Job Summary: 

• Responsible for coordinating daily staffing and work-flow for non-legal staff
• Overseeing the office Human Resources and office administrative functions and assisting with general supervision of the Office operations. 
• Conducts and documents meetings with staff as appropriate in connection with new hires, performance management and departures from the Firm
• Assess’ office staffing and hiring needs in conjunction with the Partner-in-Charge and the Office Administrator
• Monitors vendors and service providers contracted by the office
• Under the direction of the Office Administrator, evaluates current contracts and research alternative providers for goods and services
• Evaluates bid proposals and makes recommendations
• Liaise with the Property Manager and Landlord
• Monitors department and office productivity of staff
• Develops and implements procedures to optimize effectiveness, ensures that space, equipment and technology are used effectively
• Plans and assists with office events 

Skills on Resume: 

• Staffing Coordination (Hard Skills)  
• Human Resources Management (Hard Skills)  
• Performance Management (Soft Skills)  
• Vendor Management (Hard Skills)  
• Contract Evaluation (Hard Skills)  
• Productivity Monitoring (Soft Skills)  
• Procedure Development (Hard Skills)  
• Event Planning (Soft Skills)

Job Summary: 

• Responsible for maintaining process workflows and ensuring client data is accurate.
• Identify, source, monitor, and mitigate operational risk in processes.
• Works with the wealth and asset management team in implementing policies and procedures and developing strategies to increase efficiency, profitability, or organizational capabilities.
• Provides non-advice-related support to clients and responds to client inquiries in a timely manner. Screens and routes telephone calls.
• Manages client onboarding, including opening accounts and assisting clients with paperwork
• Monitors client accounts and place trades 
• Manages billing and invoicing of clients including tracking revenues.
• Leads reporting efforts, including oversight of quarterly review process, ad hoc portfolio reporting, and integration of data and reporting with CRM.
• Assists the Chief Operations Officer with special projects and initiatives to support firm productivity and growth.
• Oversees the reporting of private equity investments and assists in the processing of capital calls, subscription, and redemption notifications.
• Acts with an owner mindset in handling operational and client service-related problems and leads in resolving issues.
• Maintains strong partnership relationships with professional service providers, vendors, and third-party custodians.

Skills on Resume: 

• Departmental Setup (Hard Skills)  
• Process Implementation (Hard Skills)  
• Operational Coordination (Soft Skills)  
• Efficiency Improvement (Soft Skills)  
• Vendor and Partner Management (Soft Skills)  
• Recruiting and Onboarding (Hard Skills)  
• Project Management (Hard Skills)  
• Compliance Coordination (Hard Skills)

Job Summary: 

• Report to the Vice President of Operations
• Assist with the setup of departmental structure, processes, and procedures for all new administrative departments
• Assist in the creation and implementation of business processes through analysis and collaboration with various Vidium departments
• Carry out organizational operations by coordinating activities consistent with established goals, objectives, and policies.
• Implement procedures and controls to promote efficiency as well as appropriate communication and adequate information flow within the company
• Analyze and improve organizational processes, and work to improve quality, productivity, and efficiency
• Participate in the coordination of marketing activities and work directly with outside vendors and partners
• Facilitate recruiting and hiring efforts. 
• Organize scheduling, training, and onboarding. 
• Perform other HR functions 
• Create and give reports to the VP of Operations on the current state of the business
• Act as project manager for certain scientific initiatives
• Liaise with outside counsel and coordinate contract negotiations
• Work closely with finance and lab personnel to coordinate purchasing activities, processes, and vendor relationships 
• Assist with scheduling, travel coordination, conferences, and scientific advisory board meetings 
• Together with the scientific and lab teams, help coordinate lab operations and compliance needs

Skills on Resume: 

• Departmental Setup (Hard Skills)  
• Process Implementation (Hard Skills)  
• Operational Coordination (Soft Skills)  
• Efficiency Improvement (Soft Skills)  
• Vendor and Partner Management (Soft Skills)  
• Recruiting and Onboarding (Hard Skills)  
• Project Management (Hard Skills)  
• Compliance Coordination (Hard Skills)

Job Summary: 

• Manage and track legal intake as the first point of contact for the legal department
• Evaluate client requests for assignment and route matters within the legal department appropriately to attorneys and contracts managers; resolve general, ministerial/recurring requests independently.
• Ensure that the quality of legal services meets the standards established for performance in respect of a portfolio of assigned clients
• Continually review and make recommendations in improving existing procedures as well as the performance of the team
• Oversee activities related to the documentation and maintenance of the global corporate structure, maintenance of business and operations licenses, and other company authorizations
• Act as the primary point of escalation regarding Sales inquiries 
• Assist in the implementation of global compliance activities generally, and specifically related to the company’s music-related operations (licensing)
• Engagement with private equity analysts and other Board representatives to provide administrative support and provide data summaries on various matters
• Responsible for engagement on administrative and billing matters with outside counsel, management of legal billing activities and tracking compliance with the company’s law firm engagement guidelines.

Skills on Resume: 

• Legal Intake Management (Hard Skills)  
• Client Request Evaluation (Hard Skills)  
• Quality Assurance (Soft Skills)  
• Process Improvement (Soft Skills)  
• Corporate Documentation (Hard Skills)  
• Sales Support (Soft Skills)  
• Compliance Assistance (Hard Skills)  
• Billing and Expense Management (Hard Skills)

Job Summary: 

• Engagement to assist in supporting risk management, including general corporate insurance matters, risk oversight and compliance activities, litigation
• Support to dispute resolution and litigation-related activities
• Cooperate with cross-functional teams to provide services to clients
• Responsible for legal department records management and compliance retention
• Liaise and maintain relationships with clients, advisors, auditors, and other internal parties and external third parties
• Meet the expectations of the clients and adhere to set KPI’s
• Plan team resources in line with business demands
• Management of disputes and claims matters within defined levels
• Coordinate smooth transfer of the corporate legal services from other offices, development of the procedures and related workflows

Skills on Resume: 

• Risk Management Support (Hard Skills)  
• Litigation Assistance (Hard Skills)  
• Cross-Functional Collaboration (Soft Skills)  
• Records Management (Hard Skills)  
• Client Relationship Management (Soft Skills)  
• KPI Adherence (Hard Skills)  
• Resource Planning (Soft Skills)  
• Dispute Management (Hard Skills)

Job Summary: 

• Providing administrative/tenant prospect support
• Answering all incoming calls from tenants and/or mainline
• Assisting in placing advertisements
• Assisting Property Managers with tenant relations
• Assisting Property Managers with paper-work
• Attending and participating in office meetings 
• Attending and participating in training sessions as directed by the Manager
• Adhering to all procedures 
• Providing feedback for and participating in continuous improvement of procedures and processes
• Handle a variety of different business administrative needs of the Executive
• Assist with operations management
• Work on all aspects of business operation and management
• Train and supervise other staff
• Spreadsheet management and handle many different responsibilities

Skills on Resume: 

• Tenant Support (Hard Skills)  
• Call Handling (Hard Skills)  
• Advertising Assistance (Hard Skills)  
• Tenant Relations (Soft Skills)  
• Paperwork Management (Hard Skills)  
• Operations Management (Hard Skills)  
• Staff Training and Supervision (Soft Skills)  
• Spreadsheet Management (Hard Skills)