WHAT DOES A HR INTERN DO?

Published: Jul 23, 2025 - The Human Resources (HR) Intern supports recruitment initiatives by assisting with job fairs, campus hiring, interview coordination, and applicant tracking tasks. This role involves maintaining position descriptions, handling confidential HR data, contributing to onboarding processes, and participating in projects such as training programs and performance management initiatives. The intern also collaborates closely with the HR team, attends meetings and training sessions, and upholds a high standard of professionalism and accuracy in all responsibilities.

A Review of Professional Skills and Functions for HR Intern

1. HR Intern Key Responsibilities

  • Onboarding Coordination: Assist with the coordination of new-hire orientation
  • Employee Orientation: Ensure new employees complete forms, show training videos, and explain company policies and benefits
  • Training Scheduling: Schedules employees for and/or optional training
  • Organizational Chart Management: Assist in maintaining the Site's organizational charts
  • Applicant Tracking: Establishes requisition files and maintains applicant data
  • Intern Program Monitoring: Track and monitor Intern, Co-Op, and VIE activities
  • Event Coordination: Assist and coordinate special events
  • HRIS Auditing: Complete HRIS audits and update information
  • Internal Communication: Maintain a monthly communication letter
  • Personnel File Management: Maintains and updates personnel files
  • Clerical Support: Perform general clerical duties, including filing, tracking information, scheduling, etc.
  • Invoice Processing: Process invoices and purchase orders
  • Payroll Support: Support the payroll maintenance process

2. HR Intern Functions

  • HR Team Support: Support all HR Team members in different HR spheres, with a focus on recruitment
  • Payroll Administration: Payroll and personnel administration
  • Performance Management: Responsible for performance management
  • Employee Development: Learn and development, employee relations, etc
  • Document Management: Ensure that all the employee files and related documents are correct and processed accordingly
  • HR Systems Use: Work with some of the HR systems and databases
  • Onboarding Support: Involvement in the onboarding process of the new starters
  • HR Communication: Communicate HR related topics to the employees
  • Process Improvement: Propose and implement different improvements and optimizations in the day-to-day work of the HR department

3. HR Intern Responsibilities

  • Onboarding Coordination: Coordinate new joiners’ onboarding processes with the admin team in order to ensure a smooth integration
  • HR Communication: Follow up with managers for the HR announcement
  • Training Registration: Follow up with L&D and the admin team to register new joiners for the onboarding session
  • Interview Participation: Participate in the interviews to get familiar with the screening process
  • Job Posting: Upload vacancies on the Tawteen website
  • KPI Monitoring: Monitor key HR KPIs (mobility, performance, potential)
  • Report Management: Update HR reports, Internal Communication
  • Intranet Update: Update Cartier Intranet Projects
  • University Partnership: Support the HR team in establishing partnerships with local universities and defining an action plan
  • Engagement Support: Contribute to the Engagement Barometer action plan

4. HR Intern Job Summary

  • New Hire Processing: Assists with the processing of new hire documentation and prepares new employee files
  • Orientation Support: Assists with new employee orientations
  • I-9 Compliance: Completes Forms I-9, verifies I-9 documentation and maintains I-9 files
  • HRIS Management: Maintains confidential personnel files and performs HRIS data entry
  • Offboarding Coordination: Assists with the processing of termination paperwork and the scheduling of offboarding meetings
  • HR Project Support: Assists with HR special projects and researches emerging trends in HR
  • Event Assistance: Assists with HR-driven employee events
  • Benefits Administration: Assists in the administration of health and welfare plans, including enrollments, changes and terminations
  • Payroll Processing: Process documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions
  • Policy Interpretation: Assists employees and supervisors with basic interpretation of HR policies/procedures and responds to employee requests or questions
  • HR Metrics Reporting: Assists in gathering data for monthly HR metric analysis in Excel and PowerPoint

5. HR Intern Tasks

  • SharePoint Management: Create content for the HR SharePoint portal
  • Background Check Processing: Submit online background check requests for new employees and respond to Verification of Employment (VOE) inquiries from external business or government entities
  • Clerical Support: Makes photocopies, mails, scans and emails documents, and performs other clerical functions
  • Correspondence Assistance: Assists or prepares correspondence
  • Mail Handling: Process incoming and outgoing mail for the department
  • Job Posting: Responsible for preparing job postings
  • Document Collection: Ensure candidates complete the necessary employment documents
  • Interview Coordination: Coordinates interviews and solicits post-interview feedback
  • Reference Checking: Check references and prepare offer letters
  • ATS Management: Ensure candidates are dispositioned appropriately in the applicant tracking system

