What Does A Human Resources Intern Do?

WHAT DOES A HUMAN RESOURCES INTERN DO?

Published: Jul 31, 2025 - The Human Resources Intern supports unemployment and workers’ compensation claim processes, including reporting, documentation, leave updates, and accommodations. This role manages functions such as onboarding, data migration, training, and system access. The intern also assists with policy inquiries, benefit compliance, training coordination, and office supply management.

A Review of Professional Skills and Functions for Human Resources Intern

1. Human Resources Intern Duties

Form Creation: Create forms and processes for training to support the launch of the new human resources information system, including creation of forms, training needs assessments, and job guides for managers and basic users
Needs Assessment: Conduct training needs assessments and create job guides for the hiring and onboarding process in the new HRIS
Virtual Training: Conduct virtual training for staff for the launch of the HRIS
Safety Communication: Communicate safety updates via email to staff and update the safety board
Wellness Promotion: Communicate employee wellness and run organization-wide fitness challenges
Onboarding Processing: Process orientation and onboarding paperwork and background checks
Job Posting: Assist with weekly job postings and career fair outreach
Process Compliance: Assess processes and assist with compliance audits, including benefits and new hire and exit surveys

2. Human Resources Intern Responsibilities

Unemployment Reporting: Prepare employment information for timely reporting of unemployment claims
Compensation Claims: Report workers’ compensation claims and follow up to ensure all documentation is completed
Claims Monitoring: Monitor workers’ compensation claims and determine if injured team members need to be placed on leave of absence or if accommodations are needed
Leave Management: Update the status of team members to place them on workers’ compensation leave of absence and communicate claim details
HRIS Support: Support Piada Passport, including new hires, data migration, team member access, business process inquiries, training, and troubleshooting
Policy Guidance: Field general questions regarding company policies
Benefit Compliance: Assist with healthcare benefit compliance
Training Coordination: Prepare and help coordinate chef and supervisor management training
Inventory Management: Manage office supply inventory and order office supplies

3. Human Resources Intern Job Summary

Merit Administration: Assist in the administration of annual merit and bonus cycles
Performance Reporting: Provide weekly performance cycle status reports to management
Job Description Management: Participate in the creation and updating of job descriptions and database maintenance
Internship Experience: Provide college and university enrolled or recently graduated students with a meaningful experience within the life sciences industry
Project Participation: Gain valuable corporate or operations learning experience through a finite project determined by each department
Project Completion: Complete projects that vary for each intern assignment depending on the needs of the department and provide both meaningful and relevant work experience
Internship Commitment: Commit to a minimum internship of ten to twelve weeks
Experience Presentation: Conduct a presentation to the department outlining the internship experience
Additional Duties: Perform any additional responsibilities by the supervisor
Routine Assignments: Complete assignments that are routine and repetitious in nature
Narrow Scope Work: Perform work within narrowly defined parameters
Procedure Compliance: Follow established procedures and guidelines
Instruction Following: Receive detailed instructions on all work
Routine Review: Complete work that is typically checked and monitored on a routine basis
Contact Maintenance: Maintain contacts primarily with the direct supervisor, peers, and subordinates

4. Human Resources Intern Accountabilities

Correspondence Preparation: Compose and type routine correspondence using provided templates for review by HR management
Employee Support: Provide customer service to employees and managers who have routine questions and refer questionable issues to the local HR manager
Status Change Processing: Create employee status change forms, obtain management signatures, and process approved changes in the HR information system
File Management: Manage administrative filing and confidential paperwork
Customer Service: Provide excellent customer service to internal and external customers regarding appointment scheduling, questions, and related HR tasks
Administrative Support: Work in an administrative support capacity to support departmental goals
Document Editing: Support proofreading and editing of documents prior to distribution
HR Liaison: Act as a liaison to corporate HR shared services teams to support initiatives or resolve issues related to payroll, compensation, benefits, and other areas
Initiative Support: Support and participate in organization-wide employee initiatives for open enrollment, wellness, and other HR or company initiatives
Recruitment Assistance: Assist with recruitment processes, including scheduling interviews, greeting candidates, collecting resumes, and posting positions

