Job Summary:

• Advise participants concerning personal, academic, financial, and career matters.
• Develop targeted retention strategies, oversee and coordinate financial, academic, career, test preparation and college readiness services.
• Develop a plan for post secondaries with participants.
• Present at community events to recruit participants.
• Refer participants to secondary school diplomas and GED/HiSET programs.
• Assist with strategic planning, program management and operations.
• Assist in planning, monitoring, and maintaining budgets for programs.
• Assist in information analysis, conduct research and develop/prepare reports.
• Maintain accurate and detailed student records as well as a student database.
• Provide administrative support for International and Public Affairs undergraduate concentration (e.g., course scheduling, faculty assistance, online course tool support).
• Serve as the first point of contact, and provide consistent physical presence at the front desk of the undergraduate suite.
• Manage calendars and office hours for Undergraduate Concentration Manager and key IAPA faculty leaders.
• Organize meetings & events with participating staff/student groups.
• Monitor and respond to phone and email inquiries through IAPA general mailboxes.
• Maintain overall organization and appearance of undergrad suite.
• Provide administrative support for visiting faculty.

Skills on Resume:

• Student Advising (Soft Skills)
• Retention Strategy Development (Hard Skills)
• Event Presentation (Soft Skills)
• Strategic Planning (Soft Skills)
• Budget Management (Hard Skills)
• Data Analysis (Hard Skills)
• Administrative Support (Hard Skills)
• Calendar Management (Hard Skills)

Job Summary:

• Coordinate course scheduling, including teaching requests and curriculum requirements, in consultation with Department Chair and Graduate and Undergraduate Advisors
• Edit course schedule using Class Manager and Course Schedule Update systems
• Submit requests for small classes, non-standard class times, and cross-listed courses
• Reserve classrooms, manage course descriptions, and track flag designations.
• Manage related course-scheduling tasks: update course inventory, submit course instructor survey requests, process final exam scheduling requests, submit FaSet updates, and upload course syllabi and CVs for HB2504 reporting
• Assist with course-related reports and data requests.
• Serve as Clinical Area Coordinator to support the Clinical Psychology Ph.D program and Training Clinic
• Manage clinical area student evaluations, track student progress, and maintain clinical area records.
• Coordinate and assist with clinical program accreditation procedures, self-study site report, and site visits
• Maintain records for clinical practicum sites, manage site visit arrangements, and oversee outreach and communication for practicum sites
• Provide general administrative support for the Clinical Psychology Training Clinic

Skills on Resume:

• Course Scheduling (Hard Skills)
• System Editing (Hard Skills)
• Classroom Reservations (Hard Skills)
• Course Inventory Management (Hard Skills)
• Data Reporting (Hard Skills)
• Clinical Coordination (Soft Skills)
• Accreditation Support (Hard Skills)
• Administrative Support (Soft Skills)

Job Summary:

• Create and maintain email list serves, files, and records.
• Submit JIRAs for payments requests to faculty, staff, guest lecturers.
• Draft program event related general correspondence and prepare student information emails.
• Create and maintain electronic files for students and alumni.
• Create and distribute program-related emails and other documents.
• Utilize existing student information systems (SIS) to create email list servs, view rosters, and verify information
• Serve as a resource to problem-solve issues related to Academic Affairs.
• Monitor and respond to faculty queries regarding term hours, scheduling questions, and procedures for filling out necessary forms.
• Provide faculty support, including limited duplication of materials, arranging and administering make-up exams.
• Maintain inventory, research vendors, and availability of products and coordinate the ordering of materials and supplies through SAP and procurement card purchasing.
• Negotiate with vendors regarding supply costs.
• Purchase supplies and reconcile monthly procurement card transactions.
• Resolve purchasing related issues.
• Work with vendors and the Wet Lab Manager to select and purchase lab equipment and materials.

Skills on Resume:

• Email Management (Hard Skills)
• Payment Processing (Hard Skills)
• Correspondence Drafting (Soft Skills)
• File Maintenance (Hard Skills)
• Student Information Systems (SIS) (Hard Skills)
• Problem Solving (Soft Skills)
• Vendor Negotiation (Soft Skills)
• Inventory Management (Hard Skills)

Job Summary:

• Maintain inventory of Wet Lab orders and expenses. 
• Research vendors and availability of products for the wet lab.
• Collect papers, waiver forms, and post papers in JScholarship for each program Capstone/thesis/project, each semester.
• Assist in distributing papers to faculty on thesis or capstone review committees and arrange electronic delivery of said papers for each program.
• Create and maintain a spreadsheet with students' thesis/capstone information (i.e. program, thesis topics, dates for revision and defense, title, and faculty readers) for each program.
• Collect reviews from faculty and organize them into files by student for each program.
• Collect final electronic or paper copies of Capstone/thesis/project work for each program.
• Ensure that papers are formatted correctly for all programs.
• Support Program Directors with logistics for on-site seminars for the Center for Biotechnology Education, Energy Policy and Climate, Environmental Science and Policy, Geographic Information Systems, and Applied Economics programs.
• Support International/National seminars for the above programs, to include: coordinating rooms/catering orders, manage and distribute materials, mail materials to instructors at conference site.
• Collaborate with the Events Coordinator and Executive Director of Marketing on large, program-related events.
• Support Faculty Committees by taking notes during meetings and arranging rooms

Skills on Resume:

• Inventory Management (Hard Skills)
• Vendor Research (Hard Skills)
• Document Collection (Hard Skills)
• Spreadsheet Maintenance (Hard Skills)
• Review Organization (Soft Skills)
• Formatting Support (Hard Skills)
• Logistics Coordination (Soft Skills)
• Meeting Support (Soft Skills)

Job Summary:

• Serve as academic advisor for students whose primary major or minor is Gender and Women's Studies. 
• Provide reporting and monitoring of student academic progress for enrollment, retention, and graduation purposes
• Prepare written and online materials to help students in course selection and career planning
• Approve courses for students studying abroad.
• Meet with GWS student representatives, leaders of RSO's and other students with interests in gender/sexuality studies to discuss student initiatives, collaborative events. 
• Help organize and oversee student-led events.
• Serve as a resource regarding the GWS major, minors, and courses to colleagues, and build strong campus connections.
• Attend advising workshops and training 
• Represent the department to prospective students and their families at informational sessions, major/minor fairs and other recruiting events.
• Organize student recruiters and classroom visits.
• Coordinate with the Associate Chair and the Chair on teaching schedules and teaching assignments for core GWS faculty.
• Maintain the GWS Course Guide.
• Monitor enrollments, apply schedule restrictions 

Skills on Resume:

• Academic Advising (Soft Skills)
• Progress Monitoring (Hard Skills)
• Material Preparation (Hard Skills)
• Course Approval (Hard Skills)
• Event Coordination (Soft Skills)
• Resource Development (Soft Skills)
• Recruitment Representation (Soft Skills)
• Schedule Coordination (Hard Skills)

Job Summary:

• Complete course approvals for university course articulation.
• Coordinate the review and submission of curriculum changes, course proposals, and course revisions for the Academic Catalog.
• Coordinate the review and submission of budget requests for summer and online courses
• Write, design, and edit promotional materials, including newsletters, brochures, course fliers, etc.
• Maintain and update department website and social media.
• Help plan and coordinate GWS events such as receptions, symposia, workshops, graduation, etc.
• Publicize student and faculty awards, collect and coordinate nominations.
• Facilitate communication and collaboration with other campus units and community agencies.
• Respond to requests for information and co-sponsorships from campus administration, other campus units, faculty, students, alumna/e, community members and organizations, and other colleges and universities.
• Monitor the department’s email account (gws-email@illinois.edu) and ensure all messages are answered in a timely manner.
• Publicize openings and collect applications for teaching assistantships, serve on TA hiring committee, and coordinate hiring with LAS.

Skills on Resume:

• Course Approval (Hard Skills)
• Curriculum Coordination (Hard Skills)
• Budget Management (Hard Skills)
• Promotional Material Development (Hard Skills)
• Website Management (Hard Skills)
• Event Planning (Soft Skills)
• Communication Facilitation (Soft Skills)
• Donor Tracking (Hard Skills)

Job Summary:

• Review offer letters and coordinate staff appointments with LAS.
• Assist Chair with tenure and promotion paperwork, edit and proofread and organize tenure and promotion dossiers, and communicate with external reviewers
• Schedule and attend department faculty meetings and transcribe minutes.
• Serve on GWS committees 
• Coordinate elections, including executive committee, faculty senate, and student representatives.
• Collect and maintain data on GWS students and faculty, including graduation rates, enrollment, and teaching histories.
• Review operating and personnel budget
• Provide information and departmental statistics to university administration, IBHE, and other state agencies, and respond to external requests.
• Serve as Unit Security Contact.
• Act as primary contact with ATLAS to submit requests for technical support for faculty and staff.
• Provide information to DMI, make corrections in DMI annually

Skills on Resume:

• Staff Coordination (Soft Skills)
• Tenure and Promotion Support (Hard Skills)
• Meeting Scheduling (Soft Skills)
• Committee Participation (Soft Skills)
• Data Management (Hard Skills)
• Budget Review (Hard Skills)
• Statistical Reporting (Hard Skills)
• Technical Support Liaison (Soft Skills)

