• Coordinate conference details, including dates, facilitation or promotion materials, accommodation, and travel.
• Assist with proof-checking of document releases.
• Manage travel costs and expense reporting.
• Sort and coordinate flight arrangements and logistics.
• Communicate key travel details and timely travel changes to employees and managers.
• Coordinate with related visa agents and agencies to ensure documents and approvals are completed.
• Assist with organisational development, planning, and targeting staff vacancies.
• Take a key role in forwarding shortlisted candidates to respective managers for final selection.
• Assist with delivering and administering employee contracts and contract updates to meet deadlines.
• Follow up on all administrative needs to coordinate engagements, onboarding, and start-up.
• Assist with policy and procedure development for expat engagement.
• Administer compensation and benefits.
• Manage visa and work-permit timelines.
• Ensure all roles have a defined job description and list of expectations.

Skills: Travel Coordination, Document Proofing, Expense Management, Flight Logistics, Visa Processing, Recruitment Support, Onboarding Administration, Policy Development

• Liaise with international stakeholders as well as remote workers nationwide.
• Responsible for managing key suppliers, their KPIs, and budgets.
• Attend team meetings on a regular basis.
• Assist with maintaining existing supplier contact lists, including contract details, and eventually negotiate new contracts.
• Monitor admin-related work procedures, including PO management, courier processes, and asset management.
• Attend meetings and prepare performance reports with senior-level managers.
• Be involved in checking PR, PO, SPR, and other admin-related e-flows.
• Perform various other support responsibilities.

Skills: Stakeholder Liaison, Supplier Management, KPI Tracking, Contract Administration, Workflow Monitoring, Reporting Support, Procurement Processing, Administrative Support

• Oversee and coordinate the effective day-to-day running of reception and administration functions while providing support to relevant staff for Support Office facilities.
• Ensure all visitors and employees follow the appropriate arrival processes, including adherence to safety practices.
• Coordinate travel booking services for the Executive and Operations Team, including month-end reconciliations and reporting.
• Maintain the general upkeep of the premises, including reception and kitchen duties.
• Reconcile credit card expenses for the Executive Team.
• Ensure office supplies and consumables are proactively managed and accounted for.

Skills: Reception Oversight, Administrative Coordination, Visitor Management, Travel Booking, Facility Upkeep, Expense Reconciliation, Office Supply Control, Executive Support

• Handle office life support, including the purchase of stationery, furniture, coffee-zone items, fruit, and snacks.
• Create comfortable working conditions by monitoring the condition of office premises and ensuring household and office equipment, ventilation, and air conditioning are functioning properly.
• Organize and coordinate business trips, including visas, tickets, hotels, insurance policies, and travel arrangements.
• Organize the reception of business partners, clients, and guests.
• Manage document workflows and send correspondence, including checks, books, documents, and parcels.
• Answer incoming calls in a professional and timely manner.
• Report to the CEO.

Skills: Office Life Support, Facility Maintenance, Business Travel Coordination, Guest Reception, Document Workflow Management, Correspondence Handling, Professional Call Management, Executive Reporting

• Assist with office administration, including office supply ordering, distribution, recordkeeping, and coordination of facility cleaning and maintenance, with supplies covering stationery and daily necessities such as tea, drinking water, and snacks.
• Handle office lease agreements and office renovation or layout updates.
• Manage office facilities, including conference room scheduling, conference equipment booking, power supply, entry doors, and windows.
• Provide local assistance with IT matters by liaising with the IT service vendor.
• Answer phone calls and take messages with good manners.
• Support business travel accommodations and ticket arrangements for employees and visitors.
• Prepare visa-related documents for employees and visitors.
• Keep and file accurate accounts for express mail.
• Provide secretarial support for the manager.
• Take care of visitors and handle registration.
• Provide HR support for recruitment, employee activities, onboarding, and employee information updates.
• Administer group term life, property risk, and general liability insurance, and translate employee welfare documents between Japanese and English.

Skills: Office Administration, Facility Management, IT Coordination, Call Handling, Travel & Visa Support, Recordkeeping, Secretarial Assistance, HR Support

• Assist in the reception operations of the headquarters in Milan.
• Answer, screen, and forward incoming phone calls.
• Support office coordination for packages, mail, deliveries, and food orders.
• Support internal staff with daily office-related needs.
• Help keep the office tidy and maintain oversight of cleanliness and general maintenance.
• Support any reception and office-related tasks.
• Receive visitors at the front desk by greeting them with a positive, helpful attitude and welcoming, directing, and announcing them appropriately.
• Track departmental expenses in compliance with pre-established budgets, including managing expense reports and reviewing company card statements.
• Book meeting rooms and manage the spaces of the three offices.
• Manage suppliers from both operational and economic perspectives.
• Oversee inventory and care of the BalichWS warehouse.
• Coordinate medical examinations together with the HR department.
• Manage the IT budget.
• Manage IT devices and accessories in compliance with company policies.
• Deliver and manage company SIM cards and maintain relationships with suppliers for all purchasing needs.

Skills: Reception Operations, Call Management, Office Coordination, Visitor Handling, Facility Oversight, Expense Tracking, Supplier Management, Inventory & Asset Control

• Support the founders in growing the talent acquisition team.
• Coach, train, and onboard the team.
• Process payroll-related documentation.
• Be responsible for compliance in line with government policy.
• Master employee relations, including appraisals, holiday management, absence, grievance, and disciplinaries.
• Arrange travel, accommodation, and transportation internally and externally with business partners.
• Manage health and safety, GDPR, and data protection within the workplace.
• Implement and maintain company procedures and policies for health and safety and HR.
• Research and communicate with new suppliers.
• Organise and execute internal and external events.
• Champion the company’s systems and ensure all hardware, software, and cloud solutions are managed effectively with up-to-date memberships.
• Assist the founders with the growth of the company.
• Arrange meetings with internal and external business partners.
• Support the founders with administrative duties and assist the talent team with C-level business partner meetings or assessments.

Skills: Talent Development, Team Coaching, Payroll Compliance, Regulatory Compliance, Employee Relations, Travel Coordination, Safety & GDPR, Event Management

• Manage the company’s reception area.
• Answer phone calls.
• Assist visitors to the company, including clients.
• Distribute incoming posts and emails.
• Maintain office supplies, including ordering and stock taking.
• Organise boardroom setup.
• Provide administrative support to the compliance team.
• Act as a personal assistant to the directors, including diary management.
• Organise and support company events and activities.

Skills: Reception Management, Call Handling, Visitor Support, Mail Distribution, Office Supplies Control, Boardroom Setup, Compliance Admin, Director Assistance

• Provide support to the Managing Director and Senior Management team, including diary management, email organisation, meeting preparation, and executive support.
• Liaise effectively with key internal and external stakeholders on behalf of the Managing Director.
• Take on key tasks that support the Managing Director and the agency in increasing productivity.
• Manage projects that enhance productivity for the Managing Director and the agency.
• Ensure tasks and projects are presented back professionally.
• Create office procedures that ensure high levels of functionality and efficiency.
• Implement office procedures to maintain smooth operations.
• Review office procedures regularly to improve effectiveness.

Skills: Executive Support, Stakeholder Liaison, Productivity Management, Project Coordination, Professional Reporting, Procedure Development, Process Implementation, Operational Improvement

• Be the key contact person for any office-related matters.
• Maintain the office condition and ensure that offices are in pristine condition at all times.
• Coordinate with internal and external parties to implement changes required by periodic building renovations.
• Manage mobile phone contracts and administration.
• Organise all company assets, including management of the insurance portfolio.
• Oversee the organisation’s fleet management.
• Provide office support to all departments, including the executive team.
• Manage the kitchen and cleaning teams.
• Ensure the office meets all health and safety, environmental, and general duty-of-care legislation.
• Manage the relationship and service level agreements with service providers and the landlord.
• Manage third-party access to offices.
• Assist with office design and logistics.
• Maintain stock levels and allocation of required office supplies.
• Facilitate and organise company events for teams and agents.
• Support teams in arranging team-building events.
• Arrange travel and accommodation for teams.
• Oversee hospitality and event catering.
• Manage the security team and building access.

Skills: Office Operations, Facility Maintenance, Renovation Coordination, Asset & Fleet Management, HSE Compliance, Supplier Relations, Event Coordination, Travel & Hospitality

• Take part in the recruitment process, including CV review, phone screening, and interview scheduling.
• Handle HR-related activities and needs, including welcoming newcomers.
• Manage office-related needs such as ordering office supplies.
• Organise team-building activities including team seminars, birthdays, and sports events.
• Create an inspiring, fun, and positive work environment.
• Implement the marketing strategy, including activities on social networks.