5. Human Resources Intern Job Description

Background Check Processing: Process new hire background checks, drug screen authorizations, and collect new hire onboarding paperwork
Affirmative Action Support: Work with the talent acquisition team to prepare and support the company’s affirmative action plan
Verification Processing: Process all unemployment and employment verification paperwork in compliance with corporate and legal guidelines
Offboarding Support: Assist HR managers in preparing employee information packets for offboarding
Document Copying: Make copies of correspondence or other printed materials
Mail Preparation: Prepare outgoing mail and correspondence, including email and faxes
Benefits Packet Creation: Assist with the creation of benefits packets for distribution
Invoice Processing: Support HR departmental personnel to create and process vendor invoices
Event Coordination: Assist in planning and executing special events for employee recognition
Reception Backup: Act as backup to the HR receptionist to cover front HR desk administrative responsibilities
SharePoint Management: Participate in creating, maintaining, and updating material and information on the company SharePoint site

6. Human Resources Intern Overview

Onboarding: Execute the onboarding process for new hires based on the new hire checklist
Offboarding: Execute the offboarding process for resigned employees based on the exit checklist
Insurance Processing: Complete procedures for the new issue of social insurance books, close social insurance books for resigned employees, and update records
Benefit Requests: Request benefits under social insurance for employees, including illness and maternity leave
Document Tracking: Follow up on employee documents and labor contracts monthly
Training Support: Support the organization of training courses, both online and offline, as well as learning campaigns and activities
Engagement Events: Proactively propose ideas and coordinate with internal communication and marketing to organize engagement activities, including wellness activities, EHS week, Earth week, Women's Day, team building, and New Year parties
Task Support: Fulfill other tasks at the HR site

7. Human Resources Intern Roles

Recruitment Support: Support full-cycle hourly recruitment, including managing internal and external candidate flow systems, screening resumes, and interview scheduling
Branding Engagement: Participate in the planning and execution of employer branding and community engagement
Onboarding Support: Support new hire orientation and onboarding activities
Training Coordination: Support the coordination and facilitation of on-site training
Engagement Activities: Participate in the planning and execution of communication and engagement activities and programs
Instruction Development: Develop HR work instructions to facilitate consistency and knowledge transfer
Project Support: Support special projects aligned with HR strategy, including recruiting, training, talent management, recognition, engagement, and communication programs
Employee Resource: Serve as a resource for employees for various functions, including benefits, payroll, and policies

8. Human Resources Intern Essential Functions

Reference Checks: Conduct reference checks on candidates at the offer stage
Application Processing: Promptly process applications in the applicant tracking system, coordinate and conduct interviews
Talent Sourcing: Assist with talent sourcing for high-priority job openings
Campus Recruitment: Support campus recruitment events, including career fairs and company talks
Onboarding Coordination: Coordinate new hire onboarding
Branding Content: Draft social media company branding post content
Engagement Activities: Support and facilitate a wide range of employee engagement and welfare activities
Knowledge Sharing: Facilitate company-wide team knowledge sharing sessions
HR Improvement: Offer suggestions to improve HR practices that are feasible and aligned with business needs
HR Exposure: Support and gain exposure to other HR functions, including performance management, talent management, and learning and development, based on student interests and team needs

9. Human Resources Intern General Responsibilities

Confidentiality Handling: Handle information of a highly sensitive and confidential nature
Information Security: Ensure the security of information at all times by developing and maintaining necessary measures and procedures
Report Compilation: Compile special reports and analyses and select appropriate data from various sources
Report Preparation: Prepare daily, weekly, or monthly reports
Equipment Operation: Use office equipment such as fax machines, printers, and phone systems
Record Maintenance: Create and maintain business and correspondence documents, files, and other record-keeping systems to the mission of the department
Correspondence Editing: Prepare, type, and edit a wide variety of correspondence from notes, instructions, and general directions
Communication Screening: Receive, screen, and direct telephone and written communications
Information Research: Research information and data associated with assigned projects
Status Reporting: Provide current status information for all open issues
Issue Closure: Identify the need for open issue closure or status updates

