WHAT DOES A CONSTRUCTION COORDINATOR DO?
Reviewed under Editorial Standards by Lam Nguyen
Updated: Mai 19, 2025 - The Construction Coordinator coordinates and schedules facility operations across the campus while executing various facilities-related projects, including maintenance, repair, and construction activities. This role involves administrative tasks including managing vendor contracts, organizing project documentation, and maintaining a current project tracking sheet. Additionally, the coordinator updates the Department of Operations website and notifies the community about significant events and activities.
A Review of Professional Skills and Functions for Construction Coordinator
1. Construction Coordinator Details
- Liaison Management: Serving as a liaison throughout the entire process of design, construction, entitlements permitting, and development.
- Team Leadership: Managing a team of maintenance technicians and subcontractors through project completion.
- Hands-on Experience: Rolling up your sleeves and applying hands-on knowledge/experience on small jobs/projects.
- Project Reporting: Preparing project status reports addressing schedule, budget, safety, and current open issues.
- Contract Negotiation: Negotiating contracts with external vendors to reach acceptable agreements.
- Material Management: Managing material and equipment needs for just-in-time delivery for all projects.
- Utility Coding: Coding all indirect/direct utilities for inventory homes, temporary power, and back charges.
- File Management: Creating new subdivision lot files for office and field construction records, as well as creating subcontractor contact lists with phone and fax numbers.
- Stakeholder Coordination: Acting as a liaison between the builders, sales employees, and subcontractors regarding start and change orders, and cut-off dates.
- Company Values Advocacy: Upholding the company mission statement, acting according to company values, and respectfully interacting with all employees, customers, and vendors at all times.
2. Construction Coordinator Accountabilities
- Project Support: Support projects for multiple retail showrooms simultaneously, working with vendors and with Brilliant Earth internal teams to ensure adherence to timelines to meet launch dates.
- Project Coordination: With direction from the Construction Project Manager, coordinate project scopes, budgets, and change orders with a keen eye for detail.
- Deliverable Tracking: Support the Construction Project Manager to ensure external project members are meeting deliverables and deadlines.
- Vendor Management: Assist in the process of identifying, evaluating, onboarding, and managing architects, engineers, general contractors, and specialty vendors.
- Bid Management: Prepare and send bid packages for multiple vendors, tracking follow-up and inputting bid information into the master bid tracker.
- Documentation Organization: Create, maintain, and organize project files to ensure proper documentation.
- Schedule Coordination: Coordinate project schedules and travel.
- Construction Tracking: Track construction close-out packages and submission of tenant improvement allowances.
- Meeting Administration: Prepare meeting minutes and project status reports, process purchase orders, and update milestone tracking reports to ensure optimal organization.
- Document Interpretation: Read and understand project documents, including work letters, surveys, budgets, schedules, construction drawings, pay applications, change orders, and meeting minutes.
3. Construction Coordinator Functions
- Safety Compliance: Ensuring that safety policies are strictly adhered to.
- Subject Matter Expertise: Subject matter expert for commercial and industrial painting and floor coating projects.
- Project Liaison: Liaison with Sales and Project Management teams to ensure that the project plan is accurate before work commences.
- Leadership: Provide leadership to field team members and subcontractors.
- Project Coordination: Evaluate project requirements and direct the project coordinator to schedule and order materials and equipment.
- Production Planning: Create an effective production plan for each project that maximizes safety, quality, and profitability.
- Customer Communication: Meet with key customers to ensure proper communication, understanding of job scope and timelines, and clearly define expectations.
- Mentorship: Effectively lead and mentor job foremen and crews.
- Progress Review: Reviewing project progress to ensure budget and deadlines are met.
- Compliance Management: Manage compliance with the Foreman's daily paperwork.
4. Construction Coordinator Overview
- Process Improvement: Collaborate across the organization to develop solutions to process and software inefficiencies.
- Point of Contact: Serve as the Point of Contact for all concerns regarding Procore and Elation platforms.
- Payment Management: Drive and own the payment and documentation process, including troubleshooting and coordinating problems faced by end users of both the Elation and Procore software systems.
- Data Review: Proactively review data relative to subcontractor pay within the Elation platform to ensure HUD compliance and assist with troubleshooting any issues related to this.
- Document Auditing: Audit documents in Procore to ensure accuracy according to Hunt policies and procedures.
- Administrative Support: Complete administrative duties as assigned, including submitting invoices, coordinating document sharing, and scheduling team meetings.
- Safety Audits: Conduct project safety audits, always elevating awareness.
- Warehouse Oversight: Oversee warehouse manager, define key equipment requirements, and ensure compliance with all cleaning and red tag standards.
- Personnel Management: Responsible for hiring, evaluating, and terminating all field personnel.
- Independent Improvement: Work independently and participate in the continuous improvement of processes and implementation of best practices to maximize the efficiency of the team.
5. Construction Coordinator Tasks
- Facility Coordination: Coordinate and schedule facility operations throughout campus.
- Administrative Support: Complete administrative tasks for the Department of Operations.
- Community Notification: Notify the community about impactful activities and events.
- Meeting Assistance: Assist with the scheduling of meetings and provide records of meetings.
- Project Execution: Execute facilities-related projects and initiatives, such as working through utility disruptions, impactful maintenance and repair activities, and construction activities.
- Contract Administration: Administer and track all vendor contracts for facilities operation following HU standards.
- Documentation Management: Organize and administer construction project documentation both during projects and upon close-out.
- Event Support: Assist with events and activities for the Department of Operations.
- Work Order Management: Enter and track work orders and maintenance requests including Mechanical, Electrical, Plumbing, Carpentry, and Painting requests.
- Project Tracking: Maintain a current project tracking sheet and distribute.
- Website Management: Update and administer the Department of Operations website, as well as community postings and notifications.
Editorial Process
Lamwork content is developed through structured review of publicly available job postings and documented hiring trends.
Editorial operations are managed by Thanh Huyen, Managing Editor, with research direction and final oversight by Lam Nguyen, Founder & Editorial Lead. Content is periodically reviewed to reflect observable labor market changes.