ASSET ADMINISTRATOR JOB DESCRIPTION

An Asset Administrator in IT tracks what the enterprise owns, what it owes under license, and whether the two match. Hardware and software inventories drift the moment a device ships or a contract renews; the role exists to close that gap before an audit or a renewal deadline exposes it. Sitting within IT operations or an ITSM function, this position owns the Configuration Management Database (CMDB) as a living record, not a snapshot. ITIL-aligned processes and software license compliance under agreements such as Microsoft Enterprise or GDPR-scoped data contracts set the regulatory backdrop this role must navigate daily.

As the Asset Administrator, you maintain the accuracy and completeness of IT asset records across the full hardware and software inventory, directly supporting audit readiness, vendor compliance, and procurement decisions. You operate within the IT operations team, coordinating with Service Delivery Managers, procurement leads, and external vendors to keep asset data current and actionable.

Career Impact: Hands-on ownership of CMDB integrity and ITIL-aligned asset processes builds the kind of demonstrable compliance track record that advances careers toward IT Asset Manager or Configuration Manager roles.

Business Impact: Accurate asset records prevent costly license penalties, failed audits, and procurement overspend, outcomes that land directly on the P&L of the IT department you support.

Growth Opportunity: Exposure to software license negotiation, vendor contract management, and ITSM platform administration expands your scope well beyond inventory work and positions you for senior ITAM or IT procurement responsibilities.

• Maintain and reconcile the CMDB to ensure hardware and software asset records are accurate, versioned, and complete.
• Audit IT asset inventory through scheduled physical counts and discovery tool outputs to verify alignment with procurement records.
• Process incoming and outgoing hardware shipments, including barcoding, serial number capture, and assigned-user documentation.
• Monitor software license entitlements against actual deployment counts to identify compliance gaps before vendor audits.
• Generate scheduled and ad hoc asset reports for Service Delivery Managers, covering contract compliance levels and hardware lifecycle status.
• Coordinate the retrieval, reassignment, and disposal of retired or surplus IT assets in accordance with approved disposal procedures.
• Support software procurement requests by validating licensing models, quantities, and contract terms before purchase order submission.
• Partner with ITSM platform administrators to log and close asset-related service tickets, maintaining full lifecycle traceability within the system.

• Bachelor's degree in Information Technology, Business, or a related field, or equivalent work experience.
• 2 or more years of IT asset management or IT inventory experience, with exposure to both hardware and software lifecycle processes.
• Working knowledge of IT Service Management principles, including asset and configuration management within an ITIL framework.
• Demonstrated ability to administer and maintain an asset management database or CMDB with high data accuracy standards.
• Familiarity with software license compliance requirements, including interpreting contract language and entitlement records.
• Strong analytical and organizational skills, with the ability to manage multiple concurrent asset requests and reporting deadlines.
• Effective communication skills for coordinating with stakeholders at all levels, from end users to vendor account managers.

• Certified IT Asset Management (CITAM) or Certified Software Asset Management (CSAM) credential, or active progress toward certification.
• Experience participating in software vendor license agreement negotiations or contract renewals.
• Exposure to GDPR or equivalent data protection obligations as they apply to asset and configuration records.
• Prior work within a managed services or multi-client IT environment, handling asset tracking across more than one organizational account.

• CMDB accuracy rate (%), measuring the share of asset records verified as current and correctly attributed.
• License compliance ratio (deployed vs. entitled seats), tracking variance against active software contracts.
• Mean time to asset record update (hours), reflecting how quickly incoming or outgoing hardware is reconciled in the system.
• Audit finding count per cycle, measuring unresolved discrepancies surfaced during internal or vendor-initiated audits.
• Asset disposal cycle time (days), tracking elapsed time from retirement flag to confirmed removal from inventory.
• Typical tools: ITSM platforms (commonly ServiceNow or Remedy); asset discovery and CMDB tools (commonly SCCM or similar).

