• Coordinate the end-to-end contracting process
• Log requests, send/receive requested documents, assemble final contracts, route for signature and file executed versions
• Coordinate training events on-site and virtual
• Schedule sessions, reserve rooms, arrange for catering, room setup and A/V support
• Execute routine publicity for training/education events via MyJAX posts and calendar, IT SharePoint and digital signs
• Create and maintain process maps
• Assemble project expenditure proposals (PEPs) and route for signature
• Manage project financials, track invoices against purchase orders
• Administer the PPMO’s SmartSheets instance (create user accounts, monitor/post utilization metrics, establish project workspaces)
• Maintain and analyze data, publish reports and metrics

Skills: Contract Coordination, Event Scheduling, Financial Tracking, Data Analysis, Process Mapping, Report Generation, System Administration, Documentation Management

• Prepare comprehensive project plans for all IT-related projects
• Manage the project on a day-to-day basis and ensure tasks are implemented on time, within budget and to the required scope and quality
• Practice timely and proactive decision-making to ensure the project meets its objectives
• Provide regular project status updates to Sr. Director of IT Operations, and business owners, including immediate escalation of key issues 
• Identify, manage and track dependencies internally within the project, and liaise with dependent projects
• Identify and track all project risks and issues, establish target resolution dates and execute mitigation plans
• Manage resource plans and forecast financial spend against the budget under the direction of the IT upper management
• Manage day-to-day communications with the project team and key stakeholders
• Conduct after-action project reviews and ensure lessons learned from the project are integrated into future projects
• Coordinate the development and implementation of training programs to assist in ongoing operations
• Must comply with all applicable ACCRS and SRC System of Internal Controls, Standard Operating Procedures and all Tribal Regulations

Skills: Project Planning, Budget Management, Risk Tracking, Decision Making, Status Reporting, Resource Forecasting, Stakeholder Communication, Process Improvement

• Administrative duties include answering phones, scheduling, and coordinating status meetings with internal and external stakeholders
• Track, manage and report on the overall project status
• Maintain the overall project plan, address issues with quality assurance and task completions
• Understand technology design in office spaces
• Ensure client requirements are met and closeout activities are completed
• Work with construction vendors and GCs to understand the impact of their schedule on the IT milestones
• Attend weekly construction meetings
• Document and track weekly IT team meetings

Skills: Meeting Coordination, Status Reporting, Project Tracking, Quality Assurance, Client Management, Vendor Coordination, Schedule Monitoring, Documentation Control

• Oversee and manage department financials including tracking purchases, expenses, and delivering monthly reports
• Work with project delivery resources/team (typically a smaller team) to achieve project goals
• Implement a communication plan for meetings and written reports/meeting minutes to keep the client and project resources informed
• Ensure project data integrity and documentation is accurate, timely and coordinated
• Track progress of each project against goals, objectives, approved budgets, and approved timelines
• Report on project status and variances
• Maintain action plans to meet objectives, budget and schedule
• Client approvals and issue change orders
• Assess change requests to determine impacts to scope, budget, schedule, quality and risk with management support

Skills: Financial Management, Team Coordination, Communication Planning, Data Integrity, Progress Tracking, Status Reporting, Change Management, Risk Assessment

• Coordinates IT System installations, applications and processes
• Working with internal/outside vendors to ensure that the delivery and execution of the solution is delivered timely, accurately, and within budget
• Creates and executes project work plans and revises them to meet changing needs and requirements
• Creates Purchase orders for equipment against project schedules
• Reviews, places and tracks purchase order requests, order placements, shipping, including 3rd party vendor equipment and services
• Execution of IT System Rollouts
• Creates schedules and executes IT system rollout plans
• Works independently and with internal/external partners to facilitate the rollout and training programs to ensure knowledge transfer and knowledge retention of IT solutions
• Performs technical support and training aspects of IT system rollouts
• Serves as a conduit from the IT Development, IT Support and Operations teams
• Coordinates the IT new restaurant opening activities
• Stages IT equipment, coordinates services and support processes, final configurations, installation validation, and support transition
• Proactively communicate, track performance and milestone metrics to IT crewmembers and IT leadership

Skills: System Coordination, Vendor Management, Project Scheduling, Purchase Ordering, Rollout Execution, Technical Training, Performance Tracking, Communication Management

• Colludes and communicates with stakeholders, developers, technical team members and designers
• Plans and governs the sprint planning and grooming meetings and traces ticket assignments
• Provides the RACI matrix for projects in a product line
• Offers detailed reporting to management on milestone completion, project status, and risk assessments
• Make sure that the functional requirements are met, achievable, and tracked
• Arranges projects with precise ticket workflows and boards
• Work side by side with the Product Owner/Product Manager, Business Analyst, QA Manager and Product Specialist
• Brings together figures from business analysts, QA leads, and technical leads into recommendations
• Adheres and schedules projects, as per the Project Roadmap defined by the Business Owner
• Encourage the team to focus on the on-time delivery of agreed products

Skills: Stakeholder Communication, Sprint Planning, Risk Reporting, Requirement Tracking, Workflow Management, Cross-Team Collaboration, Project Scheduling, Milestone Monitoring

• Associates with the Product Owner/Product Manager to make sure that the product vision and high-level business objectives are unmistakable and attainable
• Functions as Scrum Master for the developers on the team, clearing obstacles, ensuring the team is working effectively, and leading scrum ceremonies
• Conducts deployment scheduling in coordination with DevOps, Product Owner, and tech lead
• Facilitates to classification, management, and identification of risk for functional improvement requests
• Cooperates with the Product Owner/Product Manager to facilitate creation and maintenance of the Project Roadmap
• Co-operates with the Product Owner/Product Manager to turn the product roadmap into executable projects
• Develops schedules and milestones with inputs from all other teams assigned to that product, manages project scope and timelines
• Assist cross-product teams in managing dependencies
• Supports the daily stand-ups, guaranteeing they are focused, brief, and timely