Skills: Recruitment Support, HR Assistance, Office Management, Team-Building Coordination, Workplace Culture, Marketing Support, Event Planning, Newcomer Onboarding

• Be responsible for general office administration, including coordination of the post and deliveries.
• Ensure the office is kept tidy, professional, and compliant with health and safety regulations.
• Order and manage storage facilities, ensuring everything is maintained to an optimum level, purchase office-related equipment.
• Negotiate and liaise with external vendors and services.
• Coordinate appointments and meeting rooms.
• Manage different projects, i.e., a new office (moving, setting up contracts, placing orders, i.e., new furniture, and overseeing delivery timelines).
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Skills: Office Administration, HSE Compliance, Storage Management, Vendor Negotiation, Meeting Coordination, Project Management, Office Relocation, Equipment Purchasing

• Provide administrative support to the team.
• Monitor and improve the quality and consistency of the administrative function.
• Transfer and screen calls to the relevant department.
• Assist with compliance and reference new starters.
• Respond to emails.
• Perform PA duties for both Managing Directors.
• Work with databases, input data, and run reports.
• Review existing administrative practices and make improvements.

Skills: Administrative Support, Process Improvement, Call Transfer, Compliance Assistance, Email Handling, PA Support, Data Management, Practice Review

• Build guidelines and processes to efficiently manage administrative activities for the offices.
• Maintain and control the administrative budget according to annual budgeting.
• Oversee daily office and administrative operations.
• Welcome visitors and professionally offer information.
• Be in charge of purchasing office supplies and managing associated costs.
• Manage office setup, support, and operations, including facilities maintenance, ordering, and stocking office supplies and equipment.
• Provide daily team support such as booking meetings, arranging travel, offering calendar assistance, and filing expense reports.
• Monitor and manage courier services while keeping all records updated.
• Support managers in planning, tracking expenses, and managing budgets.
• Handle new hire setup, including finding workspace, ordering equipment, and coordinating orientation.
• Plan and implement annual office activities.
• Manage IT equipment.
• Improve the office and working environment and provide HR support in recruitment, training, and new hire orientation.

Skills: Admin Process Design, Budget Management, Office Operations, Visitor Reception, Supply Purchasing, Team Support, Courier Management, HR & Onboarding Support

• Set up the office and take responsibility for the daily operations at the office.
• Cooperate with office manager colleagues from other regional offices to plan company events and standardize office management procedures.
• Handle general administrative tasks (e.g., invoice management, finance reporting, shipping, service requests, expense tracking).
• Provide administrative support and assist with recruiting.
• Maintain partner calendars and book partner travel arrangements.
• Track and submit expense reports for partners.
• Review resumes and schedule interviews for open roles.
• Coordinate final-round interviews, including travel booking, room reservation, and construction of schedules.
• Manage the CRM contact database and support business development efforts.
• Handle other CRM activities (e.g., promotional emails for company events).
• Conduct research into business development opportunities.

Skills: Office Operations, Event Coordination, Admin Management, Recruiting Support, Calendar & Travel, Expense Reporting, CRM Management, Business Development Support

• Manage desk plans, hot desking, and seating arrangements for teams under the new hybrid working model.
• Oversee the welcome and welfare of visitors and arrange function catering.
• Collect and deliver post, coordinate couriers, and manage the budget and PO system.
• Manage internal stock, order supplies, and maintain stationery levels.
• Liaise with facilities teams to coordinate regular office deep cleans, spring cleans, and decluttering efforts.
• Work with IT teams to ensure offices and technology are well-maintained.
• Manage services and contracts for printers, shredders, and other office equipment.
• Liaise with HSE, the fire warden, and the first aider to ensure legislative compliance.
• Work with HR to promote diversity and inclusion.
• Arrange induction training and prepare welcome packs.

Skills: Desk Management, Visitor Support, Mail & Courier Handling, Stock Control, Facilities Coordination, IT Liaison, Equipment Contracts, HSE Compliance

• Responsible for office management and keeping the organization running.
• Support the finance team by preparing parts of the accounting, including payroll, and support the People and Culture department regularly.
• Help the founders with planning, preparation, and follow-up of meetings.
• Proactively support the team with all administrative issues in day-to-day business.
• Serve as community manager, including preparing team events and daily feel-good activities.

Skills: Office Management, Accounting Support, Payroll Assistance, Executive Planning, Admin Support, Community Management, Event Coordination, Team Support

• Provide ongoing administrative support to all staff and management, including the CEO's calendar management.
• Manage day-to-day office maintenance, supplies, food and beverage, equipment, and parking.
• Manage and maintain the submission of employee reports, including expenses and attendance.
• Manage travel expense reports, conduct research, negotiate, and help arrange travel, hotel, and ground transportation.
• Facilitate and coordinate the logistics of onboarding and offboarding processes.
• Support company social events, including happy hours, trips, and activities.
• Assist with HR administrative tasks, including coordinating and scheduling interviews.
• Perform other administrative duties and special projects.

Skills: Admin Support, Office Maintenance, Report Management, Travel Coordination, Onboarding Support, Event Assistance, HR Admin, Special Projects

• Oversee overall office maintenance, including IT inventory and liaising with building management on keys, internet, and office issues.
• Manage travel arrangements such as booking flights, hotels, and fulfilling travel requirements.
• Manage supplier agreements, work with suppliers, and order company stationery and other items.
• Assist the executive team with diary management and event scheduling.
• Support IT and onboarding setup for new joiners.
• Maintain kitchen and pantry supplies and ensure cleanliness.
• Handle office administration and reception duties, including answering calls and receiving mail, while ensuring smooth office operations.
• Manage office expenses and invoices.
• Help process company and individual expenses.
• Perform ad hoc duties and projects as assigned by the management team.
• Support communication and people engagement activities such as quarterly business updates, monthly social gatherings, and wellness days.
• Organise office social events and general well-being initiatives for the office.

Skills: Office Maintenance, Travel Booking, Supplier Management, Executive Support, IT & Onboarding, Reception Duties, Expense Processing, Event & Engagement Coordination

• Be the first point of contact, welcoming visitors, partners, and employees to the office.
• Manage the day-to-day office life in a service-led manner, including managing office supplies and stock levels, owning vendor relationships, and managing supplier contracts and service level agreements.
• Maintain a safe and effective workplace for staff, oversee health and safety compliance, implement necessary procedures, and assume the role of first aid officer and fire warden.
• Coordinate all internal on-site events, including all-hands meetings, company webcasts, and company retreats.
• Maintain procedures related to equipment, kitchen, food, trash, keys, post, and furniture in line with company objectives.

Skills: Visitor Reception, Office Operations, Vendor Management, HSE Compliance, Event Coordination, Procedure Management, Supply Control, Workplace Safety

• Enter data using Excel spreadsheets.
• Answer telephone inquiries.
• Coordinate travel and accommodation.
• Monitor employees through telephone communications.
• Organise and mail uniforms to new employees.
• Collect references and qualifications to ensure work suitability.
• Conduct reference checks for new employees.
• Oversee the onboarding process via the third-party software program.

Skills: Data Entry, Call Handling, Travel Coordination, Employee Monitoring, Uniform Logistics, Reference Collection, Background Checks, Onboarding Support

• Prepare and edit correspondence, reports, and presentations for senior management and the team.
• Manage all aspects of local and international travel for the full team in accordance with required processes.
• Initiate foreign exchange applications, visa applications, land arrangements, hotel bookings, and meetings.
• Reconcile all travel expenses as required by finance.
• Back up the company’s travel administrators in different regions.
• Assist with implementing local procedures established for the office.
• Coordinate with the landlord regarding landlord-provided services.
• Ensure day-to-day facility issues, incidents, and tasks are effectively managed, including alarms and access cards.
• Manage mail and courier deliveries.
• Maintain service contracts for all equipment and ensure timely servicing.
• Inform staff of new policies and procedures set by the building owner and ensure adherence.
• Check daily that all office areas are cleaned to satisfactory standards and ensure the availability of cleaning materials.
• Manage the cleaning service and process related invoices.
• Ensure all office supplies and stationery are ordered, and maintain stock control.
• Ensure meeting rooms are clean and coordinate meetings, visitors, and room bookings.
• Handle reception duties, including receiving goods, deliveries, repairs, and visitors.
• Take care of all aspects of events for the full team.

Skills: Document Preparation, Travel Management, Expense Reconciliation, Procedure Implementation, Facility Coordination, Mail & Courier Handling, Supply Management, Event Support

• Manage general office operations, including supporting daily asset management activities.
• Coordinate team diaries using a calendar system.
• Coordinate internal and external meetings, including room bookings and catering requirements through the room booking service.
• Arrange conference calls and video conferencing.
• Arrange travel and create travel itineraries, including bookings for taxis, hotels, flights, and trains across different time zones.
• Help manage the quarterly report production process in January, April, July, and October.
• Complete expense reports for the team using the internal expense processing system.
• Help the team create, edit, and format documents in standard word-processing, presentation, and spreadsheet tools.
• Prepare papers and agendas for meetings.
• Coordinate off-site archiving for the team and manage the office filing system.
• Monitor the holiday and sickness log.
• Maintain project filing in both soft and hard copy formats.
• Participate in support staff meetings and work closely with the office support team.
• Work with and build relationships with executive assistants in different regional offices.
• Prepare large volumes of documents to be signed and returned to colleagues and external administrators.

