ADMINISTRATIVE DIRECTOR JOB DESCRIPTION

An Administrative Director in a hospital or health system is the operational authority between executive strategy and frontline service delivery. Not every director role carries Joint Commission compliance ownership, CMS reporting accountability, and workforce oversight for clinical staff simultaneously - this one does. The scope is broad and the accountability is direct: department-level budgets, regulatory audit readiness, service line performance, and the staffing pipelines that keep patient care units running. None of it is theoretical.

As the Administrative Director, you will own the operational, financial, and regulatory performance of one or more hospital service lines or departments, translating health system strategy into measurable outcomes at the unit level. The position sits within hospital or health system leadership, typically reporting to a C-suite or VP-level executive, with authority spanning department managers, clinical coordinators, and administrative staff across multiple functions.

Career Impact: Directing hospital operations under Joint Commission and CMS frameworks positions an Administrative Director as a recognized operational leader within the health system market, where that credential set narrows considerably at the director level.

Business Impact: Patient throughput, labor cost variance, and service line contribution margins shift based on decisions made in this role, making the Administrative Director's output visible to both clinical leadership and the board.

Growth Opportunity: The breadth of scope - spanning budgeting, workforce planning, regulatory compliance, and service line strategy - builds the competency profile that health systems recruit at the VP of Operations and COO level.

• Lead department or service line operations, managing workflows, staffing plans, and capacity to meet patient volume targets.
• Direct annual budget development and monthly variance analysis, identifying cost reduction opportunities across labor and operating expenses.
• Enforce compliance with regulatory requirements from DOH, OSHA, TJC, HIPAA, and CMS, maintaining audit-ready documentation and policy currency.
• Partner with Medical Directors and Division Chiefs to define and execute clinical quality, safety, and performance improvement priorities.
• Oversee staff orientation, continuing education programs, and performance evaluations to develop department managers and frontline teams.
• Monitor service line performance indicators and implement process improvements to advance first-case on-time starts, throughput, and patient experience scores.
• Establish and maintain strategic relationships with community partners, payers, and ancillary service providers to support referral network growth.
• Guide procurement and equipment integrity programs, coordinating service contracts and capital planning in collaboration with supply chain leadership.

• Bachelor's degree in Nursing, Healthcare Administration, Business Administration, or equivalent work experience.
• Five or more years of healthcare operations experience, with at least three years in a department or service line leadership role.
• Working knowledge of Joint Commission, CMS, DOH, OSHA, HIPAA, and applicable state regulatory standards.
• Demonstrated ability to develop and manage department-level operating budgets, including labor management and variance reporting.
• Proven track record leading cross-functional teams, including clinical staff, department managers, and administrative personnel.
• Strong written and verbal communication skills, with the ability to present financial and operational analyses to executive leadership.
• Experience developing and implementing policies, procedures, and performance improvement initiatives within a hospital setting.

• Active Registered Nurse (RN) license, with national certification in a nursing specialty or nursing leadership.
• Graduate degree in Healthcare Administration, Business Administration, or a clinical field.
• Familiarity with electronic health record platforms and operational reporting within hospital-based clinical environments.
• Experience managing Advanced Practice Clinician workforce programs, including APC utilization metrics and care model design.

• First-case on-time start rate, measuring scheduling discipline across procedural service lines.
• Labor cost variance as a percentage of budget, reflecting workforce planning and staffing efficiency.
• Regulatory audit findings per review cycle, tracking compliance posture across DOH, TJC, and CMS requirements.
• APC utilization rate, measuring the proportion of Advanced Practice Clinicians deployed at full scope of practice.
• Patient throughput cycle time, reflecting the efficiency of admission, bed management, and discharge coordination.
• Typical tools: EHR platforms (commonly Epic or Cerner); operational reporting systems (commonly Surgical Information Systems or equivalent perioperative platforms).

• Base Salary Range: $110,000 to $165,000 annually, depending on seniority and health system size
• Bonus: Annual performance bonus of 10% to 20% of base salary, tied to operational and financial metrics
• Equity: Typically not offered; some larger nonprofit systems offer deferred compensation programs
• Health Benefits: Medical, dental, and vision coverage; employer contributions vary by system
• PTO: 18 to 25 days annually, plus recognized holidays
• Common Perks: Continuing education reimbursement, leadership development programs, and licensure fee coverage

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Work authorization in the United States is required for this position. Employment is contingent on successful completion of a background check and, where applicable, drug screening consistent with healthcare industry standards. Reasonable accommodations for qualified individuals with disabilities are available upon request throughout the application and employment process. All applicants are considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected under applicable federal, state, or local law.

