• Support multiple intellectual property attorneys by managing administrative and operational tasks.
• Maintain and organize electronic files related to patents, trademarks, freedom-to-operate investigations, and litigation matters.
• Research IP legal issues, USPTO procedures, case statuses, and market developments.
• Communicate effectively with business, marketing, and engineering teams, as well as outside counsel and government agencies.
• Manage payment of patent annuities and maintenance fees to ensure timely compliance.
• Generate and manage reports using billing and case management software.
• Assist in monitoring and maintaining IP databases for accuracy and completeness.
• Finalize and publish defensive publications using approved third-party services.
• Perform database searches and obtain file history documents.
• Ensure all IP administrative and research activities support overall portfolio management and strategic goals.

Skills: IP Management, Legal Research, Case Tracking, Data Organization, Team Communication, Compliance Control, Report Generation, Database Maintenance

• Review and docket incoming USPTO correspondence.
• Complete de-docketing/cross-offs of US and International deadlines.
• Coordinate patent matters with US and International outside counsel (assigning new work, resolving inquiries, etc.).
• Prepare and file patent applications, office action responses, and other transactions with the USPTO.
• Coordinate Patent Review Board meetings, including scheduling, preparation, participation, and decision processing.
• Prepare, revise, and obtain e-signatures on IP transactional documents (NDAs, MDAs, SOWs, Pre-Pubs, etc.).
• Support ongoing database auditing and data verification processes.
• Support ongoing inventor and internal client education for patent and IP agreement processes.
• Handle other administrative responsibilities and special projects to support the global patent team.
• Manage and execute special projects focused on intellectual property protection and enforcement initiatives.

Skills: Patent Docketing, Deadline Management, Counsel Coordination, Patent Filing, Meeting Coordination, Document Preparation, Data Auditing, IP Education

• Assist attorneys with all aspects of trademark registration, maintenance, renewals, and administrative proceedings before the USPTO and foreign trademark offices.
• Coordinate with clients to gather necessary information for trademark matters.
• Conduct trademark clearance searches and analyze office actions and official communications.
• Prepare and file prosecution forms while ensuring compliance with all official deadlines.
• Communicate with international trademark colleagues to coordinate filings and case updates.
• Prepare client correspondence related to trademark issues and case status.
• Support intellectual property enforcement matters by drafting and filing pleadings, motions, and discovery documents.
• Review and coordinate attorneys’ billing activities to ensure accuracy and consistency.
• Provide administrative support, including preparing agendas, reports, and maintaining IP portfolio spreadsheets.
• Organize internal files, schedule meetings, and ensure effective coordination for client matters.

Skills: Trademark Management, Client Coordination, Trademark Research, Deadline Compliance, Global Communication, Legal Documentation, Billing Support, Administrative Organization

• Perform work efficiently and cost-effectively to support the firm’s ability to collect reasonable fees.
• Handle daily case management tasks, including organizing and saving key correspondence, pleadings, discovery materials, and client documents.
• Maintain organized case files and ensure timely updates to all relevant records.
• Assist attorneys with the organization and maintenance of case documents and exhibits.
• Monitor case dockets and track patent-related activity to keep the team informed.
• Support preparation for depositions, hearings, and trials through document organization and logistics coordination.
• Collaborate with internal resources to streamline case management processes.
• Coordinate with external vendors for document services, filings, and trial support.
• Ensure consistent communication and workflow efficiency across all case-related activities.

Skills: Case Management, Document Organization, Record Maintenance, Docket Monitoring, Trial Preparation, Process Improvement, Vendor Coordination, Workflow Communication

• Assist in the preparation, filing, prosecution, and maintenance of U.S., PCT, and international patents and patent applications (utility and design).
• Maintain internal intellectual property docket and annuities to ensure all deadlines are accurately tracked and met.
• Coordinate with U.S. and foreign patent counsel to manage the timely preparation of patent applications, responses to Office Actions, and other IP-related tasks.
• Facilitate the exchange of information and documentation with internal and external research and development partners.
• Manage internal IP records, files, and the IP inbox for consistent organization and accessibility.
• Support trademark acquisition and maintenance in collaboration with the internal marketing department and outside counsel.
• Assist in preparing quarterly reports for senior management, including budget forecasts and related analyses.
• Conduct preliminary prior art, diligence, and patentability searches to support patent prosecution.
• Prepare and file required documentation, such as Information Disclosure Statements, assignments, declarations, and related forms.

Skills: Patent Prosecution, Docket Management, Counsel Coordination, IP Communication, Record Organization, Trademark Support, Report Preparation, Prior Art Research

• Manage billing procedures and oversee payment processes with accuracy and efficiency.
• Assist intellectual property counsels and patent professionals in filing, prosecuting, appealing, and opposing patent and trademark applications, as well as managing copyright submissions.
• Monitor and manage docketing workflows by tracking, following up, and ensuring timely completion of all internal and external deadlines.
• Prepare and organize documentation required for patent filings, oppositions, and appeal proceedings.
• Work collaboratively within a motivated and international team to support global IP operations.
• Coordinate with global IP team members, internal business partners, and outside counsel to maintain seamless communication and workflow.
• Maintain accurate and up-to-date records of all intellectual property activities, filings, and case progress.
• Contribute to the continuous improvement and efficiency of the organization’s intellectual property management systems.
• Actively support the development and maintenance of a strong and sustainable intellectual property ecosystem.