Skills: Scrum Facilitation, Product Coordination, Deployment Scheduling, Risk Management, Roadmap Development, Scope Management, Dependency Tracking, Team Leadership

• Design and manage a project charter to capture all required information for each project
• Understand business goals, communicate success metrics, define project scope, and collaborate to provide creative solutions to complex requests
• Foster positive relationships with various functional and departmental groups to develop a project pipeline
• Work closely with various internal and external stakeholders to establish project plans, risk management plans, project milestones and deliverables using agile framework and principles
• Work closely with the business users to obtain and document all the user stories/business requirements, identify areas for digitalization, and then assist in prioritizing the delivery of solutions
• Focus on delivering from the perspective of the consumer, while following BSI’s core principles, policies and procedures
• Drive the delivery of solutions leveraging an offshore team (close coordination needed with the global architect and offshore teams)
• Drive the adoption and rollout of agile design including continuous integration and release management
• Ensure teams are managing the solutions backlog and inventory, continuously reprioritizing
• Provide guidance and direction to ensure effective and continuous delivery with excellence
• Drive consistency of delivery across geographies and services while ensuring the delivery is within the technology stack

Skills: Project Planning, Stakeholder Collaboration, Risk Management, Requirement Analysis, Agile Delivery, Offshore Coordination, Solution Prioritization, Continuous Improvement

• Ensure project goals are captured in concise briefs
• Schedule and conduct project kick-off meetings and creative review meetings with project owners and development teams
• Follow the BSI PMO methodology to obtain project approvals
• Conduct stand-ups with the product team to ensure projects are on schedule
• Ensure all deadlines and status info are accurate and up to date for projects
• Provide bi-weekly status updates to the organization
• Provide regular status updates to key stakeholders on their projects
• Work with resource managers and focus on the resource allocation process
• Effectively manage program governance, including project methodology, financial management, testing, deployment and change management
• Working with a cross-functional team in IT and with the stakeholders to plan and execute effectively

Skills: Project Briefing, Meeting Facilitation, Schedule Management, Status Reporting, Resource Allocation, Governance Oversight, Cross-Functional Collaboration, Change Management

• Perform project coordination and administrative duties
• Responsible for the IT office and resources upkeep to facilitate project execution
• Provide secretarial support to VP IT
• Arrange meetings, prepare/distribute meeting documents and take minutes
• Handling of IT billings and re-charging for IT services rendered
• Preparation of PowerPoint slides and presentations
• Assist in project scheduling, documentation and tracking
• Assist Project Managers in eliminating blockers
• Assist in budgeting activities
• Perform IT procurement-related activities
• Facilitate the onboarding/offboarding of IT staff

Skills: Project Coordination, Office Management, Meeting Preparation, Billing Management, Presentation Support, Schedule Tracking, Budget Assistance, Staff Onboarding

• Manage project documentation in SharePoint and Confluence
• Produce project financials, track resource allocations and actuals
• Assist with managing forecasts, reconciliation to actuals, and invoice processing
• Calendar and plan logistics for meetings and workshops
• Facilitate project meetings and collaboration with Scrum Teams and stakeholders
• Publish meeting agendas, take meeting minutes, and track risks and issues
• Assist with the tracking of business and technical deliverables and keep the project plan up to date
• Assist with the creation and consolidation of PowerPoint presentations for leadership
• Build relationships and partner with the Program Director/project managers
• Demonstrate ongoing learning of tools, processes and project management skills

Skills: Documentation Management, Financial Tracking, Invoice Processing, Meeting Coordination, Risk Tracking, Deliverable Monitoring, Presentation Support, Stakeholder Collaboration

• Coordinates project charters, records creation and maintenance in the PPM system and status reporting and monitoring
• Serves as a liaison to the Site Project Management Office
• Performs IT resources management including contractor hiring, required documentation and requisitions
• Generates purchase requisitions and contacts suppliers for operating supplies, maintenance services and capital projects
• Administers Manat Site SharePoint Portals
• Updates information and announcements and grants and removes access to the portal
• Owning and administration of the Supply Chain, Quality, Technical Services, Training and other SharePoint sites supporting the employee engagement and communication strategy
• Performs the following duties to provide administrative support to the Information Technology department to ensure an efficient and controlled office operation
• Schedules appointments, greets visitors and arranges referral of unscheduled visitors according to the purpose of the visit
• Routes all incoming mail, arranging for distribution according to nature and priority
• Monitors important confidential files and records to ensure that correct and up-to-date information is readily available for the Information Technology department
• Edits and composes office routine letters, special letters, memoranda and communications, and assures good grammar in English and Spanish

Skills: Project Coordination, Resource Management, Purchase Requisition, SharePoint Administration, Supplier Communication, Office Administration, Schedule Management, Document Control

• Maintains a reminder follow-up system concerning the entire department manager's and supervisor's chores with company interoffice, inter-company, client offices and outside contractor/suppliers
• Supports the administrative aspects of activities such as Information Technology meetings
• Coordinates conference rooms reservations, makes arrangements for facilities, attendance and proper schedule 
• Gathers and organizes needed documents and/ or information for meetings
• Attends any other meetings required and prepares minutes 
• Keeps vacation schedules and traveling arrangements in support of the Information Technology department
• Coordinates and maintains IT groups' meetings and presentations
• Coordinates departmental Safety Committee activities, minutes
• Post any required information on the area bulletin Boards
• Monitors and facilitates adherence to IT staff training curricula and compliance ratio
• Assures that the audio and video of the conference rooms are operating in conditions

Skills: Task Follow-Up, Meeting Coordination, Document Preparation, Travel Arrangements, Schedule Management, Safety Coordination, Training Compliance, Equipment Maintenance

• Support multiple Project Managers within the infrastructure space and compliance
• Serve as a single point of contact and act in a liaison capacity to facilitate problem resolution
• Ensure good practices in standard methodologies and processes are used to deliver an integrated solution
• Communicate between IT teams and other departments
• Create hardware requests and research the history of devices
• Report to a Senior Manager
• Follow up on requests with managers
• Responsible for ensuring the customer's needs are satisfied
• Direct customer interaction and activity reporting required
• Ask questions and be open to learning new things