Embedded within the Department of Advanced Practice Clinicians at Advocate Aurora Health, the Administrative Director leads non-clinical and business projects, performance dashboards, strategic action planning, and APC programme and care model design. Working closely with HR, Finance, Service Lines, and Clinical Leadership, this role builds AAH's national standing as an employer of choice for APCs and drives measurable improvements in APC utilisation and workforce outcomes.

Core Functions

• Lead, develop, and execute the Department of APC non-clinical and business projects, performance dashboard, strategic action planning, and associated functions.
• Consult and collaborate with stakeholders to assess, design, implement, monitor, and improve programmes and care models related to Advanced Practice Clinicians.
• Partner within and across departments to provide leadership, expertise, and insight for best practices and optimisation of APC practice and processes.
• Maintain current, in-depth knowledge of a rapidly changing healthcare environment and strategically integrate this to drive effective APC utilisation and workforce maximisation.
• Utilise AAH tools, principles, and management systems to manage action plans, monitor timelines, resolve risks, and achieve goals.
• Prepare, present, and interpret data, communicate complex ideas, and deliver reports and presentations to executives and other stakeholders.
• Establish Advocate Aurora Health as a national employer of choice for APCs and exemplar in APC performance excellence.

Qualifications & Experience

• Bachelor's degree in Business, Healthcare Administration, Project Management, Healthcare Economics, Health Systems Engineering, Operations Management, or related field.
• 10 or more years of progressive leadership experience in a complex, matrixed environment, ideally in healthcare administration, strategy, or process improvement.
• Proven cross-functional collaboration skills with ability to engage across all levels and organisational entities, including HR, Finance, Service Lines, and Clinical Leadership.
• Strong ability to consult, design, or conduct analyses and implement solutions with stakeholders, with proficiency in Excel and data-driven decision-making.
• Knowledgeable in project and programme management, lean management systems, operational and financial metrics, and health systems dynamics.
• Strong written and verbal communication skills with ability to produce clear professional presentations and documents for varied audiences.
• Strategic thinking with ability to translate goals into tangible programmes and processes, combined with ability to sit for prolonged periods and travel to work sites.

Sitting at the intersection of academic administration and clinical programme management, the Administrative Director owns the full scope of section operations, including faculty affairs, fellowship oversight, financial monitoring, and compliance with Graduate Medical Education standards. Operating across faculty, students, fellows, residents, and hospital leadership, this role delivers the administrative infrastructure that enables the section's research, training, and clinical missions to function seamlessly.

Duties

• Independently manage the administrative needs of the Section.
• Develop and implement office procedures and policies, and resolve complex office problems in consultation with the Section Administrator.
• Develop and manage web content, marketing materials, and social media for the section, Women's Committee, Diversity Committee, and training programmes.
• Manage special projects, functions, events, research conferences, and faculty meetings, including audio-visual and catering coordination.
• Research and analyse data to create reports for grants, contracts, and clinical productivity.
• Act as a resource to faculty and colleagues in interpreting Department, University, and Hospital policies and guidelines.
• Assist the Section Administrator in monitoring financial and budgetary activities, including vendor contracts.
• Supervise all administrative staff, including time approvals, evaluations, and training updates.
• Manage academic affairs appointments, reappointments, and on-boarding for new faculty, and lead national recruitment campaigns for open positions.
• Oversee administrative functions for all section training programmes, including interview coordination, fellow on-boarding, and evaluation processes through the Graduate Medical Education office.
• Ensure compliance with fellowship programme curricular goals, policies, and regulatory standards.
• Serve as first-contact liaison for students, fellows, faculty, and residents on fellowship-related matters, and manage graduate transitions and alumni development.
• Develop and communicate programme priorities and performance standards, conduct quality assurance reviews, and oversee physical office space and equipment.

Skills & Qualifications

• College or university degree in a related field required, a Bachelor's degree in business, communications, healthcare administration, or related field preferred.
• 5 to 7 years of work experience in a related discipline, including previous administrative, educational, and communications experience.
• Supervisory experience in an academic medical centre.
• Advanced knowledge of relevant scientific fields, research techniques, regulatory policies, and scientific applications and equipment.
• Strong analytical, problem-solving, organisational skills, and attention to detail.
• Excellent verbal and written communication abilities.
• Proven ability to train others.
• Ability to work independently and as part of a team, and manage competing priorities in a complex environment.

A key member of the Mayor's Office leadership team, the Administrative Director owns the Mayor's scheduling, constituent communications, and office operations, including direct oversight of a two-person administrative team and internship programmes. Collaborating across city departments, community partners, and senior staff, this role enables the Mayor to engage effectively with constituents and advance the city's priorities through well-managed scheduling, budget oversight, and timely constituent response.

