WHAT DOES A COMPLIANCE LEAD DO?
Updated: Dec 24, 2024 - The Compliance Lead fosters a culture of integrity and ethical behavior, strengthening relationships with key business leaders to ensure compliance across initiatives. Serves as the administrative backbone for the company's Compliance Committee, overseeing agenda preparation, minute-taking, and KPI updates. Monitors regulatory changes globally, ensuring the compliance program adapts and aligns with legal requirements and company policies.
A Review of Professional Skills and Functions for Compliance Lead
1. Global Compliance Lead Duties
- Compliance Advisory: Provide advice and guidance to management and employees on compliance issues and the company’s compliance program.
- Policy Creation and Implementation: Create and/or implement policies and procedures for identified risk areas globally.
- Compliance Training and Education: Identify and implement training and education plans for company employees in collaboration with laboratory, quality, and regulatory personnel and general managers of company business operations on compliance policies and the legal and regulatory framework underlying those policies.
- Compliance Monitoring and Auditing: Undertake compliance monitoring and auditing and subsequently work with relevant functions.
- Corrective Action Development: Develop, implement, and measure corrective action plans identified through such compliance monitoring and auditing activities.
- Regional Compliance Engagement: Travel with company representatives and visit regional sites to build relationships, conduct training, understand local culture and issues, and undertake compliance audit or investigative tasks.
- Non-Compliance Investigation: Investigate reports of alleged non-compliance received from employees, third parties, and the hotline ensuring that appropriate and consistent corrective actions are implemented for compliance issues.
- Training and Issue Tracking: Track issues and corrective actions to establish targeted training.
- Audit and Action Plan Setup: Set up an audit & action plan for each functional area to assess the effectiveness of the policies, programs, and systems that have been implemented.
- Field Operations Support: Support Field Operations / Sales teams in providing information and evidence of Elastic’s EHS systems, policies, and procedures in response to RFPs / Bids.
2. Global Compliance Lead Details
- Global Consistency Assurance: Ensure consistency in approach across all areas of the business and globally, including supporting and coaching local compliance personnel in the regions.
- Culture of Integrity Promotion: Foster a culture of integrity and ethical behavior across and throughout the company, developing strong working relationships with key business leaders.
- Compliance Integration Support: Help ensure Compliance involvement in critical business initiatives.
- Compliance Committee Support: Serves as secretary and administrative assistant to the company’s Compliance Committee, preparing agenda and minutes of meetings, generating and updating KPIs.
- Program Reporting: Demonstrate program progress, and providing periodic reports to the committee.
- Compliance Monitoring: Monitors and provides status updates to the General Counsel on the company’s compliance program and creates and implements action plans as necessary to address performance gaps.
- Regulatory Impact Monitoring: Monitor the regulatory environment, determine the potential impact of regulatory changes on the compliance program globally, and oversee necessary changes to compliance policies and processes.
- Interdepartmental Collaboration: Work closely with other employees responsible for compliance.
- Relationship Building: Establish effective working relationships with colleagues and external contacts and provide flexible support.
- Metrics Development: Develop reporting metrics for each functional area.
3. Compliance Lead Responsibilities
- Product and Procedure Audit: Review and audit current product, procedures, and compliance with state laws.
- Compliance Management Development: Build out compliance management process.
- Mock Audit Performance: Perform regular mock audits similar to state regulatory examinations.
- Compliance Automation Support: Help engineering build out automated compliance controls, testing, and monitoring systems.
- State Licensing Management: Apply for new state licenses and manage current licenses, including quarterly reports and yearly renewals.
- Vendor Oversight Program Development: Develop vendor oversight program and oversee audits from all vendors and partners (e.g., quarterly Park Cities audit).
- State Exams Leadership: Lead and facilitate state exams.
- Product Team Support: Support product team as they expand into new states.
- Regulatory Updates and Industry Trends: Remain up-to-date on regulatory changes and landscape, best practices, and cutting-edge developments in the industry.
4. Global Compliance (EHS & Security) Lead Accountabilities
- Global Health & Safety Policy Development: Develop a global health & safety policy with regional and local variants to comply with relevant regulations and laws.