6. HR Intern Role Purpose

  • Data Accuracy Checks: System checks to ensure data accuracy
  • Onboarding/Offboarding Management: Management of the onboarding and offboarding of employees
  • Job Posting Support: Responsible for job posting support
  • Database Review: Procedures database review
  • KPI Standardization: Responsible for KPI's standardization
  • Time System Analysis: Project Management and Business Analysis of Time Management System
  • Contract Database Management: Provider's contracts database review and organization
  • File Review: Employee files (physical and electronic) review and improvement
  • Compliance Monitoring: Compliance and GDPR Checks
  • Career Pathing: Responsible for the career pathing project for employees

7. HR Intern General Responsibilities

  • L&D Support: Steelcase U activities/Learning and Development
  • Benefits Platform Management: Responsible for the benefits of platform management
  • Interview Scheduling: Scheduling interviews
  • CV Management: Responsible for Avature CV management of the candidates
  • Data Entry: Responsible for SAP and Payroll data entry
  • Job Posting Management: Prepare and manage the online job postings
  • Candidate Pre-screening: Pre-screen and pre-select candidates
  • Talent Sourcing: Perform market research, candidate sourcing and pipeline activities in the local and international markets
  • Candidate Communication: Deliver feedback to candidates
  • Employer Branding Support: Offer support for Employer Branding activities
  • System Access Management: Providing and removing system access
  • System Issue Resolution: Troubleshooting and resolving system issues
  • System Auditing: Perform system, data and user audits
  • Process Design Partnership: Partner in process design and configuration

8. HR Intern Key Accountabilities

  • HR Operations Support: Support Peach Bottom HR in assisting employees, supervisors and managers with HR operational issues
  • Organizational Change Processing: Provide transactional support for employee and organizational changes
  • HR Project Coordination: Uses policies and guidelines to coordinate Human Resources-related projects
  • Record Management: Maintain and update HR records and ensure all filing of documents is accurate and timely
  • HR Data Reporting: Compile and provide data to management regarding vacancies, turnover, exit interviews and other statistics
  • General HR Assistance: Assist HR Manager and HR Generalist
  • Service Improvement: Identify opportunities for improvement and innovation in services
  • Recruitment Support: Support recruitment activity in partnership with the talent acquisition function

9. HR Intern Essential Functions

  • SAP Data Management: Responsible for SAP data management and quality
  • Payroll Assistance: Assist in weekly, bi-weekly and monthly payroll cycles to be completed with high accuracy
  • Payroll Auditing: Audit employee pay records to ensure accurate payroll in coordination with the off-site central payroll processing team
  • Pay Policy Interpretation: Interpret local pay policies (e.g., vacation, LOA, disability, workers' compensation, union contracts, governmental regulations, withholding exemptions, etc) and ensure appropriate amounts/deductions are calculated correctly
  • Timekeeping Support: Assist in monitoring time and attendance data and preparation of data for weekly payroll run using Interflex for an hourly population of 300+ employees
  • Attendance Administration: Assist in the administration of the attendance policy
  • Task Management: Capable of handling complex duties
  • Policy Knowledge: Understand personnel programs, company policies and administrative practices
  • Recruitment Support: Assist recruiting and hiring process, including posting job openings, reviewing resumes, and conducting telephone and in-person interviews
  • Compliance Awareness: Learn the importance of employment law and compliance, especially regarding employment eligibility, confidentiality, proper maintenance of employee files, and forms management
  • Interview Coordination: Coordinate and scheduling interviews
  • Record Filing: Filing employee records

10. Human Resources Intern Responsibilities

  • Recruitment Support: Recruit support, such as job postings, sourcing and screening resumes, supporting hiring managers in interviews, offer letters and reference checking
  • Onboarding Assistance: Support with the onboarding process of new employees
  • Job Description Management: Updating company job descriptions and policies
  • HR Records Maintenance: Maintain employee files and HR systems
  • Internal Communication Support: Support with internal communications, training administration, and events
  • HR Administration: Responsible for the daily administration of the HR Department
  • Policy Guidance: Respond to routine inquiries on human resources policies and procedures
  • Project Assistance: Assist with various HR projects

11. HR Intern Roles and Responsibilities

  • Contract Printing: Responsible for printing contracts
  • Signature Collection: Obtain wet signatures from new starters
  • Document Archiving: File and archive wet signature letters
  • Medical Certificate Logging: Check and log medical/doctors' certificates
  • Work Permit Support: Assist with the work permit process
  • Email Notification: Issue new joiners' emails to managers ahead of start dates (weekly task)
  • New Joiner Communication: Prepare a new joiner announcement
  • Contract Preparation: Assist with preparing contracts