Skills: Billing Management, Patent Support, Docket Oversight, Document Preparation, Team Collaboration, Global Coordination, Record Maintenance, Process Improvement

• Manage day-to-day intellectual property prosecution activities and portfolio operations, with a primary emphasis on trademarks and additional support for patent matters.
• Collect and organize evidence of trademark use, perform and analyze trademark clearance searches, and review watch notices to identify potential risks or conflicts.
• Obtain signatures for declarations, assignments, and related filings, while coordinating with external counsel regarding prosecution requirements, deadlines, and strategic updates.
• Engage collaboratively with inventors, content creators, and cross-functional teams, maintaining professionalism, positivity, and effective communication.
• Review advertising and marketing materials to ensure accuracy of claims, proper substantiation, and compliance with intellectual property standards throughout the marketing approval process.
• Develop a strong understanding of the company's business operations and systems while building technical knowledge related to the automotive and financial services sectors.
• Lead the creation, revision, and management of intellectual property training materials, policies, and procedural documentation to enhance internal awareness and compliance.
• Provide clear and practical guidance to stakeholders across all departments on intellectual property matters, product development, and related legal considerations.
• Lead and execute assigned projects and deliverables under the direction of the Legal or Intellectual Property leadership team.
• Foster strong communication channels and collaborative relationships with internal teams to ensure alignment on IP strategy, compliance initiatives, and broader business goals.

Skills: Trademark Management, Evidence Collection, Counsel Coordination, Cross-Functional Communication, Compliance Review, Business Understanding, IP Training, Strategic Guidance

• Support the licensing team in protecting the university’s intellectual assets and strengthening its technology commercialization efforts.
• Develop and implement strategies in collaboration with the Assistant Director and other colleagues to enhance the quality, value, and management of the university’s intellectual property portfolio.
• Research patent-related questions and issues to provide analysis and guidance on specific portfolio cases.
• Assist Technology Licensing Officers by drafting, maintaining, and updating unofficial monthly docket reports to track portfolio activity and case status.
• Participate in regular docket reviews by providing input on prosecution progress and communicating instructions to outside counsel regarding next steps or required actions.
• Facilitate communication and coordination between licensing officers and outside counsel to ensure efficient management of correspondence, deadlines, and filings.
• Organize and maintain accurate records of patent correspondence, case documents, and prosecution materials to support ongoing portfolio oversight.
• Seek feedback on performance regularly to enhance own development.
• Respond appropriately and promptly to feedback received and take necessary action to implement.
• Contribute to process improvements within the IP team to optimize workflow, communication, and overall asset management quality.

Skills: Licensing Support, IP Strategy, Patent Research, Docket Reporting, Counsel Coordination, Record Management, Performance Improvement, Process Optimization

• Review and process incoming mail from the USPTO and foreign patent offices in accordance with established procedures, ensuring timely and accurate handling by case type and client instructions.
• Generate and monitor daily docket deadlines to ensure all due dates are met and that the docketing system remains current and accurate.
• Organize, prepare, and file Information Disclosure Statements (IDS) with the USPTO.
• Research and catalog extensive lists of patents, publications, and other reference materials to be cited across multiple patent cases.
• Collaborate with foreign law firms to provide required materials for citation in foreign patent applications.
• Coordinate with foreign law firms and clients to obtain copies of reference materials needed for submission to the USPTO.
• Facilitate ongoing communication with attorneys to ensure they receive relevant and updated reference materials for each case.
• Process, catalog, and update case records continuously to maintain accuracy and completeness as new materials are received.
• Collaborate with the intellectual property team to develop, implement, and refine docketing processes, procedures, and policies for managing patents and patent applications.
• Provide attorneys with reference and research assistance to support case preparation and prosecution activities.
• Perform additional projects and administrative tasks to support the IP department’s overall operations.

Skills: Mail Processing, Docket Management, IDS Filing, Patent Research, Foreign Coordination, Attorney Support, Record Updating, Process Development

• Research and communicate with inventors to complete invention disclosures, clarifying technical and legal details based on feedback from internal IP counsel and preparing summary reports for review.
• Organize and maintain comprehensive documentation related to the company’s intellectual property pipeline.
• Research technical references, patents, copyrights, trademarks, and other legal matters to support ongoing IP activities.
• Collaborate with inventors, internal counsel, and external counsel in the drafting and preparation of patent applications.
• Draft legal documents, prepare and file submissions with relevant courts, patent offices, and international authorities, and assist in responding to office actions.
• Input, organize, and manage data and records within the internal patent docketing system to ensure accuracy and accessibility.
• Archive and maintain documentation related to both active and completed patents, trademarks, and associated applications.
• Perform administrative and portfolio management tasks, including tracking case status and providing regular updates to internal counsel on pending applications and registrations.
• Oversee and verify the accuracy and timeliness of annuity payments to maintain active intellectual property assets.
• Coordinate the organization, transfer, and execution of documents among internal legal teams, external counsel, and third parties.
• Monitor changes in intellectual property laws and regulations and provide timely updates to ensure compliance and strategic alignment across the legal team.

Skills: Invention Intake, Documentation Management, IP Research, Patent Drafting, Patent Filing, Docket Management, Records Archiving, Annuity Oversight

• Maintain the patent asset management system, including opening new matters (provisionals, non-provisionals, designs, continuations, divisionals), updating existing records, saving documents, and completing invention disclosure forms from inventor materials.
• Prepare and file provisional, non-provisional, and PCT applications.
• Prepare required paperwork for new filings, including declarations, assignments, and Application Data Sheets.
• Save filing receipts and report filed applications to the legal team.
• Obtain necessary signatures for declaration and assignment forms and forward the executed documents to the legal team and/or outside counsel.
• Maintain a task list for in-house counsel to track internal deadlines and ensure timely completion.
• Support Patent Review Board (PRB) meetings by maintaining a PRB tracking spreadsheet.
• Update the spreadsheet to list items such as provisional filing deadlines tied to engineering project schedules, provisional conversion deadlines, PCT conversion deadlines, issue fee and continuing application deadlines, and design patent deadlines.
• Attend PRB meetings, record minutes, and update records in the asset management system based on outcomes.
• Support in-house IP counsel with communications to the legal team and outside counsel regarding patent prosecution updates and instructions.