Job Summary:

• Coordinate the day-to-day operations, planning and assist with the implementation of all citywide academic competitions, programs and tournaments
• Assist with budgetary functions to include funds transfers, purchase orders, bucket management, expenditures and coach stipend management
• Assist with the coordination and scheduling of citywide meetings/activities for all Academic Competitions
• Manage volunteer recruitment efforts and training for more than 1,000 volunteers needed (recruitment from CPS, corporations, community organizations and universities)
• Provide ongoing support to schools, coaches, vendors, volunteers and stakeholders
• Assist with execution of approximately 50 citywide competitions and tournaments
• Maintain all program records (requisitions, payroll, stipends, etc.) in accordance with the CPS record retention policy
• Work effectively with business partners and other special interest groups
• Support Manager in coordinating summer programs and summer jobs initiative
• Assist with development of marketing materials for programs (flyers, presentations, newsletters, blurbs, etc.)
• Assist with executing special events and culminating activities.
• Support all Academic Competitions and programs 

Skills on Resume:

• Operations Coordination (Soft Skills)
• Budget Management (Hard Skills)
• Meeting Scheduling (Soft Skills)
• Volunteer Management (Soft Skills)
• Stakeholder Support (Soft Skills)
• Record Maintenance (Hard Skills)
• Marketing Development (Hard Skills)
• Event Execution (Soft Skills)

Job Summary:

• Support the Director of Academics in working with all program faculty in planning and teaching stages of courses
• Support the Director of Academics in collaboration with the Program Managers, Curriculum and Instruction, and the Digital Learning department in the development of new Global Online courses
• Provide academic feedback for new and existing Global Online courses,
• Review course videos to ensure alignment with scripts and quality standards of courses
• Perform research around images used in online course materials, create and standardize image captions to adhere to institutional style guidelines
• Create Multiple-Choice quizzes for online courses in partnership with Program Managers, Curriculum & Instruction
• Assist with creation of course workbooks
• Review reading materials for all courses and ensure correct bibliographies per Chicago Style guidelines
• Assist with course creation in CANVAS and ensure that all syllabi, as well as student and faculty handbooks, and other important documents are uploaded to CANVAS in advance of the program launch
• Review course builds in CANVAS, ensuring quality of content and structure

Skills on Resume:

• Course Support (Soft Skills)
• Collaboration (Soft Skills)
• Academic Feedback (Soft Skills)
• Quality Review (Hard Skills)
• Image Research (Hard Skills)
• Quiz Creation (Hard Skills)
• Workbook Development (Hard Skills)
• CANVAS Management (Hard Skills)

Job Summary:

• Monitor online faculty course participation in partnership with Operations Coordinator to ensure faculty are engaging with students and responding to inquiries in a timely manner
• Support the Director of Academics in collaboration with the Program Managers, Curriculum and Instruction in the development of Summer Institute courses
• Create detailed daily schedules for Summer Institute faculty in partnership with the Program Managers, Curriculum and Instruction
• Provide daily updates during the Summer Institute concerning any schedule or student and faculty issues that arise, provide a point of contact for students, faculty, and staff among the different programs
• Respond to calls on the Academic Hotline during the Pre-College program
• Work with the Program Managers, Curriculum and Instruction to oversee the Pre-College Academic Lounge and ensure that Academic Assistants have schedules for class observations and are prepared to take over the co-instructor role 
• Work with faculty and staff within the pre-college program to ensure the timely issue of written evaluations to students and families, after the evaluations have been approved by the Program Managers, Curriculum and Instruction
• Assist in classroom observations in all programs to ensure high-quality programming
• Work with stakeholders to evaluate program success and refine for the future
• Attend weekly planning meetings for all programs

Skills on Resume:

• Participation Monitoring (Soft Skills)
• Course Development Support (Soft Skills)
• Schedule Creation (Hard Skills)
• Issue Resolution (Soft Skills)
• Hotline Support (Soft Skills)
• Lounge Oversight (Soft Skills)
• Evaluation Management (Hard Skills)
• Program Evaluation (Hard Skills)

Job Summary:

• Coordinates with the Program Managers & Program Administrator to manage the appointment process from outreach, to recruitment through offboarding to ensure research interns, visitors, YED students, and graduate students comply with program and institutional requirements.
• Provides a high level of customer service by answering applicant and candidate inquiries & client requests.
• Uses sound judgment to prioritize requests and route inquiries to appropriate Program Managers or Administrator.
• Organizes documents to enable processing of newly appointed visitors.
• Coordinates onboarding of incoming participants by ensuring all steps are concluded in a timely manner including the Taleo application and offer letter processes.
• Keeps detailed track of onboarding activities to ensure the applicants are on-track to clear requirements and attend orientation.
• Tracks appointment status, including relevant deadlines, and regularly communicates with Program Managers, Program Administrator, and other applicable departments regarding the status of appointments.
• Interfaces with VISA Office, Payroll, Safety Office, and facilities.

