WHAT DOES AN EQUIPMENT MANAGER DO?
Updated: Jun 12, 2025 - The Equipment Manager manages and optimizes equipment inventory, fleet utilization, and distribution to ensure operational efficiency and cost-effectiveness. This position develops and implements preventive maintenance plans, oversees repairs, and ensures compliance with safety regulations and company policies. The manager also analyzes equipment costs, prepares budgets, and provides recommendations on asset management to support long-term operational goals.
A Review of Professional Skills and Functions for Equipment Manager
1. Equipment Manager Duties
- Software Troubleshooting: Supports site-specific software troubleshooting, maintenance, and user account issues and escalates to IT with support from senior staff.
- Hardware Knowledge: Deep knowledge of computer hardware cross-platform and able to quickly troubleshoot.
- Workstation Design: Designs workstations as business needs demand.
- IT and Technology Relations: Primary POC for IT and technology engineering teams to develop and maintain relationships and support needs.
- Software and Hardware Recommendations: Recommends software and hardware to stay on the cutting edge of the industry.
- Quality Verification: Performs quality verification checks on all assets in alignment with technical standards and style guides and communicates defects for rework.
- Asset Retouching: Indicates post-production needs for asset retouching under the photographer’s direction.
- Color Accuracy: Verifies color accuracy and performs corrections.
- Asset Delivery: Manages completed studio asset delivery to the post-production team.
- Customer/Vendor Issue Resolution: Resolves customer/vendor-related problems and quality issues related to digital assets.
2. Heavy Equipment Manager Job Description
- Profit Management: Take responsibility for the management of the profit center.
- Maintenance Planning: Responsible for the planning of general maintenance and repairs and performing analytical follow-up.
- Equipment Recommendations: Recommend and follow orders of equipment (replacement and new acquisitions).
- Supplier Negotiation: Negotiate with suppliers and sub-contractors and establish contracts.
- Stock Optimization: Be responsible for the planning, management, and optimization of stocks (spare parts, fuel, lubricants, etc.).
- Performance Monitoring: Implement and monitor the performance indicators of machines (returns on machines use, utilization rates, efficiency of machines, etc.).
- Recruitment Planning: Establish a recruitment and employee retention plan for the department.
- Workshop Coordination: Coordinate the closure of two workshops and consolidate them into the new workshop (2000 m2).
- Team Optimization: Organize and optimize work and maintenance teams, and their means as well as the work environment.
- Machine Innovation: Enquire and propose innovations in terms of machine requirements.
- Machine Efficiency: Control the technical performances and efficiency of machines.
- Safety Compliance: Ensure compliance and working conditions of the machines with the safety rules (norms, laws, and internal procedures).
- Health and Safety Compliance: Ensure compliance with health and safety and environmental rules within the department.
- Safety Solutions: Propose and implement durable solutions to improve personnel safety and that of assets and/or work environment.
3. Equipment Manager Overview
- Inspection Management: Handle inspection, recording, assessment, and daily management of utility operations.
- Utility Operations: Handle daily management of water, electricity, and gas.
- Spare Parts Management: Handle equipment spare parts and consumables management.
- Equipment System Implementation: Implement equipment management system and organize implementation, including equipment verification, equipment file management, equipment inventory, and scrapping.
- Equipment Selection Support: Assist the Production Department in selecting and purchasing equipment.
- Installation Support: Assist the Production Department in organizing the installation, commissioning, and acceptance of equipment to ensure the smooth procurement of equipment.
- Maintenance Planning: Formulate equipment regular plan.
- Machinery Maintenance: Handle maintenance and management of plant machinery and electrical equipment.
- Fault Management: Handle equipment faults and accident safety.
- Failure Reduction: Reduce equipment failure rate and ensure normal equipment operation.
4. Shop and Equipment Manager Tasks
- Safety Management: Maintaining a safe environment in the shop area and truckyard.
- Equipment Inspections: Conducting regular equipment inspections.
- Equipment Maintenance: Performing maintenance on equipment.
- Regulatory Compliance: Ensuring equipment complies with company policies, Occupational Safety and Health Administration (OSHA), and American National Standards Institute (ANSI) regulations.
- Inventory Management: Maintaining the inventory, storage, and distribution of equipment.
- Purchase Recommendations: Providing recommendations for purchases of new supplies and equipment.
- Vehicle Maintenance Coordination: Coordinating, scheduling, and tracking vehicle maintenance.
- Loading/Unloading Supervision: Supervising the daily loading and unloading of equipment from vehicles.
- Towel Washing: Washing towels to ensure their availability for use.
- Policy Enforcement: Following and enforcing company policies.
5. Equipment Manager Responsibilities
- Staff Training: Train and mentor maintenance staff and manage their performance to ensure they have the skills to perform preventative maintenance and repair equipment.
- Inventory Control: Maintain/develop inventory controls at division shops.
- Specialized Equipment Management: Control specialized equipment inventories and distribution of such equipment among operations to ensure optimum inventory levels.
- Fleet Management: Manage fleet and optimize utilization of equipment.
- Compliance and Safety: Ensure compliance with all company policies and procedures and ensure a safe work environment for all staff.
- Preventive Maintenance Planning: Design a preventive maintenance plan as well as seasonal campaigns and ensure documentation is up to date.
- Problem Diagnosis and Repair Guidance: Assist in diagnosing mechanical problems and provide direction on repairs to be completed.
- Work Scheduling: Assist in scheduling the repair and maintenance work.
- Budget Preparation: Prepare annual budgets and take necessary steps to ensure equipment costs are as budgeted, and minimize overtime costs.
- Cost Analysis: Analyze equipment costs monthly and perform periodic cost analysis.
- Operations Liaison: Liaise with operations staff to maintain a positive and productive line of communication.
- Asset Recommendations: Provide recommendations on asset life expectancies, replacement schedules, and new asset specifications.
- Fleet Software Utilization: Ensure fleet maintenance software is fully utilized and that electronic documents are processed in a timely fashion.