ACQUISITION COORDINATOR JOB DESCRIPTION

The Acquisition Coordinator keeps hiring, moving from requisition to the first day. Behind that simple description sits real operational weight: managing applicant tracking system records, processing pre-employment background checks and drug screens, and maintaining I-9 and personnel files against federal and state mandates. The role owns the logistics that recruiters and hiring managers depend on but rarely have time to run themselves, often across multiple sites and high-volume requisition loads. Accuracy here is not optional, because compliance gaps surface in audits long after a hire closes.

As the Acquisition Coordinator, you ensure every candidate moves through screening, scheduling, and onboarding accurately and on time, protecting both compliance and the candidate experience. You work alongside recruiters, hiring managers, and HR business partners, typically supporting a shared requisition pipeline and reporting into talent acquisition leadership.

Career Impact: Coordinating full-cycle hiring and ATS administration builds the operational recruiting foundation that leads toward Recruiter and Talent Acquisition Partner roles.

Business Impact: Your accuracy on I-9s, background checks, and offer letters directly determines how fast vacancies close and whether the organization stays audit-ready.

Growth Opportunity: Owning high-volume requisition workflows and onboarding compliance deepens employment-law fluency and ATS expertise that raise your market value across HR functions.

• Coordinate full-cycle interview scheduling across phone, video, and on-site formats spanning multiple locations and time zones.
• Administer pre-employment screening, including background checks, drug screens, and reference checks, through external vendors.
• Maintain candidate statuses and requisition records in the applicant tracking system throughout the hiring process.
• Facilitate new hire orientation and onboarding, including I-9 completion, paperwork, and employee file creation.
• Audit personnel files and federal and state mandate documents to ensure ongoing recruiting compliance.
• Generate weekly and monthly recruitment reports on metrics, turnover trends, and pipeline status.
• Draft and send offer letters based on the details provided by recruiters and hiring managers.
• Partner with recruiters and HR business partners to support engagement, retention, and process improvement.

To turn these published duties into bullet points, see how to present this work on a resume that recruiters scan.

• Bachelor's degree in Human Resources, Business, or related field, or equivalent work experience.
• Two or more years of talent acquisition, HR coordination, or administrative experience in a high-volume environment.
• Working knowledge of applicant tracking systems and HRIS platforms.
• Strong attention to detail and accuracy when handling confidential candidate and employee data.
• Verbal and written communication skills sufficient to engage candidates and all levels of management.
• Ability to prioritize multiple requisitions independently under tight timelines.
• Familiarity with employment law and pre-employment compliance requirements.

Because postings set the bar at ATS knowledge and employment-law familiarity, the acquisition coordinator skill requirements map each competency by level.

• Experience coordinating onboarding compliance, including I-9 verification and personnel file auditing.
• Prior exposure to high-volume or multi-site recruiting operations.
• Demonstrated proficiency in administering candidate workflows within a major ATS or HRIS.

• Time-to-schedule for interview requests, measuring scheduling responsiveness against agreed turnaround targets.
• Offer letter accuracy rate, reflecting error-free generation of candidate offers.
• I-9 and onboarding compliance rate, measuring audit-ready completeness of new hire files.
• Background check cycle time, tracking how fast pre-employment screening clears.
• Requisition pipeline accuracy in the ATS, measuring data integrity across open roles.
• Recruitment report turnaround, measuring on-time delivery of weekly and monthly metrics.
• Typical tools: ATS/HRIS (commonly Workday or SuccessFactors); office productivity (commonly Microsoft Office or Outlook).

Beyond the daily metrics, the career guide lays out pay benchmarks, SHRM-CP certification, and progression toward a recruiter and talent acquisition partner.

• Base Salary Range: $45,000 to $62,000, varying by region and volume
• Bonus: Modest annual or performance bonus, typically 3 to 8 percent
• Equity: Rare at this level; occasional RSUs at larger tech employers
• Health Benefits: Standard medical, dental, and vision coverage
• PTO: 15 to 20 days plus standard US holidays
• Common Perks: Hybrid scheduling, HR certification support, and professional development stipends

Figures are estimates based on general US market benchmarks and may be outdated. Adjust based on location, company size, and seniority level.