Functions

• Intake all event and meeting requests for the Mayor and lead regular meetings to set the Mayor's schedule.
• Review and finalise scheduling materials, manage the Mayor's calendar accounting for preparation, travel time, staff support, and security detail.
• Proactively work across the office, City enterprise, and with community partners to identify engagement opportunities for the Mayor.
• Send daily Tomorrow Email to the Mayor and office team.
• Oversee review and response processes to constituent inquiries, disseminating relevant messages to appropriate policy staff and city departments.
• Anticipate and monitor constituent trends based on news, Council cycle, and the Mayor's activity.
• Develop and adjust processes to manage constituent communications and scheduling requests, ensuring all relevant information is appropriately tracked and reported.
• Manage the Mayor's Office budget in partnership with the office associate, budget director, and Chief of Staff.
• Ensure the Mayor's Office is properly staffed during regular office hours and serve as office contact for data practices requests.
• Proactively coach and supervise a two-person administrative team covering staff support, constituent services, communications, reception, and Chief of Staff scheduling.
• Build and manage internship and fellow programmes.

Accountabilities

• At least 5 years of experience related to job duties, including at least 2 years of executive-level administrative scheduling experience.
• Budget management and supervisory experience, including experience working with elected officials.
• Advanced proficiency in Microsoft Outlook and Office Suite.
• Exceptional written and verbal communication skills.
• Strong organisational and time management skills.
• Proven ability to meet deadlines.
• Professional, tactful, and reliable with strong attention to detail.
• Demonstrated ability to work both collaboratively and independently across multiple tasks simultaneously.
• Strategic thinker with demonstrated success interacting with people of all ages and from a broad range of backgrounds.

Reporting to senior hospital leadership, the Administrative Director leads nursing practice, unit operations, and interdisciplinary care coordination to advance patient safety, quality outcomes, and regulatory compliance across a clinical healthcare setting. Partnering with department heads and community stakeholders, this role builds organisational capability through talent development, strategic planning, and financial stewardship that enables sustainable growth and an unparalleled patient experience.

Primary Duties

• Cultivate a superior clinical identity by identifying and implementing evidence-based practices to advance patient safety and quality outcomes.
• Manage variation in clinical practice to improve efficiency, effectiveness, and cost, ensuring a culture of accountability and transparency.
• Stay abreast of internal and external benchmarks, accreditations, and designations and actively pursue efforts to achieve them.
• Ensure adherence to legal and regulatory standards and develop and implement compliant policies, procedures, and practices.
• Ensure efficient patient throughput through volume forecasting, bed management, and admission and discharge planning.
• Develop care coordination policies and foster interdisciplinary communication and collaboration within and across departments.
• Direct nursing practice and unit operations, developing policies and nursing standards to assess, meet, and evaluate patient and family needs.
• Ensure equipment maintenance is performed regularly and according to regulatory and accreditation standards.
• Provide leadership in attaining and sustaining an unparalleled patient experience, instilling accountability for consistent positive patient interactions.
• Foster a culture that inspires commitment to the organisation's vision and mission, ensuring employees are recognised, valued, and supported.
• Identify development opportunities and training needs, providing coaching and feedback to improve individual and team performance.
• Build a competitively superior organisation by attracting, developing, engaging, and retaining talent matched to the right roles.
• Lead strategic planning and business development, identifying new service offerings, technology advances, and opportunities to drive growth.
• Develop and maintain strategic external relationships to advance the organisation's community position and foster referral networks.
• Manage the annual budget process, labour management, and operating expenses, identifying cost reduction opportunities and addressing performance gaps.

Education & Experience

• Bachelor's degree in Nursing required, with completion of or enrollment in a Master's programme required.
• Currently licensed as a registered professional nurse in the applicable state(s).
• National nursing certification in a specialty or nursing leadership.
• 5 or more years of experience in healthcare.
• 5 or more years in a leadership role, with 3 years each as a minimum requirement.
• High level of initiative, self-direction, and strong motivation.
• Ability to work as part of a flexible team in a busy environment.
• Flexible approach to working hours.
• A committed can-do attitude.

As the Administrative Director, this role oversees the day-to-day operations of the SSCC JVCC in dyadic partnership with the JVCC Medical Director, directing long-range operational planning, financial management, and quality and safety priorities for a comprehensive oncology centre. The SSCC JVCC leadership team relies on this work to advance Diversity, Equity, and Inclusion, connect Stanford Health Care and Sutter Health stakeholders, and ensure access to clinical trials for under-represented patient populations.