10. Human Resources Intern Responsibilities and Key Tasks

Intern Recruitment: Support the talent acquisition team in attracting interns for the next period
University Relations: Help develop the interns' brand awareness by building relationships with universities
Onboarding Support: Assist with the onboarding process for all employees, interns, and outsourced staff
Communication Support: Help implement the internal communication strategy in the MAC region
Engagement Activities: Support talent engagement by assisting with team building and connection activities under the DiDi care strategy
Development Support: Participate in the talent and development process by consolidating information and preparing presentations
Recognition Program: Support the recognition program for the MAC region to enhance employee engagement
HR Generalist: Provide HR expertise and support for the full scope of HR generalist activities in Spain, including employee induction and orientation, employee relations, compensation and benefits, employee engagement, communications and policy, recruitment and sourcing, and performance management
HR Systems: Proactively manage HR systems to maintain data integrity, conduct data searches and queries, and manage workflows
Site Support: Provide site-based support for logistics, event activities, volunteer days, catering, and accommodation
Recruitment Operations: Provide operational support in recruitment, database management, and handling employee queries of moderate complexity
Administrative Support: Provide HR administrative support and assist Spain and Portugal HR partners
Project Support: Support HR project work as directed by HR partners

11. Human Resources Intern Roles and Responsibilities

Communications Strategy: Contribute to the development of a communications strategy for HR projects, including talent acquisition, onboarding, remote internships, non-staff capacity, and gender initiatives
Content Creation: Contribute to the creation of communication products, such as internal publicity materials, briefs, talking points, guidelines, brochures, and PowerPoint presentations, to enhance the quality and outreach of messaging to diverse stakeholders and partners
Design & Layout: Design and lay out materials, including reports, infographics, images, and dynamic presentations, using software such as InDesign, Photoshop, Illustrator, Word, and PowerPoint for internal audiences, presentations, and online use
Content Curation: Assist the HR team in curating and posting stories, blogs, photos, and videos
Onboarding Communication: Participate in developing onboarding messages for new hires, updating onboarding materials, and developing HR guidelines on various topics
Creative Communication: Introduce creative approaches to improve internal communication
Detail Orientation: Demonstrate meticulous attention to detail and excellent written communication skills
Report Analysis: Assist with metrics and business report analyses
Background Check Management: Manage background checks, including initiations, follow-up, and verification letters
Letter Preparation: Prepare official letters, including employment verification and experience letters
I-9 Management: Manage the I-9 program, including new hire follow-up, initiations, auditing, and re-verification support
Mailbox Management: Manage the People Success NA mailbox on Outlook

12. Human Resources Intern Duties

HR Support: Provide first-level support by responding to basic human resources policy, payroll, and benefits questions, and assist hiring managers with navigating the ATS and HRIS systems
Case Management: Manage inquiries, requests, and simple cases from various departments and appropriately escalate complex cases
Recruitment Support: Support duties related to the recruitment process, including job postings, coordinating interviews, and screening candidates
Onboarding Tracking: Monitor background checks, drug screens, and track the onboarding process of all new hires through iCIMS
Credentialing Assistance: Assist with the credentialing process of new and current team members
Performance Support: Assist with the performance review and termination processes
File Maintenance: Maintain employee files to ensure accuracy and compliance
Operational Assistance: Assist DC supervisors and managers with daily operational activities
Safety Promotion: Work with the team to promote safety and sanitation in all areas of the DC
Production Planning: Understand how to plan production and staffing needs on a daily, weekly, and period basis
Productivity Support: Assist in all areas to maximize productivity and performance
Hiring Assistance: Assist the human resources team with activities related to hiring and staffing
Orientation Setup: Assist with the setup and delivery of new hire orientation
Essential Functions: Perform the essential functions of this position with or without reasonable accommodation