Skills: Customer Liaison, Problem Resolution, Process Management, Communication, Hardware Research, Request Follow-Up, Customer Service, Continuous Learning

• Serve as Project Coordinator and subject matter expert on project engagements
• Identify and recommend client business process improvements
• Facilitate and manage software development life cycle activities, such as requirements sessions
• Coordinate the user acceptance testing process
• Communicate and/or translate business challenges to IT and assist in developing solutions
• Serve as liaison between various stakeholder groups and other third-party vendors
• Create artifacts and formal deliverables relative to project initiatives
• Contribute to project work plans and other formal project management deliverables relative to project initiatives
• Prepare other written reports and materials for clients
• Identifies, documents, resolves and/or escalates issues to the appropriate level

Skills: Process Improvement, SDLC Coordination, UAT Management, Stakeholder Liaison, Requirement Analysis, Deliverable Preparation, Issue Resolution, Report Writing

• Ensure proper capital forecasting for all projects in the portfolio
• Meet with other Resource managers and PMs to ensure proper forecasting of their needs
• Present to IT PM the forecast to be made and seek approval
• Submit capital forecasts for all projects in the portfolio
• Ensure all funding requests for the portfolio are tracked (seed funding, primary funding, supplemental funding)
• Manage individual team to their estimates
• Review all time entries (for completeness and reasonableness)
• Weekly review of trends (based on time reporting)
• Review OBIEE Financial reports to compare Actuals to ensure they are as expected
• Identify anomalies, Report anomalies to the IT PM, track down, with Finance, any anomalies to have them corrected
• Create weekly status reports for Key Initiatives (that they are involved with)
• Create other exec presentations
• Ensure process compliance of all projects

Skills: Capital Forecasting, Resource Planning, Funding Management, Financial Analysis, Time Tracking, Trend Monitoring, Status Reporting, Process Compliance

• Document project milestones and ensure deliverables are met
• Track project risks and escalate accordingly
• Learn about solutions, underlying technologies and develop skills and capabilities
• Take advantage of training and learning opportunities
• Learn the process and assist with managing the project teams
• Align the client and the vendors throughout the project
• Support the Project Manager to manage and monitor projects
• Consolidate information of the Project from the Account and related department, including Business Requirement, delivery timeline, user quantity, and budget
• Cooperate with the Dev team for the solution, the deployment schedule, and resource allocation
• Prepare project-related documents including requirements, specification preparation and supporting workflow/procedure for the project, man-day on task, guidelines, etc.
• Organize and participate in stakeholder meetings
• Document and follow up on important actions and decisions from meetings
• Provide solutions for project risks and issues

Skills: Milestone Tracking, Risk Management, Technical Learning, Team Support, Client Alignment, Resource Coordination, Documentation Preparation, Stakeholder Communication

• Provides weekly project updates including action item updates
• Schedules and coordinates project reviews and follows up on assigned actions
• Effectively and accurately communicate status to the project team
• Assist with maintaining and monitoring project plans, project schedules, work hours and expenditures
• Assists with identifying project issues, determining the right team member to provide a solution, and/or escalating the issue to the client manager
• Takes part in organizing, attending and participating in stakeholder meetings
• Documents and follows up on important actions and decisions from meetings
• Collaborates with various regional teams responsible for project resources and ticket resolution
• Assists with daily monitoring of the ticketing system, reassigning tickets 
• Assists with identifying trends or recurring problems and escalates to management for resolution
• Assists with locating and defining new process improvement opportunities
• Helps to develop and maintain knowledge and skills and keep up-to-date with new processes and procedures
• Works closely with SDMs/Project Managers to understand and maintain focus on their analytical needs
• Assisting with identifying critical metrics and KPIs, and delivering actionable insights to relevant decision-makers

Skills: Issue Tracking, Status Reporting, Meeting Coordination, Risk Escalation, Ticket Monitoring, Process Improvement, Data Analysis, KPI Development

• Management, oversight and coordination of the internal IT supply teams, technical specialists, and Vendor Partners to meet deployment and delivery
• Reporting to the IT Project Manager regarding resourcing and project schedule, the technical delivery lead is also expected to provide regular updates on delivery status, risks, issues and assist in risk mitigation activities
• Assist the Project Managers in analysing and defining their system requirements, infrastructure and network scope, schedules, and budgets
• Provide required input and reporting on task performance, deliverables, budget performance, risks, and issues to the Project Managers
• Coordinate and track procurement, logistics and system integration activities with industrial/logistic partners, shipyards, internal stakeholders, and the vessels to meet the delivery timeline of various project activities
• Assist with the data connectivity requirements gathering from various vendors for the development of Shipboard IT Architecture Network Design drawings before the shipboard project implementation
• Perform validation and analysis of data received from shipboard Maritime OT systems post system commissioning and investigate with concerned parties if data anomalies are found
• Collect, update and validate OT inventory for the new commissioned systems as part of corporate Cyber Security compliance requirements
• Liaise with makers and vendors on the obsolescence status of Smart Ship hardware and software as part of the Obsolescence Management and Risk Management process
• Track and follow up on the various project task status with the vendors, shipyards and internal stakeholders

Skills: Resource Coordination, Vendor Management, Risk Mitigation, Requirement Analysis, Procurement Tracking, Data Validation, Cybersecurity Compliance, Obsolescence Management

• Participate in project design meetings, document potential problems and solutions
• Facilitate the elimination of roadblocks and communications among the team and customers
• Track and document team goals and project schedules
• Onboard new agencies to integrate with the Client's Omnichannel solutions
• Facilitates the continued expansion of the Omnichannel customers
• Provides support for training, billing, and reporting to agencies
• Coordinate outreach and communication-related tasks for programs
• Coordinate tasks related to the Omnichannel support services
• Coordinate the implementation of new technologies such as AWS Chatbot, with stakeholders

Skills: Project Design, Problem Solving, Schedule Tracking, Onboarding Support, Customer Expansion, Training Support, Communication Coordination, Technology Implementation