Reasonable accommodations are available upon request for applicants and employees with disabilities at any stage of the hiring process. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, or any other characteristic protected under applicable federal, state, and local law. Because this role handles confidential candidate data and onboarding records, employment is contingent on successful completion of a background check. All candidates must be authorized to work in the United States.

Match these background-check and offer-letter duties to a resume that reaches a hiring manager.

The Acquisition Coordinator owns full-cycle talent acquisition and hiring for package handlers and non-management roles across one or more locations, supporting the overall talent acquisition strategy alongside HR business partners. Reporting through HR management and partnering with operations, the role ensures compliant process administration and strengthens engagement, retention, and compliance activities across the workforce.

Key Responsibilities

• Supports the overall talent acquisition strategy in collaboration with HR business partners, including peak planning, developing and refreshing hiring plans, and building strategic business relationships.
• Coordinates and conducts full-cycle talent acquisition and hiring for package handlers across one or more locations.
• Coordinates and conducts full-cycle talent acquisition and hiring for non-management, non-package handler roles, including interview scheduling, conducting interviews, applicant disposition, and making hiring recommendations.
• Coordinates and facilitates the new hire orientation process, including scheduling, ensuring accurate paperwork completion, and creating employee files.
• Ensures proper process administration and file maintenance in partnership with operations and HR business partners, in compliance with company policy and procedures.
• Provides local employee relations support by documenting employee concerns and creating solutions using internal tools.
• Updates and monitors reports under HR management guidance to ensure correct processes across package handler turnover trends, government tax programs, and other talent acquisition activities.
• Supports HR business partners by participating in and developing engagement, retention, and compliance activities.
• Communicates professionally with internal and external stakeholders via email, text, and voice, including maintaining a professional social media presence.

Education & Experience

• High school diploma or GED required.
• Associate's degree or higher in Human Resources, Business, Communications, Liberal Arts, or a related discipline preferred.
• Bachelor's degree in a related field accepted in lieu of minimum experience.
• Three years of administrative experience or one year of operations management experience required.
• One year of HR experience preferred.
• Proficiency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Ability to utilize, navigate, and understand ATS, HRIS, and electronic platforms.
• Time management, organizational, and multitasking skills necessary to work in a fast-paced environment with high attention to detail and accuracy.
• Presentation skills sufficient to facilitate training and deliver informational sessions to groups and individuals.
• Verbal and written English communication skills sufficient to engage all levels of management.
• Ability to work independently with minimal supervision and to develop effective methods for tracking and monitoring data.

Reporting to recruiters and engaging hiring managers up to VP and C-Suite, the Acquisition Coordinator delivers high-touch interview scheduling, processes schedule requests within 72 hours, and coordinates domestic and international candidate travel. Working closely with hiring managers and administrative staff, the Acquisition Coordinator ensures interview schedules and receipts stay compliant with federal mandates while providing an exceptional candidate experience.

Core Functions

• Contacts candidates within 24 hours of receiving a schedule request and processes all schedule requests within 72 hours of receipt.
• Arranges candidate domestic and international travel and accommodations, and processes expense reimbursements before the interview.
• Sends interview evaluation forms to the interview team 24 hours before the interview and sends interview schedules to the team and the candidate five days in advance.
• Provides continuous updates to recruiters on interview schedule status and engages the recruiter when scheduling obstacles arise.
• Ensures interview schedules and receipts are accurately captured to maintain compliance with federal mandates.
• Updates ATS candidate statuses and uploads interview schedules.
• Maintains regular interaction with hiring managers and administrative staff at all levels, including VP and C-Suite.
• Processes drug screen requests within 24 hours of receipt and updates recruiters on results.
• Provides high-touch customer service to candidates, hiring managers, and administrative staff to ensure a positive experience.
• Shares current scheduling volume weekly and assists colleagues to ensure even workload distribution.
• Personally escorts high-level candidates through their interview day to deliver a world-class candidate experience.
• Leads onsite and offsite hiring events for complex, high-visibility initiatives, including scheduling, travel coordination, onsite check-in, event planning, expense reimbursement, and debrief arrangement.
• May assist with Talent Acquisition initiatives, including the Sunshine Act, diversity and inclusion events, Veterans programs, employee referral programs, and recruiting manual updates.