12. HR Intern Duties and Roles

  • Onboarding Coordination: Support in onboarding new joiners - coordinate between brand HR, candidate, payroll team, and local partners in acquiring the necessary documentation and tools to permit the new joiner to work, as per local regulations
  • Benefits Registration: Register new employees to brands’ benefits programs (as per eligibility) and ensure their activation, i.e., medical health coverage, employee discount, pension, etc.
  • Policy Management: Document and keep up to date with the brands’ policies
  • Vendor Liaison: Liaise with external partners like local partners, insurance vendors, benefits partners, etc.
  • Work Authorization Tracking: Record and monitor work permit and residence visa validities for existing employees
  • Compliance Guidance: Remind and guide employees and HR on the work authorization requirements and procedures
  • File Maintenance: Maintain employees’ physical and digital files and archive the necessary documents
  • Offboarding Coordination: Support in offboarding employees - coordinate between brand HR, employee, payroll team, and local partners to cancel the work permit and/or residence visa
  • Letter Preparation: Prepare administrative letters such as No Objection Certificates, Salary Certificates, Bank Letters, Employee Certificates, etc.
  • Operational Support: Deliver daily operations and support for Brands and Corporate projects

13. HR Intern Responsibilities and Key Tasks

  • Ad Hoc Support: Responsible for performing ad hoc tasks
  • HRIS Maintenance: Validate, check, input and collect missing information to maintain the HR system (Workday)
  • Workday Collaboration: Work closely with each brand's HR on Workday use and data completion
  • Payroll Coordination: Coordinate with the payroll team to ensure data alignment, or follow up on specific employee information
  • Service Reporting: Provide information on services and reports
  • Issue Resolution: Ensure any queries or concerns are addressed with brands in a professional and timely manner, managing matters escalated by the team
  • Platform Support: Answer employees' and brand HR queries on the Kering Connect platform or reroute requests to the appropriate stakeholders
  • Absence Management: Manage all types of absences when recorded on Workday, ensuring all supporting documentation is provided, as per the brand’s requirements
  • Policy Knowledge: Maintain excellent knowledge of the brand’s policies, relevant legislations and any applicable updates

14. HR Intern Roles and Details

  • HR Collaboration: Work with various HR/IR teams or Middletown-based business supervisors
  • Engagement Support: Support HR/IR Business Partners and business leads with employee engagement initiatives
  • Interview Coordination: Support new Production employee and Salaried employee hire process by scheduling phone and onsite interviews for qualified candidates with supervisors
  • Onboarding Assistance: Assist with new hire onboarding and week one training requirements, including scheduling trainers, conducting MFA (internal survey), and reserving space onsite in advance of each session
  • Record Maintenance: Maintain confidential employee records
  • D&I Program Support: Assist with the execution of Diversity and Inclusion-related programs that drive company-wide efforts
  • D&I Strategy Implementation: Support the continued implementation of Diversity and Inclusion strategy and programs, including, but not limited to, diversity awareness activities of Employee Resource Groups, researching best Diversity and Inclusion practices, and coordination of D&I programming
  • Process Improvement: Gather data and information from internal stakeholders in order to improve current processes

15. HR Intern Key Accountabilities

  • Interview Scheduling: Schedule and confirm interviews
  • HR Reporting Support: Prepare and/or assist with HR-related reports/projects
  • Employee Inquiry Handling: Address employee questions
  • Record Administration: Assist with ensuring effective and accurate administration of employee records
  • Recruitment Event Coordination: Coordinate, attend and assist with recruiting events
  • Onboarding Support: Assists with onboarding new hires, including collecting new hire paperwork, entering new hire information into Dematic’s HRIS, and creating and maintaining employee files
  • Offboarding Facilitation: Facilitate the offboarding process by entering terminations into the Workday system, setting up exit interviews, and assisting leaders with the offboarding checklist
  • Certification Coordination: Coordination of PMP certifications
  • HR Collaboration: Collaborate with other HR Business Partners

16. HR Intern General Responsibilities

  • Database Updating: Update company databases by inputting new employee contact information and employment details
  • Resume Screening: Screen potential employees' resumes and application forms to identify suitable candidates to fill company job vacancies
  • Candidate Sourcing: Passively source candidates for open positions
  • Market Research Support: Assist the HR staff in gathering market salary information
  • Event Planning Assistance: Assist in the planning of company events
  • Orientation Coordination: Coordinate new hire orientations
  • HR Systems Development: Assist in the development of HR-related systems and processes
  • Policy Inquiry Response: Respond to staff inquiries regarding HR policies, employee benefits, and other HR-related matters
  • Confidentiality Compliance: Maintain customer confidence and protect operations by keeping information confidential

