime and protect the organization's compliance posture ahead of internal and external audits.

Growth Opportunity: Experience coordinating multi-country hardware lifecycles and ITSM service request workflows expands your scope toward IT procurement management and enterprise asset governance within two to three years.

• Manage hardware procurement requests, order tracking, and vendor coordination to maintain accurate inventory levels across all stocking locations.
• Log, tag, and maintain IT hardware and software assets in the ITSM asset management system, keeping records audit-ready.
• Deploy devices to on-site and remote employees and manage the full return, wipe, and redeployment process for offboarding staff.
• Conduct scheduled and ad hoc physical audits of hardware inventory to reconcile system records and resolve discrepancies.
• Coordinate hardware disposal and ITAD vendor processes, ensuring data erasure meets compliance requirements before equipment leaves the organization.
• Forecast IT hardware demand against current inventory levels and develop buy plans to prevent shortfalls across supported locations.
• Support end users via the service request queue, resolving asset incidents and escalating systemic issues to IT leadership.

• Associate degree or higher in information technology, business, or a related field, or equivalent work experience.
• 1 or more years of IT asset coordination, inventory management, or related technical support experience, with demonstrated accountability for hardware records.
• Proven ability to maintain accurate, audit-ready asset records across multiple tracking systems and data sources.
• Demonstrated competency in logging, tagging, and updating hardware records within ITSM service request environments.
• Proficiency in using spreadsheet and data management tools for inventory tracking, reporting, and reconciliation.
• Strong organizational skills and attention to detail when managing high-volume, time-sensitive asset requests.
• Clear written and verbal communication skills, with demonstrated ability to coordinate across IT, procurement, and business teams.
• Experience supporting hardware procurement processes, including purchase orders, order tracking, and vendor communication.

• ITIL Foundation certification or equivalent ITSM training that supports asset lifecycle governance in enterprise IT environments.
• Experience coordinating IT asset deployments and recoveries across multiple geographic locations or countries.
• Familiarity with purchase order processing, accounts payable reconciliation, and capital expenditure tracking as they relate to IT hardware.
• Prior experience supporting field service teams and fulfilling hardware requests for remote and distributed employee populations.

• Inventory accuracy rate, measured as percentage of asset records verified correct during scheduled audits.
• Hardware deployment cycle time, average days from approved request to device received by employee.
• Asset recovery rate, reflecting percentage of offboarding devices retrieved and processed within 5 business days.
• Audit discrepancy resolution rate, percentage of inventory mismatches identified and corrected per audit cycle.
• Asset-related service request closure rate, percentage of queue tickets resolved within agreed SLA windows.
• Hardware disposal compliance rate, percentage of devices completing data erasure and ITAD processing before removal.
• Typical tools: spreadsheet and productivity suite (commonly MS Excel and Office 365).

• Base Salary Range: $42,000 to $62,000 annually, varying by location and company size
• Bonus: Discretionary annual bonus of 3% to 8% of base salary
• Equity: Generally not offered at this level; occasional RSU grants at larger enterprises
• Health Benefits: Medical, dental, and vision coverage; employer-subsidized premiums typical
• PTO: 10 to 15 days annually, plus standard federal holidays
• Common Perks: Remote or hybrid work options, technology stipend, and professional development reimbursement

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Employment in this role is contingent on successful completion of a background check, given the access to hardware inventory and organizational IT assets this position involves. All qualified applicants are considered for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law. Reasonable accommodations are available to individuals with disabilities throughout the application and employment process upon request. Candidates must be authorized to work in the United States.

The Asset Coordinator owns the daily workflow of production materials across departments, managing file transfers, maintaining the design database, and coordinating asset distribution across animation, FX, rigging, and compositing pipelines. Working closely with team leads, IT, and pipeline departments, this role ensures all crews and freelancers receive the appropriate assets and infrastructure on schedule, enabling consistent creative review and production progress.

Key Responsibilities

• Coordinate daily workflow of production materials across departments.
• Manage file transfers from outside suppliers using ASPERA and similar programs.
• Establish, maintain, and update project tracking software, uploading and assigning assets.
• Maintain a design database covering design, rigging, posing, layout, background, animation, FX, and compositing.
• Capture and edit production and creative meeting notes.
• Liaise with IT and pipeline departments on behalf of the production.
• Create, distribute, and update an MDP and re-use library.
• Facilitate interdepartmental communication with all crew and freelancers.
• Ensure all departments have the appropriate production assets and infrastructure to execute their roles according to schedule.
• Act as a quality control resource, working with team leads.
• Log and track all production activities and distributed materials, ensuring prompt distribution of production correspondence to internal and external personnel.
• Attend creative review and approval sessions to help determine their impact on production.
• Support design coordination, lists, reviews, approvals, and assignments.
• Provide assistance with revisions and animation coordinating.