Qualifications & Experience

• Associate's degree required.
• Bachelor's degree preferred, with a preference for Human Resources.
• Minimum two years of experience in staffing coordination or an HR environment.
• Excellent communication and organizational skills, including written, oral, and phone etiquette, with attention to detail and follow-up.
• Demonstrated ability to handle multiple tasks and prioritize workload effectively.
• Proficiency in databases and MS Office products.

Embedded within the Talent Acquisition team, the Acquisition Coordinator shapes administrative and sourcing support by building Workday and Excel reports, coordinating complex meeting logistics, and managing onboarding from background checks to equipment provisioning. Working closely with hiring teams and corporate stakeholders, the Acquisition Coordinator supports continuous improvement and operational excellence across key employee events and projects.

Primary Duties

• Provides administrative and sourcing support for the Talent Acquisition team.
• Pulls and creates reports in Workday and Excel.
• Schedules complex meetings and coordinates all logistics, including reserving conference rooms, preparing materials, welcoming guests, and coordinating meal delivery.
• Manages the onboarding process, including scheduling and reviewing background checks, drug screens, and ordering equipment and system access for new hires.
• Schedules candidate interviews and travel arrangements.
• Submits and codes vendor invoices in the vendor invoice management system.
• Assists with key employee events and provides departmental support for various projects and corporate initiatives, including team meetings.
• Supports continuous improvement and operational excellence by identifying improvement opportunities and participating in project teams.
• Complies with all company policies, procedures, and any additional assigned responsibilities.

Skills & Qualifications

• High school diploma and three years of administrative experience required, with a preference for HR and Talent Acquisition experience.
• Solid proficiency in MS Word, Excel, PowerPoint, and Outlook required.
• Strong interpersonal and communication skills, both verbal and written.
• Strong organizational skills with a proven ability to prioritize and maintain close attention to detail and accuracy.
• Demonstrated business professionalism, respect for confidentiality, and appropriate handling of sensitive information with tact and discretion.
• Ability to work independently, exercise sound professional judgment, and take direction from multiple stakeholders.
• Strong initiative, proactive follow-up, and proven ability to work effectively under pressure in a fast-paced environment.
• Flexibility and willingness to work extended hours when required.
• Ability to work well in team environments, including cross-functional teams, and to engage comfortably with employees at all organizational levels.

Sitting at the intersection of onboarding operations and talent sourcing, the Acquisition Coordinator designs an optimal new-hire experience by running first-day HR orientation, maintaining digital personnel files and HRIS data, and tracking federal and state mandate documents. Operating across facilities, IT, and recruiting events, the Acquisition Coordinator also sources talent via LinkedIn Recruiter and manages vendor relationships for background checks.

Duties

• Supports new employees through an optimal orientation experience, including first-day HR orientation.
• Creates and maintains digital personnel files and HRIS data for each employee, ensuring consistent document naming and regular auditing.
• Assists new employees in completing all necessary documents via e-sign and HRIS software.
• Coordinates with facilities and IT departments for new hire needs and maintains all required federal and state mandate documents, tracking expirations.
• Assists with hiring fairs and local recruiting events.
• Coordinates and performs reference checks and manages vendor relationships for background checks.
• Assembles document folders and gifts for new hires and maintains a digital inventory of all necessary supplies.
• Maintains and updates wage notice changes and offer letters for all promotions and changes.
• Creates social media updates for LinkedIn and Glassdoor, highlighting employee events and hiring opportunities.
• Assists with sourcing talent via LinkedIn Recruiter, job boards, and other avenues, as well as scheduling in-person interviews and arranging travel and accommodations as needed.