17. HR Intern Role Purpose

  • Record Management: Help update, maintain, and file employee records, documents, and personal files with HR
  • File Auditing: Conduct audits of employee files to ensure compliance and communicate/work with HR to correct any issues
  • Policy Review: Review current policies and assist with updates or changes
  • Job Description Review: Review current job descriptions for all staff and assist with updates or changes
  • Vacancy Coordination: Help facilitate the coordination of filling vacancies in different departments, including posting job openings, screening resumes, and removing posts once filled
  • Payroll Support: Work closely with payroll to aid in the processing and reviewing of bi-weekly payroll
  • Onboarding Assistance: Assist with onboarding and track when a candidate has successfully completed all onboarding/new hire requirements (e.g., background checks, drug screens, physicals)
  • Exit Process Management: Coordinate and conduct exit interviews and prepare termination letters
  • Confidentiality Handling: Handle confidential information on a daily basis

18. HR Intern Essential Functions

  • Onboarding Support: Support human resources onboarding activities
  • Paperwork Auditing: Audit paperwork and reports
  • Engagement Activities: Support employee engagement activities
  • Communication Support: Assist and/or create presentations and messages for employee communications
  • Team Collaboration: Participate in team brainstorming sessions
  • Training Participation: Take part in formal and informal training opportunities
  • Project Reporting: Measure and report on projects
  • Safety Documentation: Support with employee safety protocol documentation
  • Project Research: Research and/or support on future projects
  • Software Learning: Learn internal software and tools for this role
  • Administrative Support: Back-up staff and perform general office duties

19. HR Intern Additional Details

  • Leave Process Learning: Learn the interactive process for leave as an accommodation
  • HR Inquiry Support: Support the ministry using HR ServiceNow to research and respond to inquiries, with oversight by Leave and Accommodation team members
  • Escalation Resolution: Respond in a timely manner to escalated inquiries, resolve issues escalated from ServiceNow or from the vendor
  • Post-Leave Process Support: Learn internal ministry post-leave actions, including end-of-leave processes, in collaboration with a Leave and Accommodations partner
  • Vendor Data Analysis: Analyze vendor data and recommend appropriate actions based on reports, escalate activities inconsistent with the need for leave to appropriate resources
  • FMLA Review: Review vendor-reported transactions for intermittent FMLA leave to ensure consistency with ministry policy
  • Compliance Auditing: Audit leave and returns to work for policy compliance
  • Pay Oversight: Handle pay, pay auditing, and oversight for leaves, processing special pay situations to avoid double pay or overpayments
  • Payroll Coordination: Coordinate with payroll to process leave pay transactions for military supplemental pay, mission pay, corrections, retroactive adjustments in leave pay, workers' compensation buy-backs, and any pay process via BSMH payroll
  • Report Accuracy Audit: Audit leave/pay reports for accuracy and compliance
  • Procedure Implementation: Works collaboratively and professionally to implement the internal procedures that will facilitate the ministry's strategy for fully outsourced leave management with pay automation
  • Relationship Building: Build and maintain positive relationships with existing staff, vendors, and within the ministry
  • Leave Communication: Respond to or redirects day-to-day questions and concerns regarding leave, medical restrictions, disability pay, and/or salary continuation in a timely manner, with superior customer service, and furthering the implementation of leave procedures and ministry policies

20. HR Intern Main Duties

  • Talent Attraction Strategy: Help develop strategies to attract potential new Amazonians to learn about opportunities within operations
  • University Engagement: Implement programs to engage potential new Amazonians at university campuses and beyond
  • Event Logistics Support: Support with planning and logistics for events, such as recruitment events, leadership trainings, and more
  • Reporting Automation: Responsible for developing new tools to support the automation of reports across the HR network
  • Process Improvement: Take part in process reviews, identifying opportunities to simplify and automate process steps
  • HR Function Exposure: Learn about the HR functions within a fast-paced and ever-growing fulfillment center
  • Internal Communication: Assist with internal communication efforts to align all teams across multiple countries
  • Training Development: Help with the development of training plans and materials to meet the development needs of various teams