Skills on Resume:

• Appointment Coordination (Hard Skills)
• Customer Service (Soft Skills)
• Inquiry Management (Soft Skills)
• Document Organization (Hard Skills)
• Onboarding Coordination (Hard Skills)
• Activity Tracking (Hard Skills)
• Deadline Management (Soft Skills)
• Interdepartmental Communication (Soft Skills)

Job Summary:

• Maintains confidential records and database to meet recordkeeping and metrics requirements.
• Works with departments to ensure that participants meet deadlines and complete the annual required institutional competency training.
• Facilitates monthly off-boarding process by closely tracking end dates and communicating with mentors, departments, and participants to ensure the proper close-out activities are completed in a timely manner (badge collections and evaluation forms received).
• Follows up with YED students to collect timesheets, edits Kronos records, and ensures timekeeping is completed in a timely and accurate manner.
• Develops programmatic related communications 
• Coordinates program events and special projects such as coordinating the Knowledge Nosh speaker series, Research Intern Poster Day, and orientations.
• Assists with updating forms, documents, and ordering supplies for visitor, intern, and YED programs.
• Updates the program websites and ensures all communication is accurate and timely.
• Liaison and partners with departments to keep abreast of current practices such as Visa & Immigration, Safety Office, Recruitment, and Service Center.
• Serves as back up to other assistants to cover the main telephone line for the department.

Skills on Resume:

• Recordkeeping Management (Hard Skills)
• Deadline Tracking (Soft Skills)
• Off-boarding Coordination (Soft Skills)
• Timekeeping Oversight (Hard Skills)
• Communication Development (Soft Skills)
• Event Coordination (Hard Skills)
• Website Updates (Hard Skills)
• Department Liaison (Soft Skills)

Job Summary:

• Assist Director with School activities 
• Activities may include assistance with reports, graduate student employment processes, unit
• Program curriculum committee meetings coordination and documentation, external program review evaluations coordination and documentation.
• Assist faculty in community outreach programs that involve registration, lodging arrangements, event planning and marketing, and coordination during the events.
• Plan, lead, coordinate, and organize communication and publicity for the School.
• Assist Director with strategic planning documentation, assessment of goal processes and reporting.
• Respond to faculty, staff and students with regards to guidelines/policies for the department, college and university
• Gather and verify data and background information for research or other reports related to the activities of the unit such as annual reviews, recruiting, and program accreditation and assessment
• Monitor records and ensure compliance with university policies on record retention
• Prepare unit faculty workloads and enter documentation in UNO workload system
• Assist faculty and chair with the maintenance of course documentation in CCMS or similar systems
• Manage maintenance of documentation in unit online resource (e.g. Box) 
• Assist Director on course scheduling and classroom assignments, in-processing adjunct faculty, course rotation strategic planning

Skills on Resume:

• Activity Assistance (Soft Skills)
• Meeting Coordination (Hard Skills)
• Event Planning (Hard Skills)
• Communication Management (Soft Skills)
• Strategic Planning Support (Hard Skills)
• Policy Guidance (Soft Skills)
• Data Verification (Hard Skills)
• Course Documentation Maintenance (Hard Skills)

Job Summary:

• Oversee and allocate tasks of work study students assigned to the unit
• Assist faculty, students, staff and visitors with college/unit and other funded travel activities
• Understand and be able to communicate travel policies and guidelines for the college and university.
• Coordinate and process travel and accommodation requests, follow-up and reimbursement
• Work with faculty and visitors on their travel plans including helping manage travel and accommodations for small workshops, conferences and immersion experiences
• Coordinate dual enrollment activities for the unit
• Assist with identifying courses that have potential for dual enrollment
• Work closely with campus enrollment coordinator and Dean’s office
• Assist with marketing and communicating with high schools in coordination with campus dual enrollment
• Manage approval of dual enrollment courses and teaching staff referrals with campus dual enrollment officers.
• Meeting scheduling, preparation (work with chair on agenda and minutes) and follow up
• Support joint assessment evaluation procedures and documentation.

Skills on Resume:

• Task Oversight (Soft Skills)
• Travel Coordination (Hard Skills)
• Policy Communication (Soft Skills)
• Reimbursement Processing (Hard Skills)
• Event Planning (Hard Skills)
• Dual Enrollment Management (Soft Skills)
• Marketing Coordination (Soft Skills)
• Meeting Support (Hard Skills)