Skills: Asset Management, Patent Filing, Document Preparation, Docket Management, Deadline Tracking, PRB Coordination, Signature Management, Counsel Communication

• Photograph, upload, organize, and manage all evidence supporting the protection and maintenance of the company’s intellectual property portfolio.
• Conduct and review trademark searches, including preliminary screenings, to evaluate potential conflicts.
• Order trademark search reports and assist in analyzing results for attorney review.
• Oversee key aspects of U.S. and international trademark prosecution, opposition, and enforcement activities.
• Prepare and assist in drafting trademark applications and related prosecution documents for submission to the appropriate trademark offices, ensuring all necessary information is collected.
• Communicate with and draft correspondence to outside counsel and foreign associates regarding trademark filings and enforcement matters.
• Maintain, update, and verify information in the trademark docketing system while supporting document management and file organization.
• Monitor trademark applications from filing through issuance, renewal, and maintenance to preserve portfolio accuracy and integrity.
• Track third-party trademark use through watch notices, brand monitoring, and vendor reports to identify potential infringements.
• Protect trademarks, domain names, and social media assets by identifying unauthorized uses and preparing cease and desist letters, takedown notices, and infringement communications.
• Assist in domestic and international opposition, cancellation, litigation, and enforcement proceedings.
• Assist in preparing and filing copyright applications and researching U.S. and international trademark and copyright laws.
• Perform factual investigations into potential third-party infringements on the company’s intellectual property rights.

Skills: Evidence Management, Trademark Research, Trademark Filing, Counsel Communication, Docket Maintenance, Brand Protection, Copyright Support, Infringement Investigation

• Assist in the preparation, filing, and prosecution of U.S. and foreign patent and trademark applications, with a strong focus on data entry and docketing within the IP department database.
• Prepare official correspondence, including application data sheets, declarations, powers of attorney, assignments, Information Disclosure Statements (IDSs), responses to office actions, amendments, trademark specimens, statements of use, issue fee payments, and extensions.
• Proactively manage the patent and trademark prosecution docket to ensure all deadlines are met, and communicate calendar and docket updates to attorneys promptly.
• Manage domain name registrations and maintenance activities to ensure portfolio accuracy and compliance.
• Assist in the review and approval process for open-source software use within company projects.
• Track and monitor outside counsel billing and invoices, ensuring accurate reporting and timely payments.
• Serve as a liaison between attorneys, in-house clients, and outside counsel to facilitate smooth communication and efficient workflow.
• Process documents received from the USPTO and foreign agents, docketing all required actions in the docketing system accurately.
• Assist attorneys in preparing materials for patent committee meetings and coordinate any required follow-up actions.
• Compile filing and maintenance decisions from internal stakeholders and communicate those decisions to outside firms managing related cases.
• Generate and distribute reports from the docketing database to support portfolio management and legal operations.
• Provide legal research assistance on intellectual property matters as requested by attorneys.

Skills: Patent Prosecution, Trademark Support, Docket Management, Domain Administration, Billing Tracking, Counsel Coordination, Report Generation, Legal Research

• Review incoming USPTO and foreign affiliate correspondence, including calendar and any related events for IP prosecution matters worldwide.
• Prepare and distribute weekly and monthly reports for attorneys and paralegals reflecting upcoming due dates.
• Prepare correspondence/reports for clients.
• Perform daily updates to the firm’s central docketing system, including changes in working attorney, entering new matter intakes, and closing matters.
• Monitor departmental email accounts for incoming correspondence and make appropriate docket updates, reconcile as-filed documents sent electronically, and properly save new incoming documents in the firm’s document management system.
• Assist with quality control of firm-standing docketing procedures (e.g., standard reporting, clearing due dates, etc.).
• Review incoming client communications to determine due dates or reminder dates that need to be entered into the firm’s central docketing system.
• Upon receipt from the IP Clerk, process all incoming mail daily, including IP-related correspondence from the United States Patent and Trademark Office and international agents.
• Monitor/update information on all trademark domestic and international cases in the IP docket database in relation to client communications, government notifications, international agent correspondence, and docket deadlines related to trademark oppositions.
• Review outgoing USPTO mail/filings for accuracy and completeness by adhering to the firm’s approved best practice policies.
• Conduct periodic status checks.
• Maintain current knowledge of IP rules and procedures, both domestic and international.

Skills: Correspondence Review, Report Preparation, Client Communication, Docket Management, Email Monitoring, Quality Control, Trademark Tracking, Filing Review

• Manage all data related to the global patent portfolio, including filing dates, application numbers, docket IDs, related documents such as written descriptions, drawings, and presentations, as well as inventor information.
• Oversee docket reports from both internal docketing systems and outside counsel to ensure data integrity and accuracy for informed patent-related business decisions.
• Administer annuity payments for patent matters across all jurisdictions worldwide.
• Coordinate inventor meetings with external patent counsel to facilitate patent application drafting and office action responses.
• Manage the docket of invention disclosures and guide them through the patent prioritization process with technical team leads.
• Maintain and enhance the docketing system by creating automated messages and generating reports with relevant data for internal technical teams.
• Support patent litigation activities by gathering evidence and collaborating closely with the patent attorney or litigation team.
• Coordinate inventor incentive programs, ensuring recognition for milestones achieved throughout the patent process.
• Manage worldwide trademark renewal docket data, including renewal schedules and office action deadlines.
• Interface with business teams to maintain a comprehensive catalog of trademark specimens used in various markets and product categories worldwide.