Accountabilities

• Develop, implement, and evaluate plans to achieve long-range operational results meeting programmatic, service line, hospital, and OSV Board goals.
• Serve on respective SH and SHC oncology committees, including cancer committees, medical director's cabinet, and organisational leadership meetings.
• Work with the Medical Director and collaborating stakeholders to define and execute quality and safety priorities for the JVCC.
• Support the Medical Director and Cancer Service Line directors in developing and refining measures of clinical quality and safety.
• Work to further the SSCC mission with a focus on Diversity, Equity, and Inclusion for a diverse patient and staff population.
• Oversee the day-to-day operations of the SSCC JVCC in dyadic partnership with the JVCC Medical Director, leading the leadership team and JVCC staff.
• Serve as a connector between all organisational stakeholder groups across Stanford Health Care and Sutter Health, and oversee major programme event planning.
• Establish relationships in the local and regional community to ensure programmes and services meet patient needs, including financial advocacy and ancillary resources.
• Develop an SSCC patient advisory group programme balancing the needs of patients and caregivers in operational decisions.
• Ensure the JVCC serves under-represented minorities and provides access to state-of-the-art clinical trials.
• Provide direction in planning and management of financial operations, working with the team to ensure the financial strength of the SSCC JVCC.
• Translate the OSV Board's vision into overall programme strategy, directing plans for operating structure, workflows, capital budgeting, and volume projections.

Experience & Qualifications

• Bachelor's degree in a work-related field from an accredited college or university required, with a Master's degree highly desirable.
• 12 years of progressively responsible executive-level experience with a Bachelor's degree, or 10 years with a Master's degree.
• Knowledge of governmental and regulatory standards, including Joint Commission, CMS, Title 22, California codes, ASCO, ACS, and NQF.
• Knowledge of local, state, and federal regulatory requirements and computer systems, including Electronic Health Records.
• Experience in ARIA, EPIC, and BEACON.
• Ability to develop long-range business plans and manage complex multi-departmental projects.
• Ability to lead and influence others.
• Ability to make effective oral and written presentations.
• Strong verbal and written communication skills, with participation in national conferences and peer-reviewed publications considered a plus.

Administrative Director delivers comprehensive administrative support and project execution for the Office of the President, managing travel, budget, strategic planning coordination, and communications on behalf of university leadership. The work directly supports the President and Senior Leadership Team by ensuring the efficiency of office operations, maintaining confidentiality, and serving as a liaison between the President's office and its direct reports.

Key Deliverables

• Manage all aspects of administrative support and project execution for the Office of the President.
• Promote a positive image of the university by greeting visitors, responding to inquiries, and referring issues to the appropriate office or person.
• Serve as a liaison between the President's office and direct reports to the President.
• Arrange travel and lodging for the President and her guests, and coordinate meetings and special events, including seminars and webinars.
• Attend meetings and independently follow up on action items, providing status updates to the President and direct reports.
• Assume fiscal responsibility for the development and management of the President's Office budget.
• Assure confidentiality of all activities related to the position and the office.
• Develop and optimise processes to ensure the efficiency of the President's Office functions and manage emergent issues to ensure smooth operations.
• Coordinate strategic planning efforts for the President and the Senior Leadership Team, and participate in developing Office goals and objectives.
• Assist in the development of Office publications and newsletters, and maintain InSite and website pages.

Technical Qualifications

• Bachelor's degree or equivalent experience required, with 7 or more years' experience in executive administrative support preferred.
• Minimum 5 years of executive or senior-level administrative support, with prior experience in an academic administrative setting in higher education preferred.
• Knowledge of office and administrative practices and principles supporting executives at a high level, including knowledge of budget processes.
• Highly effective written and verbal communication skills, including editing, proofreading, and ability to compose correspondence.
• Proficient in computer software, including spreadsheets, database development and management, web platforms, and desktop publishing.
• Strong customer service, problem-solving, organisational, planning, and analytical skills.
• Proven ability to handle sensitive and confidential information with discretion.
• Self-directed, adaptable, and cordial, with excellent time management skills.
• Sound judgement and ability to manage multiple projects simultaneously with accuracy and efficiency.

Reporting to programme leadership at Harvard Medical School, the Administrative Director delivers operational and strategic oversight for the HMS Center for Palliative Care, managing approximately five CME courses per year alongside recurring rounds, seminars, and education initiatives. Partnering with HMS administrators, faculty, fellows, and external contractors, this role shapes the fiscal health, communications, and growth of continuing medical education programmes that serve clinicians across the palliative care field.