• Base Salary Range: $52,000 – $72,000 annually, depending on experience and location
• Bonus: Discretionary annual bonus, typically 3–7% of base salary
• Equity: Uncommon at this level; occasionally offered at larger technology firms
• Health Benefits: Medical, dental, and vision coverage; employer contribution standard
• PTO: 10–15 days annually, plus standard public holidays
• Common Perks: IT certification reimbursement, remote or hybrid scheduling, employee device programs

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Background check completion is a condition of employment for this role, given access to vendor contracts and software entitlement records. All qualified applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected under applicable federal, state, or local law. Reasonable accommodations are available to individuals with disabilities throughout the hiring process upon request. Candidates must be authorized to work in the United States.

The Special Assets Administrator owns the administrative support of commercial and business loan portfolio monitoring, assisting the Asset Management Analyst with collateral evaluation, delinquency follow-up, and report preparation. Working within CRF's risk management team, this role directly enables timely resolution of problem loans and accurate documentation across servicing and liquidation workflows.

Key Responsibilities

• Assist the Asset Management Analyst with problem resolution on loans in the risk portfolio.
• Support the documentation of recommended actions and presentation to credit approvers.
• Prepare and coordinate legal documentation, obtaining input from internal management and third parties as needed.
• Organize all electronic loan documents into required servicing and liquidation folders, ensuring proper naming conventions.
• Determine and prepare a packaging needs list for servicing or liquidation action.
• Order necessary reports for applicable servicing or liquidation action, including UCC searches, credit reports, and valuation reports.
• Process invoices for loan expenses incurred, including third-party reports.
• Perform early collection activities on delinquent loans, including direct communication with borrowers and scheduling of phone payments.
• Schedule and order site inspections on loans in default.
• Prepare all required forms and supporting documents for signature on loans in default, and scan and save all signed documents in the appropriate folder.
• Track all collection and recovery actions in the loan servicing system.
• Monitor compliance with revised terms and address subsequent issues or changes as requested.
• Produce and send demand letters to borrowers as needed.
• Prepare accurate, timely reports and correspondence required by loan programs.

Required Qualifications

• Associate degree or undergraduate degree in Business, Finance, Accounting, or a related field preferred.
• Up to three years of experience in loan servicing, credit, loan work-out, or underwriting for residential, small business, or commercial real estate loans.
• Experience with and working knowledge of commercial loan documentation, collateral security documents, insurance, loan modifications, and legal processes such as bankruptcy and foreclosure is desirable.
• Familiarity with reviewing financial statements and loan structuring.
• Knowledge of the CDFI industry is welcome.
• Strong written and verbal communication skills.
• Proficiency with customer relationship management software, social media, communications platforms, and web-based applications.

Embedded within the IT procurement and compliance function, the Software Asset Administrator delivers oversight of software licensing, contract negotiations, and procurement processes to ensure license compliance and cost efficiency across the organization. Working closely with vendors, financial planning teams, and business stakeholders, this role supports accurate entitlement tracking and strategic savings identification across the full software asset lifecycle.

Core Functions

• Oversee the purchasing of all software licensing and ensure appropriate quantities and licensing models are purchased.
• Determine contract requirements and validate proper payment once orders are placed.
• Create and maintain documentation for software licensing and hardware tracking guidelines to support process improvements.
• Generate weekly and monthly reporting to monitor ongoing licensing.
• Analyze purchase records and entitlement information, including contracts and end-user license agreements.
• Develop license templates and checklists, assess and participate in negotiating new software vendor license agreements, and negotiate changes to existing agreements.
• Identify cost-savings opportunities in software license and hardware procurement processes.
• Proactively manage software license and maintenance renewals.