21. HR Intern Responsibilities

  • HR Operations Support: Support HR operations for the C&C unit
  • Monthly Administration: Partner with the people leader, site admin and HR leader to execute monthly overtime, allowances, and leave administration
  • Employee Engagement: Support employees’ engagement events and support line managers in the business unit
  • Induction Coordination: Support managers in new employee induction and business-specific events
  • Dispute Resolution: Actively connect and resolve disputes by working closely with tax partners, immigration and government bodies
  • Vendor Management: Manage vendors and procurement process (adding new vendors, payments, reconciliations) in a timely and compliant manner
  • Financial Process Management: Manage internal financial processes (billing to participants, accruals, and other reporting) in a compliant and timely manner
  • Performance Tracking: Record and track completion of key performance indicators
  • Project Collaboration: Partner with the region and extended team members on key initiatives and projects

22. HR Intern Roles

  • Recruitment Assistance: Responsible for assisting with recruiting
  • File Management: Keep up with filing and retention for personnel files, as well as training records
  • Interview Participation: Participate in Bargaining Unit and Non-Bargaining Unit interviews
  • HR Data Analytics: Data creation and analytics for HR metrics
  • Form Administration: Electronic form creation and collection of information from employees
  • Apprentice Work Planning: Develop a structured work plan to assist supervisors in assigning appropriate work to the apprentices in order to get them the correct training
  • Project Research Support: Compile and coordinate data to research potential HR-related projects
  • Hiring Process Support: Responsible for involvement in the bargaining unit hiring process
  • Process Mapping: Develop a flow chart or an action plan to be able to explain the work order process in facilities
  • Org Chart Management: Management of organizational charts

23. Human Resources Intern Responsibilities

  • Business Learning: Learn about business by attending meetings, huddles and trainings
  • Team Communication: Send out communications to team members
  • Idea Contribution: Share creative ideas that will help improve the business
  • Reporting and Analysis: Deliver reports, analyze metrics and summarize information to help drive the team forward
  • Presentation Support: Assist in creating materials and/or presentations for meetings
  • Internal Communication: Send out communications to internal team members
  • Record Maintenance: Maintain records for team members/candidates
  • Inquiry Management: Help handle a high volume of inquiries promptly
  • Meeting Documentation: Take notes during meetings and provide recaps

24. HR Intern Overview

  • HR Data Reconciliation: Responsible for collating, reviewing and reconciling HR reports/data in keeping with timelines, standards, and procedures
  • Payroll Reporting Support: Assist with the consolidation of monthly payroll reports for month-end reconciliation
  • Administrative System Management: Establish and maintain administrative systems and processes that allow effective management of all correspondence, reporting requirements and documentation
  • Employee File Maintenance: Maintain and keep track of the new and existing employees’ personal files
  • Onboarding/Offboarding Support: Support the team in the new joiners’ onboarding and leavers’ offboarding process
  • HR Administration: Assist in HR admin matters (i.e., work pass application, letter preparation, maintain training and leave record for all employees)
  • Event Coordination: Support in the organisation of company events/engagement activities
  • Project Participation: Participate in any HR projects directed by the HR lead

25. HR Intern Job Description

  • Culture Support: Assist HR leadership team in maintaining and constantly refining all elements of an exceptional organization culture, while serving business units and cultures as diverse as only Constellation can possess
  • Recruitment Cycle Execution: Execute recruitment cycles, actively participating in gathering resumes, participating in shortlisting, scheduling interviews, and maintaining interview and candidate profile records and artefacts
  • Referral & Campus Hiring: Help administer the employee referral program, participate in campus recruiting, etc.
  • Benefits Facilitation: Act as a backup subject matter expert to enable benefits-related facilitation for employees
  • Event Coordination: Help the HR team in the coordination and execution of company events
  • Employee Engagement: Facilitate and help increase employee participation
  • System Power User: Act as a Power User of the system, ensuring accurate and timely maintenance of records
  • Recordkeeping Support: Assist in ensuring accurate and timely record-keeping
  • Records Maintenance Backup: Act as a backup resource to perform records maintenance in the absence of team members
  • HRMS Data Management: Assist the HR Administrator/Assistant HR Manager in gathering and maintaining up-to-date information in the Human Resource Management System (HRMS)
  • Employee Relations Support: Responsible for helping, welcoming, and positive face of the company for all employees
  • General HR Support: Assist in the overall function of HR in all offices, in accordance with departmental SOPs