Skills: Portfolio Management, Data Integrity, Annuity Administration, Counsel Coordination, Invention Tracking, System Enhancement, Litigation Support, Trademark Oversight

• Draft cease and desist letters addressing trademark infringements and related intellectual property issues.
• Monitor the Legal inbox to identify potential trademark or copyright infringement matters requiring action.
• Maintain and update a dispute log tracking all trademark disputes and their resolution status.
• Oversee global annuity payment processes to ensure timely fee payments and portfolio maintenance.
• Collaborate with business teams to identify and address improper trademark or brand usage worldwide.
• Partner with business units to develop and maintain template agreements and policies governing authorized use of company marks and brand assets.
• Support the drafting and review of agreements for licensed content and other IP-related transactions.
• Assist in developing and implementing procedures for invention prioritization and curation, and coordinate with executive assistants to streamline IP communication and process efficiency.
• Support IP protection initiatives, including procedures for safeguarding trade secrets and proprietary information.
• Serve as on-site notary for inventor documents and powers of attorney related to IP filings.
• Manage the legal department’s budget and invoicing procedures through Legal Tracker.
• Research and recommend cost-saving strategies for efficient management of the intellectual property portfolio.

Skills: Infringement Enforcement, Dispute Management, Annuity Oversight, Brand Compliance, Agreement Support, Process Development, IP Protection, Budget Management

• Apply extensive patent litigation experience to current and future assignments as the practice group expands with new cases and associates.
• Research and compile information related to national and international intellectual property rights, procedural matters, case law, unfair competition, and copyright infringement actions.
• Compile search results and summarize findings into accessible formats such as charts or spreadsheets for easy reference and team dissemination.
• Prepare detailed status summary reports for attorneys and clients.
• Understand international filing practices and procedures for patents and trademarks.
• Utilize IP docket systems to record and track due dates, including responses, renewals, oppositions, Section 8 and 15 affidavits, Patent Cooperation Treaty requirements, and foreign patent annuity payments.
• Assist with due diligence processes by researching the status and ownership or assignment of patents, trademarks, and copyrights.
• Locate and retrieve patent file wrappers, trademark opposition documents, and other publicly available IP-related materials.
• Stay informed on specialized IP-related trade publications and updates.
• Use Electronic Case Filing (ECF) systems for litigation document submissions and management.

Skills: Patent Litigation, IP Research, Data Compilation, Status Reporting, Global Filing Knowledge, Docket Tracking, Due Diligence, ECF Management

• Serve as a resource for attorneys seeking guidance on IP registration and portfolio management.
• Perform online searches of Patent and Trademark Office (PTO) records, the European Trademark Database (OHIM), industry databases, and other legal research platforms.
• Conduct comprehensive searches related to trademarks and related filings.
• Manage the process for filing applications, Statements of Use, renewal applications, affidavits of use, assignments, and responses to PTO actions and oppositions.
• Review products, advertising, and packaging to verify proper use of client trademarks and compliance with branding standards.
• Maintain foreign patent and trademark portfolios by corresponding with foreign associates and instructing them to conduct searches, file applications, renewals, affidavits of use, and oppositions.
• Handle legalizations and certifications required for filing foreign patents and trademarks.
• Function as a knowledge base for attorneys and team members regarding domestic and international intellectual property practices and procedures.
• Perform online research to detect potential trademark or patent infringements.
• Conduct copyright searches and prepare copyright filings.
• Review advertising and marketing materials to verify proper trademark usage, accuracy of marketing claims, and adequacy of supporting documentation.

Skills: IP Guidance, Legal Research, Trademark Search, Application Management, Brand Compliance, Portfolio Maintenance, Foreign Coordination, Infringement Detection

• Provide patent, trademark, and copyright assistance across a variety of intellectual property matters and projects.
• Maintain and prepare confidential and proprietary information for multiple departments.
• Communicate frequently with outside counsel and internal stakeholders on complex legal matters.
• Identify issues and collaborate with others to develop and implement solutions for improving systems, processes, and procedures.
• Initiate and complete special projects independently, demonstrating sound judgment, initiative, research ability, and deductive reasoning.
• Forecast and meet major project deadlines and budget goals.
• Report proactively on project status and alert supervisors and internal clients of potential challenges or risks.
• Participate in departmental initiatives and foster a collaborative, team-oriented environment in alignment with group expectations.
• Conduct independent legal and compliance research to support IP-related decisions.
• Assist in managing the trademark process by preparing draft applications, amendments, statements of use, and other filings, docketing new matters, coordinating with local counsel, securing signatures and notarizations, processing renewal and extension requests, and managing assignments for company and affiliate trademarks.
• Perform initial in-house and vendor trademark searches, analyze results, and review trademark watch notices for potential conflicts.
• Identify appropriate classes and draft goods and services descriptions for trademark applications for attorney review.
• Organize complex document collections for litigation and other special projects.