Qualifications & Experience

• Bachelor's degree or equivalent in Computer Science, MIS, Engineering, Mathematics, Accounting, or a similar field.
• Certified IT Asset Management or Certified Software Asset Management certification required.
• 5+ years of experience working within an IT environment with a focus on asset management.
• Strong knowledge of software license management, including interpreting contract language, compliance, and contract negotiations.
• Strong knowledge of Microsoft Windows and SQL Server, as well as cloud software licensing.
• Working knowledge of asset management databases and service management tools, including ServiceNow, SQL, and MS Access.
• Working knowledge of proprietary reporting and discovery tools, process mapping, and reporting techniques.
• Experience with SharePoint and the Microsoft Office suite, including Word, Excel, PowerPoint, Visio, and Access.
• Proficient understanding of financial concepts as they relate to software license and contract management.
• Awareness of relevant industry trends and issues relating to software license management and compliance.
• Strong reasoning, decision-making, and prioritization skills, with the ability to evaluate options and multitask across a variety of projects.
• Strong organizational skills and ability to work independently.
• Effective communication skills at all levels of management.

Reporting to program management, the Property Asset Administrator shapes the accountability and physical control of government-funded equipment and materials by receiving, barcoding, and maintaining accurate property records in line with contract and regulatory requirements. Partnering with the COMSEC Manager and logistics teams, this role ensures audit-ready inventory and compliant asset movement across all storage and transport activities.

Primary Duties

• Ensure all equipment is accounted for and properly barcoded.
• Receive and inspect incoming equipment, including movement, barcoding, and data entry.
• Prepare equipment for shipment, including property movement, related documentation, palletizing, banding, and moving pallets to transport vehicles.
• Update property records with any movement of assets or materials.
• Ensure storage rooms and property areas are clean and organized.
• Participate in quarterly wall-to-wall inventories.
• Follow all COMSEC guidelines for the proper storage, handling, and reporting of COMSEC equipment and keying material.
• Assist the COMSEC Manager and Alternate with inventory, inspections, training, destruction, and related activities as required.
• Assist in conducting semi-annual inventory of all government physical voice COMSEC material.

Skills & Qualifications

• BA/BS in Business Administration or a related discipline, or an equivalent combination of education, professional training, and work experience.
• 2+ years of related property administration experience.
• Experience with the Microsoft Office Suite, including Outlook, Word, and Excel.
• Experience using SAP and scanners is a plus.
• Ability to manage and prioritize multiple tasks and adapt quickly to changing requirements.
• Strong customer service and interpersonal skills, with demonstrated success working both independently and as part of a team.
• Detail-oriented with strong organizational skills.
• Ability to physically lift and move boxes and materials weighing up to 50 pounds.

Sitting at the intersection of IT service delivery and asset lifecycle governance, the IT Asset Administrator leads the management of all asset requests, inventory tracking, and compliance reporting to ensure accurate asset data across assigned accounts. Operating across Service Delivery, resolver teams, and the Service Desk, this role enables consistent service improvement and reliable asset lifecycle visibility throughout the organization.

Duties

• Manage and support all asset requests, either personally or via the Service Desk and other resolver teams, through to successful completion and user satisfaction.
• Act as the first point of contact for escalated asset requests on assigned accounts.
• Ensure all asset requests are updated to the highest standards to provide accurate asset management reporting.
• Regularly review account performance with Service Delivery Managers and provide recommendations for service improvement.
• Track all IT assets, their locations, and owners throughout the asset lifecycle.
• Administer the asset management database and asset inventory.
• Produce scheduled and ad-hoc reports as necessary.
• Perform periodic asset discovery and audit tasks.
• Prepare data for upload and updates.
• Identify and track exceptions, reporting to the respective resolver team for resolution.
• Ensure asset processes are adhered to.

Requirements

• ITIL qualifications desirable.
• Experience using asset and ITSM tools such as Remedy and ServiceNow.
• Experience and understanding of modern IT infrastructures and technologies.
• Previous asset or configuration management experience advantageous.
• Ability to build and maintain strong relationships with stakeholders and cross-functional team members.
• Strong data analysis skills, with good knowledge of MS Excel and desirable experience in SQL and MS Access.
• Methodical approach to work, with the ability to work under pressure to meet deadlines.

A key member of the GIS and Asset Management team, the GIS Asset Administrator builds and maintains the ArcGIS Enterprise database, asset information system, and field inventory program to support utility infrastructure oversight and compliance. Collaborating across operations, management, and field staff, this role enables data-driven budget decisions and accurate condition-based asset lifecycle planning for water and wastewater systems.