13. Human Resources Intern Details

Case Management: Assist HR stakeholders by submitting cases related to employee assignments, including changes to titles, compensation, and reporting structure
File Management: Maintain employee files by managing the shared drive and uploading documents to electronic employee files
Process Improvement: Evaluate current HR processes and implement improvements to streamline and increase efficiency
Employee Relations: Learn about employee relations by attending investigations and employee or management coaching sessions with HR business partners
Engagement Support: Support employee engagement by assisting with activities, programs, and employee resource groups
Idea Generation: Create new ideas to support the goals of HR engagement and related projects
Creative Concepts: Brainstorm and propose design and video concepts
Video Production: Assist in video production, including shooting and basic editing for internal communications
Communication Drafting: Support the preparation and drafting of internal communications
Meeting Facilitation: Facilitate forums and meetings and support daily HR tasks
Project Contribution: Contribute to various HR projects, including employer branding, labor law, recruiting, onboarding and offboarding processes, and employee development
Recruiting Management: Manage the recruiting process, including first-round video calls and organizing department interviews
Candidate Sourcing: Identify and contact top candidates through online channels to fill open vacancies
Training Coordination: Support the implementation and coordination of personnel development and employee training plans
Operational Support: Participate in operational tasks such as writing contracts and letters of reference

14. Human Resources Intern Responsibilities

Project Support: Support multiple projects within the HR team and provide the best service to internal clients
Job Posting: Post open positions on the Beck website and targeted job boards
Talent Acquisition: Support talent acquisition efforts for all Beck US offices
Interview Coordination: Support hiring managers and their teams by coordinating and scheduling interviews
Campus Recruiting: Assist with campus recruiting and the summer internship program
HRIS Implementation: Assist with implementing and updating the new HRIS system to increase efficiency for the HR team
Intern Program Management: Partner with the HR generalist to manage and continually enhance the TraceLink intern program
Onboarding/Offboarding: Partner with the team to manage employee onboarding and offboarding processes
Benefits Support: Support efforts related to the annual benefits open enrollment cycle
Immigration Digitization: Help digitize the immigration program
Engagement Initiatives: Support employee engagement, diversity and inclusion, social responsibility, performance management, and retention initiatives
Data Analysis: Analyze HR data to identify trends and highlight focus areas for program development, keeping best practices and new trends at the forefront of the engagement strategy
Additional Projects: Work on other projects with talent acquisition and office operations

15. Human Resources Intern Job Summary

Program Administration: Administer human resources programs and plans according to established policies and procedures
Data Reporting: Assist in data reporting and analysis concerning the efficiency and quality of service provided by HR
Department Interface: Interface with other departments
Policy Knowledge: Maintain a knowledgeable understanding of all human resources policies, programs, plans, and initiatives
Issue Identification: Surface critical issues and prepare recommendations for enhancements or changes to HR procedures, systems, and practices
Administrative Support: Provide basic administrative support and participate in other projects by management
File Management: Consolidate files and organize personnel files and requisitions, as well as general office filing
Recruitment Support: Support various full-cycle recruitment responsibilities, including sourcing candidates
People Process Management: Administer critical people processes such as onboarding, promotions, and transfers
Document Drafting: Draft presentations, letters, and other HR documents
Job Description Audit: Work directly with managers throughout the organization to audit and modify job descriptions
Document Management: Assist with creating and updating documents related to HR programs, processes, or policies
Orientation Redesign: Support the redesign of new hire orientation by researching trends and recommending changes to existing presentation materials
Job Analysis: Complete job analysis activities in support of compensation design projects

16. Human Resources Intern Accountabilities

Daily Support: Work closely with the HR team to handle daily tasks and assist in accomplishing long-term projects
Team Collaboration: Collaborate with the HR team in areas such as recruitment and employee relations
Correspondence Support: Assist with correspondence, research, and other HR matters under the direction and supervision of the director of HR or HR staff
Administrative Assistance: Assist with day-to-day administrative needs
Recruiting Systems: Learn and use the online recruiting systems to support the HR team
Project Management: Manage special projects and present internship results to site management
Additional Duties: Complete additional duties by management
Interview Coordination: Coordinate job interviews and telephone interviews and manage the end-to-end process of filling positions
Interview Participation: Attend and conduct job interviews with applicants
Search Support: Support active search projects for various roles
Onboarding Support: Participate in onboarding activities for new colleagues
Team Support: Support the team management team in various activities
Project Ownership: Be involved in special HR projects and take them over independently
Report Preparation: Support the preparation of reports and presentations