26. HR Intern Functions

  • Regulatory Awareness: Accountable to stay abreast of evolving trends and regulatory developments, anticipating the impact on Kellogg programs
  • Best Practice Research: Research of Total Rewards best practices, evaluating emerging trends, and conducting benchmark comparisons for business solutions
  • Global Rewards Support: Support the execution of a robust and comprehensive global rewards strategy that aligns broad-based benefits, compensation and executive rewards with results that support Kellogg’s business objectives and attract top talent
  • Tool Development: Offer the opportunity to design and develop tools that enable better, faster, data-driven workforce decisions that support Kellogg’s long-term people goals
  • HR Analytics Learning: Learn to draw meaningful conclusions from data to effectively drive business strategy by leveraging HR technology and analytics
  • Cross-Team Collaboration: Collaborate for success, engage with HR Talent Teams from an analytics perspective, including Learning and Development, Diversity and Inclusion, Talent Management and Talent Acquisition to drive positive, lasting impact
  • Executive Reporting: Develop data visualizations and complete analysis for executive leaders while maintaining the highest level of confidentiality and integrity
  • Strategic Analytics Execution: Execute on strategic People Analytics deliverables that support the Global Talent CoE and Kellogg’s overall business objectives

27. HR Intern Accountabilities

  • Candidate Sourcing: Seek potential candidates from various online channels
  • Applicant Screening: Screen applicants to evaluate whether they meet the position requirements
  • Onboarding Support: Assist HRBP in onboarding and induction formalities
  • Program Development: Design and manage new programs to fulfill the sourcing requirements of clients
  • People Operations: General administration and people operations
  • Engagement Activities: Assist with various employee engagement activities
  • Corporate Program Support: Provide support to organize various corporate initiatives/programs
  • Survey Coordination: Launch of initiative-specific surveys and analysis
  • Scheduling Assistance: Responsible for scheduling and follow-ups

28. HR Intern Job Summary

  • Data Management: Maintain Excel spreadsheets with employee information such as personnel data, promotions/demotions, leaves of absence, performance reviews or evaluations, new hire and termination dates
  • Onboarding Paperwork: Assist new hires with the completion of all new hire paperwork
  • Orientation Coordination: Coordinates and conducts new hire orientation with HR Manager and QA
  • HRIS Enrollment: Ensure enrollment of new hires and temporary employees in Kronos or other HRIS systems
  • Insurance Processing: Run insurance eligibility report and process insurance enrollment
  • Shift Staffing Support: Assist the Scheduler, Production and Quality Control with staffing for the shift
  • Safety Meeting Coordination: Assist the HR Manager and Safety Intern with the coordination of monthly employee safety meetings
  • Employee Relations Support: Responsible for collecting data related to employees wishing to participate in employee relations activities, and helps present information during employee meetings, i.e., presenting Birthdays of the Month
  • Leave Form Assistance: Assist employees with the completion of employee absence request forms

29. HR Intern Duties

  • Event Coordination: Assist in the coordination of the annual Health Fair and end-of-the-year party
  • Training and Records: Update the training matrix and annual seniority list
  • Safety Promotion: Assist the HR team in promoting safe work practices and safety events
  • Union Contract Support: Assists employees with the interpretation of the union contract
  • Plant Inspection Assistance: Assist the HSE leader by conducting monthly plant inspections
  • People Development: Active member of the OC Pillar group and assists with People Development Training
  • Temporary Onboarding: Assists with the setup and onboarding of temporary employees
  • Audit Preparation: Assists HR Manager with the preparation for audits
  • PPE Distribution: Assist the safety intern with the issuance of PPE
  • HR Meeting Participation: Participate in weekly HR team meetings, one-on-ones, and intern touch base meetings
  • Wellness Initiative Support: Responsible for the creation of the monthly Berry Healthy Newsletter, and assists in leading events for the Berry Healthy Club
  • Employee Support: Provide good customer service to employees, temporary employees, and others needing assistance from the HR team
  • Administrative Assistance: Assist the HR Manager with administrative functions such as running reports, updating the employee communications board, filing, answering phones, etc.

30. HR Intern Job Summary

  • UN System Exposure: Insights into the administrative functioning of the UN system and ESCAP in particular
  • Multicultural Collaboration: Exposure to a multicultural work environment and interaction with colleagues across various offices at ESCAP and/or other UN agencies in Bangkok
  • HR Communication Strategy: Contribute to the development of a communications strategy on several HR projects (talent acquisition, onboarding, remote internships, non-staff capacity, gender, etc.)
  • Content Development: Contribute to the development of communication products such as internal publicity materials and products (e.g., briefs, talking points, guidelines, brochures, PowerPoint presentations, etc.), to enhance the quality and outreach of and messaging to a diverse range of stakeholders and partners
  • Design and Layout: Design and layout materials (e.g., reports, infographics, images, dynamic presentations, etc.) using a variety of software, including InDesign, Photoshop, Illustrator, Word and PowerPoint for internal audiences, and for presentation and online use
  • Content Curation: Assist the HR team in curating and posting stories, blogs, photos and videos
  • Onboarding Support: Participate in the development of onboarding messages for new hires, updating onboarding materials, and developing HR guidelines on various topics
  • Creative Communication: Introduce creative approaches to improve internal communication