• Establish and maintain effective working relationships with staff at all levels
• Assist in the implementation of projects and programs assigned to the team in a manner that achieves the strategic goals of Denali
• Identify and participate in staffing and department quality improvement projects, develop process maps and recommend process improvements to support increased efficiencies
• Complete literature searches and small research projects and manage small or low complexity project tasks with minimal supervision
• Coordinate all aspects of capital purchasing, appropriate operational expenditures, and assist with managing the project budget
• Develop, plan, coordinate, facilitate, maintain, and distribute program/project information and documentation using standard documentation
• May include meeting agendas, minutes, scheduling meetings, status reports, sharing department documents, SharePoint, PR3, and others
• Perform assigned individual project tasks and modules and contribute to the completion of team tasks accurately and timely manner
• Conduct training for customers on projects
• Develop communication materials such as newsletters, emails, brochures, and others by working closely with communication and marketing partners
• Run reports and analyze data through PR3 software to support specific project work

Skills: Relationship Management, Process Improvement, Budget Coordination, Documentation Management, Meeting Facilitation, Training Delivery, Communication Development, Data Analysis

• Work with the Program Manager, project managers, work stream leads, and other project team members
• Facilitate on-time delivery of the program phases within the agreed budgets
• Assists in the day-to-day aspects of managing the program and work stream
• Developing project or program artifacts
• Updating the project or program schedule
• Communicating with team members, developing and posting status reports, and checking on the quality and timelines of work
• Follows the corporate project management processes
• Manage schedule, risks and issues using standard project management tools
• Provide regular reporting at appropriate intervals to multiple levels of management

Skills: Program Coordination, Budget Management, Schedule Updating, Status Reporting, Risk Management, Process Compliance, Quality Monitoring, Team Communication

• Support project/program management on large initiatives through the following activities, and over time, will begin to manage small projects
• Assist with managing project forecasts and reconciling with actuals, including invoice processing
• Track resource allocations and actuals
• Assist with the creation of presentations for project/program leadership
• Manage project documentation in SharePoint and Confluence
• Calendar and plan for meetings and workshops
• Facilitate project meetings and collaboration with Scrum Teams and other stakeholders
• Coordinate and lead transversal initiatives within the IT Live Games domain by identifying, challenging and consolidating the needs of stakeholders and validating project deliverables
• Track project KPI’s, manage project activities to meet project scope, budget and schedule success criteria
• Act as a servant leader, identify blockers and risks and contribute to the continuous enhancement of service delivery and quality of service
• Lead project execution, monitor, drive steering committees, and various delivery reports
• Drive, consolidate and communicate such as roadmaps, newsletters, internal and external updates
• Assist Product Owners, Service Owners and Team Leads to manage and maintain product, sprint and issue backlog
• Participate in the coaching, mentoring and animation of the PM community of the domain

Skills: Forecast Management, Resource Tracking, Documentation Control, Meeting Facilitation, KPI Monitoring, Risk Mitigation, Service Improvement, Team Mentoring

• Assist project teams in administering and tracking multiple projects
• Maintain paper and electronic files, arrange and coordinate meetings, travel needs, etc.
• Download, receive, log, file, process and communicate documents of all types
• Process and respond to correspondence, emails, phone calls, faxes, mail, etc.
• Prepare and maintain various lists to track actions through completion
• Support creating and tracking project schedules and time
• Support creating project budgets and tracking costs/expenses and payments
• Collect and track certificates of insurance, bonds and other vendor information
• Compile invoices and coordinate processing of monthly funding/draw packages
• Assist in tracking and processing change requests and change orders
• Assist in tracking and resolving submittals and RFIs
• Expedite preparation of as-built, record, warranties, and close-out documentation
• Evaluate vendors, clients, products, services and other alternatives
• Assist project manager(s) with satisfying client engagements
• Contribute to team effort by performing other duties 

Skills: Project Administration, File Management, Communication Handling, Schedule Tracking, Budget Monitoring, Invoice Processing, Change Management, Vendor Evaluation

• Coordinate various meetings including agenda preparation, logistics, scheduling, and tracking attendance
• Undertake other special assignments, ad-hoc requirements and related duties as and when required by the Deputy IT Division Director / CIO
• Prepare IT documents for proposal, payment process, supplier data, contracts, POs, and price
• Cooperate with the manager to resolve any conflicts between team members
• Get engaged on behalf of the Deputy IT Division Director for daily department activities
• Coordinate with departments to finalize IT development budget (Training course, IT expenses, IT Project expenses)
• Assist the Deputy IT Division Director in preparing an internal movement plan within IT teams as per the approved Headcount (rotation and promotion) and design a Career development plan/roadmap for the IT team
• Process, follow up on any steps and keep tracking of IT project processes as an IT Project Coordinator
• Involved in developing an IT Project Plan with ITPM
• Keep tracking the Project schedule, timelines after planning

Skills: Meeting Coordination, Document Preparation, Conflict Resolution, Budget Planning, Team Development, Project Tracking, Schedule Management, Process Follow-Up

• Oversee protocols for technology use across departments and projects
• Assist with managing procurement and installation of all new hardware/software systems
• Assist with Network Administration, including backup, security management, user account management, email systems and email web server, internet access, office systems and applications support
• Monitor system and network performance
• Maintain licenses and upgrade schedules
• Thoroughly document network processes, procedures and practices
• Assist with hardware inventory and asset management
• Work with internal and external partners on the implementation, maintenance, and support of desktop, network, and server infrastructure components
• Work with third-party vendors and support systems to ensure technology
• Perform end-user support and hardware assistance 

Skills: Technology Oversight, Procurement Management, Network Administration, System Monitoring, License Management, Documentation Control, Asset Management, Vendor Coordination