Skills: Office Operations, Diary Coordination, Meeting Support, Travel Arrangements, Expense Reporting, Document Formatting, Filing Management, Admin Collaboration

• Manage the setup and logistics of the office and keep the space stocked with supplies and snacks.
• Be in tune with office needs and develop creative, efficient solutions to keep operations running smoothly.
• Lead a wide variety of organizational projects within People Operations and across teams.
• Assist the IT team with issues related to network connectivity, printing, and similar needs.
• Play an important role in the return-to-office plan and maintain best practices for health and safety.
• Help the Employee Experience team plan and orchestrate team events and champion the company culture.
• Provide general support for visitors and guests.
• Be the person who has all the office answers.

Skills: Office Logistics, Operational Efficiency, Project Leadership, IT Support, HSE Practices, Event Planning, Visitor Support, Workplace Expertise

• Manage the representative office to ensure smooth office operations and supervise all staff in the office.
• Develop, monitor, and manage the merchandising, technical, and QC teams’ performance toward the sales plan regularly.
• Review and update current working practices, systems, and procedures for continuous improvement.
• Oversee and check financial controls, e.g., debit notes, fabric liabilities, excess garments, and legal claims.
• Oversee and review departmental reports, e.g., sales forecasts, margins, hit rates, and similar metrics.
• Cultivate and maintain harmonious employee relations within the company and provide effective communication channels between management and the teams.
• Keep abreast of current developments and monitor factory loading with other merchandising departments to ensure a good balance.
• Oversee the production loadings summary with garment suppliers and monitor fabric mill loadings.
• Evaluate and develop existing suppliers and onboard new suppliers.
• Collect market information and trends to recommend new product development initiatives.
• Develop and maintain strong relationships with teams and customers.
• Explore new suppliers that support business growth and understand and monitor the duty requirements of different products.

Skills: Office Oversight, Team Performance, Process Improvement, Financial Control, Report Analysis, Employee Relations, Supplier Management, Market Insight

• Full responsibility for the office management, including supply management, ordering, and organizing office supplies, food, beverages, facilities, and company car management.
• Help organize events for employees and other online events.
• Manage the office attendance policies.
• Assist the management team with planning and organizing.
• Manage hardware supply and policies.
• Keep the office organized and running smoothly.
• Execute and administer HR tasks.
• Proactively engage with new initiatives to increase employee engagement.

Skills: Office Management, Supply Coordination, Event Support, Attendance Oversight, Executive Assistance, Hardware Management, HR Administration, Employee Engagement

• Prepare reports (i.e., finance, risk management, BCP).
• Perform, assist, and oversee invoice processing to ensure zero over-/under spend.
• Manage department expenses.
• Track budgets for non-departmental spends.
• Manage the meeting diary for the department head.
• Onboard new staff and handle offboarding for exiting staff.
• Handle office administration and office facility requirements, including computer inventory.
• Housekeep the office, pantry, and meeting rooms.
• Handle office stationery supplies and computer inventory.
• Arrange business travel and process post-trip claims.
• Organise department gathering events.
• Act as the department representative to attend roadshows and briefings relevant to the department.
• Serve as fire warden, SMO coordinator, and provide ad hoc support to the marketing team.

Skills: Report Preparation, Invoice Processing, Expense Management, Diary Coordination, Onboarding Support, Office Administration, Travel Arrangements, Event Coordination

• Responsible for the overall smooth and efficient operation of all general office processes, including organizing maintenance services and other service providers.
• Take care of and optimize the ordering of office supplies and equipment.
• Handle day-to-day correspondence, including email, phone, and incoming and outgoing mail.
• Support HR and other departments with administrative tasks.
• Assist in preparing and editing business documents such as presentations and reports.

Skills: Office Operations Management, Vendor Coordination, Supply Procurement, Correspondence Handling, Administrative Support, HR Assistance, Document Preparation, Presentation Editing

• Plan, develop, and monitor training and support services systems, procedures, and policies.
• Deliver support and administrative tasks in a timely and efficient manner to ensure the smooth operation of the control.
• Hold responsibility for managing facilities, including the use of premises and projects.
• Develop, implement, and maintain a robust administration system.
• Maintain high-quality and accurate records relating to the business area.
• Develop and implement continuous improvement methodologies for the business area.
• Liaise closely with the central HR function on all HR matters to ensure a consistent and professional approach.
• Ensure policies and procedures are adhered to.
• Manage a support services administrator.
• Supervise and monitor the work of apprentices.
• Manage stock and supply systems.
• Maintain processes to ensure stock and supply operations run effectively.

Skills: Training Systems Management, Administrative Efficiency, Facilities Oversight, Administration Development, Records Management, Continuous Improvement, HR Coordination, Team Supervision

• Manage the office on a day-to-day basis, including organizing staff and visitor passes, managing post and deliveries, and maintaining general office equipment and supplies such as stationery, kitchen items, refreshments, and printers.
• Manage meeting rooms by ensuring bookings run smoothly, and rooms are set up and ready for use.
• Organise team breakfasts, lunches, and office social activities.
• Provide support for global team off-sites and global events, both virtual and in person.
• Serve as the first point of contact for facilities maintenance, including office cleaners and building management staff.
• Assist with faults, repairs, and any ad hoc office-related duties.
• Assist with managing external contractors.
• Support the team with minor IT issues.
• Provide onboarding support, including helping new joiners with onboarding tasks and IT setup on day one.
• Support global gifting for staff and clients.
• Own the distribution of all global employee welcome kits and merchandise for internal and external needs.
• Maintain stock supplies of all merchandise.

Skills: Office Administration, Facilities Coordination, Meeting Room Management, Event Support, Contractor Management, IT Assistance, Onboarding Support, Merchandise Inventory Management

• Arrange Leadership Team meetings and prepare agendas, take meeting minutes, and prepare presentation materials.
• Manage calendars and travel arrangements mainly for the CEO and occasionally for Leadership Team members.
• Organise events and logistics for the Leadership Team and Board.
• Coordinate and oversee administrative duties in the headquarters office to ensure the office operates efficiently and smoothly in line with company culture and values.
• Assemble and coordinate content for Group Board meetings.
• Perform general administration and executive assistant tasks.

Skills: Executive Support, Calendar Management, Travel Coordination, Meeting Administration, Event Logistics, Office Operations, Board Documentation, Administrative Oversight

• Coordinate all office and facility management topics for the team, including alignment with relevant external vendors.
• Take responsibility for reception and support all external guests and meetings while ensuring a friendly and professional environment.
• Support partner leadership and employees with administrative and organizational projects, including new employee onboarding and both in-person and virtual events.
• Receive incoming phone calls, deliveries, mail, food, and beverages.
• Collaborate with colleagues in other offices and across different teams.

Skills: Office & Facility Coordination, Vendor Management, Reception Support, Guest Relations, Administrative Assistance, Onboarding Support, Event Coordination, Cross-Team Collaboration

• Oversee and support all administrative duties in the office and ensure the office operates smoothly.
• Manage office supplies and office snack inventory, and place orders.
• Assist in ordering lunch for the team each day.
• Perform receptionist duties and greet incoming visitors.
• Provide administrative support, including scheduling group meetings, maintaining calendars, and creating reports.
• Assist with office layout planning and office moves.
• Receive and sort incoming mail and deliveries, and manage outgoing mail.
• Order and distribute Pattern merchandise.
• Develop office policies and procedures and ensure proper implementation.
• Perform administrative errands and handle ad hoc and special projects.

Skills: Office Administration, Inventory Management, Vendor Ordering, Reception Services, Scheduling Support, Office Planning, Mail Handling, Policy Implementation

• Manage office facilities and operations, and ensure facilities are safe, clean, and welcoming for employees and visitors.
• Track and resolve facilities requests.
• Track inventory and place orders.
• Own relationships with location-specific vendors.
• Maintain positive working relationships with building management.
• Assist with build-out projects, upgrades, moves, and related initiatives.
• Manage space and capacity planning for humans and dogs.
• Assign seating for new hires.
• Manage the dog program in the office.
• Plan and execute office-wide events, including biweekly company meetings, the summer party, and the holiday party.
• Manage the administration of travel and expense platforms and maintain workplace operations documentation.