Functions

• Administer the ArcGIS SDE Enterprise GIS Database System, ArcGIS Server, and asset management system.
• Coordinate and assign tasks among the GIS team based on priorities, hold the team accountable, and provide quarterly progress reports and technical guidance.
• Provide excellent customer service as a technical resource, assisting and training users to access information, resolve problems, and implement solutions.
• Perform GIS data maintenance, manipulation, analysis, extraction, and generation using ArcGIS or AutoCAD.
• Maintain the asset information system, including interaction with GIS, labor, fleet, and inventory control systems, web map services, intranet web mapping applications, and GIS layers.
• Conduct QA/QC of GIS data and produce thematic maps and reports to track maintenance of facilities and utilities.
• Analyze, troubleshoot, and resolve GIS application problems, and coordinate the acquisition of GIS data from multiple sources.
• Apply best-use practices to determine data format, research data conversions, establish data specifications, and ensure data integrity and successful integration with GIS.
• Assist management with building the Asset Management Program.
• Develop and maintain a comprehensive inventory of assets, including condition assessments and a process for asset management based on service life and risk.
• Conduct field assessments of facilities and utility systems, track infrastructure and equipment inventory, and capture nameplate information and barcoding.
• Establish standards, procedures, and documentation for GIS and the Asset Management Program to ensure compliance.
• Make budget recommendations for GIS and asset management software and hardware.

Experience & Qualifications

• Bachelor of Science in Geography, GIS, Environmental Sciences, or a related program.
• GISP certification or similar preferred.
• Utility experience highly preferred.
• Experience with ArcGIS 10.x, ESRI products, and an asset management program such as Elements or similar software.
• Knowledge of ArcGIS suite administration, Enterprise GIS database systems, GIS-related programming languages, AutoCAD or similar drafting software, and asset management programs.
• Knowledge of water and wastewater utility systems and practices.
• Ability to coordinate GIS activities, troubleshoot GIS application problems, and manage databases, including design and QA/QC practices.
• Strong communication skills.
• Ability to work with individuals from diverse backgrounds as part of a project team and train non-technical users on technical concepts.

Maximizing fleet availability and minimizing total cost of ownership depends on the Fleet Asset Administrator, who owns the full lifecycle strategy for owned, leased, pooled, and rented assets across capital planning, compliance, and remarketing. Serving as the primary liaison between transportation and OEMs, this role enables informed acquisition decisions and optimized fleet composition through life-cycle analysis and stakeholder-driven planning.

Accountabilities

• Develop and execute owned, leased, pooled, and rented asset strategies to balance availability, downtime, and utilization.
• Create and leverage reporting tools to support decision-making and minimize low utilization.
• Collaborate with key stakeholders to produce fleet vehicle standards that minimize cost while meeting user requirements.
• Coordinate asset status across maintenance and operations to maximize utilization and minimize downtime through redeployments and reassignments.
• Oversee fleet legalization and compliance responsibilities, including USDOT filings, insurance, tax, licensing, and permitting.
• Develop and manage annual fleet capital and rental budgets, balancing purchase financing and leasing options with treasury and financial planning teams.
• Validate fleet composition is rationalized and right-sized through collaborative stakeholder planning.
• Establish an asset utilization and replacement plan using life-cycle analysis, rotation optimization, and total-cost-of-ownership modeling.
• Plan and support capital maintenance, refurbishment, and warranty management activities, and serve as the primary point of contact for vehicle recalls.
• Prepare monthly capital forecasts and oversee the asset remarketing and disposal program.
• Serve as the primary liaison between transportation and OEMs, partnering with strategic sourcing to establish complete asset life-cycle contracts.
• Collaborate with suppliers to build detailed fleet asset design specifications and develop OEM production schedules.
• Maintain fleet asset master data, including initial specifications, costs, warranty, assignments, and maintenance programs, and ensure ongoing capital expenditures and modifications are recorded.