Areas of Ownership

• Manage the HMS Center for Palliative Care, overseeing approximately five CME courses per year with potential for further growth.
• Manage multiple recurring activities, including rounds, research and clinical seminars, HMS education initiatives, and ad hoc sessions.
• Assist programme leadership with strategic planning for growth and innovation, including new initiatives, membership strategy, and product development.
• Supervise education programme managers and coordinators.
• Maintain fiscal health of the CPC and oversee administration of the CPC Steering Committee and sub-committees.
• Plan, implement, and coordinate continuing medical education courses, including liaison with instructors, marketing, registration, hotel arrangements, curriculum materials, and evaluations.
• Oversee budgets for CPC courses and ensure publicity and evaluations for educational conferences, seminars, and rounds.
• Work with leaders to formulate and implement educational strategies, course improvements, and new initiatives, and liaise with HMS CME administration for compliance.
• Communicate and act as liaison with HMS administrators, faculty, fellows, staff, and external faculty, learners, and contractors.
• Design and maintain communication materials, including website, marketing videos, and social media, and delegate duties as appropriate.

Position Requirements

• Bachelor's degree required, a Master's degree preferred and a background in education highly desirable.
• Administrative and supervisory experience.
• Experience in programme management, post-graduate, and web-based education preferred.
• Marketing and social media experience.
• Proficient in Microsoft Suite, Microsoft Outlook, and Canvas.
• Experience in the Adobe Design Suite.
• Excellent written and oral communication skills.
• Exceptional customer service skills, ability to interact professionally with peers and leadership.
• Strong organisational and follow-through abilities.
• Ability to work in a fast-paced, complex, and matrixed organisational structure.

Embedded within hospital surgical and procedural services, the Administrative Director oversees management teams and operations across OR, Pre-Op, PACU, Endoscopy, Interventional Radiology, and Cardiac Cath Lab, setting nursing practice standards and driving performance improvement. Working closely with Anesthesia and Surgical Division Chiefs, this role advances regulatory compliance, patient satisfaction, and service line growth across a complex peri-operative environment.

Role Responsibilities

• Oversee the management team and operations across OR, Pre-Op, PACU, Pre-Admission Testing, Endoscopy, Interventional Radiology, and Cardiac Cath Lab.
• Oversee and approve all staff orientation plans, education programmes, and activities.
• Serve as operational leader for the Peri-Operative Governance Committees and Surgical Value Analysis Committee.
• Collaborate with Anesthesia and Surgical and Procedural Division Chiefs to optimise schedules, workflow, and physician relationships.
• Coordinate all equipment and instrumentation integrity and maintain necessary service contracts, in collaboration with Managers and Purchasing Services.
• Oversee the unit Performance Improvement programme and Patient Satisfaction improvement initiatives, and develop goals and objectives for the department.
• Identify growth opportunities for all service lines and provide mentoring to Managers and staff.
• Manage unit resources to maximise quality patient care in accordance with State and Federal regulations, safety guidelines, and hospital policies.
• Ensure compliance with all regulatory requirements, including DOH, OSHA, TJC, HIPAA, and CMS.
• Analyse processes and workflow, monitor productivity, and develop and implement improvement opportunities.
• Set standards of nursing practice utilising AORN, ASPAN, ANA, and SGNA guidelines, and improve service line operational performance, including first-case on-time starts and room turnover.
• Leverage IT reports via Cerner and Surginet to improve departmental operations.

Knowledge, Skills & Abilities

• Bachelor's degree required, with a Master's degree preferred.
• An active NJ RN License.
• Minimum 5 years of recent hospital-based nursing leadership experience.
• 5 years of hospital Surgical Services experience, including OR, Perioperative Services, and Procedural Departments.
• Previous experience writing policies and procedures.
• Ability to establish and maintain positive working relationships and interact with all levels within the organisation to provide information and problem-solve.
• Ability to be customer-focused and results-oriented.
• Ability to work independently and as part of a team.

A key member of the real estate office team, the Administrative Director delivers daily operational support across lead tracking, direct mail, community visibility, and client communications to advance team performance and brand awareness. Collaborating with the Office Manager and Team Leader, this role ensures that all calls, leads, and client data are accurately captured and reported to support the team's sales and growth objectives.

Job Functions

• Grow in the position through continued learning and revitalisation of skillsets in related duties.
• Utilise the website, social media, and printed materials to raise community visibility and plan events to market the company and increase brand awareness.
• Manage an extensive direct mail programme to follow up with seller leads on a daily basis.
• Provide backup support to the team for handling incoming phone calls and serve as the friendly greeter to all office visitors.
• Ensure all calls and leads are entered into tracking spreadsheets and the contact management system.
• Enter and update client status into proprietary tracking software and keep the Office Manager and Team Leader informed of challenges and issues.
• Compile and distribute daily, weekly, and monthly priorities and reports to the Team Leader, and participate in company-provided training sessions.