Skills: Facilities Management, Safety & Compliance, Inventory Control, Vendor Relations, Space Planning, Project Support, Event Coordination, Travel & Expense Administration

• Provide general administration and office procurement.
• Coordinate with the building management.
• Act as the point person for office maintenance and safety-related aspects.
• Order cafeteria supplies.
• Drive company welfare events, happy hours, and holidays in the office.
• Coordinate guest and candidate visits.
• Assist the general manager in managing the calendar and coordinating complicated scheduling.
• Work closely with HRBP and the director of business operations.
• Assist in travel scheduling for the management.
• Welcome new hires and manage employee parking slots.
• Manage invoices and work with the payroll company, including monthly time tracking collection.
• Oversee janitorial services.
• Manage company cars for eligible employees through a leasing provider.
• Act as the point person for employee card programs.

Skills: Office Procurement, Building Coordination, Maintenance & Safety Oversight, Event Planning, Guest & Candidate Support, Executive Scheduling, HR Collaboration, Invoice & Payroll Support

• Ensure office policies and procedures are adhered to.
• Analyze and monitor internal processes.
• Organize orientation and training of new staff regarding office policies, procedures, and equipment.
• Implement procedural and policy changes to improve operational efficiency.
• Prepare operational reports and schedules to ensure efficiency and budgetary compliance.
• Edit or compose routine and advanced correspondence or reports for senior management.
• Negotiate and understand all local supplier contracts effectively.
• Ensure data is secure and confidential.
• Establish procedures and systems for filing and record keeping, and monitor them to ensure they remain current.
• Manage and approve office supply inventory.
• Work independently and with teams on special and recurring projects and office events or activities.
• Coordinate the implementation of office culture-related events and activities.
• Attend meetings and take meeting notes.
• Handle internal and external customer inquiries and complaints.
• Assist in managing the office suite, including space planning, space charts, and developing recommendations for improvements.

Skills: Policy Compliance, Process Monitoring, Staff Training, Operational Reporting, Supplier Negotiation, Data & Records Management, Event & Project Coordination, Space Planning

• Maintain the office condition, arrange necessary repairs and cleaning, and optimize provided services.
• Manage office supplies inventory and place orders.
• Coordinate with office vendors and service providers.
• Manage and optimize office management expenses and ensure accurate, timely reporting.
• Perform front office duties including answering phone calls, handling couriers and post, and greeting visitors.
• Process invoices and follow up with suppliers and partners.
• Record accounts payable and accounts receivable.
• Partner with HR to place training orders for employees and assist in the onboarding process for new joiners.
• Handle bookings and reservations for hotels, flights, and visas for travelers and visitors.
• Support employees with smaller events and team-building activities.

Skills: Office Maintenance, Inventory Management, Vendor Coordination, Expense Reporting, Front Desk Operations, Invoice Processing, HR & Onboarding Support, Travel & Event Coordination

• Coordinate local staff hiring, new employee orientation, employee onboarding, and offboarding.
• Organize business travel, including flights, accommodation, and transport.
• Manage facilities to ensure all working areas run smoothly and cost-effectively.
• Support the HR department on employee, immigration, and labour matters while working closely with the PRO.
• Manage employee performance reviews, absence, and leave.
• Source, select, and manage vendors for all office supplies and services, including medical and office insurance.
• Manage events.
• Manage the reception area.

Skills: Hiring Coordination, Onboarding Support, Travel Management, Facilities Management, HR Support, Performance Administration, Vendor Management, Event & Reception

• Oversee general office operations.
• Coordinate appointments and meetings, and manage staff calendars and schedules.
• Coordinate and communicate with internal teams across geographical locations in both Czech and English.
• Coordinate and communicate with external parties, including suppliers and public institutions.
• Support consulting teams with internal processes and communication with public institutions.
• Support the management team by producing reports, creating presentations, composing correspondence, communicating with support teams, and organizing various events.
• Purchase office supplies and equipment, and maintain proper stock levels.

Skills: Office Operations, Calendar Management, Internal Coordination, External Communication, Consulting Support, Management Reporting, Event Support, Supply Purchasing

• Interact with multiple departments daily, including managers, vendors, and suppliers.
• Understand production schedules and inventory needs as they relate to customer orders.
• Handle office administration and organization, including file management, processing paperwork, ordering supplies, and supporting audits.
• Act as the main point of contact for customers regarding orders and oversee the full order process, including RFQs, status updates, processing, inventory, and billing.
• Participate in team meetings and take minutes.

Skills: Department Coordination, Production Awareness, Office Administration, Document Management, Customer Support, Order Processing, Inventory Tracking, Meeting Minutes

• Manage daily office operations, including sourcing, purchasing, communication, and event management, such as happy hours and parties.
• Develop and implement operations and security systems, including key card systems.
• Partner with the accounting team to track expenses, make payments to vendors, and submit or reconcile expense reports.
• Perform basic HR functions, including onboarding new hires and working with benefit plan administrators.
• Provide administrative support to the executive team.
• Order office and lab supplies and coordinate equipment maintenance schedules.
• Update and maintain office and lab policies and procedures.
• Partner with IT to maintain the phone system, website, and other systems.
• Coordinate interview schedules with job candidates.
• Perform basic administrative and clerical tasks.

Skills: Office Operations, Security Systems, Expense Tracking, HR Support, Executive Assistance, Supply Coordination, Policy Management, IT Collaboration

• Organize office operations and procedures.
• Maintain the office condition and arrange necessary repairs.
• Ensure all items are invoiced and paid on time.
• Address employee queries regarding office management issues.
• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Design and implement office policies by establishing standards and procedures.
• Track daily expenses and prepare monthly or quarterly reports.
• Assist in the onboarding process for new hires.
• Format information for internal and external communication, including memos, emails, presentations, and reports.
• Partner with HR to update and maintain office policies.

Skills: Office Operations, Facility Maintenance, Invoice Management, Employee Support, Office Planning, Policy Development, Expense Reporting, Onboarding Assistance

• Perform office management tasks including mail, shipping, reception, light cleaning and organization, parking, and submitting maintenance requests.
• Maintain security by following procedures, monitoring logbooks, and issuing employee and visitor badges.
• Procure and maintain office equipment, WiFi, and conference rooms, and assist in ordering equipment for new and existing employees.
• Assist the finance, sales, and contract renewals teams by performing follow-up phone calls, emails, and research.
• Interface tactfully and courteously with customers to build strong business relationships.
• Proactively continue to understand products and solutions, competitive products, and market knowledge via website, training, and marketing information.
• Display strong verbal communication skills through daily interaction.
• Act as a single point of contact for the office.

Skills: Office Management, Security Procedures, Equipment Procurement, Administrative Support, Customer Relations, Product Knowledge, Communication Skills, Office POC

• Understand and adhere to performance standards, policies, and behaviors.
• Oversee the daily operations of the Information Technology Department.
• Assist the CIO and IT leaders in administering policies and procedures.
• Interact with other department managers and administration.
• Address complaints and resolve problems.
• Assist in onboarding new hires.
• Handle multiple priorities, track deadlines in a busy environment, and work independently and as part of a team.
• Prepare agendas, materials, and presentations for the IT Executive Committee.
• Take minutes of committee meetings.
• Prepare and review correspondence for signature by the CFO and IT leaders.

Skills: Policy Adherence, IT Operations, Procedure Administration, Cross-Department Coordination, Issue Resolution, Onboarding Support, Deadline Management, Executive Documentation

• Use Outlook, Word, Excel, and PowerPoint to produce materials and presentations for meetings.
• Prepare for meetings and events, including creating agendas, ordering food, booking conference rooms, and arranging video and audio equipment.
• Process all incoming correspondence, prioritize it, determine disposition, and direct mail to appropriate staff with instructions or suggestions for reply.
• Oversee and coordinate ongoing maintenance and repairs of office equipment.
• Oversee and approve office supply inventory.
• Maintain files and correspondence for IT leadership.
• Respond to confidential and sensitive information with poise, tact, and diplomacy.
• Provide oversight and supervision to volunteers and interns assigned to the office.
• Manage the timekeeping process.
• Support and uphold established policies, procedures, objectives, quality improvement, safety, environmental, and regulatory initiatives.

Skills: MS Office Materials, Meeting Preparation, Correspondence Management, Equipment Maintenance, Inventory Oversight, Records Management, Confidential Handling, Volunteer Supervision

• Ensure the office premises are conducive to working and that all rooms, including the reception area, are clean, tidy, and well-maintained.
• Liaise with building management, the landlord, cleaners, plumbers, and other suppliers.
• Maintain office appliances and equipment, including photocopiers, paper shredders, coffee machines, microwaves, fridges, dishwashers, lights, and fixtures, and liaise with maintenance personnel.
• Liaise with contractors and supervise renovation work.
• Manage the meeting room calendar and rearrange bookings for clients or guests.
• Create and maintain the office phone list, seat plan, locker allocation, and property checklist.
• Monitor, purchase, and organize office and kitchen supplies.
• Sort invoices for distribution to team managers.
• Liaise with suppliers, vendors, and building management.
• Ensure smooth operation of the office door, security, and alarm systems, and maintain records of access card issuance and lost cards.