Skills: IP Support, Confidential Management, Counsel Communication, Process Improvement, Project Management, Legal Research, Trademark Administration, Document Organization

• Prepare initial drafts of Patent Committee meeting agendas and minutes.
• Provide regular status reports on patent and trademark matters.
• Review marketing materials and product labels for proper trademark usage and compliance with branding standards.
• Review all legal and administrative documents for accuracy and completeness.
• Manage the company’s licensing portfolio to ensure all reporting obligations and deadlines are met.
• Assist in other IP-related tasks, including contract docketing and administrative duties, as directed by attorneys.
• Manage the invention disclosure process by docketing submissions and maintaining review checklists for attorneys.
• Prepare and maintain annuity schedules for the payment of patent maintenance fees.
• Develop and implement budget tracking systems and projection metrics for IP operations.
• Maintain patent marking information and communicate updates to relevant departments.
• Distribute newly issued patent information to inventors, managers, and other stakeholders.
• Coordinate with vendors and outside partners on intellectual property matters as requested by attorneys.
• Collaborate across departments in a cross-functional environment to identify and resolve issues, improving project outcomes, workflows, and communications within the IP team.

Skills: Meeting Coordination, Status Reporting, Brand Compliance, Document Review, Licensing Management, Invention Tracking, Budget Monitoring, Cross-Functional Collaboration

• Relevant experience as an IP/trademark paralegal or other equivalent role.
• Working knowledge of trademark application, maintenance, and defense process (ideally international and domestic)
• Experience in preparing and reviewing trademark clearance reports and advising internal teams on registration viability.
• Ability to assist attorneys and business units in negotiating coexistence or settlement agreements for conflicting marks.
• Familiarity with brand enforcement mechanisms and online infringement prevention strategies.
• Awareness of corporate brand management policies, ensuring proper use and protection of company marks.
• Superior analytical skills, inherent commercial judgment, and high intercultural competence.
• Strong organizational skills with acute attention to detail, and the ability to simultaneously manage multiple projects under deadlines.
• Exceptional interpersonal and communication skills, with the ability to interact with and advise business stakeholders at all levels of seniority across the company network.
• A high level of discretion and sound judgment.
• Strong writing and editing skills.
• Highly resourceful and proactive team player with strong work ethic, enthusiasm, and personal accountability.

Qualifications: BA in Legal Studies with 4 years of Experience

• Knowledge of trademark law as it relates to the role of a paralegal.
• Familiar with standard office software, databases, and other project tracking software.
• Experience assisting attorneys in monitoring trademark prosecution progress and maintaining accurate portfolio records.
• Can support due diligence efforts for trademark acquisitions and ownership transfers.
• Ability to draft and proofread correspondence to clients, associates, and IP offices.
• Familiarity with global trademark databases (e.g., TMview, WIPO Global Brand Database) for clearance searches.
• Awareness of recordation procedures for assignments and changes in ownership.
• Knowledge of digital document control standards and best practices for secure data management.
• Understanding of internal project tracking systems, ensuring visibility of filing and prosecution status.
• Ability to organize and prioritize numerous tasks and complete them under time constraints.
• Ability to proofread material for contextual, grammatical, typographical, or spelling errors.
• Strong interpersonal skills to communicate in person, by e-mail, and by telephone.

Qualifications: BS in Computer Science with 3 years of Experience

• Paralegal experience (acquired either in-house or at a law firm) directly related to intellectual property matters, with an emphasis on trademarks.
• Experience with contracts, litigation, and corporate governance matters.
• Understanding of corporate IP strategy integration, ensuring that IP assets align with broader business goals.
• Familiarity with contract lifecycle management, including negotiation support and version control.
• Awareness of litigation procedures, from discovery to resolution, in IP-related disputes.
• Knowledge of corporate governance frameworks, including board documentation and compliance requirements.
• Have insight into ethical and professional standards governing IP practice, confidentiality, and attorney–client privilege.
• Excellent writing and oral communication skills.
• Strong interpersonal skills and the ability to interact well with all levels of the Company.
• Must be able to work independently and be self-motivated, self-disciplined, and highly results-oriented and detail-oriented.
• Ability to manage priorities and substantial workflow in a fast-paced work environment with ever-changing business and legal objectives.
• Must be willing to adapt to change, as well as being capable of driving change.
• Must have strong business acumen and the ability to understand and respond to business issues and needs.

Qualifications: BA in Business Administration with 6 years of Experience

• Comprehensive understanding of patent prosecution, patent bibliographic data, and date calculations.
• Can navigate the US and International patent search databases.
• Experience managing patent prosecution timelines, including annuity deadlines, office action responses, and issue fee payments.
• Experience conducting prior art and patent landscape searches using multiple global databases.
• In-depth understanding of USPTO, EPO, WIPO, and regional IP office systems for patent filing and prosecution.
• Familiarity with INPADOC, Espacenet, and other international patent search tools.
• Knowledge of data integrity standards and bibliographic compliance in IP recordkeeping.
• Awareness of patent term adjustments and extensions, and how to calculate key prosecution deadlines.
• Strong attention to detail with the ability to identify and resolve issues.
• Communicate effectively with senior internal and external personnel.
• Successfully collaborate with colleagues across multiple jurisdictions in a timely fashion.
• Demonstrate ability to handle highly confidential information with appropriate discretion.
• Proven time management skills and ability to prioritize multiple competing priorities.