Requirements

• One or more years of experience in recruiting and sourcing talent, and one or more years of experience in marketing or content production.
• Experience with HRIS and ATS software, with Workday preferred.
• Experience with administrative work and auditing or reconciling large datasets.
• Bachelor's degree in Marketing or a related field preferred.
• Knowledge of employment guidelines and practices with sound, unbiased judgment.
• Extremely strong communication and writing skills.
• Strong attention to detail, work ethic, and organizational skills.
• Positive attitude with a passion for creating an excellent employee experience.

A key member of the recruiting function, the Acquisition Coordinator leads recruitment support by conducting phone screens, sourcing resumes, administering post-offer drug testing, and ensuring all onboarding tasks, including I-9s, are completed in Workday. Collaborating across hiring teams, the Acquisition Coordinator also maintains the RSC Daily Recruiting Tracker and ensures compliance and auditing of all HR files.

Functions

• Assists in recruitment efforts, including intake meetings, conducting phone screens, sourcing resumes, and attending weekly recruitment meetings.
• Administers post-offer drug testing, initiates background checks, and arranges clinic visits as required.
• Assists with entering job requisitions and posting job openings internally and externally.
• Utilizes the system to gather and maintain candidate notes and manage the interviewing process, sending all required notifications.
• Assists in administering Physical Ability Tests to qualified candidates.
• Administers verbal offers and follows up with written offers to selected candidates as needed.
• Monitors candidate progress and schedules orientation start dates upon completion.
• Ensures all onboarding tasks, including I-9s, are complete in Workday.
• Coordinates new hire orientation, including sending invitations, room setup, catering arrangements, and preparing new hire packets.
• Maintains the RSC Daily Recruiting Tracker and ensures compliance of all HR files, including auditing of files, I-9 forms, new hire paperwork, and termination paperwork.

Experience & Qualifications

• High school diploma or equivalent required.
• Minimum two years of experience in a TA Coordinator, HR Coordinator, HR Specialist, or HR Generalist role.
• Knowledge and skill in employment law.
• Expertise in MS Word, Excel, PowerPoint, and internet research.
• Strong verbal and written communication skills with good attention to detail.
• Proven experience in building and maintaining professional relationships.
• Strong customer service orientation with demonstrated administrative experience.
• Ability to maintain a high degree of confidentiality and a strong interest in recruitment, employment branding, and general HR practices.

Impeccable recruitment documentation depends on the Acquisition Coordinator, who builds and maintains strong working relationships with the business, prepares interview and assessment paperwork, and keeps the Workday system updated with interview details and comments. Serving as the day-to-day query handler, the Acquisition Coordinator ensures hiring managers collate assessment notes and run recruitment reports as necessary.

Accountabilities

• Prepares all necessary interview and assessment paperwork and ensures it is provided to managers ahead of scheduled assessments.
• Ensures the Workday system is updated to record interview details and relevant comments.
• Provides full communication to relevant team members and stakeholders on changes or updates to candidate status and interviews.
• Follows up with hiring managers to ensure all interview and assessment notes are collated, explaining the importance of documentation collection.
• Builds and maintains strong working relationships with the business, ensuring stakeholders are continually apprised and updated on relevant recruitment processes.
• Manages day-to-day queries, ensuring all are dealt with effectively and promptly, and escalates where necessary.
• Assists with other related recruitment duties and contributes to projects as required, including office administration to support the efficient running of the recruitment process.

Technical Qualifications

• Minimum two years of experience as an administrator in a fast-paced, professional environment, preferably within recruitment.
• Excellent oral and written communication skills with the ability to engage multiple stakeholders at all levels, with close attention to detail.
• Proactive and methodical approach with the ability to work toward key targets, under pressure, and within tight timelines.
• Ability to plan, coordinate, and prioritize multiple tasks, working independently and within a team in a compliant and regulated environment.
• Strong PC proficiency, including Microsoft Office, with experience using Workday preferred.
• Ability to balance high volume with accuracy.
• Proficiency in English.