Professional Experience

• Real estate experience preferred.
• Proficiency in Word, Excel, PowerPoint, web-based computer systems, and internet tools.
• Ability to learn new programmes quickly and troubleshoot common issues.
• Ability to assess, prioritise, and act quickly and with discretion across a variety of tasks with minimal supervision.
• Excellent written and verbal communication and interpersonal skills.
• High-level accuracy and attention to detail with documents.
• Organised, proficient, punctual, and flexible in daily routine.
• Ability to manage shifting responsibilities and prioritise effectively.
• Dedicated to the success of the team with excellent time management skills.

Sitting at the intersection of operational strategy and administrative management, the Administrative Director shapes the vision and efficiency of the back-office unit by improving company processes, supervising administrative divisions including Office Management and MICE, and supporting global office operations. Operating across finance, legal, accounting, and HR departments in the CIS, EU, and other regions, this role delivers the organisational infrastructure that enables the company's offices to function and grow.

What You'll Do

• Form a vision for the development of the administrative and economic unit, prevent risks, and improve department efficiency.
• Solve current issues related to operational and economic activities.
• Develop and improve company processes and implement best practices in business operations.
• Supervise administrative divisions, including Office Management, MICE, and others.
• Provide support for current offices and the opening of new offices globally.
• Supervise tasks that ensure offices thrive.
• Participate in and supervise internal projects involving the back office team.

Background & Experience

• At least 3 years of experience as an Administrative or Operating Director or in another managerial back-office role.
• Diverse experience managing administrative processes, including MICE, Office Management, and Procurement, with a track record of success in project and team management.
• Experience in building interaction with various departments, including finance, legal, accounting, and HR, with an understanding of standard business processes.
• Experience working with administrative and economic activities in the CIS, EU, or other regions, including with remote teams.
• Track record of success in supplier negotiations with knowledge of procurement process specifics.
• English language proficiency at the B1 level or higher.
• Ability to prioritise and maintain personal effectiveness while multitasking.
• Business travel readiness.

As the Administrative Director, this role oversees gallery sales operations and administrative functions, including exhibition preparation, press campaigns, and sales record management to support the Principal and Sales Director at a contemporary art gallery. The gallery's sales and exhibition teams rely on this work to ensure accurate lead tracking, timely communications, and a seamless process across sales, research, registration, and shipping functions.

Day-to-Day Responsibilities

• Support the Principal and Sales Director on high-level administrative functions and prepare professional exhibition packages for marketing and sales purposes.
• Oversee front desk preparation and distribution of printed materials for works on public exhibition and private view, updating documents as sales occur and installations change.
• Ensure a smooth sales process by liaising across all gallery functions, including sales, exhibitions, research, registration, and shipping.
• Input and track sales leads, offers, and sales records to ensure timely follow-up and a complete, accurate archive of information.
• Manage timelines and content for press releases, newsletters, invitations, social media, and presentations, ensuring campaigns are deployed on schedule.

Minimum Qualifications

• 10 or more years of experience in administration at a contemporary art gallery, auction house, or equivalent experience in the field of design.
• Strong written and verbal communication skills.
• Excellent administrative, organisational, time-management, and research skills.
• Strong attention to detail.
• Proficiency in Microsoft Office Suite.
• Skilled in Adobe Creative Suite.
• Fluency in English, with proficiency in additional languages considered an asset.

Administrative Director manages day-to-day operations of all programmes under the Columbia Precision Oncology Initiative, overseeing clinical coordinators, regulatory staff, and strategic planning across oncology, bioinformatics, molecular pathology, and systems biology. The work directly supports CUIMC and NCI collaboration by building internal cores, monitoring core metrics, and ensuring regulatory and federal compliance across large sponsored research projects.

Ownership Areas

• Manage the day-to-day operations of all programmes under the CPOI.
• Directly oversee Clinical Coordinators, Regulatory Coordinator, and all other administrative staff hired under the initiative.
• Monitor core metrics across the programme for use in progress reports, presentations to institutional leadership, publications, and grant applications.
• Develop long and short-term strategic and operational plans for the initiative.
• Align CUIMC and NCI efforts under the CPOI to build internal cores and programmes.
• Establish linkages among oncologists, pathology, bioinformatics, systems biology, and other stakeholders to facilitate collaboration and ensure effective working relationships.
• Oversee initiative development and implementation, including design of workflows, budgets, and milestones, and conduct ongoing analytic monitoring of the initiative's performance.