Qualifications: BA in International Relations with 7 years of Experience

• Paralegal experience in intellectual property law in a law firm or in-house setting.
• Experience in performing trademark searches in trademark databases and drafting reports to the client on results.
• Familiarity with DMCA takedown procedures.
• Experience in supporting brand enforcement campaigns by documenting infringing activity and maintaining enforcement logs.
• Understanding of U.S. and international trademark clearance principles and likelihood-of-confusion analysis.
• Familiarity with online infringement monitoring tools and reporting workflows.
• Knowledge of copyright and DMCA processes, including safe harbor compliance and counter-notification procedures.
• Strong organizational skills with superb attention to detail.
• Ability to manage multiple projects with minimal supervision, and work under pressure and tight deadlines.
• Exceptional interpersonal skills with a track record of establishing strong working relationships.
• Ability to set priorities and exercise independent judgment and problem-solving.
• Excellent oral and written communication skills.

Qualifications: BS in Information Technology with 5 years of Experience

• Hands-on intellectual property experience within a law firm setting.
• Proficient with the Microsoft Office Suite, alongside understanding various docketing software.
• Experience assisting attorneys with the preparation, filing, and management of patent and trademark applications and renewals.
• Able to maintain and update docketing systems to track deadlines, office actions, and maintenance fees.
• Experience preparing standardized templates and forms to streamline IP filing processes.
• Familiarity with USPTO and WIPO filing procedures for patents and trademarks.
• Understanding of confidentiality and privilege standards in IP practice.
• Awareness of document management software and metadata handling best practices.
• Knowledge of standard IP workflows, including docket updates, filing formalities, and client reporting.
• Understanding of legal billing procedures and matter tracking in IP departments.
• Be comfortable while working with confidential information with high attention to detail.
• Excellent verbal and written communication skills.

Qualifications: BA in Communication Studies with 2 years of Experience

• Experience in US and non-US patent prosecution, and PCT national stage filings experience
• Experience assisting attorneys in preparing and filing Information Disclosure Statements (IDS), amendments, and responses to office actions.
• Understanding of PCT procedures, including entry timelines, formality requirements, and Chapter II submissions.
• Familiarity with patent lifecycle management systems and document management platforms (e.g., iManage, FileSite).
• Awareness of international patent rules and filing standards across major jurisdictions (EPO, JPO, CNIPA, etc.).
• Knowledge of patent filing formalities, including power of attorney, declarations, and priority claims.
• Comprehension of global patent harmonization principles and procedural differences between offices.
• Advanced computer software and effectively use and maintain a document management system.
• Ability to work independently and assist with meeting critical deadlines under the supervision of an attorney and/or Practice Support Manager.
• Exemplary interpersonal skills to successfully communicate and follow instructions and to provide information with professionalism, courtesy, and tact.
• Good communication skills that will inspire the confidence of the team.
• A strong commitment to client and team service with a high level of responsibility, dedication, and accuracy.
• Ability to work well both independently and with others, and to reinforce collaborative culture.

Qualifications: BS in Mechanical Engineering with 6 years of Experience

• Previous law firm experience.
• Working experience as a patent or trademark paralegal, including managing a docketing system, managing patent, trademark, and contract databases.
• Working knowledge of the patent and/or trademark filing and prosecution process, experience with e-filing at USPTO.
• Understanding of intellectual property contract management, including NDAs and licensing agreements.
• Strong organizational skills with the ability to accomplish tasks within agreed-upon timeframes through effective prioritization.
• Able to work independently and be a team player to complete tasks and respond to department requests, and to collaborate with others (in different locations and cultural backgrounds) to identify solutions.
• Excellent follow-up skills with the ability to organize applicable department timelines and follow up with internal and external customers.
• Excellent attention to detail and strong proofreading skills.
• Ability to handle multiple projects with changing priorities, meet critical deadlines, work within a team, and demonstrate initiative.
• Ability to work independently under limited supervision.
• Strong work ethic and accountability.
• Strong computer skills, including use to work with Microsoft Office (Excel, Word, and PowerPoint).

Qualifications: BA in Economics with 3 years of Experience

• Broad IP paralegal experience in either an in-house legal department or law firm.
• Experience with managing domain name portfolios and working with registrars and domain name dispute resolution providers.
• Highly proficient knowledge of word processing software, spreadsheet software, and trademark docketing software (e.g., WebTMS).
• Experience working with TyMetrix 360.
• Experience with patents and IP litigation.
• In-depth understanding of domain name governance frameworks, including ICANN policies and dispute procedures.
• Familiarity with online brand protection strategies, including monitoring and enforcement practices.
• Awareness of litigation documentation protocols and electronic discovery best practices.
• Knowledge of legal billing compliance standards and vendor management processes within e-billing systems.
• Proficiency in IP portfolio management tools and workflow optimization using modern docketing software.
• Ability to work independently with minimal attorney supervision on a variety of projects simultaneously.
• Excellent customer service skills, attention to detail, high ethical standards, and responsiveness.
• Dependability and initiative, contributing consistently to team success through ownership and follow-through.

Qualifications: BA in Legal Studies with 7 years of Experience

• IP paralegal experience from in-house or law-firm environments.
• Experience supporting in-house and external counsel on IP prosecution, enforcement, and portfolio management initiatives.
• Experience managing project workflows, ensuring deadlines and deliverables are met across cross-functional teams.
• Understanding of corporate and law-firm IP operations, including reporting structures and case lifecycle management.
• Familiarity with project management tools and collaboration platforms (e.g., Asana, Teams, SharePoint).
• Awareness of legal ethics and confidentiality principles in both internal and external communications.
• Outstanding attention to detail and skills with organizing and time management.
• Background as a key member of a successful team.
• Excellent interpersonal and communication skills, including tact, sensitivity, and the ability to interact well with team members at all levels.
• Able to decide independently, work with limited supervision, and enjoy a fast-paced environment of innovation.
• Strong project management, critical thinking, and analytical skills.
• Low ego, honest, and wants to be included in a strong, encouraging team.