31. HR Intern Job Description

  • Metrics Analysis: Assist with metrics and business report analyses
  • Labor Compliance: Responsible for labor law compliance
  • Background Check Management: Responsible for background check management (initiations, follow-up, verification letters)
  • SharePoint Content Management: SharePoint site content management
  • File Maintenance: Responsible for personnel file creation and maintenance
  • Employment Verification: Responsible for employment verifications
  • Letter Preparation: Responsible for official letters (employment verification, experience letters)
  • I-9 Program Oversight: Responsible for I-9 program management (new hire follow-up, initiations, auditing, re-verification support)
  • Mailbox Management: Manage the People Success NA mailbox on Outlook

32. HR Intern Key Accountabilities

  • Project Support: Support the team with various project-based work, both regional and global
  • Hiring Process Improvement: Work with the HRBP team to continuously enhance the hiring and onboarding process
  • Mentorship Program Assistance: Assist the VP of People in enhancing and embedding the mentorship program
  • HRIS Profile Maintenance: Assist with the maintenance and updates to the employee profiles on HRIS
  • Verification Management: Manage all employee verification requests
  • Survey Analysis: Support a 30-day new hire survey by gathering and analyzing the results
  • Stakeholder Feedback: Assist the HRBP team in taking feedback and identifying any gaps with key stakeholders
  • HR Policy Familiarization: Learn about the company's HR policies and other HR-related items to be able to respond to internal staff inquiries

33. HR Intern Role Purpose

  • HR Reporting: Create reports on HR-related processes
  • Project Support: Assist/manage various projects and responsibilities
  • Candidate Experience: Initiate contact with candidates and take care of the best candidate experience
  • Recruitment Database Management: Administer the recruitment database by posting, updating and removing job ads from job boards and careers pages
  • Interview Participation: Responsible for a part of the recruitment process (phone interviews with candidates, participating in interviews)
  • Internship Program Management: Take care of the internship program
  • Employer Branding Support: Support the HR team in initiating activities within employer branding and events
  • Administrative Assistance: Help with administrative tasks

34. HR Intern General Responsibilities

  • Departmental HR Support: Support the HR function within various departments
  • Investigation Training: Train with Core HR on the investigation process
  • HRIS Systems Training: Train with HRIS on systems
  • Recruiting Process Training: Train with Recruiting on the step-by-step process to fill a position
  • Compensation & Benefits Exposure: Train side by side with Compensation and Benefits
  • Operational HR Support: Provide operational HR support to the team
  • Recruitment Assistance: Assist in recruitment facilitation
  • Training Support: Prepare training documents and support in training programs
  • HR Market Research: Perform market research on HR-related topics
  • Event Participation: Participate in presentations and events

35. HR Intern Additional Details

  • Change Execution Support: Assist Change Practitioner(s) and Change Leader with executing large-scale change efforts
  • Communication and Training Delivery: Execute components of the communications and training plans, such as finalizing documentation, housing it in the right repositories, and communicating via defined channels to HR
  • Content Management: Maintain and manage content posted on the employee-facing HR sites as part of change management strategies
  • Governance Compliance: Follow site access permissions guidelines, content update guidelines, and workflows etc.
  • Release Note Updates: Update HR Hub release notes based on bi-weekly release cycles
  • Site Metrics Reporting: Compile monthly site usage metrics reports that inform how the HR site evolves
  • Event Coordination: Coordinate certain events and develop supporting collateral, including writing draft scripts and creating presentations
  • Session Logistics Support: Support tactical coordination components of running sessions, such as the HR Stay Informed meeting, HR University program, etc.

