Job Summary: 

• Assist and support the Intellectual Property team in their daily operations while taking ownership of assigned administrative tasks.
• Support the registration, transfer, extension, and renewal of IP rights within the portfolio.
• Assist in handling objections and oppositions related to IP matters.
• Update and maintain IP databases and the case management system to ensure accuracy and consistency.
• Assist in budgeting activities, including tracking and controlling legal expenses and managing invoicing.
• Schedule and coordinate meetings and appointments for the team, and record accurate meeting minutes.
• Identify opportunities to improve operational efficiency and proactively implement enhancements.
• Collaborate with team members to ensure smooth workflow and effective communication.
• Execute ad-hoc tasks and special projects to support the overall objectives of the IP team.

Skills on Resume: 

• Database Management (Hard Skills)
• IP Administration (Hard Skills)
• Legal Documentation (Hard Skills)
• Budget Tracking (Hard Skills)
• Scheduling Coordination (Soft Skills)
• Attention to Detail (Soft Skills)
• Process Improvement (Soft Skills)
• Team Collaboration (Soft Skills)

Job Summary: 

• Manage electronic filing of patent applications and related documents with the United States Patent and Trademark Office (USPTO).
• Coordinate and track all patent-related correspondence to ensure timely and accurate submissions.
• Communicate effectively with clients and foreign associates regarding filing updates and procedural requirements.
• Prepare detailed client status reports summarizing filing progress and pending actions.
• Maintain consistent and professional contact with clients and international partners to address inquiries.
• Receive, review, and distribute incoming mail from clients, patent offices, and foreign associates.
• Prepare and manage outgoing correspondence, filings, and supporting materials in compliance with filing deadlines.
• Ensure all patent documentation and communications are properly recorded, organized, and retrievable for reference.
• Upload documents to the firm’s Extranet for client use.
• Assist with the preparation of new client proposals.

Skills on Resume: 

• Patent Filing Management (Hard Skills)
• Document Coordination (Hard Skills)
• Client Communication (Soft Skills)
• Status Reporting (Hard Skills)
• Professional Correspondence (Soft Skills)
• Mail Handling (Hard Skills)
• Deadline Compliance (Soft Skills)
• Record Organization (Hard Skills)

Job Summary: 

• Handle a variety of clerical tasks, including word processing, filing, scanning, copying, archiving, and faxing.
• Organize and monitor the status of legal cases to ensure the timely completion of all required actions.
• Assist attorneys in managing docket deadlines and maintaining accurate schedules.
• Assemble, organize, and process files and records in compliance with firm policies and confidentiality requirements.
• Retrieve and manage file requests while maintaining secure and orderly record storage.
• Create and maintain electronic binders and hyperlinks for documents, following established formatting and procedural guidelines.
• Distribute records, reports, and documents to appropriate internal and external stakeholders.
• Provide administrative support to staff and stakeholders in daily operational activities.
• Assist the accounting team with billing preparation, expense tracking, and related financial tasks.
• Contribute to the successful execution of special projects and other administrative initiatives.

Skills on Resume: 

• Clerical Support (Hard Skills)
• Case Management (Hard Skills)
• Docket Scheduling (Hard Skills)
• File Organization (Hard Skills)
• Record Maintenance (Hard Skills)
• Document Distribution (Hard Skills)
• Administrative Assistance (Soft Skills)
• Financial Support (Hard Skills)

Job Summary: 

• Support the management of intellectual property and domain name portfolios for multiple brands.
• Coordinate with external trademark agents and advisors to ensure all intellectual property assets remain protected and up to date.
• Assist in handling intellectual property and brand protection conflicts involving third parties, and work with external legal advisors to achieve efficient resolutions.
• Monitor potential infringements and take appropriate preventive or corrective legal actions.
• Conduct data protection risk assessments to identify compliance gaps across company entities.
• Implement necessary measures to ensure full compliance with applicable data protection laws and regulations.
• Draft and review contractual documentation related to data protection compliance.
• Provide legal support to departments such as Licensing, Marketing, IT, and eCommerce in drafting, reviewing, and negotiating agreements with third parties.
• Ensure that contracts accurately reflect business objectives while maintaining legal and regulatory compliance.
• Collaborate with the Design Department to review seasonal collections for intellectual property and design protection considerations.
• Maintain effective communication with internal teams and external partners to support all aspects of intellectual property and data protection management.

Skills on Resume: 

• IP Management (Hard Skills)
• Trademark Coordination (Hard Skills)
• Conflict Resolution (Soft Skills)
• Infringement Monitoring (Hard Skills)
• Data Compliance (Hard Skills)
• Contract Drafting (Hard Skills)
• Legal Support (Soft Skills)
• Team Collaboration (Soft Skills)

Job Summary: 

• Manage the procurement, maintenance, and proper usage of the company’s trademark portfolio.
• Work closely with the Associate Director of Intellectual Property and external counsel to prepare and submit documents, forms, and office action responses to relevant trademark authorities.
• Coordinate with the global trademark team to perform preliminary availability searches and conduct independent searches using online resources.
• Collaborate with internal teams to prosecute, maintain, and renew trademark applications and registrations by obtaining samples and supporting documentation.
• Monitor corporate trademarks through regular reviews of official trademark publications and conduct preliminary investigations of potential conflicts.
• Review advertising, marketing, labeling, and packaging materials to ensure trademark compliance and proper usage.
• Provide clearance reviews for proposed videos, websites, and other public-facing materials to confirm consistent and correct use of trademarks.
• Assist in intellectual property projects, including litigation and patent prosecution support, as well as budget preparation.
• Independently manage the filing, prosecution, and maintenance of trademark applications with minimal supervision.
• Prepare and review documents for accuracy, completeness, and compliance with trademark office requirements.
• Review all packaging, marketing, and promotional materials to ensure adherence to intellectual property guidelines.
• Consult with the Associate Director or legal counsel on technical legal matters, including prosecution strategies and official responses.
• Coordinate with business units on trademark renewals and related documentation.
• Monitor and manage a high volume of active trademark cases, advertising materials, and outstanding office action responses.
• Collaborate with internal stakeholders such as Brand Protection, Legal, Business Development, Regulatory Affairs, and Marketing to collect documentation and support ongoing intellectual property initiatives.