Qualifications: BA in Law and Society with 4 years of Experience

• Legal experience in a law firm and/or corporate legal department, with substantive experience in intellectual property legal matters. 
• Experience assisting with drafting, reviewing, and filing legal correspondence and formal IP documentation.
• Understanding of corporate IP management systems and workflow optimization within legal departments.
• Familiarity with research databases such as LexisNexis, Westlaw, and other legal information tools.
• Awareness of data privacy, confidentiality, and compliance requirements in legal operations.
• Knowledge of IP documentation standards and formatting across international jurisdictions.
• Proficiency in legal project tracking and analytics, using Excel and PowerPoint for reporting and analysis.
• Ability to work effectively in a fast-paced environment and in a team environment. 
• Ability to manage multiple matters/issues and projects simultaneously and complete assignments promptly. 
• Self-motivated with excellent oral and written analytical skills. 
• Organizational skills with attention to detail. 
• Proficiency with technology, including legal/business research databases, PowerPoint, Excel, and Word applications.

Qualifications: BA in Pre-Law with 5 years of Experience

• Paralegal experience in a law firm or corporate legal department.
• Experience supporting attorneys in the preparation, filing, and management of legal and IP-related documents and correspondence.
• Experience assisting in document formatting, proofreading, and data validation to ensure accuracy and compliance.
• Familiarity with law firm and in-house legal operations, including task delegation and reporting structures.
• Understanding of file management systems and secure document storage practices.
• Awareness of legal document drafting standards and internal approval processes.
• Knowledge of office productivity software integration, ensuring seamless workflow across tools.
• Can prioritize work while keeping the appropriate attorneys apprised of project status.
• Can take initiative on work projects and work independently with little supervision.
• Detail-oriented with the ability to work both independently and as part of a team.
• Excellent written and verbal communication skills.
• Proficiency in Word, Excel, PowerPoint, Outlook, Adobe Acrobat, or equivalent PDF software.

Qualifications: BA in Public Policy with 2 years of Experience

• Experience in IP law at a law firm and/or in-house, with knowledge of U.S. and foreign patent laws, PCT procedure, and declaration/assignment practice.
• Skilled in filing Provisional, Non-Provisional, and PCT applications.
• Experience managing assignments, declarations, and formalities documentation for inventors and corporate entities.
• Comprehensive understanding of U.S. and foreign patent laws, including PCT procedures and national stage entry requirements.
• Familiarity with USPTO, WIPO, and EPO electronic filing systems and corresponding formalities.
• Knowledge of ownership and assignment recordation procedures across global jurisdictions.
• Excellent communication, teamwork, and relationship management skills.
• Strong attention to detail, proofreading accuracy, and organizational ability.
• Self-motivated problem-solver with minimal need for supervision, and strong work ethic and discretion with confidential information.
• Capable of managing complex legal, business, and strategic issues with urgency and quality.
• Committed to continuous learning and process improvement, and flexible and responsive to changing priorities.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook), and familiar with IPfolio or other asset management software, and quick to learn new tools.

Qualifications: BA in International Relations with 6 years of Experience

• Paralegal experience, including solid IP experience, preferably with trademarks, in a legal office or a corporate legal department.
• Familiarity with IP terminology and processes.
• Experience in maintaining accurate docket entries and matter tracking using legal or case management systems.
• Awareness of international IP harmonization principles and global filing protocols.
• Knowledge of legal research databases (LexisNexis, Westlaw) and analytical techniques.
• Strong legal research and analytical skills.
• Excellent human relations and communication skills, tact, diplomacy, and a high level of professionalism and confidentiality to interface with outside and opposing counsel, all levels of management, the independent sales force, and government officials.
• Excellent oral and written communication skills to effectively interact with both internal and external contacts.
• Ability to work promptly by exercising discretion and utilizing independent judgment to meet business needs and demands.
• Strong organizational and project management skills.
• Must be proficient in the use of Microsoft Word and Excel.
• Familiar with case/matter management systems or programs.

Qualifications: BA in Legal Studies with 3 years of Experience

• Patent prosecution experience and be ability to work independently.
• Experience assisting in initial drafting and filing, and prosecution of patent documents, communicating with the PTO and and maintaining clients' domestic and international intellectual property portfolios.
• Can coordinate and communicate with clients and foreign associates regarding patent prosecution.
• Proficient in using the PTO's online filing systems, such as PAIR, EFS Web, Patent Center, Global Dossier, ePCT, and WIPO IP Portal.
• Able to manage a full docket of patent deadlines, send timely reminders, and ensure that deadlines are handled.
• Experience in preparing and filing U.S. provisional, non-provisional, convention, and design patent application documents and PCT and Hague applications, along with related application data sheets, declarations, and other documents.
• Experience in preparing and filing information disclosure statements, including obtaining copies of foreign references and machine translations.
• Experience assisting with the preparation and filing of responses to patent and trademark office actions.
• Can instruct and supervise patent and trademark prosecution and trademark enforcement matters handled by foreign law firms and coordinate the preparation, execution, notarization, legalization, and apostille of documents filed with foreign patent and trademark offices.
• Ability to create customized patent and trademark records reports for clients.
• Experience with CPI trademark software.
• Excellent oral and written communication skills, be detail-oriented, and have the ability to manage multiple priorities and track extensive details.
• High accountability and ownership, taking initiative to meet complex filing and prosecution deadlines.