Skills: Office Upkeep, Vendor Liaison, Equipment Maintenance, Contractor Supervision, Meeting Scheduling, Asset Tracking, Supply Management, Security Oversight

• Manage the admin support mailbox and the office management drive.
• Archive company documents and contracts monthly.
• Order business cards and prepare workstations for new joiners.
• Coordinate company activities, including team-building events, Christmas parties, town halls, training sessions, and catering for client meetings and staff events.
• Maintain records for first aid and fire wardens and track relevant training completion.
• Organize gifts for new parents, weddings, and condolences in accordance with company benefits and policy.
• Serve as the BCP coordinator and manage renewal of workmen’s compensation and other insurances while providing required evidence to auditors and the governance team.
• Procure supplies by raising purchase orders for office, kitchen, and HR-related expenses and process invoices while sourcing competitive suppliers.
• Assist the managing director with calendar management and flight bookings.
• Support the legal team with invoice processing and mail, support finance with scanning and sending invoices to the AP team, and support the sales team by updating internal systems.

Skills: Admin Mailbox, Document Archiving, Onboarding Setup, Event Coordination, Compliance Tracking, Gift Management, Insurance & BCP, Procurement & Invoicing

• Oversee and support all administrative duties in the office and ensure the office operates smoothly.
• Manage office supplies inventory and place orders.
• Maintain inventory of office fixed assets.
• Develop office policies and procedures and ensure they are implemented appropriately.
• Assist with office layout planning and office moves, and manage and maintain the IT infrastructure.
• Identify opportunities for process and office management improvements, and design and implement new systems.
• Serve as Safe Management Officer to assist in implementing, coordinating, and monitoring Safe Management Measures at the workplace.
• Provide other administrative support.

Skills: Office Administration, Inventory Control, Asset Management, Policy Implementation, Office Planning, Process Improvement, Safety Management, Admin Support

• Handle the full spectrum of HR functions, including payroll and timely, accurate submissions to the bank, CPF, and IRAS.
• Coordinate an end-to-end recruitment process, including requisition, advertising, sourcing, screening, and arranging interviews.
• Handle onboarding and offboarding processes, including orientation, contract preparation and issuance, creation of employee files, exit interviews, and related administrative work.
• Maintain and update employee records and information.
• Ensure timely submission of relevant claims with government agencies, such as NS make-up claims and government-paid leave.
• Manage staff welfare and benefits, including leave, claims, bereavement support, lifestyle incentives, and long service awards.
• Identify training and development needs for staff to improve competencies and skills.
• Handle employee relations and respond to employee enquiries regarding HR policies and procedures.
• Liaise with insurance brokers to manage and administer all insurance-related claims and cases, including work injury compensation.
• Ensure compliance with relevant regulations, policies, SOPs, and good practices.

Skills: Payroll Management, Recruitment Coordination, Onboarding & Offboarding, Employee Records, Claims Administration, Benefits Management, Training Development, HR Compliance

• Manage the office budget and track project income and expenditure.
• Process CEO and staff reimbursements.
• Issue invoices and receipts for services rendered to clients and interns.
• Issue invoices and receipts for the rental of the counselling room.
• Maintain records of incoming and outgoing transactions.
• Work closely with the service provider on receivable and payable transactions.
• Manage applications and administration for funding and grants.
• Track incoming funds and their respective usage.
• Attend to auditors’ enquiries.
• Process ad hoc payments in the absence of the service provider.
• Send thank-you letters to donors and issue tax-deductible receipts within stipulated timelines.
• Ensure compliance with relevant regulations, policies, SOPs, and good practices.

Skills: Budget Management, Reimbursements Processing, Invoice Issuance, Transaction Records, AP/AR Coordination, Grants Administration, Audit Support, Compliance Management

• Recent work experience within a business environment
• Previous experience within a startup company, the advertising industry/technology, and property management.
• Knowledge of basic business concepts.
• Knowledge of Word, Excel, PowerPoint, and Outlook.
• Willing to learn new technologies.
• Excellent verbal and written communication skills.
• Good organizational and analytical skills to effectively deal with large amounts of data and tasks
• Strong interpersonal skills.
• Excellent time management skills.

Qualifications: BA in Business Administration with 1 year of Experience

• Experience as an office manager or executive assistant.
• Excellent communication and interpersonal skills
• Familiarity with MS Outlook, PowerPoint, Word, and Excel.
• Working knowledge of customer service software, databases, and tools.
• Strong organizational and planning skills.
• Ability to multitask and work effectively in a small team, entrepreneurial environment.
• Demonstrate a high level of personal integrity.

Qualifications: BA in Communications with 2 years of Experience

• Experience in office administration, event coordination, human resources, or customer service, or a related field.
• Proven experience managing multiple projects simultaneously and autonomously.
• Professional experience and strong computer literacy.
• Superior organizational and time management skills.
• Strong communication skills, including excellent written and verbal communication.
• Great interpersonal skills and customer service.
• Initiative in resolving problems and an independent worker, with enthusiasm and an energetic approach to work.
• Ability to go above and beyond expectations, and willing to assist in other areas.
• Keen attention to detail.

Qualifications: BA in Event Management with 5 years of Experience

• Property experience in a professional services environment, preferably in a law firm, title insurance company, foreclosure department, or a real estate closing department.
• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook 2010).
• Experience with property/construction management programs.
• Ability to communicate professionally and interact effectively with all levels of personnel, including management staff and support staff.
• Excellent interpersonal and communication skills (oral and written), professional demeanor, and presentation.
• Ability to be a proactive self-starter who understands the details within a much larger context.
• Close attention to detail, outstanding organizational skills, and the ability to manage time effectively.
• Excellent customer service skills and ability to work on multiple matters simultaneously in an organized manner and under minimal supervision.
• Flexibility and the ability to respond quickly and positively to shifting demands.
• Ability to work under pressure to meet strict deadlines.

Qualifications: BS in Real Estate Management with 4 years of Experience

• Accounting and SAP experience.
• A positive and professional demeanor with experience as a front office receptionist and the face of the company.
• Reliable and punctual, ability to independently manage time and tasks
• Experience planning stock inventory of consumables by checking stock to determine the amount available, anticipating needed stock, placing and expediting orders for stock, and verifying receipt of stock.
• Strong computer skills with the use of Microsoft Office, especially Outlook and Excel.
• Excellent teamwork and people skills.
• Excellent written and verbal communication skills.
• Ability to create purchase orders, review invoices, and negotiate supplier business relations.
• Willing to learn.
• Patience and flexibility in changing directions.
• Must be able to operate with a high level of confidentiality.

Qualifications: BS in Accounting with 3 years of Experience

• Previous experience in facilities management.
• In-depth knowledge of the utilities necessary for the smooth functioning of the site/office (air conditioning, electrical wiring, piping, electric power distribution, etc.).
• Excellent understanding of current regulations in the fields of utilities and building management.
• Responsiveness, anticipates issues ahead, highly organized personality.
• Ability to comply with deadlines and costs.
• Experience working in budgeting and budget monitoring.
• Excellent use of IT (CMMS Coswin, SAP) and administrative tools.
• Excellent verbal and written communication skills.
• Ability to remain calm and composed in a fast-paced, high-pressure environment.
• Good empathy and listening skills to de-escalate situations and identify the underlying issues of a problem.
• Ability to multitask in a fast-paced environment.

Qualifications: BS in Facilities Management with 6 years of Experience

• Experience as an office manager or administrative assistant.
• Knowledge of and working experience with accounting.
• Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint) and QuickBooks.
• Strong communication and interpersonal skills.
• Self-starter with and ability to work independently in a fast-paced environment.
• Highly organized, detail-oriented, and self-motivated with the ability to multitask.
• General computer and networking knowledge.
• Outstanding organizational skills.

Qualifications: BS in Administrative Studies with 2 years of Experience

• Prior supervisory experience in leading daily office operations effectively.
• Proficiency with coding and processing invoices
• Strong Microsoft Office 365 capabilities.
• Experience in preparing and reviewing customer quotes.
• A background in ordering office supplies and equipment.
• Solid understanding of customer quote workflows.
• Hands-on proofing experience to maintain accuracy across office documents and transactions.
• Prior work involved obtaining vendor quotes.
• Demonstrated knowledge of core Microsoft Office programs.
• Experience with coding invoices for supporting accounts payable functions.
• Expertise in order entry to manage customer and vendor information accurately.
• Working knowledge of Sage accounting software and familiarity with customer invoicing processes.