• Identifying appropriate resources needed, developing schedules to ensure timely completion of the project, communicating project status and issues to the team and management, and acting to reduce risk and resolve issues
• Track project information, follow up on issue status, resolve routine issues, and report status to management
• Create and document conference room equipment standards
• Create training videos and materials on a variety of A/V technologies in all conference rooms
• Work closely with A/V vendors to offer and introduce new solutions
• Manage audio visual projection, displays and interactive media
• Monitor and respond to incoming support requests
• Develop and execute preventative maintenance programs and procedures
• Monitor and report technical issues with room A/V

Skills: Resource Planning, Schedule Development, Risk Resolution, Documentation Management, Training Material Creation, Vendor Collaboration, AV Management, Technical Support

• Working closely with the Project Manager to coordinate project management activities and provide support to the project management team
• Create and maintain project documentation, plans and reports
• Perform various coordinating tasks, like schedules and risk management, along with administrative duties, like maintaining project documentation
• Oversee project procurement management
• Act as a point of contact and communicate project status to all involved
• Act as the point of contact and communicate project status to all participants
• Use tools to monitor project plans and expenditure, costing, working hours, etc
• Coordinate small to medium projects in a GxP environment for the QA department
• Act as an analyst on QA-projects, hence investing himself/herself in the content of the job
• Authoring and maintaining IT System documentation 
• Managing review and approval workflows of those documents
• Supporting developers during implementation
• Coordination of the test matrix, ensuring execution and documentation, and analysing defects
• Communication with IT and non-IT stakeholders

Skills: Project Coordination, Documentation Management, Risk Monitoring, Procurement Oversight, Status Communication, Cost Tracking, Test Coordination, Stakeholder Engagement

• Perform project coordination activities such as status updates, project notes and documentation, project summary reports, presentations, and closing documentation
• Manages and organizes operational initiative documentation
• Assists in the development and maintenance of technology-related artifacts
• Perform project activities, such as closing project documentation and archiving appropriate records
• Actively stays involved and provides accurate updates on customers and projects
• Monitors the requirements, framework conditions and progress of IT enhancement activities
• Ensures compliance across the IT team for relevant supporting documentation and activities related to key projects
• Organizes materials for Digital Steering Committee activities
• Coordinates workshops, large conference calls, and meetings, ensuring resources, equipment and participants are prepared for the event
• Supports event activities including task management and follow-up activities
• Supports and organizes vendor-related activities related to relationship building, demo coordination, contract documentation, payment management and follow-up for and with IT Executive leadership

Skills: Status Reporting, Documentation Management, Artifact Development, Compliance Monitoring, Workshop Coordination, Event Support, Vendor Relations, Contract Management

• Track project progress and follow up on required status reports, financials, and change requests, ensuring project information is kept up-to-date and PMO required deliverables are completed on time
• Track and assist with escalation on change orders, contracts and work orders
• Communicate with PMs during project financial review cycles, assist with discrepancies, and monitor progress/deadlines
• Analyze portfolio metrics, research exceptions, and work with PMs and PMO toward resolution, monitor outcomes
• Explain processes and procedures to incoming and established project managers
• Maintain PM resource tracker
• Request PM resource extensions and allocations
• Revise reporting formats and instructional guides
• Reconcile travel and expense invoices
• Onboard new hires and handle meeting logistics, catering, and facilities requests

Skills: Project Tracking, Financial Analysis, Change Management, Portfolio Monitoring, Process Documentation, Resource Allocation, Invoice Reconciliation, Onboarding Coordination

• Project management experience in a technology setting or a combination of post-secondary training, such as project management, leadership roles or military experience.
• Experience with project management methodology, tools and/or software packages
• Demonstrated ability as a core decision-maker showing balanced consideration of business and production processes
• Ability to elicit cooperation from Senior Management and other departments
• Proven ability to effectively understand and communicate information to a wide variety of technical and non-technical individuals or groups at all levels of the organization
• Ability to identify, develop and gather necessary resources to complete a project
• Develops and manages project budgets
• Excellent problem-solving and time-management skills
• Able to follow through on short and long-term projects
• Ability to follow policies and procedures
• Highly organized, analytical and action-oriented

Qualifications: BA in Business Administration with 5 years of Experience

• Understanding of e-commerce fields and web applications in general
• Knowledge and experience of at least one web-oriented programming language (either FE or BE)
• Knowledge of the Agile methodology and principles
• Knowledge of the Tracking and Analytics platform
• Knowledge of CRM platforms and management, and Omnichannel concepts
• Understanding of data analysis and the importance of the data-driven approach
• Excellent communication and interpersonal skills, excellent team player
• Knowledge of office automation tools (i.e., MS Office, G Suite)
• Experience with IT office projects related to infrastructure cabling and data closet buildouts
• Understanding of cooling and power in data closets
• Understanding of how to read floor plans to understand the scope
• Strong ability to multitask, a high level of organization
• High level of customer satisfaction focus
• Experience with presentations to a variety of stakeholder levels

Qualifications: BA in Management Information Systems with 6 years of Experience

• Project Coordination or Project Specialist experience
• Experience with using the CA-Clarity PPM Tool
• Experience using Oracle EBS for creating budget accounts and Purchase Requisitions
• Must have CAPM (Certified Associate in Project Management) Certification 
• Able to read a building floor plan accurately to locate room numbers and device identifiers
• Able to communicate and coordinate work throughout APAC countries across different time zones
• Able to work in a team as well as independently
• Attention to detail and problem solver
• Experience working with multiple vendors, contributors and managers
• Good advanced organization and prioritization skills to work on multiple tasks accurately and completely

Qualifications: BA in Project Management with 5 years of Experience

• Team-oriented and generous in sharing knowledge and enabling others
• Self-motivated and passionate to learn and adopt new technology and methodologies
• Customer Service oriented with attention to detail and quality
• Strong project management background from within the IT industry with exposure to a wide range of (new) methodologies.
• Experience in resolving multi-disciplinary or multifunctional/process problems
• Ability to manage own workload and align with and report status to Program Management
• Experienced in day-to-day problem-solving and taking responsibility for decisions
• Proficient in English, both oral and written