36. HR Intern Roles

  • HR Operations Leadership: Lead the day-to-day operations of the Human Resources team
  • Strategic Planning: Set comprehensive Human Resources strategies and goals for the company
  • Culture Development: Lead the Human Resources initiative to provide an employee-oriented, high-performance culture
  • Talent Strategy: Contribute as a strategic partner through initiatives that attract and retain talents, develop employees and leaders, and align organizational goals and objectives
  • Ethics and Awareness: Promote ethical and cultural awareness to the workforce through training, development, and consultation
  • Market Research: Conduct market data research
  • Data Analysis: Perform employee data analysis
  • Benefits Proposal Drafting: Draft proposals for new international benefits
  • Orientation and Enrollment: Prepare and present new hire orientation and open enrollment sessions for US employees
  • Communication Support: Assist in communication planning
  • Report Review: Responsible for reviewing reports for errors
  • Discount Page Management: Update and manage the employee discount page

37. HR Intern Tasks

  • Event Preparation: Assist with the preparation of company events
  • Job Bidding Support: Assist with the job bidding process through posting opportunities throughout the facility and collecting/posting the results
  • Meeting Coordination: Coordinate committee meetings and keep track of all changes and update members with minutes from each meeting
  • Time Off Tracking: Record and update reports that track non-exempt employees’ earned time off
  • Performance Evaluation Support: Keep track and provide forms for performance evaluation when employees are eligible for step increases
  • Morale Survey Analysis: Assist with the morale survey process and complete Excel charts and graphs of the data for all employee communication update meetings
  • Enrollment Support: Assist with open enrollment
  • Org Chart Maintenance: Update organization charts and job descriptions
  • HR Project Research: Compile and coordinate data to research potential HR-related projects
  • Employee Relations Support: Assist the generalist with employee relations issues
  • Record Retention: Keep up with filing and retention for personnel files, as well as training records
  • HR Systems Training: Learn HR SAP software and Brassring/Kenexa applications is a requirement
  • Candidate Coordination: Interact with prospective candidates, interview candidates, arrange interviews and travel, execute onboarding procedures, and conduct New Employee Orientation

38. HR Intern Details and Accountabilities

  • Employee Relations: Administer employee relations for assigned employees in the Engineering industry
  • Business Partnering: Act as a business partner with the BU Vertical/Horizontal leaders
  • HR Connect Sessions: Conduct monthly HR connect sessions with client employees and address employee relations issues with a follow-up action and a solution
  • Policy Interpretation: Interpret, explain, and revise policies, procedures, and the employee handbook for on-site and off-shore employees in the USA, Mexico, and Canada
  • Onboarding Facilitation: Conduct onboarding/HR orientations for local and international new hires, over the phone and via WebEx for a visual presentation
  • Performance Evaluation: Record, review, and evaluate performance management with SAP, CRISP software, and the Kaleidoscope SAP Success Factor system
  • Rewards & Recognition: Facilitate rewards and recognition for outstanding performers
  • Exit Interview Management: Administer exit interviews and collect confidential data

39. HR Intern Role Purpose

  • Recruitment Support: Assist in recruiting tasks, including organizing, preparing, and participating in job fairs, career fairs, campus recruiting, and interviews
  • Job Description Management: Create and maintain position descriptions for all departments within the organization
  • HR Systems Operations: Perform activities in HR systems such as applicant tracking, reviewing resumes, updating requisitions, and handling confidential employee information
  • HR Project Assistance: Perform research and provide assistance for various HR projects
  • Onboarding & Orientation: Perform project examples include new hire orientation, onboarding procedures, various reports, etc.
  • Training Support: Assist in company training, such as Succession Planning and Performance Management
  • Task Execution: Perform all assigned tasks accurately, efficiently and in accordance with applicable policies and procedures
  • Team Collaboration: Work closely with members of the assigned team to develop subject matter knowledge
  • Training Participation: Attend company, department, and team training and meetings
  • Professional Conduct: Maintain a high level of professionalism by demonstrating excellent attendance, adhering to company guidelines, and meeting objectives thoroughly and on time

40. HR Intern Roles and Responsibilities

  • Team Communication: Participate in daily calls with the HR team to stay informed of current events, updates on projects, and important employee matters
  • HR Audit Support: Conduct HR-related audits of records such as I-9 records and HR documents on SWIBNet, report findings and implement approved solutions
  • Process Administration: Assist by providing support for routine HR processes and programs such as service awards, new hire set-up, and terminations
  • Onboarding Assistance: Provide onboarding support, including preparation of new hire orientation documents and scheduling for new employee orientation
  • Personnel File Maintenance: Assist with the maintenance of personnel files
  • Office Operations Support: Assist with the day-to-day efficient operation of the German H office
  • File System Management: Maintain employee files and the HR filing system
  • HR Materials Development: Create and update HR materials, company presentations, and employee certificates
  • Staff Training Preparation: Prepare training for staff on all levels
  • Job Posting: Distribute job postings
  • Recruitment Coordination: Coordinate the recruiting process and communication with applicants
  • Feel-Good Management: Assist with office and feel-good management tasks
Relevant Information
What Does A HR Assistant Do?