Required Qualifications

• 2+ years of experience in the same or a similar role.
• Strong understanding of the 2D and 3D animation pipeline, Harmony, and Shotgun.
• Strong understanding of the production ecosystem and deadlines.
• Sound judgment and discretion when managing sensitive and confidential information.
• Superior communication skills.
• Ability to work autonomously and in a team setting.
• Excellent problem-solving skills.
• Superior agility in navigating multiple priorities and difficult situations.
• Ability to influence and drive results with internal personnel.
• Computer literacy and advanced knowledge of the Microsoft Office suite, Gmail, Google applications, Shotgun, Harmony, and Adobe Creative Suite.

Embedded within the IT service operations team, the Asset Coordinator ensures all configuration items are properly identified, controlled, and managed throughout the service lifecycle. Working closely with the configuration manager and administrative stakeholders, this role supports training, auditing, and status reporting to maintain authorized, documented control of all assets in scope.

Core Functions

• Ensure assets required to deliver services are properly controlled.
• Identify, control, and manage assets within project scope appropriately throughout the asset lifecycle.
• Account for, manage, and protect the integrity of configuration items through the service lifecycle, ensuring only authorized changes are made.
• Create and improve workflow and process.
• Prepare materials and conduct training during quarterly training sessions.
• Administer the receipt, identification, storage, and withdrawal of configuration items.
• Maintain and provide information on the status of configuration items.
• Assist the configuration manager in performing configuration audits.
• Produce configuration status accounting reports.

Qualifications & Experience

• Higher NITEC or equivalent qualification.
• Experience providing administrative and customer service support is preferred.
• Good email communication skills.
• Proficiency in Microsoft applications, including Excel.
• Familiarity with SharePoint is an advantage.

Reporting to internal stakeholders, the Asset Coordinator serves as the primary liaison between vendors and internal teams to manage wireless equipment orders, deployments, and recoveries across the telecom asset lifecycle. Partnering with end users and cross-functional partners, this role delivers accurate record-keeping, project management from concept through release, and asset recovery from departing employees to protect equipment inventory.

Primary Duties

• Act as the primary contact and liaison between the vendor and internal stakeholders to understand short- and long-term strategies.
• Manage and ensure shipping methods on orders are accurate and adequate to meet customer needs.
• Ensure new products and services are deployed by providing project management from concept through release.
• Perform monthly audits to ensure accurate record-keeping of wireless equipment.
• Troubleshoot telecom issues with end users.
• Lead efforts in asset recovery from resigned and terminated employees.
• Manage equipment returns and partner with internal stakeholders on product functionality.

Skills & Qualifications

• College degree or equivalent experience.
• 1 year of asset inventory-related experience preferred.
• Ability to work a flexible schedule.
• Demonstrated ability to work independently to accomplish assigned work.
• Attention to detail and excellent verbal, written, and interpersonal communication skills.
• Demonstrated skill in critical thinking and problem-solving.

Sitting at the intersection of IT service delivery and asset lifecycle management, the Asset Coordinator processes equipment requests, deploys and recovers hardware for staff and faculty, and supports ITIL-aligned asset management and ITSM processes within a post-secondary institution. Operating across IT management, the service desk, and all organizational levels, this role forecasts hardware needs, manages inventory databases, and directly enables new hires and continuing staff to receive equipment ready for use.

Duties

• Process equipment requests, checking eligibility and adherence to process and policy.
• Log entries into an asset management system for all laptops and peripheral equipment.
• Prepare and distribute outgoing laptops and related peripherals to staff, faculty, and students.
• Process all returned devices and ensure retiring employees return all assigned equipment.
• Create and utilize spreadsheets to track technology equipment, serial numbers, asset tags, location, and currently assigned users.
• Manage inventory databases, including all relevant tracking information for distributed devices.
• Participate in the inventory and asset management system implementation project, supporting streamlined IT asset management and lifecycle processes aligned with ITIL or ITSM best practices.
• Coordinate with IT management and various departments to ensure new hires have the proper equipment ready when required.
• Forecast organizational hardware needs versus supply and coordinate with the hardware and laptop team on ordering needs.
• Identify modifications to asset management processes to improve acquisition of routine inventory.
• Develop and implement procedures and policies to ensure IT asset deployment and replacement aligned with ITIL or ITSM best practices.
• Plan, monitor, and procure client-based hardware assets to ensure compliance with policies and protocols.
• Work with the service desk team to manage the ticket queue, escalating tickets, distributing issues, and following up with clients.
• Provide technical support to end users with excellent customer service.
• Assess and correct staff, faculty, and student account issues in Active Directory as needed.

Requirements

• Two-year diploma in information technology or electronics engineering is required.
• A+, Network+, ITIL, ITSM, or customer service training and certification is considered an asset.
• One year of experience in technical service and support, service delivery, or IT asset coordination and delivery is required.
• Excellent written and verbal communication skills.
• Excellent teamwork skills, capable of working effectively across a variety of IT and business groups and across all management levels.
• Previous exposure to an ITSM ticketing and task management system for service delivery is an asset.
• Ability to build and sustain relationships with individuals at all levels of the organization.
• Ability to switch context quickly and work on multiple streams of work concurrently.
• Proven ability to manage multiple concurrent projects with minimal supervision.
• Strong analytical and problem-solving skills.
• Proficiency in MS Office 365 and related applications, including Word, Excel, PowerPoint, and Teams.
• Advanced skills in data manipulation or automation using Excel functionality would be an asset.