Technical Qualifications

• High school diploma required.
• Bachelor's degree in mechanical or automotive engineering, business, supply chain management, or a related field preferred.
• 7+ years of experience in accounting, finance, supply chain, or business planning.
• Experience in fleet vehicle acquisition and disposal.
• Experience working with or designing specifications for heavy-duty vehicles.
• At least 3 years of experience in fleet vehicle acquisition and disposal.
• Strong analytical and problem-solving skills.
• Strong computer skills, with experience in Microsoft Office and fleet management information systems highly desirable.
• Mechanical experience beneficial.
• Ability to build and maintain effective working relationships.

As the IT Asset Administrator, this role delivers daily and long-term management of hardware and software assets, including CMDB maintenance, license compliance verification, and configuration item tracking across the organization. The IT service management team relies on this work to ensure accurate asset reporting, process efficiency, and continuous improvement across the full asset and configuration management lifecycle.

Activities

• Perform daily and long-term asset management of hardware and software.
• Plan, monitor, and record hardware assets and software licenses to ensure compliance with supplier contracts across different software tools.
• Ensure CMDB data is up to date and accurate.
• Provide asset information and standardized asset reporting on a scheduled and unscheduled basis.
• Use software tools to identify hardware and software assets and configuration items, including versioning, dependencies, attributes, and the contract management library.
• Manage inventory of configuration items and assets, including dependencies and attributes, ensuring that modifications, withdrawals, and additions are correctly recorded.
• Generate and distribute reports, including compliance reports on current assets.
• Verify software assets against license contracts, confirm hardware assets against actual inventory, and initiate corrective actions.
• Answer requests concerning license compliance to support audit tasks.
• Maintain documentation of procedures, processes, and reports concerning asset and configuration management.
• Ensure process efficiency and suggest continuous improvements.
• Participate in other ITSM processes or perform as a backup to maintain operational activities.
• Establish and maintain a hardware and software maintenance database.

Position Requirements

• Strong knowledge of IT software, hardware, and IT service management processes.
• Knowledge of software licensing agreements, including those for Microsoft and OKTA, and data protection operations and legislation such as GDPR.
• Proven ability and experience in executing asset management processes successfully.
• Strong communication skills.
• Ability to work well with colleagues across the business and support the team on various projects.
• Strong commitment to quality, accuracy, and thoroughness.
• Ability to work autonomously, meet deadlines, and take initiative to solve problems.

Asset Administrator shapes the management of trailer and equipment assignments, rental coordination, and fleet compliance for independent contractors and specialty drivers. The work directly supports operations by tracking trailer locations via GPS, authorizing repairs, coordinating new trailer purchases, and ensuring drivers have compliant, service-ready equipment across all routes and customer delivery points.

Operational Focus

• Manage property agreements for permanent and event parking and provide industry studies and fleet capabilities to marketing and sales.
• Provide training for auxiliary equipment, including lift gates, climatic systems, and new technology purchases on trailers.
• Review and approve agent- and owner-operator-owned trailer specifications for addition to the fleet.
• Maintain and update equipment screens, including specifications, additions, deletions, and updates.
• Review and approve billing files and invoices regarding equipment.
• Set up truck rentals for independent contractors when needed due to repairs or straight-truck requirements.
• Manage third-party capacity trailer rentals.
• Prepare trailers for assignment to independent contractors and ensure specialty fleet drivers have the proper equipment needed to service customers.
• Work with dispatchers to coordinate equipment into shops and notify operations when equipment is ready for pickup.
• Track trailers to eliminate missing trailers using GPS and lot checks from customers, drop-offs, and distribution center locations.
• Evaluate and authorize repairs for trailers, coordinate new trailer purchases, and deploy new trailers into the fleet.
• Manage class equipment assignments and the truck lease program for drivers, coordinating with the lease company and independent contractors.
• Verify specifications, QUALCOMM installs, and get-ready costs, and ensure available QUALCOMM units to maintain DOT compliance.
• Send daily reports to operations regarding equipment coming due and past due for services.