Qualifications: BS in Office Technology Management with 5 years of Experience

• Office management experience.
• Strong attention to detail
• Technical knowledge of bookkeeping.
• Demonstrated ability to negotiate and influence stakeholders.
• Effective interpersonal skills and the ability to work with and provide excellent customer service to a varied stakeholder audience.
• Proven ability to work in an organised approach to ensure meeting strict deadlines.
• Demonstrated team approach and the ability to work autonomously.
• Demonstrated experience in a professional or corporate environment.
• Excellent computer literacy, including previous experience using Viztopia.
• Previous experience dealing with data of a highly confidential nature.
• Ability to be flexible about role, task, demands, and timeframes.

Qualifications: BA in Organizational Leadership with 4 years of Experience

• Relevant experience in office coordination.
• Strong background working in Microsoft 365 applications.
• Previous experience in biotech, hospitality, or operations.
• Ability to maintain strict confidentiality in all aspects of the role.
• Ability to show and demonstrate consistently initiative, professionalism, poise, and flexibility.
• Ability to work within an environment of frequent interruptions, conflicting priorities, and varying workloads.
• Independent judgment and initiative on assignments that are time-sensitive in nature.
• Close attention to detail.
• Ability to anticipate needs and proactively take steps to address them.

Qualifications: BA in Hospitality Management with 3 years of Experience

• Sales experience in a supervisory role.
• Ability to identify existing and potential problems, obtain and evaluate relevant information, identify possible causes of the problems, and suggest an alternative course of action, including innovative or creative approaches.
• Ability to allocate and effectively use information, personnel, time, and other resources necessary for the implementation of strategic plans.
• Ability to make decisions, render judgments, and take action on tasks within the scope of given authority in a timely fashion.
• Ability to develop, evaluate, and implement alternative courses of action, based on correct assumptions concerning resources and guidelines, and support decisions or recommendations with data or reasoning.
• Ability to present and express ideas and information effectively and concisely in an oral and/or written mode in a manner appropriate for the audience.
• Ability to listen and comprehend what others are saying and facilitate the open exchange of ideas and information.
• Ability to motivate and provide direction in the activities of others, appropriately assigning work and authority, in the accomplishment of goals, providing advice and assistance.
• Ability to understand and appropriately apply procedures, requirements, regulations, and policies, and maintain credibility with others on specialty matters.

Qualifications: BA in Business Administration with 6 years of Experience

• Work experience as an Office Manager or similar role.
• Can express yourself professionally, both verbally and in writing, in Dutch and English.
• Excellent communication skills.
• A talent for organisation and can keep track of projects and bring structure.
• Client-oriented, collegial, and acts representative for the company.
• Excellent command of Microsoft Office tools.
• Experience working with AFAS.
• High degree of independence and flexibility.

Qualifications: BA in International Business with 2 years of Experience

• Previous experience managing an office or providing administrative support.
• Excellent Mac skills (Office, Outlook, basic design and presentation skills).
• Resourcefulness and proven ability to multitask and prioritize.
• Fluent in Spanish and English.
• Proficient knowledge in the area of Facilities/Office management or assisting Executives.
• Strong organizational skills.
• Excellent attitude in frustrating/uncertain scenarios.
• Excellent interpersonal and communication skills.
• Deep understanding of creative teams and consultants' needs.
• Unflappable with the ability to manage multiple tasks.
• Highly personable with excellent customer service and welcoming skills.

Qualifications: BA in Human Resource Management with 5 years of Experience

• Proven work experience as an office manager or administrative assistant
• Knowledge of and working experience with accounting and QuickBooks
• Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint).
• Knowledge of information technology systems.
• Experience working in JobBOSS.
• Experience in a fast-paced office environment.
• Ability to take initiative and work independently.
• Excellent organizational skills, with the ability to multitask and independently problem-solve.
• Ability to maintain flexibility, demonstrating composure while switching between tasks efficiently in a rapidly changing environment.
• Exceptional people skills.

Qualifications: BS in Mechanical Engineering with 4 years of Experience

• Bookkeeping, general office, clerical accounting, and Accounts Payable experience.
• Solid working knowledge of computers, typewriters, MS Office, e-mail, internet, and basic office equipment.
• Excellent communication skills, both oral and in writing.
• Strong interpersonal skills to effectively communicate and liaise with internal and external parties.
• High level of compassion, integrity, and confidentiality.
• Good problem-solving skills.
• Ability to multitask and set priorities with detail-oriented.
• Ability to work independently as well as part of a team.
• Must be flexible and able to function in a fast-paced environment.

Qualifications: BA in Retail Management with 3 years of Experience

• Experience working in a corporate environment.
• Strong oral and written skills.
• Strong attention to detail.
• Advanced skills for developing systems and processes for smooth office operations.
• Ability to multitask and prioritize.
• Self-motivated with the ability to work with little direct supervision.
• Team player with a positive attitude toward change and challenges.
• Familiarity with office applications.
• Prior experience with Google Suite, Slack, Zoom, MS Office, and Google Docs.

Qualifications: BA in Sales and Marketing with 1 year of Experience

• Experience with administration and office management and/or program/project coordination.
• Good understanding of financial processes.
• Experience in Finance Administration/Payroll coordination.
• Experience with accounting software (MYOB or similar).
• Technically proficient across computer use, Microsoft Office Suite, and the Internet.
• Excellent written and verbal communication skills.
• Great attention to detail and the ability to prioritize a multitude of tasks.
• Strong team-player attitude and the ability to develop positive working relationships.
• Eye for detail and great with instructions.
• Values-driven and practical in the approach.

Qualifications: BA in English with 5 years of Experience

• Related office management experience.
• Demonstrated flexibility and professional maturity to readily understand priorities and anticipate needs.
• Ability to manage conflicting priorities and deliver on the most critical assignments on time and within budget.
• A positive can-do attitude, a consummate team player.
• Ability to work well independently with minimal supervision.
• Must be highly proficient in Microsoft Office, including Word, Outlook, Excel, and PowerPoint.
• Experience setting up systems and databases.
• Excellent written and verbal communication skills, including attention to detail and ability to effectively multitask.
• A willingness to perform a wide range of tasks, including working with confidential information.

Qualifications: BA in Office Administration with 2 years of Experience

• Previous experience as an Office Manager, Administrative Assistant, or Secretary-Receptionist in a machining and fabrication environment.
• Strong written and verbal communication skills (produce reports, assign tasks, accept instructions, and handle vendor inquiries).
• Good computer skills with an in-depth knowledge of Microsoft Office products (Excel, Word, and Outlook).
• Accounting experience using QuickBooks software.
• Capable of interpreting shop blueprints.
• Experience with ERP software.
• A proactive team member who knows how to find answers and work autonomously.
• Excellent organisational skills.
• Ability to work autonomously with self-motivation and enthusiasm.
• Strong attention to detail.

Qualifications: BA in Secretarial Science with 4 years of Experience

• Experience in an Office Manager, Recruiter, HR Coordinator, Executive Assistant position, or similar.
• Experience in a multinational environment.
• Fluency in English and Spanish and/or other languages.
• Excellent written and verbal communication skills.
• Enjoy being in a people-facing position.
• Proven experience delivering great customer experience.
• Great attention to detail and ability to manage a diverse set of responsibilities
• Experience building engaging presentations or communications in PowerPoint or similar.
• Ability to maintain and ensure a clean, friendly, and professional office space.

Qualifications: BS in Healthcare Administration with 3 years of Experience

• Experience organizing procedures and implementing corporate policies in international environments.
• Good understanding of GDPR from a practical perspective.
• Able to keep up to date with relevant Spanish and European regulations, legal changes, and update policies/procedures accordingly.
• Full fluency in English (demonstrable C1 or C2 levels) and Spanish. 
• Strong written and verbal communication.
• Ability to support all internal operations.
• Outstanding planning and organizational skills.
• Proficiency in using the Microsoft Office Suite.
• Ability to thrive in an international and diverse setting.

Qualifications: BA in Design Management with 5 years of Experience

• Office management, team lead, or supervisory experience.
• Auction industry experience.
• Strong communication and interaction skills.
• Effective management, customer service, and organizational skills.
• Comprehensive knowledge of title and DMV laws and regulations.
• Good computer and software knowledge, including AS400.
• Ability to handle multiple tasks at one time.
• High degree of organization and ability to prioritize tasks.
• Demonstrated project management skills.
• Impeccable customer relations skills.
• Ability to maintain confidentiality regarding sensitive information.
• Knowledge of Microsoft Office, including Microsoft Word, Excel, and Outlook software.