A key member of the marketing team, the Marketing Asset Coordinator localizes and creates campaign assets across paid channels including social, digital, out-of-home, radio, and TV, ensuring timely delivery aligned with media agency specifications. Collaborating across studio, integrated marketing, and broader streaming teams, this role manages agency relationships, purchase orders, and creative direction to produce consistent, high-quality campaigns.

Functions

• Localize and create marketing campaign assets for all paid channels, including social, digital, out-of-home, radio, transit, retail, and TV.
• Prepare presentations, creative briefs, and campaign summaries.
• Assist the media manager with weekly and post-campaign reporting.
• Maintain detailed knowledge of asset specifications and deadlines, working closely with the media agency to ensure timely delivery.
• Facilitate relationships with third parties required to seek approval for local use of content for marketing purposes.
• Brief creative agencies as required and coordinate approvals with relevant regional teams in association with the marketing executive.
• Proactively maintain contacts and relationships with relevant external stakeholders, including creative agencies.
• Handle all media and agency purchase orders and invoice processes.
• Actively participate in agency and internal work-in-progress meetings.
• Work closely with the marketing manager and executive to drive consistent creative direction for campaigns based on campaign strategy.
• Provide consistent communication to key stakeholders, including studio, integrated marketing, and broader streaming teams.
• Collaborate with the broader team to drive innovative, best-in-class campaigns.

Experience & Qualifications

• Tertiary degree qualification in marketing or a similar field.
• Film, entertainment, streaming, or media background is highly desirable.
• 1–2 years of experience in a marketing role within a business environment.
• Experience in localizing and creating marketing assets.
• Understanding of the importance and implementation of corporate brand guidelines.
• Superior organizational and time management skills, with the ability to manage multiple diverse relationships and projects.
• Exceptional attention to detail.
• Strong sense of urgency and ability to work in a deadline-driven environment.
• Outstanding presentation, communication, written, and negotiation skills.
• Creative and innovative approach that challenges the status quo and seeks new and better ways of doing things.
• High level of computer literacy, including Photoshop, PowerPoint, Excel, Outlook, Word, Keynote, and SAP desirable.

Accurate hardware deployment and CMDB integrity depend on the Asset Coordinator, who assigns laptops, tags incoming assets, manages inventory of peripherals, and handles break-and-fix swaps and offboarding returns at client sites for Insight. Based within the client-facing operations team and reporting to the asset manager, this role supports software asset management and request queue management to keep equipment lifecycle processes running without interruption.

Accountabilities

• Assign laptops and update the CMDB.
• Assign laptops for refresh projects.
• Tag incoming assets, including docking stations, monitors, mobility devices, and laptops.
• Manage inventory of untagged peripherals.
• Ship boxes and track returned assets from offboarding employees.
• Wipe and clean returned assets and prepare them for reuse or disposal.
• Report low-stock items and CMDB updates to the asset manager.
• Create shipping labels as needed to ship and retrieve returned items.
• Organize email correspondence related to equipment inquiries.
• Manage break-and-fix asset swaps and incident management.
• Manage the request queue for approved service requests.
• Update expiry dates on the software calendar for software asset management.

Technical Qualifications

• High school diploma, with secondary education or certification preferred.
• Customer support experience, with a desire to move into a technical role.
• Excellent written and verbal communication skills.
• Ability to work in a team environment as well as independently.
• Proficiency in MS Office and experience using ticketing systems.
• Ability to research problems and solutions.

As the Asset Coordinator, this role owns the full lifecycle of IT assets from purchase through recovery, including receiving, tagging, auditing, shipping to remote and on-site employees, and managing cross-charge reconciliation. The asset management leadership group and supply chain procurement team rely on this work to maintain accurate inventory, fulfill internal IT asset needs, and support vendor negotiations and annual buy planning.

Activities

• Ensure IT assets are purchased, received, assigned, tracked, and recovered.
• Ship devices to remote employees and deliver devices to on-site employees.
• Receive returned devices, prepare them for redistribution, and ensure inventory levels are maintained.
• Complete asset audits, tag new devices, and register devices in asset management software.
• Respond to internal employees with IT asset needs and assist with troubleshooting.
• Support root cause analysis to eliminate future problems.
• Assist with purchase orders, order tracking, order fulfilment, and reconciliation.
• Forecast IT asset demand and develop an annual buy plan.
• Manage stocking strategy and ensure assets are cross-charged to the appropriate cost center.
• Assist in vendor negotiations and maintain SOPs, policies, and standard work.