As the Acquisition Coordinator, this role builds an outstanding candidate experience by coordinating phone, video, and on-site interview scheduling across multiple sites and time zones, while initiating pre-employment checks and closing out requisitions. The recruiting team relies on this work to manage conflicting schedules and trade-offs with accuracy, supporting a demanding, high-performing hiring environment.

Activities

• Coordinates interview scheduling for internal and external roles, including phone, video, and on-site interviews across multiple sites and time zones.
• Provides an outstanding candidate experience, including setting up travel arrangements and facilitating the new hire onboarding process.
• Initiates and facilitates candidates' pre-employment checks, including background, drug screen, credit checks, and motor vehicle reports, manages the pre-boarding process, and closes out requisitions.
• Actively participates in process improvement activities.
• Acts as a proactive and resourceful problem solver, managing conflicting schedules and scheduling trade-offs with excellent attention to detail.

Position Requirements

• Bachelor's degree required.
• Experience with applicant tracking systems, with Oracle Recruit preferred, and prior experience with complex scheduling.
• Prior experience in HR or Talent Acquisition.
• Knowledge of commonly used concepts, practices, and procedures within talent acquisition.
• Demonstrated proficiency with the Microsoft Office Suite, including Outlook.
• Ability to prioritize multiple tasks with solid attention to detail and accuracy in a fast-paced environment.
• Exceptional interpersonal skills with the ability to develop rapport and build strong, trusting relationships in a demanding, high-performing environment.
• Excellent problem-solving and decision-making skills.
• Legal authorization to work in the United States.

Acquisition Coordinator delivers end-to-end recruitment support across drafting job adverts, screening candidates, and coordinating interviews, while serving as a super user for the recruitment system with troubleshooting and user support. Success in the position means keeping candidates and hiring managers informed throughout the process and producing weekly and monthly recruitment metrics reports.

Job Functions

• Supports the Talent Acquisition team through all steps of the recruitment process, including drafting job adverts, assessing applications, screening candidates, and coordinating interviews.
• Ensures candidates and hiring managers are kept informed throughout the recruitment process, with support from Talent Acquisition Partners.
• Creates weekly and monthly reports on recruitment metrics.
• Serves as a super user for the recruitment system, providing user support and troubleshooting issues.
• Partners with the broader Talent Acquisition team on programs and projects.
• Performs a variety of administrative tasks, including payment of invoices and scheduling meetings.

Knowledge, Skills & Abilities

• A Certificate IV in Human Resources or similar certification, or progress toward one, is desirable but not essential.
• Experience working in a disability services or not-for-profit environment would be highly regarded.
• Previous experience with an ATS such as MyRecruitmentPlus, Xref, or ServiceNow preferred.
• Recruitment administration experience or administration experience in a fast-paced, high-volume environment.
• Working knowledge of recruitment and selection processes.
• Proven experience in a fast-paced, relationship management, and customer service environment.
• Strong computer skills with extensive experience in Outlook, Excel, and Word.
• Strong ability to prioritize, manage upward, and stay organized.

Embedded within the HR function, the Acquisition Coordinator produces best-practice sourcing and selection solutions to secure top talent and manage a high volume of internal recruitment vacancies. Working closely with HR Business Partners and additional HR team members, the Acquisition Coordinator serves as a continuous point of contact for hiring managers and candidates to deliver high-quality service across the organization.

Core Responsibilities

• Secures top talent through best-practice sourcing and selection solutions.
• Provides an exceptional candidate experience from interview to hire.
• Manages a high volume of internal recruitment vacancies.
• Serves as a continuous point of contact throughout the recruitment process for both hiring managers and candidates.
• Builds meaningful relationships internally and externally, maintaining visibility and accountability throughout.
• Collaborates with HR Business Partners and additional HR team members to deliver a high-quality service to the organization.

Professional Experience

• CIPD Level 3 or above is desirable.
• Demonstrable track record of achievement in a Talent Acquisition or Recruiting role.
• Good working knowledge of recruitment tools and experience managing volume recruitment projects as well as individual bespoke assignments.
• Competent user of all MS Office applications and experience using an ATS.
• Highly organized with strong attention to detail.
• Ability to multitask efficiently and take initiative with strong follow-through.
• A self-starter with a passion for service delivery and a team-player mindset, open to contributing creative and constructive ideas.
• Dedicated problem solver with a natural ability to ask the right questions and maximize available resources.
• Committed to prioritizing the candidate journey and hiring manager experience above all else.