Qualifications: BS in Information Technology with 6 years of Experience

• Previous experience in an office administration role.
• Fluency in Swedish and English.
• Excellent user of Microsoft Office (Excel, Word, PowerPoint).
• Well organized and able to multitask and prioritise.
• Robust communication skills, both written and verbal.
• Excellent organizational skills and takes a methodical and thorough approach.
• A helpful, approachable, and proactive mindset.
• Demonstrates initiative and proven ability to find solutions to problems.
• Discretion and ability to handle sensitive issues.
• Good attention to detail.
• Professional approach and the ability to stay calm under pressure.

Qualifications: BA in Multinational Management with 2 years of Experience

• Proven experience as an office manager or similar role.
• Ability to manage confidential information.
• Strong organizational skills, thorough, with strong attention to detail.
• Driven and enthusiastic, taking ownership of responsibilities.
• Strong MS Office skills, including Outlook, Word, Excel, and PowerPoint.
• Positive disposition demonstrated both verbally and in demeanor.
• Ability to identify and recommend areas for improvement within the scope of responsibility.
• Must be flexible and able to multitask to accommodate ever-changing schedules and the needs of the business.
• Ability to anticipate needs and be proactive to resolve things as they come up promptly.
• Understanding of facilities management, including working with air conditioning, electronics, lighting systems, water, etc.
• Polished, poised, and have excellent verbal and written communication skills.
• Strong negotiation skills to get the best prices.

Qualifications: BA in European Studies with 5 years of Experience

• Experience working in administrative management.
• Rigorous and organized.
• Experience in collaborating cross-functionally and building consensus among multiple stakeholders in an entrepreneurial, high-expectation environment.
• Resourceful, action-oriented, and detail-oriented.
• A high ownership mindset to deliver and find solutions.
• Excellent communication skills in English, French, and Dutch.
• Knowledge of the regulatory obligations related to health and safety in a workplace.
• Proficient in Microsoft Word, Excel, and PowerPoint.
• Able to demonstrate creativity, originality, and resourcefulness when searching for solutions.

Qualifications: BS in Supply Chain Management with 4 years of Experience

• Previous administrative experience that included financial responsibilities.
• Proven human resources experience.
• Prior experience in healthcare and insurance billing.
• Basic knowledge of accounting.
• Hold a CPR Certification.
• Proficient in computer skills, including Microsoft Office Suite.
• Excellent communication and organizational skills.
• Good written and communication skills.
• Able to multitask and take on additional job scope as needs arise.
• Organized and meticulous in detail.

Qualifications: BA in Corporate Communications with 3 years of Experience

• Supervisory cash handling experience.
• Restaurant or retail experience.
• Demonstrate financial acumen.
• Outstanding organization skills and attention to detail.
• Excellent verbal and written communication skills.
• Strong Microsoft Office skills and the ability to learn other software.
• Great people skills and teamwork.
• Strong sense of urgency with ability to prioritize.
• Dependable, punctual, and organized.

Qualifications: BA in Industrial Relations with 1 year of Experience

• Health administration/office management experience. 
• Thoroughly skilled in contemporary office computer systems. 
• Knowledge of the electronic medical records system. 
• Excellent communication skills with physicians and mid-level providers, volunteer nurses, clinic staff, patients, community stakeholders and partners, and other volunteers. 
• Strong decision-making skills, verbal and written communication skills, diplomacy, tact, flexibility, and attention to detail. 
• Can make quick changes in routine and work with multiple personality types, including staff, patients, and volunteers. 
• Able to implement policies and protocols. 
• Demonstrated ability to work independently and within a team structure. 
• Strong organizational and communication skills. 
• Demonstrated problem-solving skills as evidenced by adaptability and a focus on strategic operations. 
• Demonstrate respect for diversity. 
• Awareness of psychosocial barriers that can impact the lives of the uninsured. 
• Working knowledge of various software and database technologies, including but not restricted to accurate patient data capture and reporting functions. 

Qualifications: BA in Legal Studies with 6 years of Experience

• Work experience in an administrative/office management role.
• Must have exceptional attention to detail.
• Strong organizational and time management skills, and the ability to prioritize.
• Excellent communication and interpersonal skills.
• Strong problem-solving skills and analytical abilities.
• Must be proficient with Microsoft Office and Google products.
• Ability to set priorities, problem-solve, multitask, and work independently.
• Resourcefulness, self-sufficiency, and a desire to learn.

Qualifications: BS in Public Health with 2 years of Experience

• Experience in a corporate EA/PA position within either the Construction, Utilities, or Infrastructure Services sectors.
• Familiar with HR operations, administration, finance, and office management.
• Well presented with a consistent, pleasant, and professional demeanor.
• A creative mind with an ability to suggest improvements.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to work autonomously and prioritize tasks in a busy, fast-paced corporate environment.
• High-level organizational and time management skills.
• Ability to manage multiple tasks under pressure whilst remaining professional at all times.
• Proficiency in the Microsoft Office suite (particularly Word, Outlook, and Excel).

Qualifications: BA in General Management with 5 years of Experience

• Proven office management, administrative, or assistant experience.
• Knowledge of office management responsibilities, systems, and procedures
• Excellent time management skills and ability to multitask and prioritize work.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning skills.
• Knowledge of accounting, data, and administrative management practices and procedures.
• Knowledge of human resources management practices and procedures.
• Knowledge of business and management principles.

Qualifications: BS in Nursing Administration with 4 years of Experience

• Experience in the administration field.
• Passionate about organization.
• Strong time management and communication skills.
• Excellent knowledge of the business travel business cycle.
• Excellent organizing and administrative skills.
• Ability to prioritize tasks and handle them efficiently. 
• Ability to design and implement filing systems.
• Friendly and upbeat demeanor.
• Fluency in English and Arabic.
• Have the lifestyle flexibility to work long hours and weekends.

Qualifications: BA in Office Systems Technology with 3 years of Experience

• Recent/current experience in an Office Manager role. 
• Previous experience in hospitality/customer service.
• Strong interpersonal skills and someone who is a proactive team player.
• Personable and open-minded individual, with the ability to fit into a dynamic and creative team environment.
• Proven organisational skills with a proven ability to multitask, plan, and prioritise with ease.
• Excellent problem-solving skills and the initiative to tackle challenges.
• Excellent communication skills, both verbal and written.
• Hands-on experience with PC and Windows, including competency with MS Office and G-Suite (Gmail, Google Calendar, Google Drive). 
• Experience using Trello for project management tasks.
• A self-starter who is self-motivated and likes a busy and varied role.
• Ability to demonstrate integrity and ensure discretion and confidentiality at all times.
• A professional and diligent individual who values attention to detail (all tasks must be carried out to a high standard).

Qualifications: BA in Strategic Communications with 5 years of Experience

• Experience with administrative and clerical work.
• Proven track record in dealing with various personalities, working styles, and departments while successfully managing a very busy, customer-focused office
• Advanced computer skills and proficiency in the Microsoft Office suite.
• Superior customer service and communication skills, both verbal and written.
• Strong attention to detail.
• Superior organization and phone skills.
• Ability to work in a flexible, dynamic, and fast-paced environment, with the ability to multitask.
• High level of professional effectiveness.
• Ability to collaborate with a variety of personalities with integrity, optimism, and high energy.

Qualifications: BA in Healthcare Management with 2 years of Experience

• Proven experience as an office manager, administrator, or other clerical position.
• Excellent verbal and written communication skills. 
• Excellent interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Excellent time management skills with a proven ability to meet deadlines.
• Strong analytical and problem-solving skills.
• Ability to prioritize tasks and to delegate them on demand.
• Ability to act with integrity, professionalism, and confidentiality.
• Adaptability and willingness to consistently learn new skills.
• Proficient with Microsoft Office Suite or related software.
• Proficiency with or the ability to quickly learn the organization’s HRIS and talent management systems.

Qualifications: BA in Human Services with 4 years of Experience

• Experience in a similar role within a fast-moving environment.
• Demonstrated communication and interpersonal skills.
• Excellent computer skills (Microsoft Office Suite).
• Solution-oriented and have the ability to achieve targets and work to deadlines.
• Creative approach to problem-solving, both independently and as part of a team.
• Flexible approach to working hours.
• Ability to think and work independently.
• Ability to take initiative and follow through on requests to ensure a timely and successful completion.
• Must have a high level of professionalism and interpersonal skills.
• Must have an unwavering regard for highly confidential information and matters.
• Strong written, verbal, and time management skills.

Qualifications: BS in Facilities Engineering with 3 years of Experience

• Experience in a similar role at a managerial level.
• Highly self-motivated, with a firm but personable approach.
• Ability to work with a wide range of stakeholders, multitask, and keep up with a fast-paced environment.
• Strong written and oral communication skills with the ability to present to senior leaders.
• Previous experience managing Business Support staff.
• Experience managing large events and facilities.
• Comfortable working with all forms of technology (Slack, Zoom, Trello, MS Office).
• Ability to self-direct and exercise good business judgment in daily decisions.
• Team-oriented and a strong cross-group collaborator.