Position Requirements

• High school diploma or equivalent.
• College experience or degree preferred.
• Some experience in asset management is preferred.
• Experience with stockroom management, organization of assets, and adherence to standard operating procedures.
• Intermediate understanding of policies, budgets, contracts, strategy, and employee management.
• Experience with external vendor relationships.
• Ability to communicate effectively with coworkers, management, and field employees, both verbally and in writing.
• Ability to handle multiple tasks and prioritize effectively.
• Advanced MS Office skills, specifically Excel, Word, Outlook, and PowerPoint.
• Decision-making, problem resolution, and creative thinking skills.
• Ability to quickly learn new applications provided by outside vendors.

Asset Coordinator delivers end-to-end digital content management for a sports media environment, ingesting, tagging, and archiving video, audio, photo, and graphic assets from multiple shoots and game productions using CatDV and Libris PhotoShelter. Success in the position means the director of media systems and workflow has reliable, accessible archives, production storage runs at 100% uptime, and editors and broadcast teams can locate footage and fulfill photography requests efficiently.

Operational Focus

• Ingest, log, tag, organize, and archive digital content from multiple shoots and projects using the CatDV asset management system and Libris PhotoShelter.
• Maintain the asset library with an emphasis on digital file organization and file naming conventions.
• Work with the director of media systems and workflow to maintain 100% uptime of production storage, archive, and media asset management systems.
• Recommend, implement, and document best practices for media management workflow.
• Develop, plan, and research new technologies, making recommendations for future growth and advancements.
• Ensure longevity and accessibility of all video, audio, photo, and graphic assets.
• Assist editors by locating clips for various projects and perform basic video edits.
• Perform data wrangling and DIT duties on various production shoots, both on-site and off-site.
• Fulfill all footage and photography requests while building and maintaining professional relationships with internal and external clients.
• Coordinate with video board and TV truck teams to collect, label, and store assets from all home and road games.

Knowledge Skills & Abilities

• Bachelor's degree in video production or a related field, or equivalent work experience.
• 1–3 years of experience managing video assets in a professional environment.
• Advanced knowledge of Adobe Creative Cloud applications, including Premiere, After Effects, and Media Encoder.
• Experience with CatDV, Libris PhotoShelter, or another asset management system.
• Expert knowledge of post-production workflows, including codecs, file formats, export settings, audio mixing, and color correction.
• Ability to work unconventional hours, including evenings, weekends, and holidays as needed.
• In-depth knowledge of the game of baseball.

The Fixed Assets Asset Coordinator oversees the recording, tracking, and auditing of fixed asset additions, transfers, and disposals while ensuring all capital expenditures are completed in compliance with company policy. Working closely with plant management, the tax department, and the finance team, this role produces year-end fixed asset reports and supports both internal and external audit requests to maintain accurate financial records.

Key Deliverables

• Perform fixed asset transactions such as disposals and transfers.
• Process capital expenditure accounts payable and close out capex projects for addition into the fixed asset system.
• Communicate with plant management regarding the status of capex projects.
• Process annual audits of machinery, equipment, and office equipment.
• Respond to fixed asset and capex inquiries and assist with internal and external audit requests.
• Prepare year-end fixed asset reports for the tax department.
• Process computer bulk orders and coordinate RFID tags for machinery and equipment.
• Maintain equipment titles and identify and implement efficiencies within fixed assets.
• Document and update standard procedures as applicable.
• Support the finance department with other requests as required.

Professional Experience

• Bachelor's degree in finance, accounting, or another business major preferred, or equivalent combination of education, training, and experience.
• Sound understanding of finance and accounting principles.
• Knowledge of Sage Fixed Assets software is beneficial.
• Working knowledge and proficiency in Microsoft applications, including Excel, Word, and Outlook.
• Strong analytical skills and effective problem-solving ability.
• Strong attention to detail and organizational skills.
• Effective communication skills.
• Ability to manage multiple responsibilities and projects simultaneously and prioritize work appropriately.

Embedded within a P3 transportation project team, the Asset Coordinator develops and maintains records of road network and structural asset conditions, oversees rehabilitation projects, and coordinates repairs with the operations and maintenance contractor to uphold the project agreement. Working closely with the technical director and civil engineering stakeholders, this role conducts lifecycle analysis, risk assessments, and document control management to sustain compliant, well-maintained transportation infrastructure.

Areas of Ownership

• Inspect the road network and structures to ensure adequate maintenance in compliance with the project agreement.
• Maintain records of asset condition.
• Coordinate with the operations and maintenance contractor on reporting and repair timelines.
• Oversee rehabilitation projects and coordinate repairs and rehabilitation to facility structures.
• Prepare tender and contract documents.
• Undertake risk assessments.
• Oversee facility inspections and maintenance.
• Perform lifecycle analysis and interpret results.
• Assist the technical director as needed.
• Document control management for project records.