- H&S Management System Setup: Set up a global H&S management system to track and report on compliance.
- Capital Project H&S Support: Provide support, advice, and guidance to the Global Operations & Project Leader on H&S as it relates to capital projects.
- Operational H&S Support: Provide support, advice and guidance to the workplace operations teams on H&S as it relates to day to day H&S management and compliance.
- Ergonomics Training Implementation: Establish ergonomics training for all employees to be delivered through new e-learning system, ensuring records are kept and reported out.
- Driver Safety Program Setup: Set up a driver safety program and system to establish a record of all Elasticans driving for company purposes, ensuring high risk drivers are identified and given additional training.
- Environment & Sustainability Policy Production: Produce an Environment & Sustainability policy to be used for internal guidance, in customer contracts and for vendor partners.
- Sustainability Action Plan Setup: Set up an E&S action plan with clear goals on how to improve sustainability.
- Carbon Footprint Reporting Setup: Set up a plan for recording and reporting carbon footprint.
- Zero Waste Initiative: Work with the workplace operations teams to drive a zero to landfill waste position.
5. Global Compliance (EHS & Security) Lead Functions
- Corporate Security Standard Setup: Set up a corporate security standard covering access control and employee security while working closely with CISO to ensure alignment on data & information security.
- Access Control Development: Develop access control and CCTV systems standards in coordination with IT and set up policies and management protocols to ensure compliant use of these systems at global, regional, and local levels.
- Events Security Process Establishment: Establish an Events Security & Risk Assessment process to cover internal employee and external customer events, including training and implementation out to all event coordinators.
- Active Shooter Training Implementation: Set up online training for active shooter/terror incident response at individual level.
- Security Incident Management Setup: Set up a security incident management process, including a process for internal investigations in cooperation with HR and Legal teams.
- Government Security Measures Understanding: Understanding of government agency type security measures as relate to workplace operations.
- Enterprise Risk Management Development: Develop an enterprise risk management policy, process, and playbook.
- Risk Management Support: Support all departments to develop a risk management plan to include a disaster recovery plan and consolidate it into an enterprise risk management plan.
- Incident Management Planning: Develop an incident management plan to include roles & responsibilities and communications plans.
- Global Incident Controller Role: Act as global incident controller, including emergency communications.
- Technical Support During Incidents: Support local operations teams during incidents, provide technical advice.
6. Enterprise Compliance Lead (SME) Job Description
- Information Protection: Responsible for protecting the organization's information and information systems from unauthorized access, use, disclosure, disruption, modification, perusal, inspection, recording, and destruction.
- Data Security Leadership: Lead data audit, data reporting, and Identity and Access Management (IdAM) processes to ensure the security of information in a Government IC environment including on-premises and cloud.
- Security Policy Enforcement: Lead the development, implementation, and enforcement of data security using processes and tools.
- Data Compliance Oversight: Ensure the Data Compliance Team implements secure data accessibility, entitlement, and auditability for authorized users and programs.
- Cross-functional Collaboration: Collaborate across a team of Data Scientists, Data Administrators, and Data Engineers to protect work products.
- Leadership in Decision-Making: Serve in a position of leadership over critical objectives where decision making is of utmost concern to the outcome.
- Security Strategy Management: Manage and enforce security strategies and policies within established guidelines.
- Security and Risk Management: Responsibilities include IT Security Strategy, Cyber Security, and Compliance and Risk Management.
- Security Planning: Establish and implement tactical and operational plans to ensure information security within a Government IC environment.
- Complex Negotiations: Negotiate complex scenarios and challenges and devise courses of action to resolve situations with predictable outcomes.
- Team Development: Select, develop, and evaluate personnel to ensure the efficient operation of the information security function.
- Mentorship and Supervision: May mentor and/or supervise others.
7. Compliance Lead Overview
- Ethics Leadership and SME: Serves as a subject matter expert providing direction and leadership on personal and confidential information for associates, including personal investment information, and other areas covered by the Code of Ethics.
- Department Oversight for Accuracy and Completeness: Oversees the work of department associates to ensure completeness and accuracy.
- Surveillance of Trading Activities: Conducts surveillance on personal and/or firm trading activities to identify potential areas of abuse.