Knowledge Skills & Abilities

• High school diploma or GED required.
• AA or BA in a relevant field preferred.
• 6–12 months of experience in a related field required.
• Knowledge of trailer and tractor maintenance and other mechanical knowledge.
• Strong communication skills, both written and oral.
• Keen attention to detail.
• Proven analytical and problem-solving abilities.

The Asset Administrator oversees the updating of asset and maintenance records, coordination with stakeholders, and administration of continuous improvement activities across GIS, SAP, and supporting systems. Working closely with IS teams and external stakeholders to resolve data queries and ensure record accuracy, this role directly supports system health and operational compliance across infrastructure and asset management programs.

Key Deliverables

• Proactively identify opportunities for continuous improvement across all aspects of work.
• Work in accordance with all relevant policies and procedures.
• Work closely with stakeholders and customers to develop effective relationships.
• Update asset and maintenance records within systems in accordance with policies, processes, and procedures.
• Receive and validate work information to ensure all relevant documents are included for asset or system updates, confirming they accurately reflect site activity.
• Liaise with relevant stakeholders to resolve queries with work information, including design, re-design, and investigation activities.
• Ensure asset records are updated in accordance with relevant policies and complete any additional project closure activities as required.
• Work collaboratively with IS to monitor system health and ensure relevant housekeeping is undertaken.
• Complete ad-hoc administration duties, including MI production and arranging and minuting meetings.
• Attend and constructively participate in regular team briefs and internal or external training as required.

Professional Experience

• Microsoft certifications from Office 365 to Word, Outlook, and Excel desirable.
• Working knowledge of ESRI, SAP, and supporting systems.
• Competent in the use of standard desktop packages, including Microsoft Word and Excel.
• Working knowledge of relevant policies, associated local work procedures, and their applications.
• Ability to work accurately within tight deadlines and on own initiative, demonstrating a proactive approach to continuous improvement.
• Well-organized and motivated.
• Self-aware, with an understanding of personal impact on others and a flexible approach to change.

Embedded within the IT asset management function, the IT Asset Administrator produces end-to-end support for hardware deployment, software tracking, and inventory auditing to maintain compliance and accurate lifecycle data across the organization. Working closely with the IT management team and key stakeholders, this role enables refined asset management processes, reliable vendor contract compliance, and informed decision-making through management reporting on hardware and software metrics.

Areas of Ownership

• Process requests for IT hardware and assist with deployment to the user community, including packaging equipment for outgoing shipments and tracking hardware location changes.
• Process incoming shipments of IT equipment and maintain organization of inventory storage rooms.
• Track and maintain inventory data, including serial numbers and assigned user information, and direct team members on processes to ensure data integrity.
• Conduct audits and physical inventories to ensure proper tracking of IT asset inventory levels.
• Coordinate the return or pick-up of excess IT hardware in branch offices and the disposal of retired assets.
• Process new software requests, ensuring deployed solutions meet customer needs while maintaining a focus on cost control.
• Track and maintain software asset records to ensure vendor contract compliance.
• Generate management reporting capturing hardware and software metrics, including contract compliance levels.
• Work with the IT management team and key stakeholders to refine and improve IT asset management processes and lifecycle, and maintain documentation of processes and procedures.

Education & Experience

• Bachelor's degree in Information Technology, Business, Finance, or a related field preferred.
• 1–3+ years of IT asset management, inventory management, project coordination, or equivalent experience.
• Conceptual knowledge of Information Technology.
• Strong analytical, time management, and organizational skills.
• Ability to manage multiple tasks while paying close attention to detail.
• Strong communication skills.
• Ability to effectively provide and elicit information from supervisors, co-workers, and clients.
• Highly motivated, results-oriented, and able to work independently with minimal supervision.

Reporting to marketing and brand leadership, the Digital Asset Administrator develops and maintains the digital asset management system for Lithia & Driveway, overseeing ingestion, metadata tagging, and archive management across images, videos, and audio files. Partnering with internal and external users across cross-functional teams, this role ensures brand-consistent, searchable, and rights-compliant digital assets throughout the full DAM lifecycle.