Education & Experience

• Bachelor's degree in civil engineering or diploma in civil engineering technology.
• Registered or eligible to register with the Association of Professional Engineers and Geoscientists of Alberta.
• 3–5 years of experience in the transportation industry.
• Possession of an Alberta driver's license.
• Experience in operations and maintenance of transportation facilities preferred.
• Experience in a P3 environment preferred.
• Knowledge of Alberta Transportation highway and bridge design standards and specifications.
• Ability to read and interpret highway construction plans and specifications.
• Experience in field inspection of bridge and road construction.
• Knowledge of structural engineering and roadway design practices.
• Knowledge of safe work practices and incident investigation.
• Proficiency in computer design software, Word, and Excel.
• Experience in risk management, including identification, consequences, and mitigation.
• Experience reviewing contractor submittals, determining compliance, and preparing written responses.

Reporting to internal operations leadership, the Furniture Asset Coordinator manages the full lifecycle of office furniture inventory, from procurement and order tracking to the sale, donation, and disposal of obsolete furniture, in compliance with defined procedures. Partnering with third-party vendors, warehouse teams, and client stakeholders, this role sustains accurate inventory management systems and collaborative vendor relationships that keep furniture operations running efficiently.

Role Responsibilities

• Request quotes as needed for new furniture.
• Submit purchase order requests for all ad hoc operating and capital expenditure furniture requests.
• Track furniture orders and communicate estimated time of arrivals to internal, third-party warehouse, and finance teams.
• Ensure new furniture is documented and tracked in the inventory management system.
• Hold third-party vendors accountable for all documented SLAs, processes, and procedures.
• Maintain and update all process documents associated with responsibilities.
• Coordinate the donation program by communicating available furniture inventory with partners, scheduling pickups, maintaining proper paperwork, and completing monthly reporting.
• Coordinate the sale of obsolete furniture according to proper procedure.
• Engage third-party resources to continually provide options for removing obsolete furniture from inventory.
• Perform monthly and quarterly audits of obsolete furniture.
• Foster collaborative relationships with teammates, vendors, and client key stakeholders.

Background & Experience

• Bachelor's degree or 1–3 years of experience in inventory management, furniture design and specification, or furniture operations preferred.
• Knowledge of inventory or IMS systems strongly preferred.
• Knowledge of Microsoft Office suite, Box, and Smartsheet required.
• Acute attention to detail.
• Ability to accurately multi-task and troubleshoot situations with limited direction.
• Ability to embrace change and be agile in the face of an ambiguous environment.
• Self-starter with the ability to problem-solve proactively.

Sitting at the intersection of IT procurement and global asset lifecycle management, the Asset Coordinator manages hardware from acquisition through disposal across three countries, reviewing warehouse inventory, coordinating field services deployments, and overseeing refresh cycles through asset management systems and service request workflows. Operating across procurement, warehouse, and field services teams, this role creates and implements cross-country disposal processes that ensure asset accountability and uninterrupted operations.

Job Functions

• Manage the lifecycle of hardware assets, components, and peripherals from acquisition through disposal, including procurement management, purchase order tracking, warehouse pick transactions, deployment, redeployment, and disposal management.
• Review warehouse inventory before placing orders with vendors and maintain warehouse minimum and maximum asset levels.
• Work with field services teams to deploy assets on time.
• Manage refresh cycles through the asset management system and deployments through service request workflows.
• Track and manage all IT assets throughout their operating life across three countries.
• Create and implement processes and plans to dispose of hardware assets across three countries.

Minimum Qualifications

• Asset management experience.
• IT hardware knowledge, including Lenovo, HP, and Apple, is preferable.
• Prior experience using ServiceNow.
• Proficiency in MS Excel and MS Office Suite, including pivot tables, data manipulation and sorting, reporting, and change tracking.
• Strong organizational skills and ability to multitask across several management systems.
• Customer service experience and focus, with a strong work ethic.
• Ability to handle a large volume of requests during a workday.

A key member of the marketing operations team, the Digital Asset Coordinator acquires, processes, and organizes restaurant client marketing assets, including photos, menus, and logos, through a content management system for use across Rewards Network and partner program websites. Collaborating with sales and creative teams, this role performs Photoshop post-processing, verifies usage rights, and supports the field sales team on content-related issues to maintain consistent portfolio quality standards.

What You'll Do

• Acquire, process, and organize all restaurant client marketing assets through a content management system.
• Onboard new clients' marketing asset portfolios across all dining program websites and update content for existing clients.
• Perform post-processing of all marketing asset files through Photoshop to fit content quality standards.
• Verify all usage rights for acquired assets.
• Collaborate with sales and creative teams to ensure marketing asset portfolios meet quality standards.
• Assist the field sales team with any content-related issues or questions.

Required Qualifications

• Bachelor's degree in marketing or a related field preferred but not required.
• Content management and data entry experience a plus.
• Experience in copywriting and editing is a plus.
• Acute attention to detail, accuracy, and the ability to execute and deliver results under strict deadlines.
• Exceptional organizational skills.
• Strong written and verbal communication skills.
• Proficiency in overall computer skills; basic Photoshop, Salesforce, and photography skills are a plus.