Education & Experience

• Bachelor's degree in biological or related sciences required, with a Master's or Ph.D. in a scientific field and an MBA or MHA preferred.
• 5 or more years of related work experience, with strong familiarity with key components of Precision Oncology, including computational biology, molecular biology, molecular pathology, and cancer translational research.
• Experience developing and implementing clinical research protocols and managing associated regulatory requirements.
• Experience writing scientific components of grants and reports, with sufficient familiarity with scientific aspects of research to draft text independently.
• Strong project management experience, preferably overseeing large, multi-component projects, and strong familiarity with managing large sponsored research projects, including federal compliance requirements.
• Strong leadership, interpersonal, and collaborative skills.
• Experience with diverse stakeholder management.

Reporting to senior leadership at Adventist Health, the Administrative Director leads the planning, development, and operations of sourcing and procurement services across the health system, directing a high-performing strategic sourcing team responsible for supplies, purchased services, and capital equipment. Partnering with senior management and market stakeholders, this role advances cost reduction, quality excellence, and the alignment of short and long-term procurement objectives across the organisation.

Executive Functions

• Lead the planning, development, and efficient operations of sourcing and procurement services across the health system.
• Provide management oversight and direct sourcing, procurement, and supply chain initiatives aimed at driving cost reduction and achieving excellence in quality and customer service.
• Provide executive leadership in the management of staff, developing a high-performing strategic sourcing and procurement team responsible for procurement and contracting management across supplies, purchased services, and capital equipment.
• Collaborate with senior management to establish short-term and long-term business objectives for strategic sourcing and procurement, devising strategies and building consensus on contracting and procurement opportunities.
• Develop the annual budgets, analyse monthly budget goals, submit variance explanations to senior leadership, and maintain active involvement in cost containment across the health system.
• Direct all management efforts in developing and executing strategies and goals associated with sourcing and procurement.
• Act as liaison between markets and system services to assure efficient and effective delivery across the health system.

Background & Experience

• Bachelor's degree in healthcare, business administration, industrial engineering, or equivalent combination of education and related experience required, with a Master's degree in business administration or related field preferred.
• 10 years of related experience and 5 years of leadership experience preferred.
• Certified Materials and Resource Professional (CMRP) preferred.
• Use independent judgment requiring in-depth analysis of variable factors.
• Ability to select qualified personnel and provide for their ongoing training and development.
• Ability to clearly define and communicate duties, responsibilities, and authority of each role within the team.

The Administrative Director shapes the academic and operational quality of the MSc Finance and MSc FRM programmes by overseeing curriculum review, rankings strategy, pastoral care, and faculty direction within TBS. Working with Academic Directors and the Accreditation and Rankings Team, this role advances the student experience and sustains programme standing in the global postgraduate market.

Key Responsibilities

• Work closely with Academic Directors to develop academic strategy for the MSc Finance and MSc FRM programmes.
• Manage programme policy development and execution that enriches the TBS student experience.
• Keep abreast of the postgraduate market to benchmark programmes against key competitors and support curriculum improvements.
• Oversee implementation of the rankings strategy to increase TBS rankings globally in high-level publications.
• Manage student experience by delivering operational excellence in programme delivery.
• Provide high-standard pastoral care, including group briefings, individual interviews, and timely responses to student concerns.
• Prepare the Annual Programme Review Report and lead the continuous programme review and improvement process.
• Complete the Assurance of Learning report and liaise with the Accreditation and Rankings Team.
• Review all programme documentation to assure teaching schemes, module guides, and assignments are relevant and current.
• Oversee development of all programme module outlines to ensure alignment with learning goals and appropriate examination methods.
• Direct faculty to ensure modules are taught and assessed in accordance with the approved programme schedule.
• Work with Student Support Services to manage examination matters, identify missing grades, and resolve issues before Grade Review Boards.
• Prepare appeals for submission to the PG Appeals Committee and liaise with relevant offices on student cases.
• Act as Financial Database Administrator and manage relationships with Bloomberg, Reuters, and other database providers.
• Collaborate with the Careers and Alumni Team and contribute to student recruitment events, including international presentations.

Required Qualifications

• Degree-level qualification required.
• Deep understanding of MSc programme objectives, design, and delivery.
• Significant knowledge of the Higher Education marketplace, particularly the postgraduate taught segment.
• Experience in an organisation and management role, leading and working collaboratively with academic and support services colleagues.
• Proven capacity to manage postgraduate programme activity in a complex international higher education environment, including effective pastoral support.
• Excellent interpersonal and communication skills when interacting with students, faculty, and professional staff.
• Strong consumer-focused approach with high levels of initiative, tact, diplomacy, and confidentiality.
• Cultural awareness and sensitivity in interacting with people from different backgrounds.
• Ability to act as an ambassador for Trinity.
• Willingness to work outside office hours and travel overseas

Sustaining the scientific and operational momentum of a new research institute depends on the Administrative Director, who oversees programme management, cost accounting policy, budget reviews, and public dissemination of research accomplishments at the Institute for Global Infectious Disease Research. Based within Rockefeller University and reporting to the Institute Directors, this role ensures that research funding relationships and strategic goals are met and that the Institute's work reaches diverse audiences through multiple platforms.

