• Carry out comprehensive trademark and copyright searches to support IP litigation and prosecution activities.
• Prepare documents related to trademark applications, examination report replies, oppositions, counterstatements, user affidavits, and assignment deeds.
• Ensure accuracy and compliance in all filings and submissions for trademark and copyright matters.
• Coordinate effectively with internal stakeholders to address issues concerning intellectual property rights.
• Draft and review cease and desist notices, as well as responses to such notices, in cases of IP infringement.
• Prepare and review other relevant legal communications and documentation related to enforcement actions.
• Conduct detailed due diligence on IP portfolios to assess ownership, validity, and risk exposure.
• Perform legal research on IP laws, regulations, and emerging issues to support case strategy and compliance.

Skills: Trademark Research, IP Litigation, Legal Documentation, Compliance Management, Stakeholder Coordination, Legal Drafting, IP Due Diligence, Legal Research

• Assist in preparing and filing documents related to the company’s patent and trademark portfolio.
• Coordinate the execution, collection, and tracking of required signatures on IP documents.
• Ensure that all patent and trademark filings comply with established legal and procedural standards.
• Draft and manage business correspondence to support patent and trademark activities.
• Maintain accurate records of lab notebooks, ensuring compliance with internal documentation policies.
• Coordinate the secure off-site storage and retrieval of lab notebooks and related materials.
• Keep department records and databases up to date for easy access and audit readiness.
• Provide administrative and operational support to legal staff on internal processes and system maintenance.
• Collaborate with cross-functional teams to ensure smooth coordination of IP documentation and filings.
• Participate in special projects and assist with additional legal department tasks.

Skills: Patent & Trademark Filing, Document Coordination, Compliance Oversight, Business Correspondence, Records Management, Storage Coordination, Database Maintenance, Administrative Support

• Prepare patent documents for client review, signature, and submission to the United States Patent and Trademark Office (USPTO).
• Provide comprehensive administrative and secretarial assistance to attorneys and timekeepers.
• Maintain current knowledge of USPTO rules, filing requirements, and procedural updates.
• Transcribe legal documents, correspondence, contracts, and memoranda with precision.
• Review and proofread prepared materials to ensure complete accuracy and professionalism.
• Receive, sort, and route mail and deliveries while matching correspondence to appropriate files.
• Open new matters and ensure all related documentation is properly recorded.
• Maintain organized and accurate client files for ongoing and completed cases.
• Provide backup and collaborative support to other secretaries or assistants.

Skills: Patent Documentation, Attorney Assistance, USPTO Compliance, Legal Transcription, Document Proofreading, Mail Management, File Organization, Team Support

• Assist attorneys and paralegals in all aspects of patent prosecution, enforcement, and related department functions.
• Prepare documents for US patent application filings, including provisional, non-provisional, CON, DIV, and RCE applications, and all related documents for filing with the USPTO.
• Assist with locating documents on the Internet in support of USPTO filings, such as application filings, assignment filings, and office action responses.
• Prepare documents and file responses to USPTO actions.
• Prepare reporting communications and routine correspondence to clients.
• Prepare reminder correspondence to clients regarding upcoming deadlines.
• Prepare formal documents for client signature, obtain the necessary signatures, and follow up accordingly.
• Assist with preparing correspondence regarding the enforcement of IP rights, track response deadlines, and send follow-up letters requesting responses.
• Prepare correspondence with foreign associates throughout the world on patent matters, forwarding office actions, and requesting or responding to inquiries for specific actions.
• Review the docket, provide updated information to the docket staff, and reconcile the docket.
• Provide backup support for other IP teams.

Skills: Patent Prosecution, USPTO Filings, Document Research, Action Responses, Client Communication, Deadline Management, IP Enforcement, Docket Coordination

• Navigate and request research for patents and application statuses.
• Prepare patent and trademark documents for filing.
• Manage Anaqua docket and tasks, including calendaring and reporting.
• Use the US Patent and Trademark Office system and other software applications, including Visio, Chem Draw, and OneNote.
• Receive and review incoming documents.
• Transcribe, type, proofread, and finalize legal documents, correspondence, memos, charts, billings, and reports.
• Manage an extremely active calendar of appointments, agendas, meetings, and travel plans.
• Coordinate meetings across multiple constituencies and platforms to ensure seamless collaboration.
• Complete expense reports, proformas, and provide timecard support.
• Open conflict checks, NBI, and subcase or new family IP matters.
• Support client billing by coding foreign associate and IP task codes, and maintaining client portals.
• Communicate billing issues and status matters to clients.
• Coordinate travel, meetings, and conference call arrangements for attorneys.
• Prepare and submit attorney expense reports.