Reporting to recruiters and liaising with hiring managers, the Acquisition Coordinator develops the requisition lifecycle by completing requisitions, posting jobs internally and externally, and managing candidate statuses in the applicant tracking system. Partnering with vendors and recruiters, the Acquisition Coordinator screens candidates, creates offer letters, and verifies candidate details prior to completing the hire.

Day-to-Day Responsibilities

• Completes requisitions by adding job descriptions and facilitates the requisition approval process.
• Posts jobs internally and externally in alignment with the sourcing strategy.
• Reviews candidates and completes initial screening.
• Liaises with managers and recruiters to manage scheduling of all recruiting-related activities, including phone screens and interviews.
• Creates and sends offer letters based on information provided by the recruiter.
• Updates candidate statuses in the applicant tracking system throughout the recruitment process.
• Facilitates completion of background checks by working with vendors to provide data as needed.
• Verifies candidate details before completing the hire.

Background & Experience

• One to three years of HR administration experience with a focus on Talent Attraction.
• Knowledge of ATS systems, with SuccessFactors preferred.
• Spoken and written fluency in English required.
• Strong communication, listening, and customer service skills.
• Ability to identify and recommend opportunities for process improvement and efficiencies.
• Strong execution with timely and thorough follow-through on tasks, and the ability to work on multiple assignments simultaneously in a fast-paced environment.
• Meticulous attention to detail and ability to work independently.
• Ability to maintain strict confidentiality and exercise sound judgment and extreme discretion.

Embedded within Grab's operations support function, the Acquisition Coordinator refines the driver engagement cycle by managing and monitoring driver and rider recruitment channels, conducting driver training, and achieving weekly driver activation targets. Working closely with the operations team and functional departments, the Acquisition Coordinator analyzes channel performance and resolves escalated driver issues to ensure smooth operational flow.

Operational Focus

• Manages and actively monitors driver and rider recruitment channels, including online digital ads, job postings, and offline initiatives.
• Analyzes trends and results of each recruitment channel periodically, identifying root causes of non-performance and providing improvement recommendations.
• Achieves weekly driver activation targets and completes weekly operational tasks promptly.
• Manages the Alpha Programme and monitors participant performance.
• Conducts regular meet-up sessions with drivers to understand concerns and gather ideas for improvement.
• Conducts driver training sessions.
• Handles escalated driver issues calmly and professionally, ensuring outstanding issues are resolved promptly.
• Assists with face-to-face passenger interactions when necessary.
• Works closely with the operations team and functional departments to ensure smooth operational flow.

Required Qualifications

• Bachelor's degree in any discipline required.
• Excellent data, analytical, and structured problem-solving skills.
• Ability to think creatively and apply intellectual rigor to challenging problems.
• Computing skills, including Excel, PowerPoint, and Google Docs.
• Ability to multitask, prioritize, and demonstrate good initiative and a proactive attitude.
• Teamwork ability and skill in managing people across different levels of the organization.
• Self-starter capable of demonstrating high performance with minimal supervision in a fast-paced environment.
• Good negotiation skills.
• Ability to converse in English and Bahasa Malaysia; Mandarin proficiency is an added advantage.

Reporting to the Director and Manager of Content Partnerships, the Content Acquisition Coordinator develops support for the media lifecycle from content acquisition to launch on Redbox's digital on-demand service, maintaining supplier calendars, avail submissions, and window schedules. Partnering with Editorial, Marketing, and additional internal teams, the Content Acquisition Coordinator prioritizes key content opportunities for premium on-demand and free live TV services.

