WHAT DOES A FACILITIES PROJECT MANAGER DO?
Updated: Oct 06, 2025 - The Facilities Project Manager manages RFA records, solicits project bids, and coordinates contractor scheduling for small-scale projects. This role supports maintenance operations by quoting items, entering preventive data into management software, and auditing procedures to ensure compliance and consistency. The manager also develops equipment shutdown plans, documents spare parts inventories, and writes standardized procedures to optimize facility processes.
A Review of Professional Skills and Functions for Facilities Project Manager
1. Facilities Project Manager Duties
- Project Leadership: Responsible for overseeing and leading the entire project to ensure the scope and project milestones of new factory setup are met successfully.
- Construction Coordination: Collaborate with external construction project manager to ensure factory and infrastructure construction meets time, scope, quality, and cost targets.
- Internal Coordination: Coordinate the internal factory setup and preparation activities with assigned project team members.
- Project Oversight: Overseeing and leading the entire project to ensure the scope and project milestones of new factory setup are met successfully.
- Team Management: Manage multiple teams and personal dynamics to drive projects forward.
- Stakeholder Collaboration: Work effectively with senior staff members and management.
- Resource Management: Manage unique resource groups for the delivery of projects.
- Meeting Facilitation: Lead complex project meetings.
- Technical Knowledge: Demonstrated knowledge of projects and technical requirements from the relevant functional area.
- Process Improvement: Lead process improvement initiatives.
2. Facilities Project Manager Details
- Project Management: Manage all aspects of the facility project life cycle: planning, scope definition, design, execution, and delivery.
- Performance Tracking: Track progress against milestones, budgetary guidelines, or other performance indicators and prepare and deliver reports to management.
- Vendor Management: Select, negotiate with, and manage activities of external vendors.
- Work Supervision: Oversee project work activities for internal staff and contractors, to ensure satisfactory delivery of assigned projects.
- CMMS Administration: Maintain computerized maintenance management system (CMMS) settings/configuration for effective utilization of system capabilities.
- System Enhancement: Recommend system enhancements.
- Report Preparation: Prepare reports to monitor work activities, quality, and performance metrics.
- Scheduling Coordination: Develop a daily work order schedule in coordination with the Systems Coordinator.
- Task Monitoring: Monitor work order completion and follow up on tasks.
- Budget Reporting: Compile budget spreadsheets and variance reports for the Director, Senior Project Managers, and Vice President.
- Document Preparation: Prepare correspondences, contracts and other written documents.
3. Facilities Construction Project Manager Responsibilities
- Project Execution: Manage construction project execution of various levels of complexity.
- Contract Compliance: Ensure subcontractor performance meets contract, safety, and security requirements.
- Market Research: Perform market research required to create a project proposal for client review.
- Schedule Development: Develop project schedules.
- Budget Compliance: Manage project execution to ensure budget and schedule compliance.
- Site Inspection: Independently complete site walks to ensure conformance with specifications and design.
- Construction Facilitation: Facilitate start-up and construction activities.
- Production Analysis: Review and analyze production reports.
- Cost Analysis: Review and analyze cost reports.
4. Facilities Project Manager Job Summary
- Project Oversight: Provide project management/construction management oversight of new building construction, renovation, and modernization projects.
- Technical Coordination: Serve as a technical point of contact for drafting SOWs, interfacing with procurement, leading project design reviews, contractor bid evaluations, managing budgets and schedules.
- Contractor Management: Perform construction management and contractor oversight support.
- Document Review: Provide technical review of documents in addition to technical support to the facilities organization.
- Risk Reduction: Utilize knowledge to assess project requirements and provide solutions to reduce cost and schedule risk and improve reliability and operational capabilities.
- Stakeholder Coordination: Coordinate with internal customers and supporting entities representing Procurement, Fire Safety, Environmental Safety and Health, Security, Quality Control Mission Success, Outside Vendors, Energy Management, etc.
- Administrative Support: Assisting with scheduling, setting up appointments, data requests and other follow-ups with contractors or vendors.
- Documentation Management: Filing and maintaining all project documentation, including correspondence, contracts, change orders, purchase orders, punch list, as it relates to architectural, construction, furniture, furnishings, signage and landscaping.
- Project Contribution: Contribute to the effective operations of the project.
5. Facilities Project Manager Accountabilities
- RFA Management: Maintain department RFA's per process.
- Bid Solicitation: Solicit project bids and write scope of work for project bids.
- Item Quoting: Define and quote items for Maintenance.
- Contractor Scheduling: Scheduling contractors for small projects.
- Data Entry: Enter Preventative Maintenance data into the E-Maint software system.
- Procedure Auditing: Audit Preventive Maintenance procedures weekly.
- Shutdown Planning: Develop shutdown procedures for equipment.
- Spare Parts Listing: Develop a list of spare parts for each piece of equipment.
- Procedure Writing: Write standard work procedures for Facilities processes.