Skills: Patent Research, Document Filing, Docket Management, Software Proficiency, Document Review, Legal Transcription, Calendar Management, Client Billing

• Prior IP experience with a law firm or corporation.
• Deep knowledge of English grammar, proofreading, and English composition skills, as well as a disciplined eye for quality checking document accuracy.
• A history of initiative and task ownership.
• Excellent computer skills and a strong knowledge of MS Word, Windows, Outlook, Excel, and Adobe.
• Knowledge of Prezi and PatSnap.
• Document management and docketing experience in maintaining IP case files, tracking deadlines, and managing renewals or office actions.
• Experience supporting due diligence and portfolio audits, assisting attorneys with compiling IP asset reports or infringement analyses.
• Familiar with intellectual property law terminology and standard practices for patents, trademarks, and copyrights.
• Understanding of confidentiality and data protection requirements, including document security and ethical compliance in legal settings.
• Awareness of legal research databases (e.g., LexisNexis, Westlaw, or Google Patents) for case law or prior art searches.
• High motivation, initiative, and self-starting skills.
• Excellent oral and written communication skills, strong organizational skills, and a demonstrated ability to work effectively on a team as well as independently.

Qualifications: BS in Accounting with 4 years of Experience

• Intellectual Property Experience in a law firm or corporate legal department, or experience as a legal administrative assistant.
• Experience preparing and proofreading IP-related legal documents, such as assignment forms, declarations, powers of attorney, and client correspondence.
• Experience supporting attorneys during patent or trademark prosecution, including managing office actions and client instructions.
• Experience assisting in due diligence reviews for mergers, acquisitions, or licensing, focusing on IP portfolios.
• Understanding of patent and trademark prosecution timelines, including filing, examination, publication, and renewal phases.
• Familiarity with docketing principles and deadline management best practices to maintain compliance and avoid lapses.
• Familiar with Thomson Reuters Legal Tracker billing system.
• Familiar with the CPI Patent and Trademark Database system.
• Proficient in Microsoft Office Suite.
• Excellent project management skills with a detail-oriented approach.
• Excellent organizational, analytical, communication, and interpersonal skills.
• Ability to work independently and multitask in a fast-paced environment.

Qualifications: BA in International Relations with 3 years of Experience

• Advanced knowledge of Microsoft Office software, including Word and Excel.
• Knowledge of the patent prosecution process, terminology, and associated deadlines.
• Ability to transcribe legal documents, correspondence, and reports from rough draft, dictation, or transcription at a level of seventy (70) wpm.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to proof and perform minor editing (e.g., punctuation, grammar, spelling) of routine correspondence and other documents.
• Ability to navigate various patent databases, including the USPTO.
• Experience assisting with foreign patent and trademark filings, including coordinating with international counsel and managing translation workflows.
• Experience preparing Information Disclosure Statements (IDS), assignment records, and maintenance fee documentation.
• Experience in maintaining docket systems to track deadlines, office actions, and filing confirmations.
• Analytical and investigative mindset with high discretion and ethical judgment.
• Can interact clearly with attorneys, inventors, examiners, and external agents across jurisdictions.
• Adaptability and learning agility with a precision-driven work ethic.

Qualifications: BA in Legal Studies with 6 years of Experience

• Patent experience in a law firm or corporate setting.
• Experience with the USPTO search and patent filing systems, and WIPO databases.
• Experience with procedures and practices regarding the application and registration of U.S. and foreign patents, preferably with experience in more than one industry.
• Proficiency with computerized docket databases, CPI docketing experience.
• Familiarity with patent filings under the Patent Cooperation Treaty.
• Awareness of intellectual property due diligence processes for corporate mergers, acquisitions, and licensing deals.
• Knowledge of trademark and copyright procedures to assist with broader IP portfolio integration.
• Excellent organizational, analytical, and critical thinking skills.
• Ability to effectively and professionally communicate with clients and foreign associates.
• Exceptional drafting, proofreading, and communication skills.
• Advanced knowledge of electronic legal research tools.
• Excellent communication and teambuilding skills.

Qualifications: BA in Communication with 7 years of Experience

• Experience supporting attorneys through all phases of IP prosecution, from invention disclosure to maintenance fee tracking and post-grant proceedings.
• Experience coordinating filings across multiple jurisdictions, ensuring compliance with differing procedural and formatting rules.
• Experience in maintaining docketing systems and performing periodic audits to ensure case data accuracy and compliance with critical deadlines.
• Understanding of patent and trademark prosecution workflows, including application, publication, and maintenance stages.
• Ability to use computers, telephones, and all other office machines.
• Ability to type approximately 60 net words per minute.
• Must be proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint), Adobe Acrobat Pro, iManage, Elite, and DocuSign (or similar document management and time entry programs).
• Strive to become proficient in new technology rollouts and willingness to attend training and demonstrate mastery of technology skills.
• Ability to communicate effectively both written and verbally.
• Ability to handle multiple deadlines while organizing and prioritizing tasks, as well as time management.
• Detail-oriented and able to analyze problems and problem-solve.
• Able to display high standards of ethical conduct and understand the impact of violating the same, be trustworthy, and choose an ethical course of action.

Qualifications: BS in Business Administration with 5 years of Experience