Operational Focus

• Implement, organise, and manage the Institute's operations and programmes.
• Develop and implement consistent cost accounting policies, procedures, and operational reporting metrics.
• Oversee and report on the Institute's results to the Institute Directors and funders.
• Coordinate and lead annual budget reviews, scientific reviews, and periodic forecast updates with operational and senior management.
• Ensure that supported research and funding relationships are robust enough to meet or exceed strategic goals and objectives.
• Ensure the accomplishments of the Institute are disseminated to the public via multiple platforms and mechanisms.
• Undertake additional projects and responsibilities as assigned.

Requirements

• Bachelor's degree required, a Ph.D. in Biological Science strongly preferred.
• 5 or more years of operational experience in non-profit, government, or industry programme management.
• 5 or more years of project leadership experience.
• Skills in grant administration and scientific writing.
• Ability to multi-task and work with diverse personalities and styles.
• Good leadership, management, organisational, and collaborative skills.
• Outstanding writing and speaking abilities.
• Creative problem-solving skills, initiative, responsiveness to feedback, enthusiasm, dynamism, and flexibility.

Reporting to the Chairs and senior faculty at MSDUS, the Administrative Director leads financial and administrative oversight for the Department of Urology, directing faculty affairs, managed care contracts, revenue cycle management, and strategic planning across clinical, research, and academic missions. Partnering with institutional HR, Finance, and the Office of Business Development, this role shapes the long-range growth and operational infrastructure of a complex academic medical department.

Strategic Responsibilities

• Provide financial and administrative oversight in partnership with System, MSDUS, and Hospital leadership for the Department of Urology.
• Direct and administer programmes, strategies, and initiatives designed to develop, enhance, and support the clinical, research, academic, and educational missions.
• Participate with the Chairs and senior faculty in strategic planning and operational decision-making as a member of the department's leadership team.
• Oversee the departmental budget, including employee management and all related activities.
• Serve as a strategic partner with the Chairs and senior faculty in the planning and implementation of policies, procedures, programmes, and initiatives that support the mission and growth of Urology.
• Serve as the Department representative to the institution on committees and projects as invited and requested.
• Oversee the coordination of all faculty affairs, including appointments, promotions, recruitment, compensation, productivity, and performance.
• Oversee all faculty recruitment, including development of financially sound business plans, resource allocation, space planning, and programme implementation.
• Oversee all managed care contracts and reimbursement, ensuring negotiated contracts are appropriately reimbursed, and manage the physician revenue cycle, including scheduling, registration, charge capture, billing, and collections using eIDX and EPIC.
• Participate in establishing and implementing short and long-range departmental goals, and research opportunities for enhancement of existing operational models and innovative new systems.
• Provide financial oversight, including development, implementation, and management of operational budgets, grants, contracts, endowments, gifts, and faculty practice revenues.
• Conduct financial reporting, analysis, forecasting, and business planning for clinical and research activities, and manage time, effort, and productivity reviews in line with the faculty compensation plan.
• Ensure appropriate human resources, staffing, policies, procedures, and administrative systems are in place, and serve as departmental point person for all human resources transactions and labour disputes.
• Facilitate development of a long-range strategic and financial plan for the department and build an infrastructure and culture based on teamwork, open communication, innovation, mentoring, and accountability.
• Work closely with the Office of Business Development and Legal on contractual documents for provision of medical services at affiliates and other off-site locations.

Scope of Work

• Master's degree in Business or Healthcare required.
• 10 or more years of proven management ability with strong interpersonal and communication skills.
• Knowledge and understanding of institutional regulations, medical and academic compliance, billing cycle, clinical operations, and grant and contract development and management.
• Knowledge of faculty productivity and performance measurement programmes, facility and space management principles.
• Knowledge of budgeting and fiscal management.
• Experience with human resources management systems.
• Advanced analytical, evaluative, and critical thinking skills.
• Skill in examining operations, formulating policy, and developing new strategies and procedures.
• Demonstrated leadership skills in the development and implementation of complex administrative programmes, with the ability to develop successful collaborative relationships at all levels.
• Proficiency in Excel and other software programmes.
• Ability to present effectively to groups.