Job Summary: 

• Monitor the global internship programme.
• Collect internship needs across regions, including Europe, Asia, the Americas, and Africa.
• Manage intern recruitment processes for multiple countries, including coordination of postings, interviews, and administrative steps.
• Coordinate intern onboarding with employee services and payroll, serve as the contact person throughout the internship, and ensure a positive experience.
• Monitor trainee performance in collaboration with managers.
• Provide reporting and statistics related to internship activities.
• Manage requests for observational internships.
• Help build a talent pipeline and act as an ambassador of the internship programme within the organization.
• Support the organization of career fairs and student events.
• Suggest improvements to recruitment processes and best practices.
• Support the talent acquisition team.
• Provide backup during colleague absences.
• Perform various HR administration and project support tasks.

Skills on Resume:

• Internship Management (Hard Skills)
• Global Recruitment (Hard Skills)
• Intern Onboarding (Hard Skills)
• HR Reporting (Hard Skills)
• Talent Pipeline (Soft Skills)
• Stakeholder Communication (Soft Skills)
• Process Improvement (Hard Skills)
• Team Support (Soft Skills)

Job Summary: 

• Manage a heavy calendar or multiple calendars to ensure effective scheduling and time management.
• Coordinate meetings across teams and stakeholders with accuracy and efficiency.
• Book conference rooms and manage logistical requirements for meetings and events.
• Arrange extensive domestic and international travel, including itineraries and accommodations.
• Process expense reports accurately and on time.
• Manage client invoices and ensure proper documentation and follow-up.
• Handle expense processing for the broader team in compliance with company policies.
• Support administrative and organizational responsibilities aligned with the qualifications of an Administrative Assistant.

Skills on Resume:

• Calendar Management (Hard Skills)
• Meeting Coordination (Hard Skills)
• Room Scheduling (Hard Skills)
• Travel Coordination (Hard Skills)
• Expense Reporting (Hard Skills)
• Invoice Management (Hard Skills)
• Policy Compliance (Hard Skills)
• Administrative Support (Soft Skills)

Job Summary: 

• Gather and arrange prioritized scheduling requirements on a cyclical basis.
• Handle the production and ordering of course materials from internal and external sources.
• Manage classroom setup and breakdown.
• Maintain appropriate records of resources.
• Organize and track surveys.
• Process purchasing requests and report expenses.
• Coordinate with external suppliers to align dates, schedules, and ensure they have the correct passes and materials.
• Track and report on class attendance.
• Prioritize schedules on a programmatic basis.
• Plan and improve material sourcing with procurement and supply chain partners.
• Track expenses and budget for internal and external resources associated with designated teams.
• Manage surveys.
• Support the identification of new resource suppliers.

Skills on Resume:

• Schedule Coordination (Hard Skills)
• Material Procurement (Hard Skills)
• Classroom Operations (Hard Skills)
• Resource Recordkeeping (Hard Skills)
• Survey Management (Hard Skills)
• Expense Processing (Hard Skills)
• Supplier Coordination (Hard Skills)
• Budget Tracking (Hard Skills)

Job Summary: 

• Work closely with production teams to scope, quote, set up, and coordinate the production process of media projects.
• Communicate status, progress, risks, and queries of each project to the client and manager in a timely and effective manner.
• Ensure projects meet internal and external client expectations for quality, budget, and delivery timelines.
• Track and report cost and schedule changes and highlight any issues to the project team or client proactively.
• Identify, track, manage, and mitigate risks related to specific client requests.
• Handle and respond to queries.
• Escalate issues to minimize impact on quality, budget, and timeline.
• Maintain all internal project documentation.
• Store and accurately file all assets received and delivered.
• Negotiate pricing with external studios, freelancers, and vendors based on project requirements.
• Ensure suppliers receive all relevant information to perform the work to the required standards.

Skills on Resume:

• Media Project Coordination (Hard Skills)
• Production Planning (Hard Skills)
• Client Communication (Soft Skills)
• Budget and Cost Tracking (Hard Skills)
• Risk Management (Hard Skills)
• Issue Escalation (Soft Skills)
• Project Documentation (Hard Skills)
• Vendor Negotiation (Hard Skills)

Job Summary: 

• Collaborate with internal and external production staff through all phases of production by advising on clearances, issues, costs, budgeting, and risk assessment.
• Advise on the use of music under existing deals with labels, publishers, and collecting societies.
• Negotiate favourable rates and secure rights for music and third-party material used in produced content.
• Work closely with production and production management to proactively suggest cost-saving options and alternatives.
• Review, draft, and revise agreements to align with negotiated terms and ensure licenses are implemented and invoices processed on time.
• Send guest release forms for in-house shoots and log rights once signed.
• Secure and review music cue sheets, programme as completed forms, and all show paperwork from producers upon content delivery.
• Report discrepancies or missing information to producers and follow up to ensure proper completion.
• Ensure all signed agreements and completed paperwork are scanned and saved to Edocs.
• Log content clearance terms and rights information in the programming rights report.
• Liaise with the IRAD team and other regions regarding clearance terms for produced content.
• Assist with clip licensing business.
• Enter music video assets from labels into the video acquisitions database.
• Set up suppliers in the accounting system and raise purchase orders.
• Support the rights and clearances team in writing and presenting workshops to client groups.

Skills on Resume:

• Rights Clearance (Hard Skills)
• Music Licensing (Hard Skills)
• Contract Review (Hard Skills)
• Rate Negotiation (Hard Skills)
• Cost Optimization (Hard Skills)
• Rights Documentation (Hard Skills)
• Stakeholder Liaison (Soft Skills)
• Workshop Support (Soft Skills)

Job Summary: 

• Collect and consolidate client KPI details according to the contract and share with the relevant client service manager, highlighting when data is missing or unavailable.
• Use the client dashboard to stay aware of relevant SLAs, KPIs, or data for assigned global clients based on the contracted scope and mandatory jurisdictional requirements.
• Escalate issues or concerns to the appropriate contact to minimize client impact.
• Support local offices and senior coordinators in compiling client manuals, calendars, and other documentation.
• Monitor and update systems, databases, and logs with a high level of accuracy, including issue logs, client dashboards, and contact matrices.
• Oversee the team's shared mailbox and direct queries to the appropriate contact.
• Respond promptly and accurately to requests, escalating to the appropriate internal contact.
• Support senior coordinators and client service managers in regular reporting to clients and internal stakeholders by reviewing and updating reports, collecting service status updates, and highlighting issues or escalations.
• Maintain client contact lists and additional service trackers in cooperation with client service managers or other teams, ensuring timely updates and documentation.
• Manage handovers of new entities into business-as-usual, including checking handover protocols and verifying that contracts are fully signed, with support from senior staff.
• Coordinate basic ad-hoc projects requested by coordinators, senior coordinators, or client service managers with support.
• Support coordinators, senior coordinators, and client service managers with administrative tasks related to service delivery.
• Conduct data collection and assist in resolving queries raised by client service managers or managers.

Skills on Resume:

• KPI Data Management (Hard Skills)
• Client SLA Monitoring (Hard Skills)
• Issue Escalation (Soft Skills)
• Client Documentation (Hard Skills)
• Database Maintenance (Hard Skills)
• Shared Mailbox Management (Hard Skills)
• Client Reporting Support (Hard Skills)
• Service Coordination (Soft Skills)