Qualifications: BS in Business Law with 6 years of Experience

• Experience in front and back office management.
• Human resource experience.
• Excellent verbal and written communications, networking, and presentation skills.
• Exceptional organizational skills and attention to detail
• A high degree of proficiency in Microsoft Office (Word, Excel, Outlook, and PowerPoint) and Microsoft Teams.
• Must be able to function effectively in a variety of roles within a dynamic environment under minimal supervision
• A strategic thinker who is adept at planning, prioritizing, and organizing individual and group activities and processes
• Team-focused, enjoys working as part of an active group of highly engaged individuals, sharing information readily with co-workers, and listening and respecting others.
• Able and willing to assist co-workers in the development of their own professional skills to ensure the team’s success.
• Results-oriented problem solver.

Qualifications: BA in Customer Service Management with 5 years of Experience

• Experience as an office manager or in related roles.
• Excellent written and spoken English and Estonian skills.
• Self-driven attitude to make the office the coolest workplace.
• Efficient and organized to keep each detail in mind.
• Approachable and make the team and visitors feel welcomed.
• Clear and natural communicator to sell ideas and be confident in ideas.
• Flexible in responsibilities and working hours.
• Confident in working with Microsoft Office.

Qualifications: BA in English with 1 year of Experience

• Experience in a sales management or retail management environment, with some combination of management and sales.
• Excellent verbal and written communication skills and the ability to make decisions independently.
• Competitive spirit with a strong desire to succeed, exceeds goals, and maximizes opportunities.
• Ability to solve common problems and to provide immediate solutions.
• Ability to build relationships, both internally and with patients.
• Strong client service skills and commitment to meet or exceed client requirements.
• Ability to understand and respond to client needs.
• Ability to effectively present information and respond to questions and/or issues from suppliers, management, and other teammates.
• Excellent organizational and multi-tasking skills.
• Knowledge of Microsoft Office business applications and other office-related products.
• Previous SAP experience.

Qualifications: BA in Retail Management with 4 years of Experience

• Experience with accounts receivable and payable.
• Experience reconciling State Purchasing Cards.
• Proficient in Microsoft Word and Excel.
• Experience with the North Carolina Accounting System (NCAS).
• Experience requisitioning with the NC E-procurement System.
• Experience with employee timekeeping and processing.
• Ability and skill to work as a contributing member of a team.
• Ability to problem solve.
• Ability to organize and prioritize work.
• Ability to maintain confidential information.
• Excellent written and verbal communication skills.

Qualifications: BA in Logistics with 3 years of Experience

• Experience in general office management.
• Proficiency with Microsoft Office.
• Excellent verbal and written communication skills.
• Ability to work independently and collaboratively in a fast-paced, matrixed team environment consisting of internal and external team members.
• Analytical thinker with excellent problem-solving skills and the ability to adapt to changing priorities and deadlines.
• Excellent planning, organization, and time management skills, including the ability to support and prioritize multiple projects.
• Must have exceptional attention to detail.
• Strong organizational and time management skills, and the ability to prioritize.
• Must be a self-starter and driven.
• Excellent communication and interpersonal skills.
• Must be proficient with Microsoft Office and Google products.

Qualifications: BS in Public Administration with 2 years of Experience

• Professional experience in a banking, consulting, or legal environment.
• An experienced, confident, proactive, friendly, people-oriented personality.
• Ability to liaise with people at all levels to achieve work goals.
• Ability to take ownership of the role and who enjoys being the linchpin to everything running smoothly.
• Proactive and willing attitude to getting involved at all levels, be the "go to person" when the team needs.
• Ability to remain calm and organized under pressure and deal with last-minute changes to schedules effectively and efficiently.
• Ability to use own initiative and judgement while maintaining strong attention to detail.
• Excellent command of German in formal communications and strong command of English, both verbal and written.
• Strong command of Word, PowerPoint, Excel, Outlook, and Adobe, and all other Microsoft applications.

Qualifications: BS in Business Law with 5 years of Experience

• Previous dental office or healthcare experience.
• Excellent customer/patient service and verbal communication skills.
• Previous management experience supervising 10 15 employees.
• Ability to read, write, speak, and understand information and effectively present information one-on-one with patients.
• Ability to apply common sense understanding to carry out details written or verbally instructed.
• Basic computer knowledge and experience with dental management software, preferably Eagle Soft.
• Ability to work in a fast-paced, patient-focused environment.
• Detail-oriented with the ability to multitask.
• Strong interpersonal skills and be patient and sensitive to patient emotions.
• Good listening skills and able to listen to patients and employees and work to resolve questions/concerns.
• Excellent organizational skills, ensuring all record-keeping and regulatory requirements are fully and accurately completed.
• Ability to handle multiple, competing priorities.

Qualifications: BA in Administrative Supervision with 4 years of Experience

• Previous experience as an Office or Administrative Manager.
• Proficient with Microsoft Office tools.
• Fluent verbal and written skills in German and English, and/or other languages (Italian, Dutch).
• Exceptional organizational skills.
• Customer and team-oriented personality.
• Proactive and able to work under pressure.
• Excellent time management.
• Positive attitude, self-motivated, and enthusiastic.
• High sense of responsibility and able to use own initiative.

Qualifications: BA in Business Administration with 1 year of Experience

• Experience working for a global company with multiple offices.
• Be fair, empathetic, and committed to both the business and the well-being of colleagues.
• Proactive nature, someone who always keeps busy and finds something to do, making themselves useful.
• Excellent verbal and written communication skills in English.
• Strong organizational and time management skills.
• A high level of discretion to handle confidential and sensitive information.
• Strong attention to detail and exactness in work.
• Excellent interpersonal skills, with a collaborative mindset, a sense of dialogue, diplomacy, and open-mindedness.
• Must demonstrate proficiency in Microsoft Office (Word, PowerPoint, Excel, and Outlook).

Qualifications: BA in International Business with 3 years of Experience

• Secretarial or administrative experience.
• Healthcare working experience.
• Previous supervisory experience.
• Knowledge of administrative processes and systems, such as word processing and spreadsheet software, file maintenance, and patient records.
• Good computer skills, including Outlook and Microsoft Office.
• Able to communicate effectively, both verbally and in writing.
• Detail-oriented, excellent organizational skills, and discretion with confidential information.
• Strong customer service and interpersonal skills.
• Ability to work with minimum supervision, exercising sound judgment at all times.
• Ability to manage multiple projects simultaneously and continually.

Qualifications: BS in Office Technology Management with 2 years of Experience

• Experience as an office manager, including supervisory experience.
• Event planning experience.
• Detail-oriented with the ability to meet multiple deadlines and stay organized.
• Ability to self-direct and exercise good business judgment in daily decisions.
• Good communication skills and ability to interact with people at all levels.
• Ability to develop team relations and lead, direct, train, coach, develop, and motivate others.
• Ability to use discretion with confidential/sensitive information.
• Skilled at managing and negotiating with third-party vendors.
• Proficient experience in Excel, Word, and Outlook.
• Physical ability to use a telephone, operate a computer and keyboard, sit for continuous periods of time, and carry/lift items to 20 pounds occasionally.
• Ability to read, speak, and understand English.

Qualifications: BA in Communications with 4 years of Experience

• Experience working in Operations/Sales and Office management.
• Great attention to detail with a passion for customer service.
• Excellent time management skills.
• Good communication (phone and writing) skills.
• Ability to multitask.
• Ability to prioritize and to work under pressure of workload.
• A good head for numbers.
• Fluent in Mandarin and have a very good level of both written and spoken English.
• Good understanding and familiarity with Microsoft Office programmes, particularly Excel.
• Must work well in a close team environment.

Qualifications: BA in Retail Management with 2 years of Experience

• Physician office experience.
• Attention to detail and able to relay messages and information accurately.
• Ability to derive practical solutions independently in a fast-paced environment, but can escalate patient care issues appropriately.
• Can follow through with tasks to completion, goes above and beyond for key tasks or critical patient needs.
• Must adhere to patient privacy and HIPAA protection of data, information, as well as other HSS policies.
• Strong computer and internet skills, including proficiency with Microsoft Excel, PowerPoint, and Word.
• Ability to learn new software tools and systems.
• Ability to effectively and accurately follow directions and/or instructions.
• Superior written and oral communication skills.
• Exceptional customer service skills.
• Self-motivated, detail-oriented, pragmatic, and energized by working in a fast-paced, evolving environment.
• Strong organizational and problem-solving skills, ability to multitask.

Qualifications: BA in Event Management with 3 years of Experience