17. Human Resources Intern Functions

HR Coordination: Assist with general HR activities and coordination, including maintaining employee data on internal databases and the HR information system, and supporting the onboarding and offboarding processes
Job Posting: Post and update job ads on job boards, careers pages, and social networks
Recruitment Assistance: Assist with the recruitment process, including collecting CVs, screening resumes and application forms, and scheduling and confirming interviews with candidates
Event Support: Assist in workplace management events, such as team building and workshops, and take photos or record videos
Invoice Tracking: Assist in paying HR-related invoices and tracking the payment process
Administrative Operations: Participate in daily administrative operations, such as contacting suppliers and arranging documentation
New Starter Support: Serve as the contact person for new starters and help build an excellent company culture
People Partner Support: Support people partners across all departments in key administrative and operational work, including setting up project plans, analyzing surveys, and preparing presentations
Talent Sourcing: Support the recruitment process with talent sourcing and initial screening
Employee Consultation: Provide consultation and support to employees throughout the entire employee life cycle, from contract to onboarding to offboarding
Administrative Support: Support all administrative tasks, including letters, reports, and system updates
Process Development: Contribute to the further development of HR processes

18. Human Resources Intern Job Description

Project Support: Support the team with coordination and research for HR initiatives and projects, as well as data entry and analysis
Solution Development: Work alongside HR business partners and HR generalists to assess customer needs and develop solutions
Recruiting Support: Provide recruiting support and coordination
Meeting Preparation: Assist in the preparation of team meetings and events
Note Taking: Record meeting notes and action items
Communication Support: Provide organizational communications support for the HR team, including creating and editing materials to inform and educate employees
Process Documentation: Assist in creating and documenting processes and procedures for the HR team and employees to follow
Recruitment Coordination: Coordinate the end-to-end recruitment process
Database Update: Update internal databases with new employee information, including contact details and employment forms
Candidate Screening: Screen resumes and application forms to identify suitable candidates and fill company vacancies
Event Planning: Assist with the day-to-day running and planning of workplace events
Inquiry Response: Respond to inquiries about HR policies, employee benefits, and other HR-related issues
Training Support: Support and organize training and development programs within the workplace
Orientation Exit: Coordinate new hire orientations and conduct exit interviews

19. Human Resources Intern Overview

Fun Environment: Work in a fun and fast-paced environment
Employee Experience: Gain exposure to various aspects of the employee experience while supporting and driving HR initiatives
Recruitment Help: Assist with recruiting key talent, onboarding, and learning and development initiatives
Engagement Support: Help drive employee engagement through participation and support of cross-functional teams, including One Voice, Well Being, Diversity, Inclusion, and Cool Sites
HR Support: Serve as a key resource for employees needing HR assistance
Daily Tasks: Support the HR manager with daily tasks such as filing, office organization, project coordination, and employee communications
Competitor Research: Conduct competitor analysis to guide future talent acquisition and employer branding strategies
Market Analysis: Analyze external market data to support talent acquisition with market insights
Data Prep: Interpret data and prepare materials for leadership meetings
Research Advice: Conduct research and provide recommendations on colleague experience and early career development
Compensation Work: Lead compensation projects, including job description preparation
Marketing Aid: Assist with updating college recruiting marketing materials and social media content

20. Human Resources Intern General Responsibilities

People Ops Support: Assist with the People Operations team processes and administration
Candidate Care: Serve as a GoCardless ambassador to candidates and employees, delivering an exceptional experience pre-hire, onboarding, and throughout tenure
Process Improvement: Explore and propose ways to streamline processes and offer solutions
Operations Learning: Work with People Operations Partners on benefits, payroll, and employment relations
Project Support: Partner with People Operations on current projects
Training Support: Coordinate and assist with learning and development programs in Singapore and Malaysia
Recruitment Help: Assist full-cycle recruitment, including sourcing, screening, and scheduling interviews
Engagement Help: Support the Employee Engagement Program in Singapore
Task Coordination: Coordinate ad hoc assignments within HR
Program Collaboration: Work with Centers of Excellence on program development and implementation
HRBP Support: Assist Human Resource Business Partners with headcount plan initiatives
Metrics Delivery: Design and deliver key metrics and dashboards to measure project impact
Relationship Building: Develop and maintain relationships with internal and external customers

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