Skills on Resume: 

• Trademark Management (Hard Skills)
• Document Preparation (Hard Skills)
• Conflict Monitoring (Hard Skills)
• Compliance Review (Hard Skills)
• Material Clearance (Hard Skills)
• IP Project Support (Soft Skills)
• Legal Consultation (Soft Skills)
• Stakeholder Collaboration (Soft Skills)

Job Summary: 

• Oversee multiple IP litigation projects to ensure quality and successful outcomes through strategic actions.
• Maintain and organize file structures for all filings within iManage.
• Consult with case teams to apply best practices for document management, electronic discovery, and workflow optimization.
• Report to case teams and management on project progress with detailed task lists and timelines.
• Review case and filing emails, extract key information for docket updates, and circulate new filings to relevant team members.
• Track and analyze incoming client data and correspondence to support case management.
• Supervise and coordinate vendor activities, particularly in document review and production processes.
• Identify, organize, and distribute relevant materials to experts and co-counsel.
• Proofread and cite-check briefs, reports, statements, and exhibits to ensure accuracy and consistency.

Skills on Resume: 

• Litigation Management (Hard Skills)
• Document Organization (Hard Skills)
• Workflow Optimization (Soft Skills)
• Project Reporting (Hard Skills)
• Data Analysis (Hard Skills)
• Vendor Coordination (Soft Skills)
• Material Distribution (Hard Skills)
• Proofreading Accuracy (Soft Skills)

Job Summary: 

• Manage exhibit preparation for hearings and trials.
• Schedule and maintain a comprehensive deposition calendar.
• Maintain accurate and updated client databases for case reference.
• Conduct legal and factual research under attorney supervision.
• Coordinate trial readiness, including witness binders, courtroom setup, vendor management, and on-site support.
• Prepare hearing binders and assist in managing courtroom logistics.
• Draft pleadings, discovery materials, correspondence, motions, and engagement letters under attorney guidance.
• Coordinate document production by managing uploads, downloads, and production logs.
• Prepare daily time entries for all completed tasks and meet the firm’s billable hour requirements.

Skills on Resume: 

• Exhibit Preparation (Hard Skills)
• Calendar Management (Hard Skills)
• Database Maintenance (Hard Skills)
• Legal Research (Hard Skills)
• Trial Coordination (Soft Skills)
• Courtroom Support (Soft Skills)
• Document Drafting (Hard Skills)
• Time Management (Soft Skills)

Job Summary: 

• Receive incoming Patent and Trademark Office (PTO) documents and ensure they are logged and distributed accurately.
• Prepare relevant forms, correspondence, and supporting materials for attorney review.
• Maintain organized and up-to-date electronic client files for all active and closed matters.
• Draft, prepare, and file new patent applications with the PTO in compliance with procedural requirements.
• Prepare and file trademark applications and documents necessary to maintain existing trademark registrations.
• Manage additional electronic trademark filings with the United States Patent and Trademark Office and the World Intellectual Property Organization.
• Handle various PTO patent prosecution filings, including Information Disclosure Statements and missing parts documents.
• Prepare amendment and response filings to address Office Actions or other PTO communications.
• Draft and submit petitions and issuance-related filings in coordination with attorneys.
• Prepare reporting letters to clients and ensure the timely delivery of hard copies of issued patents.

Skills on Resume: 

• PTO Document Management (Hard Skills)
• Form Preparation (Hard Skills)
• File Organization (Hard Skills)
• Patent Filing (Hard Skills)
• Trademark Filing (Hard Skills)
• Prosecution Management (Hard Skills)
• Amendment Preparation (Hard Skills)
• Client Reporting (Soft Skills)

Job Summary: 

• Perform document editing, proofreading, dictation typing, and corrections.
• Oversee and verify the successful uploading of electronic filings through the PTO website.
• Coordinate the preparation and submission of hard copy foreign priority documents to ensure timely compliance.
• Review and update the docket regularly with the attorney to track case deadlines and progress.
• Provide reliable telephone support and serve as backup to the Receptionist.
• Review, sort, and route all incoming mail, and process outgoing correspondence using courier or specialized services.
• Demonstrate teamwork by proactively assisting other Assistants whenever time permits.
• Enter foreign invoices, PTO fees, and related costs into the TABS billing system promptly and accurately.
• Collaborate with Accounting staff to prepare, finalize, and distribute monthly client invoices for attorney review.
• Communicate effectively with clients, foreign associates, and firm personnel while anticipating attorney needs and meeting all established deadlines.

Skills on Resume: 

• Document Editing (Hard Skills)
• Filing Coordination (Hard Skills)
• Docket Management (Hard Skills)
• Mail Processing (Hard Skills)
• Billing Support (Hard Skills)
• Client Communication (Soft Skills)
• Team Collaboration (Soft Skills)
• Administrative Assistance (Soft Skills)