Qualifications: BS in Data Science with 7 years of Experience

• IP portfolio management experience.
• Experience as a paralegal, clerk, or similar role in the intellectual property practice of a law firm or private industry.
• Experience conducting portfolio data audits and reconciling records between internal systems and outside counsel reports.
• Familiarity with international IP systems (USPTO, WIPO, EPO) and portfolio management software platforms.
• Awareness of cross-functional collaboration processes between legal, business, and research teams.
• Knowledge of data accuracy and compliance standards within IP management databases.
• High proficiency with MS Office applications, specifically Word and Excel.
• Strong orientation to detail and strong editing and proofreading abilities.
• Strong prioritization and organization skills, with the ability to effectively manage multiple tasks and quickly adjust to shifting priorities and/or demanding deadlines.
• Ability to work well cross-functionally with business and R&D professionals.
• Cooperative and flexible team-oriented attitude.
• Excellent oral and written communication skills.

Qualifications: BA in Communication Studies with 4 years of Experience

• National Accreditation as a Certified Legal Assistant/Paralegal Specialist at an accredited institution.
• Experience with IP docketing software.
• Familiar with the United States Patent and Trademark Office’s Patent Application Information Retrieval (PAIR) system, and other patent-related databases, as well as the Code of Federal Regulations (CFR) and Manual of Patent Examination Procedure (MPEP).
• Proficient understanding of USPTO procedures, CFR regulations, and the Manual of Patent Examination Procedure (MPEP).
• Familiarity with patent docketing and management platforms (e.g., CPI, Patricia, IPfolio).
• Ability to be flexible in a fast-paced environment and comfortable with handling multiple tasks with shifting priorities.
• Excellent written and oral communication skills, with a team-player mentality.
• Ability to use independent judgment to identify and solve problems, and to manage and communicate information on a timely basis.
• Strong analytical thinking, organizational skills, and the capacity to prioritize a high volume of projects.
• Demonstrated skills and ability to work with computer software, including Microsoft Office tools (Word, Excel, PowerPoint, and Outlook).
• Interest in continued education and learning regarding relevant law and rule changes, and how these changes affect patent department practice.
• Interest and experience in the life science industry.

Qualifications: BS in Information Technology with 5 years of Experience

• Work experience as a litigation paralegal.
• Knowledge and understanding of the litigation process and e-discovery.
• Experience with database management software, review, and production.
• Proficient knowledge of Microsoft Word, Excel, and PowerPoint, Adobe Acrobat, CompuLaw, Case Notebook, Relativity, IPRO (Eclipse), and FileSite.
• Experience managing litigation timelines, discovery logs, and case materials for hearings and depositions.
• Experience supporting trial preparation by organizing exhibits, witness files, and expert reports.
• Understanding of Federal Rules of Civil Procedure (FRCP) and best practices for electronic discovery.
• Familiarity with trial presentation tools (e.g., TrialDirector or Sanction) and courtroom technology setup.
• Knowledge of chain-of-custody documentation and metadata management in digital evidence handling.
• Awareness of data privacy regulations affecting discovery and information retention.
• Stellar site checking skills with meticulous attention to accuracy
• A team-player mentality with strong communication skills.
• Strong time management under demanding litigation deadlines.

Qualifications: BA in Criminology with 6 years of Experience

• Experience as a paralegal, clerk, or similar role in the intellectual property practice of a law firm or private industry.
• Working knowledge of eCommerce websites, including the structure of websites, URLs, images, and hyperlinks.
• Experience in conducting complex searches on the Internet, compiling and organizing data, and preparing and submitting takedowns and other submissions to various ecommerce websites.
• High proficiency with MS Office applications, specifically Word, PowerPoint, and Excel.
• Experience assisting with IP portfolio digital audits, ensuring trademarks and domain names align with brand usage online.
• Familiarity with digital IP protection frameworks, including DMCA and global notice-and-takedown procedures.
• Understanding of cybersquatting, online piracy, and counterfeiting issues affecting brand reputation.
• Awareness of digital marketing and SEO principles relevant to IP enforcement.
• Good analytical skills with the ability to think critically.
• Strong ability to multitask and ability to meet fast turnaround deadlines.
• Strong orientation to detail and strong editing and proofreading abilities.
• Cooperative and flexible team-oriented attitude with excellent communication and organizational skills.

Qualifications: BS in Information Technology with 3 years of Experience

• Paralegal experience at a law firm or corporation.
• Previous experience with contract review and drafting, legal research, and project management.
• Information technology/digital contracts and software licensing experience.
• Demonstrated initiative with the ability to both work independently and be resourceful, anticipating and communicating potential issues.
• Experience with US Patent and Trademark Office filings.
• Proficiency with IP management software (such as Foundation IP, Memotech, or Anaqua), electronic tools and systems (such as SharePoint).
• Proficient in Microsoft Office (Word, Excel, PowerPoint), and Microsoft Outlook (email and calendar management), with an ability to become familiar with other key programs such as Workday.
• Must be a confident self-starter, with strong customer focus and approachability.
• Ability to uphold to strictest levels of confidentiality and effectively manage sensitive information with professionalism and speed.
• Excellent organization, project management, and analytical problem-solving skills with a high attention to quality and detail.
• Ability to excel in a fast-paced environment, to react with appropriate urgency to situations that require a quick response or turnaround, and to coordinate and prioritize diverse tasks simultaneously.
• Ability to think critically/analytically and exhibit a high degree of sound judgment and independence.
• High level of integrity, discretion, and professionalism in dealing with executives, business unit leadership, research personnel, Law Department colleagues, and fellow employees.

Qualifications: BA in Economics with 7 years of Experience