Efficient localization delivery depends on the Asset Coordinator, who manages all assets between the studio and international vendors, coordinates voice-over cast selection, and tracks audio recording sessions against delivery milestones for all localized game versions. Based within the localization team and working alongside post-production and third-party recording studios, this role maintains detailed project trackers and intellectual property rights documentation to support worldwide localization workflows.

Day-to-Day Responsibilities

• Manage all assets between the studio and vendors, using internal tools to ensure consistency between recording scripts and audio files received.
• Coordinate worldwide communication with vendors, manage time against deliverables, monitor schedules against project milestones, and document project-specific processes.
• Track audio recording sessions and assets against delivery dates and workloads, and provide concise reports to the localization team.
• Manage the voice-over cast selection for all localized versions with all parties involved.
• Track and fix audio recording bugs identified during production.
• Assist the team in managing and tracking intellectual property rights in assigned projects.

Qualifications & Experience

• 1+ years of experience in the localization industry, working with international vendors, and in project management.
• Asset management experience.
• Excellent English skills, both written and oral.
• Excellent communication and reporting skills.
• Excellent knowledge of MS Office, especially Excel.
• Experience in voice-over recordings and dealings with recording studios is desirable.

As the Marketing Asset Coordinator, this role advances marketing asset production from creative briefing through performance analysis, managing outsourcing via agencies and freelancers, and project-managing asset delivery between headquarters and studios. The marketing team relies on this work to generate data-driven creative recommendations, benchmark competitors, and continuously improve KPI performance across game genre marketing campaigns.

Scope of Work

• Project-manage marketing asset production between headquarters and studios.
• Create briefs for media campaign assets, including new creatives and declinations.
• Manage outsourcing of marketing asset production via agencies or freelancers.
• Analyze creative performance based on set KPIs.
• Perform creative benchmarks on competitors and new releases.
• Provide recommendations on best practices and improvements to marketing asset KPIs and industry and game genre trends.

Skills & Qualifications

• Previous experience in marketing creative briefing and the ability to transform marketing messages into creative ideas in the entertainment industry.
• Experience in project management and coordination.
• Basic skills in Adobe Photoshop and Premiere.
• Strong organizational skills and ability to prioritize tasks based on agreed-upon larger goals.
• Interest in marketing creatives and strong attention to detail.
• Ability to work collaboratively in an international and multicultural setting, both on-site and remotely.

Asset Coordinator manages stock availability, purchase orders, warranty returns, and asset register accuracy across hardware and service provider relationships to ensure continuous supply chain integrity. Success in the position means stock discrepancies are resolved promptly, supplier SLAs are met, and health and safety compliance records are maintained in alignment with team KPIs.

Work Activities

• Maintain and review records to ensure sufficient stock availability at all times.
• Raise purchase orders and keep accurate records.
• Validate and load asset stock notifications from distributors and suppliers.
• Manage warranty returns and stock discrepancies.
• Ensure regular stock takes are received from hardware and service providers and reconciled.
• Maintain an efficient, scalable, and best-in-class asset register.
• Resolve exceptions, chase supplier appointments and updates, and handle churned assets.
• Liaise with third parties to ensure that any assets removed are returned.
• Maintain records relating to industry health and safety and compliance standards.
• Contribute to the delivery of team objectives, SLAs, and KPIs.

Requirements

• Intermediate knowledge of Excel, Word, and Outlook.
• Strong problem-solving and analytical abilities.
• Strong administrative and organizational skills.
• Acute attention to detail with the ability to prioritize work effectively.
• Articulate, professional, and clear verbal and written communication skills.
• Good interpersonal and rapport-building abilities.

The Asset Coordinator creates a unified approach to IT hardware, software, and mobile device procurement by collaborating with corporate stakeholders to manage inventory control, asset tracking, license renewals, and technology refreshes across the organization. Working alongside the IT team and reporting through established IT service platforms, this role supports end-user asset deployments and meeting documentation to sustain reliable IT service delivery.

Performance Expectations

• Collaborate with the IT team and corporate stakeholders to identify, process, and resolve IT responsibilities, including hardware, software, and mobile device procurements.
• Manage inventory control and asset tracking tasks, including shipments, personnel assignments, compliance status, and disposal.
• Manage license renewals and technology refreshes.
• Assist with end-user assets, including cellular device deployments.
• Service changes, equipment returns and reuse, and other user-facing tasks.
• Support the IT team with the creation of meeting documentation, assistance with key support platforms, and other tasks as assigned.

Experience & Qualifications

• Two or more years of relevant work experience.
• Bachelor's degree in business or a related field.
• 4+ years of related procurement or accounting experience.
• General knowledge of procurement, accounting, and administrative functions.
• Prior experience with ITSM tools.
• Proficiency in Microsoft Office tools, including Outlook, Excel, PowerPoint, and Word.
• Strong organizational and prioritization skills with attention to detail.
• Excellent written, oral, and presentation communication skills, with comfort communicating at all levels of the organization.
• Ability to work proactively and collaboratively with others.