Qualifications: BS in Computer Science with 3 years of Experience

• Proven ability to succeed in a fast-paced, demanding cross-functional environment working with business users, project team members, IT development personnel and vendors
• Strong interpersonal, organizational, and creative problem-solving skills
• Proven ability to handle complexity (technical and organizational) bull Strong understanding of systems
• Able to understand technical terms and system design considerations
• Curious, goal-oriented and highly self-motivated with a passion for driving transformative change
• Strong customer service orientation enjoys people and creates raving fans
• Excellent written and oral communication skills
• Work experience in OEM manufacturing or the aftermarket parts industry
• Ability to coordinate with vendors and internal staff
• Ability to multitask and handle different situations/and people in parallel
• Basic ITIL and tool administration and reporting (Service Now)
• Knowledge about physical data room/center architecture and different components such as network routing and switching, UPS, servers and backup/storage solutions
• Knowledge about IT-infrastructure tech components/services in sites like offices, stores and warehouses, e.g., Printers, LAN, WiFi, screens, routers and switches

Qualifications: BS in Information Systems with 6 years of Experience

• Prior Project Management experience
• Technical knowledge of IT Infrastructure
• Excellent English language oral and written skills
• IT or Business-related experience
• Working as a project manager or in a related capacity
• Excellent communication and teamwork skills
• Excellent customer relationship and influence skills
• Experience in working with multiple teams in a global environment 
• Experience as it relates to Infrastructure, Data Center, and/or Oracle projects
• Good skills in MS Office, Project, and PowerPoint 

Qualifications: BS in Information Technology with 4 years of Experience

• Must have ITIL Foundation or Six Sigma
• Knowledge of Service Now
• Experience managing mid to large-sized projects
• Experience with Microsoft Office Suite (Excel, Word, PowerPoint and Project)
• Must have experience with Data Center builds, consolidations and moves
• Experience in delivering services to customers with a track record of exceptional results
• Ability to communicate internally and externally on all levels and through all mediums
• Ability to apply project management principles, processes and tools to effectively manage projects
• Able to gather requirements from any area (end-user, engineering, operations, deployment, etc.) and clearly communicate to all interested parties
• Strong presentation skills for presenting to Senior Management and Steering Committees

Qualifications: BA in Organizational Leadership with 5 years of Experience

• Proven record of leading cross-functional teams and successfully delivering results
• Demonstrated skills in interacting at various levels of an organization
• Strong interpersonal and organizational skills
• Proficiency with the Microsoft Office suite of tools
• Experience working in a Waterfall, Agile or Waterfall/Agile hybrid environment
• Must be self-starters who are smart, humble, and driven
• Must have an entrepreneurial mindset and be comfortable with ambiguity
• Able to be a confident, self-aware team player, open to receiving and providing effective feedback
• Must have exceptional communication skills and a strong work ethic

Qualifications: BS in Computer Engineering with 3 years of Experience

• Experience working in Information Technology in a project-based environment
• Proven work experience as a Project Coordinator or similar role
• Experience in project management, from conception to delivery
• Ability to prepare and interpret flow charts, Gantt charts, schedules and step-by-step action plans
• Solid organizational skills, including multitasking and time management
• Strong client-facing and teamwork skills
• Familiarity with risk management, risk mitigation, and quality assurance control
• Must have Project Management certification
• Experience in an administrative capacity for an IT Project Management group
• Must have solid analytical skills
• Solid verbal and written communication skills
• Prior continuous improvement experience
• Solid knowledge of MS Office including expert ability in using Excel

Qualifications: BS in Computer Information Systems with 6 years of Experience

• Experience managing projects, reporting and data analysis
• Fluent in Spanish and English (both written and conversational)
• Excellent understanding of project management fundamentals
• Hands-on knowledge and experience executing and managing implementation project tasks
• Proven experience in participating in projects as a project coordinator or project management assistant
• Ability to interact professionally with a diverse group, including executives, managers, and subject matter experts
• Experience coordinating staff to meet customer support needs, including support POCs during and after hours, meeting coordination, training, system and resource issues
• Experience organizing and documenting applicant interviews
• Experience following government guidelines to onboard and remove staff
• Experience reviewing and approving timecards and schedule adjustments
• Experience in submitting monthly workforce reports
• Proficiency using online technology to schedule meetings, capture minutes and assign tasks
• Ability to write and communicate clearly
• Must have strong organizational skills
• Must have or be able to acquire an active Secret clearance and the ability to acquire DEA suitability

Qualifications: BS in Electrical Engineering with 7 years of Experience

• Proven work experience as an IT Project Coordinator, Software Development Coordinator, Software Product Owner or similar role
• Experience in project management, from conception to delivery
• Ability to prepare and interpret flowcharts, schedules and step-by-step action plans
• Solid organizational skills, including multitasking and time management
• Strong client-facing and teamwork skills
• Familiarity with risk management and quality assurance control
• Strong working knowledge of Microsoft Project and Microsoft Planner 
• Hands-on experience with project management tools (e.g., Basecamp or Trello)
• General experience in project management in a related field 
• Previous experience in cooperating with Project Managers for the delivery of projects
• Excellent client-facing and internal communication skills
• Solid organizational skills including attention to detail and multitasking skills

Qualifications: BA in Marketing with 5 years of Experience

• Previous experience in an IT Projects role, managing projects
• Previous experience in radiology or the healthcare industry
• Must have a Project Management qualification such as PMI-CAPM or a Diploma in Project Management
• Excellent task management and task follow-through skills
• Excellent organisation and communication skills and attention to detail
• Solid internal and external stakeholder management skills
• Passion for continuous improvement, value-add mindset and good at documentation
• Ability to multitask in a deadline-driven environment
• Experience using project management tools such as MS Project and cloud-based

Qualifications: BA in Human Resource Management with 3 years of Experience

• Experience in project coordination and consulting
• Ability to work independently and provide sound exercise judgment and initiative
• Able to work in a fast-paced environment and provide after-hours support
• Proficiency with Microsoft Office Suite, especially MS Excel and/or Project
• Self-confidence and strong initiative
• Experience in developing and managing schedules for complex integrated systems
• Experience briefing senior leadership on project status/progress
• Demonstrated ability to work independently or under general direction
• Must have PMP or CAPM certification
• Working experience in Network/IT Infrastructure/WAN project/program management
• Working experience in ServiceNow or a similar ticket/task management tool