Key Responsibilities

• Supports the Director and Manager of Content Partnerships in managing the media lifecycle process from content acquisition to launch on the digital on-demand service.
• Creates and maintains supplier calendars, communication materials, and avail processes.
• Maintains content availability submissions, window schedules, and workflows.
• Works cross-functionally with Editorial, Marketing, and additional internal teams to prioritize key content opportunities.
• Coordinates content and program acquisitions for premium on-demand and free live TV services.
• Attends meetings, takes detailed notes, and follows up on next steps as needed.
• Supports the broader team in reporting and other duties as necessary.

Education & Experience

• Bachelor's degree in a related field preferred.
• A high school diploma or GED plus two additional years of relevant work experience is accepted instead of a degree.
• Experience working in digital distribution and entertainment for film and television.
• In-depth knowledge of the digital entertainment industry and a strong understanding of content acquisitions and avails management.
• Strong proficiency in MS Excel, Word, PowerPoint, and G Suite.
• Experience with contracts, business management, and digital partnerships is a plus.
• Familiarity with web publishing platforms and content management systems.
• Self-motivated, creative problem-solver with the ability to prioritize in a fast-paced environment with multiple competing deadlines.
• Excellent collaboration, interpersonal skills, and exceptional attention to detail with superb time management.
• Passion for content, specifically movies and television.

Sitting at the intersection of paid media and growth analytics, the Paid Acquisition Coordinator crafts and manages paid media campaigns across Ads Manager and AdWords, performing daily bid, budget, and creative optimizations to meet growth targets. Operating across B2C and B2B marketing, the Paid Acquisition Coordinator supports ClassPass's global Growth Marketing team while testing new channels and reporting performance to key stakeholders.

What You'll Do

• Builds campaigns directly in Ads Manager and other platforms, including AdWords, and reviews campaigns to ensure correct setup and trafficking.
• Performs daily bid, budget, and creative optimizations to meet growth targets.
• Continually tests and learns across audiences, bidding strategies, creative, and channel-specific tactics.
• Analyzes campaign results, identifying actionable opportunities in targeting, optimization, and creative direction to improve performance and scale.
• Presents daily performance for upper and lower funnel metrics and monitors campaign budgets, reporting performance to key stakeholders.
• Discovers and tests new channels and vendor partners to grow the business.
• Project manages end-to-end with the in-house creative team to execute tests, ensuring all projects are on time and within budget.
• Monitors CPAs and CAC to understand cost implications.

Technical Qualifications

• Proven digital marketing experience with a deep understanding of paid social advertising and best practices across Facebook Marketing.
• Strong experience building ads directly in Ads Manager is required.
• Experience with additional platforms is a plus.
• Highly analytical with exceptional attention to detail and the ability to multitask and adapt in a lean environment.
• Familiarity with Google Analytics and Google Tag Manager, and understanding of attribution models, including link decoration.
• Comfortable with Excel; SQL knowledge is a plus.
• Motivated self-starter capable of working independently and cross-functionally, with strong time management and a proactive approach to proposing ideas.

A key member of the Acquisitions team, the Acquisition Coordinator manages multiple schedules and projects by organizing budgets for markets, festivals, and international trips, coordinating travel, and supporting the VP of Acquisitions. Collaborating across the acquisitions team and other departments, the Acquisition Coordinator maintains the acquisition tracking list and prepares incoming avails for the content valuation process.

Areas of Ownership

• Organizes budgets for markets, festivals, and international trips for the Acquisitions team and submits them to Finance for approval.
• Coordinates and books airfare, accommodations, per diem, and miscellaneous entertainment activities for the team.
• Works closely with the VP and Director of Global Acquisitions on scheduling all internal and external meetings, including during business travel.
• Manages the VP's Outlook calendar, creates and sends calendar invites, and creates Google Spreadsheets for daily travel schedules.
• Works with the VP and Director of Global Acquisitions to create Visibility Sheets and organize requested titles and themes for sales and programming purposes.
• Works with team members to organize and maintain the acquisition tracking list for deal-making organization and cross-departmental visibility.
• Creates, organizes, and prepares incoming avails for the content valuation process.