Role Responsibilities

• Train all users on the asset management system and facilitate the uploading of digital assets.
• Register internal and external users to the digital asset management system based on permissions and access levels.
• Assign appropriate metadata and taxonomy for assets to ensure accurate usage rights and searchability.
• Archive assets as necessary and maintain brand, campaign, and portfolio pages.
• Maintain accurate processes, procedures, and documentation records for the system.
• Perform asset audits annually or as necessary.
• Establish and maintain file-naming conventions and metadata standards across multiple digital asset categories.
• Oversee the ongoing ingestion, organization, and maintenance of the DAM, ensuring that duplicate, non-compliant, and obsolete files are deprecated in a timely manner.

Background & Experience

• Understanding of digital asset management functionality and processes.
• Proficiency in Adobe Creative Cloud and Microsoft Office 365 is encouraged but not required.
• Excellent written and oral communication skills.
• Ability to work effectively in cross-functional teams with a resourceful, positive, and professional approach.
• High aptitude for systems and logical categorization of information.
• Highly detail-oriented, with the ability to handle multiple tasks simultaneously and manage time effectively.

Sitting at the intersection of IT asset management and procurement operations, the IT Asset Administrator refines hardware recovery, vendor procurement, and device lifecycle workflows to ensure compliance and timely delivery across UK corporate entities. Operating across IT, the DSO organization, and authorized vendors, this role enables streamlined asset offboarding, cost-controlled purchasing, and improved procurement processes that support the broader IT service environment.

Job Functions

• Complete IT asset recovery tasks about offboarding and device replacement.
• Maintain and reconcile hardware inventory records to ensure compliance.
• Make decisions on repair or disposal of devices and organize bulk collection of redundant assets.
• Work with corporate entities to procure IT-related goods and services from approved vendors, including providing quotes and processing purchase orders.
• Work with the IT DSO organization on the assignment and shipment of equipment to ensure delivery to the correct person for deployment.
• Seek out opportunities to streamline and improve IT procurement workflows.
• Maintain good working relationships with authorized vendors and strive to complete assigned tasks as quickly as possible.

Minimum Qualifications

• Experience in the use of an ITSM platform.
• Previous experience in IT asset management or IT procurement, including logistics and general procurement workflows, is desirable.
• Ability to learn and use the ServiceNow system for service ticket management and workflows.
• Good understanding of the typical goods and services procured by an IT procurement team.
• Strong administration skills with the ability to learn new processes quickly.
• Excellent Microsoft Excel skills.
• Great customer service skills.
• Ability to work with people at all levels and explain the IT lifecycle and procurement process.

A key member of the controlling and finance team, the Fixed Asset Administrator advances the accuracy of asset registration, depreciation management, and disposal processing within the SAP environment. Collaborating across cost center owners, the controlling team, and administrative functions, this role ensures compliant asset lifecycle records and supports timely financial reporting and technical evaluation processes.

What You'll Do

• Ensure the activation and recording of assets based on suggestions from cost control, controlling teams, or cost center owners.
• Conduct asset inventories and coordinate with cost center owners.
• Classify assets into depreciation groups and control active depreciation in cooperation with the controlling team.
• Manage asset disposals, including creating disposal reports, securing sales contracts, and processing in the system.
• Manage asset transfers between cost centers according to the requirements of cost center owners.
• Prepare documents for technical asset evaluation processes and provide administrative support during asset disposal.
• Maintain and develop the asset registration system.

Required Qualifications

• High school degree in economics or a technical discipline.
• Experience in administrative activities, with experience as an asset manager considered an advantage.
• Basic knowledge of asset management.
• Knowledge of SAP and order processing processes is an advantage.
• PC skills in Excel, Word, and Outlook.
• English language proficiency at B1 level, with economic English considered an advantage.
• Strong communication skills and a proactive, positive approach, with a strong results-delivery orientation.