Qualifications: BS in Information Assurance with 4 years of Experience

• Experience supporting IT project delivery
• Comfortable engaging with Project Managers and technical resources
• Experience in project tracking and documentation management
• Strong stakeholder engagement skills
• Able to be available for on-call work 
• Self-motivated and able to manage time effectively
• Effectively work as part of a team and support the team with a helpful attitude
• Willingness and ability to interact effectively and harmoniously with other people
• Excellent communication skills, both oral and written
• Critical listening skills and an ability to recognize important and high-level information
• Stay positive and effective in stressful situations
• Flexibility and agility to adjust to schedule changes or learn new topics quickly 
• Ability to complete work quickly and efficiently

Qualifications: BS in Systems Engineering with 6 years of Experience

• Experience in leading and/or coordinating IT projects
• Experience of working on both Agile and Project-based delivery
• Expertise in coordination and escalation to vendor support for the resolution of business-impacting problems
• Experience around O365 environment administration in areas of Azure AD, SSO, etc is very welcome
• Detail-oriented, organized, self-motivated, and self-sufficient
• Good command of the English language
• Well-organised and responsible with an aptitude for problem-solving
• Experience in managing multiple projects with multiple customers, Vendors and IT resources
• Previous experience working with ISP, Telco
• Should be dependable, detail-oriented, good communicator, productive, get things done

Qualifications: BA in Public Administration with 5 years of Experience

• Experience with Asset Management 
• Ability to independently research issues and troubleshoot
• Working experience in Software applications 
• Must be proficient in Excel
• Knowledge of the ITIL process
• Experience with any ticketing system 
• Ability to accomplish set goals daily
• Knowledge about the server side of IT
• Possesses at least SPM/ STPM/ Professional Certificate in any field
• Must have IT knowledge or certification 
• Strong sense of responsibility in all projects assigned
• Strong interpersonal, oral and written communication skills and able to work with minimum supervision

Qualifications: BS in Computer Networking with 3 years of Experience

• Basic effective data visualization and storytelling
• Basic interpersonal, organizational, attention to detail and follow-up skills
• Basic identification and communication of issues early
• Demonstrates leading by example and instills a calm, organized approach in all situations
• Basic MS PowerPoint, Excel and Word skills
• Strong attention to detail, organized and manages timelines effectively
• Keynote, PowerPoint, Excel, Word, and Outlook proficiency
• Familiarity with basic project structure
• Experience with Google Analytics
• Ability to create multiple reports relevant to a variety of projects within a retail business

Qualifications: BS in Data Analytics with 2 years of Experience

• Expert knowledge in all business processes across an entire line of business, as well as expertise in other lines of business and technology disciplines
• Understanding of global and line of business project and program management standards and methods
• Experience working with high-performing teams in complex program execution
• Strong understanding of Waterfall and Agile methods, stakeholder management, budget management, risk management and operations
• Ability to create and maintain relationships with a wide range of stakeholders throughout the firm
• Strong desktop tool usage including Word, Excel, and PowerPoint
• Experience working within a technical environment and communicating with technical and business customers
• Familiar with standard concepts, practices, and procedures within a particular field
• Experience and judgment to plan and accomplish goals

Qualifications: BS in Information Technology with 4 years of Experience

• Customer-friendly and approachable, able to interact with all levels of leadership
• Healthcare IT experience 
• Able to deal with ambiguity and problem-solve unassisted
• Excellent self-management, project management and organizational skills
• Ability to work independently and exercise sound judgment and initiative
• Able to work in a fast-paced environment
• Proficiency with Microsoft Office Suite, including SharePoint
• Excellent communication and organisational skills with attention to detail and willingness to perform task coordination and spend tracking and logistics
• Comfortable with identifying and attempting to resolve issues within remit and can self-manage, learn and employ prompt escalation
• Passionate about being at the forefront of change, you’re ready to help the Business Support and Firm Operations team support and enable all areas of the firm to deliver meaningful value to clients via face-to-face support

Qualifications: BA in Business Administration with 5 years of Experience

• Experience with Infra technologies and functions
• Must possess extensive knowledge and expertise in the use of project management methodologies and tools, resource management practices and change management techniques
• Experience in working with many stakeholders from different teams (Infra, NW, Storage, etc.)
• Project coordinator or executive admin experience
• Strong ability to facilitate meetings with individuals and groups to gather, understand and articulate their business needs
• Experience with SharePoint and MS Teams
• Excellent written and oral skills
• Experience in working directly with Leadership Teams and large organizations
• Must have strong interpersonal skills
• Ability to work under minimal supervision

Qualifications: BS in Computer Science with 3 years of Experience

• Strong interpersonal skills and team handling capabilities
• Good negotiating skills to act as a bridge between teams across geography
• Working knowledge of the software development lifecycle and proven industrial experience
• Should have strong decision-making skills and effort-driving capabilities
• Capable of understanding the high-level design and functioning of the software product 
• Capable of maintaining the team's backlog and guiding the team towards sprint goals
• Able to compile reports and have a good hands-on knowledge of using the JIRA tool
• Working background in CC++ application development
• Experience in developing or any other familiarity in the payment domain
• Experience as a Scrum master
• Could have embedded domain knowledge
• Should be able to handle ad-hoc testing requirements

Qualifications: BA in Management Information Systems with 6 years of Experience

• Experience in IT project management and leading technical teams
• Strong knowledge of Financial system business practices and processes
• Understand concepts of Cloud applications (IAAS, PAAS, SAAS), Middleware Systems, and interfaces for data transport
• Excellent communication skills and ability to work effectively with all levels of IT and business management and with vendors
• Must have Project Management certification (PMP/CAPM)
• Advanced working knowledge of Microsoft applications such as Word, Excel, PowerPoint, Outlook, and Project
• Experience with tracking program and project issues, risks and changes
• Experience with project financials 
• Demonstrated ability to follow through on commitments and acknowledge and assume responsibility for work, actions and decisions
• Demonstrated ability to apply original and innovative thinking to produce new ideas and create innovative solutions
• Demonstrated ability to foster positive and collaborative relationships with all stakeholders, building trust through goal alignment and transparency
• Demonstrated ability to drive toward results, and ensure high-quality standards and completeness requirements are met