Minimum Qualifications

• Bachelor's degree and at least one year of experience in a similar coordinator or assistant-level role, preferably in film, television, or talent representation.
• Superb verbal and written communication skills.
• Microsoft Office proficiency required, with excellent Excel skills.
• Highly organized, motivated, and capable of working both independently and collaboratively.
• Knowledge and passion for the film and television industry.

A key member of the Enterprise Fleet Management team, the Vehicle Acquisition Coordinator strengthens the vehicle acquisition process by tracking acquisition status and movement, coordinating readiness for delivery, and negotiating costs and timing with dealers and vendors. Collaborating across internal teams and external vendors, the Vehicle Acquisition Coordinator monitors the vehicle life cycle and resolves exceptions to ensure timely client delivery.

Role Responsibilities

• Coordinates and directs vehicle readiness for delivery, including pre-delivery inspection, timely installation of aftermarket equipment, and transportation and logistics.
• Develops and maintains relationships with internal teams and external vendors.
• Monitors and analyzes the stages of the vehicle life cycle, taking proactive measures to ensure timely delivery to clients.
• Negotiates costs and timing with dealers and vendors.
• Identifies and resolves vehicle exceptions, including production and shipping delays, canceled orders, damaged vehicles, and mis-shipped vehicles.
• Facilitates temp tags, title, and registration, and sales and use tax refunds through dealers.
• Partners with Fleet Strategy Managers and the remarketing team to update and track vehicles turned in for sale, and markets and sells unclaimed vehicles to dealers.

Requirements

• Four years of experience in logistics, supply chain, or customer support.
• Basic PC skills, including Excel, Word, and Outlook.
• Proficient in office automation applications.
• Strong organizational skills and excellent oral and written communication.
• Ability to multitask, prioritize requirements, and navigate well in a fast-paced environment.

Acquisition Coordinator creates research-driven support for the Acquisitions team, compiling research on target acquisitions, performing quantitative analyses based on historical auction data, and selecting relevant comparables for artworks. The work directly supports the Acquisitions Director and Associate by managing the inflow of offered works in the Airtable database and conducting outreach to new galleries, dealers, and advisors.

Job Functions

• Compiles research on target acquisitions and inputs information into templates.
• Performs quantitative analyses based on historical auction data.
• Selects relevant comparables for artworks offered to the team.
• Manages the inflow of work offered to the Acquisitions Director and Associate by inputting them into the Airtable database.
• Monitors email correspondence for the Acquisitions team and performs other general administrative tasks.
• Conducts outreach to new galleries and develops partnerships with dealers and advisors.

Qualifications & Experience

• Degree in Art History, Studio Art, Economics, or a related field preferred.
• USPAP Certification is a plus.
• Experience working in the art market with a working knowledge of the secondary art market.
• Experience at an auction house or large appraisal firm is a plus.
• Experience with valuations for high-value property in the $500,000–$10,000,000 range.
• Working knowledge of Excel and Google Sheets, including formulas, required.
• Knowledge of Airtable and HubSpot is a plus.
• Fast learner with excellent verbal and written communication skills.
• Data-driven mindset with an understanding of the economics of supply and demand.

Reporting into the Acquisitions department, the Acquisition Coordinator executes asset management support by updating the Acquisitions database, researching and following up on acquisition and asset information, and producing accurate reports regarding asset management. Partnering across the department, the Acquisition Coordinator manages the Concur account, coordinates the departmental calendar, and maintains the virtual Acquisitions plan room.

Primary Duties

• Updates the Acquisitions database.
• Researches and follows up on acquisition and asset information.
• Produces accurate reports for the Acquisitions team regarding asset management.
• Assists with managing the Concur account for departmental charges and travel.
• Coordinates and assists with managing the departmental calendar.
• Assists with investor relations materials for the Acquisitions department as needed.
• Organizes and maintains the virtual Acquisitions plan room and updates the acquisition videos library as needed.

Requirements

• Bachelor's degree preferred.
• Proficient in Microsoft Suite, including Excel, Outlook, Word, and PowerPoint.
• Strong organizational and multitasking skills.
• Strong written and verbal communication skills.
• Strong intellectual curiosity and detail-oriented approach.