Embedded within the commercial asset management team, the Commercial Asset Coordinator assists with day-to-day management of a portfolio of retail centres in the GTA, responding to tenant inquiries and coordinating maintenance, work orders, and emergency calls while reporting to the Commercial Asset Manager. Working closely with tenants, contractors, and regional property teams, this role ensures tenant operational matters are managed promptly and properties are maintained to required standards.

Core Responsibilities

• Assist in the day-to-day management of commercial properties.
• Respond to inquiries from existing commercial tenants.
• Assist the commercial asset manager with property inspections regularly.
• Coordinate work orders, improvements, and maintenance.
• Respond to emergency calls from existing tenants and centers.
• Issue notifications and follow up on communication relating to tenant operational matters.

Technical Qualifications

• Post-secondary degree.
• Commercial and property management experience.
• Polished presentation and strong written and verbal communication skills.
• Solid Microsoft Office or similar computer skills.
• Extremely self-motivated, well-organized, and flexible.
• Ability to prioritize workloads and meet deadlines.
• Valid driver's license and access to a vehicle for travel.

Reporting to the photo, design, and content teams, the Asset Coordinator supports the migration of assets to a digital asset management workflow by uploading, tagging, organizing, and managing metadata, photo consents, and download requests within the DAM system. Partnering with art directors and web and social media teams, this role retouches and resizes photos and maintains asset library accuracy to ensure all digital content remains current and fit for use.

Key Responsibilities

• Work alongside photo, design, and content teams to provide support for the migration of assets to the digital asset management workflow.
• Upload, tag, and organize assets and metadata.
• Manage photos received from photoshoots, check consents, and coordinate with art directors to identify selects.
• Check assets in the digital asset library to ensure they are still relevant and accurate.
• Handle download requests for approval or rejection.
• Send out consent forms, track the form process, and add consent form details to the digital asset library metadata once signed.
• Resize and retouch photos as needed for the web and social media teams.

Position Requirements

• Experience working with a digital asset management system is required.
• Strong Adobe Photoshop skills.
• Superior knowledge of digital file formats.
• Must be extremely detail-oriented and organized.
• Ability to handle a high volume of work with tight deadlines.
• Strong written, oral, and interpersonal communication skills.

Sitting at the intersection of asset valuation and logistics coordination, the Asset Coordinator executes a full inventory, valuation, and documentation of excess office and computer equipment while coordinating the movement of needed materials and the sale of surplus assets at local, state, and national levels. Operating across external vendor relationships and internal operations, this role builds sales channels, manages transaction records, and prepares items for shipment to enable organized and cost-effective asset disposition.

Core Functions

• Perform a detailed inventory of all excess computer and office equipment and document inventory in a database.
• Research and assign value to inventory using external sources for comparison.
• Determine what inventory will be needed for continued operations and coordinate the shipping of needed items to partner locations.
• Build and maintain channels that allow for the quick sale of assets with minimal supervision.
• Coordinate the transactions for any sales made with external partners.
• Maintain detailed records of sales, including a complete list of inventory, payments, and shipping information.
• Physically prepare items to be shipped and source materials needed to safely ship assets to consumers.
• Work with external vendors to source the most resourceful shipping options.
• Create and maintain documents outlining processes throughout the assignment.

Knowledge Skills & Abilities

• High school diploma required.
• Bachelor's degree in business or a related subject preferred.
• 3+ years of experience in asset or inventory management, including the movement and sale of assets.
• Knowledge of inventory control software, such as FreshDesk or related technology.
• Experience in project management software, such as Asana or related technology.
• QuickBooks knowledge preferred.
• Experience working independently and within a budget.
• Excellent negotiation ability.
• Excellent verbal and written communication skills and organizational skills.
• Strong analytical and problem-solving skills, with the ability to prioritize and delegate tasks.
• Proficiency in Microsoft Office Suite or related software.
• Must be able to work independently with minimal supervision.

A key member of the brand and creative operations team, the Digital Asset Coordinator coordinates with internal stakeholders and external agency partners to manage all aspects of IAG's digital asset library, including cataloging, tagging, metadata schemas, access control, and rights-sensitive assets. Collaborating across design, marketing, and agency teams, this role oversees onboarding procedures, promotes digital naming conventions, and supports end users to maintain a consistent and accessible visual brand ecosystem.

Primary Duties

• Provide guidance and technical advice to internal and external users on DAM functionality.
• Oversee access control, onboarding procedures, permissions, troubleshoot user issues, and report bugs and enhancements.
• Manage and receive digital assets directly from internal teams and agency partners.
• Own cataloging and file management, providing tagging, quality control, and managing final asset uploading.
• Direct photo search requests with internal teams and manage external photography libraries.
• Manage databases and maintain the archiving system.
• Handle various formats of digital assets, including print, web, and video.
• Proactively identify and implement process improvements.
• Provide ongoing support to end users and promote best practices for digital content management system use.
• Build, maintain, and promote digital naming conventions for consistent use throughout the organization.