Qualifications: BS in Electrical Engineering with 7 years of Experience

• Solid background in Information Technology and project management
• Strong verbal, written and interpersonal communication skills 
• Able to explain, outline and detail confidently and accurately is imperative
• Should be forward-thinking and consultative in nature
• Able to analyze processes, technology, recommend solutions, improvements and propose changes
• Should be organized and proficient with project and data management/tracking and processes
• Familiarity working in a scientific lab in a hospital or a manufacturing environment
• Experience with equipment/systems used in a lab setting
• Strong working knowledge of MS Excel, Power BI, PowerPoint and SharePoint as a repository for documentation and entry of project information
• Excellent organization and multi-tasking skills
• Understand the importance of where things are going and moving a process forward

Qualifications: BS in Software Engineering with 4 years of Experience

• Experience supporting all 5 phases of project management: Initiation, Planning, Execution, Monitoring, Closure
• Experience in Logistics coordination such as Ordering equipment, tracking shipments, returning equipment, Scheduling field engineers, and working with vendors
• Experience with Microsoft Excel and Google Suite
• Must be able to perform data analytics and understand Business Intelligence
• Must be experienced in running multiple projects in different phases independently, that are completed in 6-month cycles
• Must have a positive "can-do" attitude and a strong work ethic
• Must be extremely organized
• Excellent customer service and stakeholder management skills
• Ability to work both within a team and independently
• Must have excellent communication skills, both verbal and written
• Ability to multitask and prioritize workload
• Ability to use good judgment, as well as problem-solving and decision-making skills
• Ability to maintain confidentiality and professional decorum

Qualifications: BS in Information Systems with 6 years of Experience

• Possess a basic level of Project Management skills
• Strong analytical and problem-solving skills
• Interpersonal skills to be able to interface effectively with a broad range of contacts from Deployment Managers to Site Leaders
• Organizational skills with the ability to handle multiple concurrent activities and to work successfully under pressure
• Analytical thinker with the ability to solve problems
• Good English language skills
• Strong communication skills, structured, organized, reliable working style
• Experience in data modelling, data management, data quality and data security

Qualifications: BA in Industrial Management with 2 years of Experience

• Experience in a project coordination, project administration, and/or project management role
• Certified Associate in Project Management (PMP or CAPM) or equivalent 
• Familiarity with the Project Management Body of Knowledge (PMBOK) and Project Management standards
• Strong computer and technical skills including Visio, Word, PowerPoint, and other project management software
• Advanced critical thinking, coordinating, organizational, time management, and problem-solving skills
• Strong demonstrated communication and interpersonal skills
• Project management knowledge and practical experience with large software projects
• Very strong experience with Microsoft Project application (server version) and Office Professional Suite
• Experience with Software Development Lifecycle
• Knowledge of MS Project and MS Visio
• General knowledge of IT functions and disciplines

Qualifications: BA in Operations Management with 5 years of Experience

• Ability to clearly communicate, expressing requirements and expectations to a wide range of individuals
• Strong attention to detail in evaluating the completion of various phases of a project
• Critical thinking and problem-solving skills
• Basic computer skills like email, spreadsheets and presentation creation software
• Prior project coordinator experience within the Automotive or IT industry
• Experience in mergers and acquisitions
• Highly skilled with knowledge in a variety of technologies such as Windows 10, Microsoft Office (O365, Project, Visio), Cisco, Cloud technologies (Azure and AWS)
• Proven ability to deliver against scope, schedule and budget
• Strong collaboration, interpersonal, organizational and decision-making skills

Qualifications: BS in Electrical Engineering with 2 years of Experience

• Work experience in a business environment in an analytical role
• Experience in process administration
• Excellent analytical and organizational skills
• Ability to work independently, set priorities and perform other duties 
• Demonstrated experience using project management software tools
• Ability to work independently, yet have a strong team orientation and to develop productive working relationships at all levels of the organization
• Ability to work in a matrix environment with multiple team leads to manage different projects
• Strong analytical, problem-solving, organizational, and interpersonal skills
• Excellent ability to reason and problem-solve to synthesize and communicate information that is very complex and encompasses an extensive, diverse, and rapidly changing body of knowledge
• Ability to work effectively under pressure, using time efficiently and remaining focused on priorities
• Well-organized and goal-oriented

Qualifications: BS in Computer Information Systems with 6 years of Experience

• Excellent organization and communication skills
• Strong understanding of a Project Management Methodology (SDLC, Agile, Waterfall, etc.)
• Able to find creative solutions to unique problems
• Able to manage vendor relationships
• Experience with Asana or a similar project management tool
• Experience as a Project Coordinator
• Experience supporting and working with Project Managers
• Proven success in facilitating multiple IT projects simultaneously
• Work with Application teams to coordinate enhancements and implementations
• Experience in scheduling and attention to detail

Qualifications: BA in Human Resource Management with 3 years of Experience

• Experience delivering IT projects
• Familiarity with project management software
• Ability to effectively prioritise and execute tasks in a high-pressure environment
• Ability to manage multiple tasks and develop/present project status reports
• Superior organization and time management skills
• Exceptional written, verbal and interpersonal skills
• Critical thinking and problem-solving skills
• Working experience in similar project management and coordinator roles
• Proficient in Microsoft Excel, PowerPoint
• Good communication, self-driven, organized, results-oriented with an ability to work independently with minimal supervision
• Possesses excellent accuracy and attention to detail
• Good understanding of Agile, project lifecycle and management standards

Qualifications: BA in Supply Chain Management with 5 years of Experience