- Alert Analysis and Escalation: Analyzes and interprets internal and external research to independently resolve or escalate alerts.
- Pre-clearance Process Management: Processes preclear requests for global associates to trade personal securities in compliance with Capital’s Personal Investing Policy utilizing multiple internal trading and investment systems as well as knowledge of internal controls.
- Ethics Policy Compliance Review: Reviews disclosures to ensure covered associates conform to Capital’s Code of Ethics Policy.
- Ethics Expertise: Act as a subject matter expert in one or more functions within the Code of Ethics realm of responsibilities.
- Compliance Monitoring and Action Initiation: Take responsibility for monitoring sampling plans, follow-ups, and initiate actions.
- Technical Collaboration for Compliance Automation: Work with technical teams to implement future-facing, automated systems to monitor and test compliance systems at scale.
8. Compliance Lead Details and Accountabilities
- Process Documentation: Perform detailed walkthroughs of key processes to document the design of key SOX controls, develop or update process narratives, and identify any design gaps for remediation.
- Control Testing: Perform testing of key controls, confirm any deficiencies with control owners, and where required, develop and validate remediation actions.
- Risk Analysis: Perform risk analysis where needed and work with Compliance and Business Leaders to define and agree on audit objectives and scope, and develop risk-based audit programs.
- Process Understanding: Perform walkthroughs to gain a better understanding of processes and execute the audit program.
- Result Validation: Validate test results, quantify risk where possible, and gain process owner agreement on any unexpected test results.
- Issue Drafting: Draft audit issues and work with process owners to identify remediation action plans.
- Audit Reporting: Draft an audit report for review by the Compliance Leader.
- Team Leadership: Lead a team of guest auditors and will be responsible for ensuring the timely completion of the audit.
- Consultative Engagements: Perform consultative type engagements based on senior leadership request that require in-depth process design reviews and data analytics, and make improvement recommendations to the senior leadership team.
9. Compliance Lead Tasks
- Food Safety and Quality Compliance Leadership: Structure and lead the function for food safety and quality compliance, involving coordination of Oatly Global standards between EMEA sites.
- Quality KPI Development: Contribute to the development of quality KPIs and reports, implement and secure delivery of figures and progress.
- Customer Requirement Coordination: Coordinate and secure a systematic approach to customer requirements and requests.
- Regulatory Coordination: Initiate and coordinate new regulations related to production sites.
- Compliance Business Partnership: Serve as a business partner to all functions in addressing compliance-related questions, interpreting policies and standards, and supporting the documentation of standard work instructions.
- Compliance Metrics Design: Responsible for the design and publication of compliance metrics for each key location within the Residential HVAC SBU.
- Audit Issue Remediation Management: Effectively use metrics to manage the timely remediation of audit issues through reviews with location leadership and remediation action owners.
- Special Investigations: Perform fraud or special investigations.
- Internal Audit Coordination: Coordinate the internal audit program within EMEA production.
10. Cloud Compliance Lead - SaaS Operations Roles
- Strategy Implementation: Define and implement strategies to ensure delivery of compliance objectives across markets.
- Cross-Functional Collaboration: Collaborate with Corporate Audit and Security, technology, risk management, and business organizations to integrate security into existing operational capabilities ensuring address market needs.
- Continuous Improvement Leadership: Drive continuous improvement throughout own team and broader business areas to ensure Ivanti platforms are robust against current and future security threats.
- Strategic Planning: Define a strategic direction for investment and improvement of the secure architecture for multiple platforms in alignment with Ivanti leadership.
- Security Assurance: Ensure appropriate and measurable administrative, and technical safeguards are in place to protect Ivanti’s service and products from threats.
- Security Review: Review cloud technology security designs, network architectures, security policies, and frameworks.
- Compliance Management: Responsible for the management and proactive monitoring of ongoing compliance with third-party certifications, control objectives, and control frameworks.
- Regulatory Compliance Assistance: Takes the primary role in assisting in all aspects of the regulatory compliance efforts and procedures.
- Data Analysis: Performs complex qualitative analysis of data.
- Stakeholder Communication: Develop executive briefs and present to key internal and external stakeholders.