Professional Experience

• 1–3 years of professional digital asset experience, including archiving, photo editing, or photo assisting.
• Hands-on technical experience with cataloging, tagging, and naming within library systems and content management systems.
• Thorough understanding of industry best practices, processes, and new tools.
• Knowledge of technical photography trends with the ability to adapt to a constantly changing digital landscape.
• Fast learner with a proactive approach and strong enthusiasm for technology.
• Excellent analytical and problem-solving skills.
• Exceptional organizational, communication, and interpersonal skills, with a strong client-service approach.
• Ability to work independently in a fast-paced, agile environment.
• Solution-oriented and detail-focused.

Efficient post-production delivery depends on the Digital Asset Coordinator, who manages all digital photo files during location and studio shoots, coordinates retouching vendors, builds Lightroom catalogs, and maintains the digital asset management workflow as the central hub for still media assets. Serving as the connective point between cross-functional teams, photography crews, and outside vendors, this role uploads final imagery with complete metadata and distributes assets to all teams requiring photo content.

Duties

• Manage all digital photo files during location and studio shoots.
• Travel with the photography team as needed.
• Tag photos, set up catalogs, input metadata and keywords, work within templates and specific cropping, and organize files for cross-functional sharing and external usage.
• Coordinate all post-production and retouching needs and execute simple edits, including color correction, cropping, and masking.
• Create Lightroom catalogs, galleries, and shareable assets for all cross-functional teams.
• Upload imagery to the digital asset management tool, including metadata and tagging information, and troubleshoot missing or incorrect website imagery.
• Partner with cross-functional teams to understand photo needs and distribute final assets.
• Assist on set with lighting, product environment, and camera setup.

Education & Experience

• 1+ years of digital asset management experience, with preference for Widen.
• Experience with Adobe Lightroom and Photoshop.
• Experience with DSLR camera setup and shooting tethered.
• Strong project management skills.
• Detail-oriented, well-organized, and able to multi-task.
• Excellent communication skills to work with a variety of people, from creatives to outside vendors and production teams.
• Ability to communicate and negotiate with outside vendors.
• Willingness to travel up to several times per month, approximately 30% of the year.

As the Media Asset Coordinator, this role guides the day-to-day workflow for timely delivery of all post deliverables from series productions to Amazon Studios, managing asset trackers, coordinating with post-production teams and vendors, and ensuring long-term archiving and preservation of media archive deliverables. The post technology team relies on this work to improve operational workflows, maintain technical specifications compliance, and provide centralized, accessible archives for all series content.

Functions

• Oversee the day-to-day workflow to ensure all assets and documents are delivered efficiently as required, in accordance with post-delivery guidelines for each series.
• Work closely with post-production teams and vendors to manage timely delivery of assets upon request.
• Manage and track key media archive deliverables by maintaining project trackers and ensuring deliverables conform to current technical specifications and are properly archived.
• Perform thorough research of media archive deliverables, conduct outreach to third-party vendors, and maintain a detailed asset tracker.
• Learn new platforms as in-house asset creation tools expand.
• Collaborate with the post technology team to improve existing operational workflows by identifying problem areas and providing smart solutions.

Background & Experience

• Bachelor's degree required.
• 1+ years of experience in mastering, asset operations, or post-delivery at studios, networks, or high-volume production companies.
• 1+ years of technical experience in episodic and film workflows.
• Prior experience in production or post-production processes and facilities.
• Knowledge of digital media assets and file formats.
• Project management experience desired.
• Proficiency in Microsoft Office products.
• Ability to coordinate and track a high volume of work through an end-to-end workflow.
• Excellent verbal and written communication skills.

Asset Coordinator coordinates the full production asset pipeline from pre-production through post, managing tracking systems, supporting directorial reviews, and facilitating interdepartmental communication and workflow troubleshooting across the animation production team. The work directly supports the line producer, production manager, and crew by ensuring asset lists, client deliveries, and daily task assignments are executed on schedule within a 2D animation environment.

Accountabilities

• Assist with the management and organization of all production assets from pre-production through post-production.
• Assist in the preparation of asset lists by reading approved or in-progress scripts.
• Assist and facilitate all directorial reviews of assets, keeping track of notes and approvals.
• Develop and use tracking systems daily.
• Assist in assigning daily tasks to the crew as required.
• Maintain smooth interdepartmental communication and workflow through the asset pipeline, troubleshooting and problem-solving as required.
• Assist with client deliveries and documentation of deliveries.
• Provide support to the line producer, production manager, and other staff to assist in the completion of production tasks, including communication, correspondence, coordinating meetings, photocopying, data entry, filing, packaging, and shipping.

Minimum Qualifications

• Understanding of the 2D animation pipeline and the production ecosystem and deadlines.
• Ability to proactively recognize challenges, flag them to the production manager, and provide possible solutions.
• Ability to work against tight timelines and navigate multiple priorities.
• Ability to influence and drive results with internal personnel.
• Outstanding communication skills with a professional and friendly attitude.
• Strong knowledge of MS Office and G Suite applications.