WHAT DOES A CONSTRUCTION COORDINATOR DO?

Published: September 30, 2024 – The Construction Coordinator coordinates and schedules facility operations across the campus while executing various facilities-related projects, including maintenance, repair, and construction activities. This role involves administrative tasks including managing vendor contracts, organizing project documentation, and maintaining a current project tracking sheet. Additionally, the coordinator updates the Department of Operations website and notifies the community about significant events and activities.

A Review of Professional Skills and Functions for Construction Coordinator

1. Construction Coordinator Details

  • Liaison Management: Serving as a liaison throughout the entire process of design, construction, entitlements permitting, and development.
  • Team Leadership: Managing a team of maintenance technicians and subcontractors through project completion.
  • Hands-on Experience: Rolling up your sleeves and applying hands-on knowledge/experience on small jobs/projects.
  • Project Reporting: Preparing project status reports addressing schedule, budget, safety, and current open issues.
  • Contract Negotiation: Negotiating contracts with external vendors to reach acceptable agreements.
  • Material Management: Managing material and equipment needs for just-in-time delivery for all projects.
  • Utility Coding: Coding all indirect/direct utilities for inventory homes, temporary power, and back charges.
  • File Management: Creating new subdivision lot files for office and field construction records, as well as creating subcontractor contact lists with phone and fax numbers.
  • Stakeholder Coordination: Acting as a liaison between the builders, sales employees, and subcontractors regarding start and change orders, and cut-off dates.
  • Company Values Advocacy: Upholding the company mission statement, acting according to company values, and respectfully interacting with all employees, customers, and vendors at all times.

2. Construction Coordinator Accountabilities

  • Project Support: Support projects for multiple retail showrooms simultaneously, working with vendors and with Brilliant Earth internal teams to ensure adherence to timelines to meet launch dates.
  • Project Coordination: With direction from the Construction Project Manager, coordinate project scopes, budgets, and change orders with a keen eye for detail.
  • Deliverable Tracking: Support the Construction Project Manager to ensure external project members are meeting deliverables and deadlines.
  • Vendor Management: Assist in the process of identifying, evaluating, onboarding, and managing architects, engineers, general contractors, and specialty vendors.
  • Bid Management: Prepare and send bid packages for multiple vendors, tracking follow-up and inputting bid information into the master bid tracker.
  • Documentation Organization: Create, maintain, and organize project files to ensure proper documentation.
  • Schedule Coordination: Coordinate project schedules and travel.
  • Construction Tracking: Track construction close-out packages and submission of tenant improvement allowances.
  • Meeting Administration: Prepare meeting minutes and project status reports, process purchase orders, and update milestone tracking reports to ensure optimal organization.
  • Document Interpretation: Read and understand project documents, including work letters, surveys, budgets, schedules, construction drawings, pay applications, change orders, and meeting minutes.

3. Construction Coordinator Functions

  • Safety Compliance: Ensuring that safety policies are strictly adhered to.
  • Subject Matter Expertise: Subject matter expert for commercial and industrial painting and floor coating projects.
  • Project Liaison: Liaison with Sales and Project Management teams to ensure that the project plan is accurate before work commences.
  • Leadership: Provide leadership to field team members and subcontractors.
  • Project Coordination: Evaluate project requirements and direct the project coordinator to schedule and order materials and equipment.
  • Production Planning: Create an effective production plan for each project that maximizes safety, quality, and profitability.
  • Customer Communication: Meet with key customers to ensure proper communication, understanding of job scope and timelines, and clearly define expectations.
  • Mentorship: Effectively lead and mentor job foremen and crews.
  • Progress Review: Reviewing project progress to ensure budget and deadlines are met.
  • Compliance Management: Manage compliance with the Foreman's daily paperwork.

4. Construction Coordinator Overview

  • Process Improvement: Collaborate across the organization to develop solutions to process and software inefficiencies.
  • Point of Contact: Serve as the Point of Contact for all concerns regarding Procore and Elation platforms.
  • Payment Management: Drive and own the payment and documentation process, including troubleshooting and coordinating problems faced by end users of both the Elation and Procore software systems.
  • Data Review: Proactively review data relative to subcontractor pay within the Elation platform to ensure HUD compliance and assist with troubleshooting any issues related to this.
  • Document Auditing: Audit documents in Procore to ensure accuracy according to Hunt policies and procedures.
  • Administrative Support: Complete administrative duties as assigned, including submitting invoices, coordinating document sharing, and scheduling team meetings.
  • Safety Audits: Conduct project safety audits, always elevating awareness.
  • Warehouse Oversight: Oversee warehouse manager, define key equipment requirements, and ensure compliance with all cleaning and red tag standards.
  • Personnel Management: Responsible for hiring, evaluating, and terminating all field personnel.
  • Independent Improvement: Work independently and participate in the continuous improvement of processes and implementation of best practices to maximize the efficiency of the team.

5. Construction Coordinator Tasks

  • Facility Coordination: Coordinate and schedule facility operations throughout campus.
  • Administrative Support: Complete administrative tasks for the Department of Operations.
  • Community Notification: Notify the community about impactful activities and events.
  • Meeting Assistance: Assist with the scheduling of meetings and provide records of meetings.
  • Project Execution: Execute facilities-related projects and initiatives, such as working through utility disruptions, impactful maintenance and repair activities, and construction activities.
  • Contract Administration: Administer and track all vendor contracts for facilities operation following HU standards.
  • Documentation Management: Organize and administer construction project documentation both during projects and upon close-out.
  • Event Support: Assist with events and activities for the Department of Operations.
  • Work Order Management: Enter and track work orders and maintenance requests including Mechanical, Electrical, Plumbing, Carpentry, and Painting requests.
  • Project Tracking: Maintain a current project tracking sheet and distribute.
  • Website Management: Update and administer the Department of Operations website, as well as community postings and notifications.
Relevant Information
What Does A Construction Project Coordinator Do?