WHAT DOES A SUPPLY CHAIN COORDINATOR DO?
Updated: Mai 18, 2025 - The Supply Chain Coordinator oversees the qualification of commercial shipping lanes and ensures compliance with customs and GDP regulations. The daily responsibility includes coordinating transportation and warehousing activities, monitoring stock levels, and resolving documentation issues with internal stakeholders and third-party providers. Additionally, metrics are maintained and analyzed to assess performance, while ad-hoc supply chain projects are executed to drive implementation improvements.
A Review of Professional Skills and Functions for Supply Chain Coordinator
1. Supply Chain Coordinator Responsibilities and Key Tasks
- Supplier Management: Supplier Management in daily SCM operation
- Forecasting: Release rolling forecast/PO to suppliers upon Purchasing rules
- Inventory Management: Safety Stock Management (Analysis/Manage stocktaking discrepancy)
- Stock Control: Control raw material stock to meet the ITR target
- Logistics Tracking: Daily tracking of the delivery of goods and control of freight cost
- Project Management: Take responsibility for New Project SCM Management
- Change Management: Track engineering change (SCM section)
- Data Management: Maintain SAP system data and MRP operation
- Inventory Optimization: Set proper safety inventory based on material requirements
- Quality Control: Double-check the uniformity between the invoice qty. and the actual receipt
2. Supply Chain Coordinator Key Accountabilities
- Performance Evaluation: Evaluate supplier performance according to supplier assessment criteria
- Logistics Improvement: Improve logistic routine and freight solutions
- Communication: Cross-department communication
- Supplier Management: Evaluate and manage supplier performance
- Scheduling: Supplier delivery window schedule management
- Inventory Planning: Set safety stock and planning calendar (min and max)
- Invoice Management: Checking and releasing invoices
- Production Management: Manage all production site transfers, line extensions, and changes to existing products
- Coordination: Coordination/execution of packaging licensing and trademark agreements with Legal and Procurement
- Collaboration: Work with the Marketing team when brainstorming or evaluating potential new products
3. Supply Chain Coordinator Tasks
- Inventory Management: Maintain and address par levels within central supply as well as all departments
- Supplier Communication: Communicate with suppliers when orders need to be placed in a timely and efficient manner
- Reporting: Run bi-weekly and/or monthly reports
- Materials Management: Control and maintain the electronic materials management system and electronically place orders from a list of approved vendors
- System Maintenance: Control and maintain the electronic materials management system
- Supply Tracking: Keep track of any supplies that are chargeable to patients and make sure they are properly listed for other employees to notice
- PO Management: Create PO numbers for all new vendors as well as review and approve all invoices for AP to process payment
- Cost Monitoring: Monitor and report all supply cost changes
- Order Processing: Process and deliver all incoming and outgoing orders, including mail/packages from all carriers
- Product Supply Management: Manage all Product Supply tasks such as sourcing, graphics definition, change control, artwork execution, production product manual, and the deployment of OTC drugs
4. Supply Chain Coordinator Overview
- Process Development: Develop a process to improve supplier delivery performance
- Risk Management: Execute the process and manage and mitigate associated risks to poor supplier delivery performance
- Process Improvement: Drive improvement by cascading the process through materials and operations groups
- Reporting: Develop reports to track improvement throughout the organization
- Supply Continuity: Ensure continuity of supply to support 100% On-Time Customer Delivery
- Cross-Functional Improvement: Identify and execute process improvements in the supply chain and drive improvement cross-functionally
- Efficiency Support: Support further process, communication, and other improvements in supply chain efficiency
- Project Management: Manage and execute ad hoc projects/VA/VE activities as assigned by operations leadership
- Supply Chain Management: Responsible for servicing the supply chain of countries including Germany, Netherlands, United Kingdom, Poland, and Switzerland
- Collaboration: Work in parallel and symbiosis with the Supply Chain Manager
5. Supply Chain Coordinator Functions
- Shipping Qualification: Continuation of shipping qualification of commercial shipping lanes
- SOP Development: Writing and maintaining logistics SOPs in QMS
- Quality Assurance Collaboration: Working closely with the QA department for GxP logistics-related issues
- Logistics Coordination: Day-to-day coordination of transportation and warehousing of products
- Stock Monitoring: Take responsibility for monitoring stock
- Documentation Coordination: Coordinating the provision of necessary documentation and resolving any arising problems
- Stakeholder Communication: Addressing complaints with internal stakeholders and relevant third-party providers
- Regulatory Compliance: Ensuring that transportation and storage comply with customs requirements, GDP requirements, and other laws and regulations
- Data Analysis: Maintaining metrics and analyzing data to assess performance and implementation improvements
- Project Execution: Responsible for the execution of ad-hoc supply chain projects